180409 Council MIN=
ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Max Adam Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk Laura Pickersgill, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 4:45pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. litigation or potential litigation, including matters before administrative tribunals, affecting
the Town (Airport Outstanding Accounts).
Carried
Council reconvened in regular session at 6:00pm.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 09, 2018
4:45 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, April 9, 2018, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 26, 2018
180326 Council MIN
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of March 26, 2018 be approved.
Carried
7. Delegations and Presentations
7.1. Cancer Society Oxford Relay for Life
Presented by: Brian Donlevy
Brian Donlevy Delegation Request Form
Mr. Donlevy appeared before Council to share his story and to promote the 2018 Relay
for Life in Woodstock, June 8, 6pm-1am. This event will be the only Relay for Life event
in Oxford County this year. Everyone is welcome and encouraged to participate.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the delegation on "Cancer Society Oxford Relay for Life", as
information.
Carried
Council Meeting – Minutes - 3 -
7.2. Proposed Heavy Truck Route - Baldwin Street
Presented By:
1) John Gilvesy
2) James Morgan
3) Bob Muir
4) Jim Calvert & Vicki Watson
5) Tony Pleli
6) Brian Smith
7) Mike Cole
8) Freida Kralj
9) Carlton Ross
10) Corinne Critkovic
John Gilvesy Delegation Request Notes
Mr. John Gilvesy, Permterra Development Corporation and developer of Wood Haven
subdivision, appeared before Council in opposition to the proposed heavy truck route,
and spoke to his comments previously submitted in writing. (attached to the Agenda)
Concerns included lack of notice, impact on his condominium project, future sales,
noise levels, quiet enjoyment, safety, traffic, environmental and enforcement.
All-Way stop, intersection of Quarter Town Line and Baldwin Street - Mr. Gilvesy did not
oppose.
James Morgan Delegation Request Form
Mr. James Morgan, appeared before Council in opposition to the proposed heavy truck
route.
Concerns included lack of shoulders, narrow street, safety concerns associated with
children and adults walking and for recreational purposes/tobogganing, blockages
caused by service vehicles, minimal clearance if two trucks meet, and lack of
infrastructure to support trucks on Baldwin Street.
He commented on Baldwin Street being 100% residential and park area.
All-Way stop, intersection of Quarter Town Line and Baldwin Street - Mr. Morgan did not
oppose.
Council Meeting – Minutes - 4 -
Bob Muir Delegation Request Form
Mr. Bob Muir appeared before Council in opposition to the proposed heavy truck route.
Concerns included lack of notice, increased trucks, dangerous loads, and
environmental concerns.
Jim Calvert-Harold Moore Delegation Request Form
Mr. Jim Calvert, representing the Wood Haven and Baldwin Street community,
appeared before Council in opposition to the proposed heavy truck route.
Mr. Calvert referred to the material previously submitted in binder format. (attached to
the Agenda)
A signed petition was included with the submitted material.
Mrs. Vicki Watson attended with Mr. Calvert, noting concerns with the width of Baldwin
Street, only 31inches between the centre of the lane and the sidewalk.
Tony Pleli Delegation Request Form
Tony Pleli Delegation Information
Mr. Tony Pleli appeared before Council in opposition to the proposed heavy truck route.
Concerns included that Baldwin Street is a residential area, with nearby schools, parks,
tobogganing, increased noise, vibration, pollution.
He suggested larger, flashing signage, with police enforcement.
Mr. Pleli’s written submission was attached to the Agenda.
Brian Smith Delegation Request Form
Brian Smith Delegation Information
Mr. Brian Smith appeared before Council in opposition to the proposed heavy truck
route.
Mr. Smith referred to his submission, previously provided. (attached to the Agenda)
Concerns included increased safety risks, vehicular and pedestrian, noise levels,
environment, air pollution, cost associated with infrastructure and maintenance, traffic
congestion.
All-Way stop, intersection of Quarter Town Line and Baldwin Street - Mr. Smith did not
oppose.
Council Meeting – Minutes - 5 -
Mike Cole Delegation Request Form
Mr. Mike Cole appeared before Council in opposition to the proposed heavy truck route.
Mr. Cole noted that his concerns had already been expressed by others, adding that a
truck route should be a minimum of 10m. Baldwin Street is 8.5m, and has areas without
shoulders.
Freida Kralj Delegation Request Form
Freida Kralj had requested to appear before Council in opposition to the proposed
heavy truck route. Ms. Kralj had contacted staff this date to advise she would be unable
to attend the Council Meeting, and submitted a petition.
Carlton Ross Delegation Request Form
Mr. Carlton Ross appeared before Council in opposition to the proposed heavy truck
route.
Mr. Ross asked for clarification if this was a temporary or permanent proposal.
Ms. Corinne Critkovic, appeared before Council in opposition to the proposed heavy
truck route.
Ms. Critkovic noted she is also a teacher at Westfield Public School.
She pointed out that most of Baldwin Street is not a bussed route and there is an
increased hazard due to increased pedestrian traffic, and a risk to seniors and children.
Council passed the following resolution.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the delegations on the Proposed Heavy Truck Route - Baldwin
Street, as information.
Carried
Council moved to Agenda Item 14.6.1 – OPS 18.08, Baldwin Street Heavy Truck Route
and All-Way Stop Control.
8. Committee Reports & Presentations
Council Meeting – Minutes - 6 -
9. Public Meetings
9.1. Application for Zone Change - ZN 7-18-01 (Greg Vermeersch), 500 Broadway
ZN 7-18-01_Report
Report Attachments
Applicant Letter
Application ZN 7-18-02
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and provided
an overview of Report CP 2018-91, Application of Zone Change ZN 7-18-01. If the
application is approved, a by-law will be brought forward at the next meeting of Council.
Opportunity was given for Council to ask questions.
The applicant, Greg Vermeersch, was not in attendance.
Mrs. Diane Peacock appeared in opposition to the application.
Written comments and a petition were provided by Mrs. Peacock.
No other persons appeared in support of or in opposition to the application.
Council passed the following resolution.
Resolution
Moved by Councillor Adam
Seconded by Councillor Esseltine
THAT the decision regarding Application for Zone Change – ZN 7-18-01 (Greg
Vermeersch), 500 Broadway be deferred until the June 11, 2018 Council meeting when
the applicant can be present.
Carried.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council approves in principle the zone change application submitted by Greg
Vermeersch, whereby the lands described as Part Lot 85, Lot 86, Plan 500, Parts 3 of
Council Meeting – Minutes - 7 -
41R-1779, Town of Tillsonburg, known municipally as 500 Broadway, are to be rezoned
from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential
Type 3 Zone (R3-15)’ to permit the development of a multi-unit dwelling, consisting of 3
dwelling units.
Deferred
9.2. Application for Zone Change - ZN 7-18-02 (Rolling Meadows & Morcon), 5, 7, 9
Bobolink Drive
ZN 7-18-02_Report
Report Attachments
Application ZN 7-18-02
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and provided
an overview of Report CP 2018-90, Application of Zone Change ZN 7-18-02.
Opportunity was given for Council to ask questions.
The applicant and the owner were in attendance and provided a powerpoint
presentation.
Opportunity was given for Council to ask further questions and make comment.
No other persons appeared in support of the application.
Jill Cunha appeared in opposition to the application.
Concerns were with the type of multi-unit models that the applicant is referring to.
Stephanie Nevins appeared in opposition to the application.
Her comments were filed for public record.
A petition was also filed.
Nicole Gundry appeared in opposition to the application.
Concerns were that the proposed units do not conform to the current standard in the
neighbourhood.
Council Meeting – Minutes - 8 -
Rebecca Ashford appeared in opposition to the application.
Concerns were with tenant issues and the inability to evict if there are problems.
Todd Bremner appeared in opposition to the applicant.
Concerns included parking, especially winter parking, grading, and he indicated that
rentals will not fit into the neighbourhood.
April Mullen appeared in opposition to the application.
Concerns included the safety of children playing on the street, on-street parking relative
to there being only one sidewalk, obstructed vision, absentee landlord.
Ramsay Cairns appeared in opposition to the application.
Concerns included that the proposed units would not conform to the area, traffic,
parking, and the safety of children and others walking.
Rick Goethals appeared in opposition to the application, as the proposed units do not
conform with the developers requirements (size and brick).
Adrian Droogers appeared in opposition to the application.
Mona Vandescheur appeared in opposition to the application.
Concerns included retention of renters.
No other persons appeared in opposition to the application.
The following resolution was passed.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council denies the zone change application submitted by 2370220 Ontario Inc.
(Alair Homes), whereby the lands described as Lots 101, 102, & 103, Plan M16, Town of
Tillsonburg, known municipally as 5, 7 & 9 Bobolink Drive, are to be rezoned from ‘Low
Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential Type 1 Zone
Council Meeting – Minutes - 9 -
(R1-21)’ to permit the development of secondary dwelling units within single detached
dwellings.
Carried
10. Planning Applications
10.1. Request for Extension of Draft Plan Approval - 32T-06005 - Victoria Woods
Tillsonburg
32T-06005 DAE Report
Report Attachments
Extension Request
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and provided
an overview of Report CP 2018-98.
Resolution #8
Moved By: Seconded By:
THAT Council supports an extension of draft approval for a plan of subdivision
submitted by Victoria Woods Tillsonburg GP Inc., for lands described as Part Lot 7,
Concession 12 (Dereham), Town of Tillsonburg, to April 30, 2020, to grant additional
time to satisfy the conditions of draft plan approval and register the remaining phases of
the draft plan of subdivision.
Carried
11. Information Items
11.1. Planning Act Changes and OMB Reform - Bill 139
Bill 139 Briefing Note
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Planning & Municipal Board Reform (Bill 139) - Update dated April 3,
2018 be received, as information.
Carried
11.2. Oxford County Letter regarding HSR EA Terms of Reference
Oxford County Ltr re HSR 20180323
Council Meeting – Minutes - 10 -
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council requests the Province of Ontario commit to a High Speed Rail
Environmental Assessment Terms of Reference that, as required under the
Environmental Assessment Act, explicitly include the full and comparative
assessment of alternatives to HSR including the optimization of existing rail
corridors such as the High Performance Rail (HPR) alternative;
AND FURTHER THAT the Premier of Ontario, the Minister of Transportation, the
Minister of Environment and Climate Change and the Executive Director, High
Speed Rail Programs, MTO be so advised.
Carried
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL 18-13, Council Compensation Review Advisory Committee
CL 18-13 Council Remuneration Committee
Terms of Reference Council Compensation
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CL 18-13, Council Compensation Review
Advisory Committee;
AND THAT Council approves the Terms of Reference for the Council
Compensation Review Advisory Committee;
AND THAT Council appointments Jami Stephenson, Ann Loker and John Lessif
to the Council Compensation Review Advisory Committee.
Carried
14.3. Development and Communication Services
Council Meeting – Minutes - 11 -
14.4. Finance
14.4.1. FIN18-11, 2017 Remuneration and Expenses
FIN18-11 2017 Remuneration and Expenses
2017 Remuneration and Expenses
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN18-11, 2017 Remuneration and Expenses, as
information.
Carried
14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 18-08, Baldwin Street Heavy Truck Route and All-Way Stop Control
OPS 18-08 Baldwin Street Heavy Truck Route and All-Way Stop Control
OPS 18-08 Attachment 1 - Bylaw 4181 All-Way Stop Control
OPS 18-08 Attachment 2 - Bylaw 4182 Baldiwn Heavy Truck Route
OPS 18-08 Attachment 3 - NOTICE to Baldwin Street Residents
OPS 18-08 Attachment 4 - Appendix A - Public Comment
Council provided comments on the proposed changes to By-Law 3701.
Staff noted there were other recommendations in the consultant’s report that
have not been brought forward.
A request was made for the consultant’s report to be made readily available, as
well as an operational report on signage and enforcement to follow.
Resolution #13
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-08, Baldwin Street Heavy Truck Route
and All-Way Stop Control;
AND THAT Council adopts By-Law 4181 to amend Traffic By-Law 3701
permitting the use of All-Way stop control at the intersection of Quarter Town
Line and Baldwin Street;
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AND THAT pursuant to Section 27 (5) of Traffic & Parking By-Law 3701 Council
hereby authorizes Newell Road, Baldwin Street and Quarter Town Line to be
marked with signs to prohibit their use as a Heavy Truck Route.
Carried
14.6.2. OPS 18-09, Sole Source AMP Software
OPS 18-09 Sole Source AMP Software
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report OPS 18-09, Sole Source AMP Software;
AND THAT Council authorizes staff to forego the purchasing policy for this
particular item;
AND FURTHER THAT the Sole Source for Asset Management Software be
granted to Public Sector Digest – Citywide.
Carried
Resolution
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council recesses at 10:29 p.m. and reconvene at 4:00 p.m. on Tuesday
April 10, 2018.
Carried
14.7. Recreation, Culture & Park Services
14.7.1. RCP 18-15, Awarding RFT18-003 Roofing Tender
RCP 18-15 - Awarding RFT18-003 Roofing Tender
RFT18-003 Tillsonburg Community Centre Roofing Sections
Staff to provide a report on timeline details and the roofing plan for the
Tillsonburg Community Centre.
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 18-15, Awarding RFT18-003 Roofing Tender
for information;
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AND THAT Council awards Tender RFT18-003 for the restoration and
replacement of the 5 roofing sections located at the Tillsonburg Community
Centre to Northeast Roofing for the tendered price of $192,415 minus negotiated
mobilization savings of $500 for a total award of $191,915 before applicable
taxes.
Carried
14.7.2. RCP 18-18, LLWP Capital Forecast and Slide Replacement
RCP 18-18, LLWP Capital Forecast and Slide Replacement
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives RCP 18-18, LLWP Capital Forecast and Slide Tower
Replacement;
AND THAT staff provide more detailed information regarding recommissioning of
the slide and future repairs that may be required at the April 23, 2018 Council
Meeting.
Carried
14.7.3. RCP 18-04, Awarding RFT 18-008 Lake Lisgar Waterpark Repair Project
Reduced Scope of Work
RCP 18-14 – Awarding RFT18-008 Lake Lisgar Waterpark Repair Project –
Reduced Scope of Work
Resolution #17
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 18-14 – Awarding RFT18-008 Lake Lisgar
Waterpark Repair Project – Reduced Scope of Work;
AND THAT Council award Tender RFT18-008 for the repairs of the Lake Lisgar
Waterpark to PPL Aquatic, Fitness & Spa Group Inc. for the tendered price of
$166,546 before applicable taxes and any contingency expenses.
Carried
15. Unfinished Business
15.1. RCP 18-17, Trans-Canada Trail Update and Proposed Trail Extension
RCP 18-17 - Trans-Canada Trail Update and Proposed Trail Extension
Council Meeting – Minutes - 14 -
PW 2018-11 Trans Canada Trail Update and Proposed Trail Extension
CASO Corridor Trail map
Resolution #19, Deferred from May 23, 2017 Council Meeting
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 17-32 – CASO Corridor Trail Extension;
AND THAT brushing, trail surface and signage be implemented to bring the trail
up to a safe and usable standard similar to that of the Trans Canada Trail up to a
maximum of $60,000, to be funded from development charges (90%) and the
Parklands Reserve Trust (10%);
AND THAT a By-Law be brought forward for Council consideration to authorize
the Mayor and Clerk to sign the Land Use Agreement with Oxford County to use
the section of former CASO rail corridor in Tillsonburg between Quarter Town
Line and the Trans Canada Trail as a recreational trail and active transportation
link.
Withdrawn
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 18-17, Trans-Canada Trail Update and
Proposed Trail Extension;
AND THAT Council approves an amendment to the trail route, identified in
Schedule A of the Trans Canada Trail Agreement between the County of Oxford
and the Town of Tillsonburg, to include an extension of the off road multi-use
recreation trail, from west of Tillson Avenue to Quarter Town Line along the
former Canada Southern Station (CASO) railway corridor within Tillsonburg.
Carried
16. Staff Information Reports
16.1. RCP 18-13, Aquatic Department Staffing Change
RCP 18-13 - Aquatic Department Staffing Change
Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Council Meeting – Minutes - 15 -
THAT Council receives Report RCP 18-13, Aquatic Department Staffing Change,
for information.
Carried
17. Committee Minutes & Reports
17.1. Committee Minutes
180320 Airport Advisory Committee MIN
180320 Parks & Recreation MIN
180322 Museum MIN
Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Airport Advisory Committee Minutes dated March 20,
2018, the Parks and Recreation Advisory Committee Minutes dated March 20,
2018, and the Museum Advisory Committee Minutes dated March 22, 2018, as
information.
Carried
17.2. Long Point Region Conservation Authority Board of Directors Annual General
Meeting Minutes of April 4, 2018
FA Minutes AGM 02 23 2018 - signed
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Long Point Region Conservation Authority Board of
Directors Annual General Meeting Minutes of April 4, 2018, as information.
Carried
18. Notice of Motions
19. Resolutions
Resolution
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Staff start the public process for Zone Change ZN 7-18-01, 500 Broadway as the
applicant was unable to attend the meeting;
Council Meeting – Minutes - 16 -
AND THAT the Notice of a Public Meeting be circulated in accordance with the Planning
Act.
Carried
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, April 09, 2018
21.1. Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4181, To amend By-Law 3701, to amend Traffic By-Law 3701
permitting the use of All-Way stop control at the intersection of Quarter Town
Line and Baldwin Street be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21.2. Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4188, To Confirm the proceedings of the Council Meeting held on
April 9 and 10, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
Tree removal on Concession Street East will occur next week.
23. Adjournment
Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, April 9, 2018 be adjourned at 5:27 p.m. on April 10,
2018.
Carried