Loading...
120109 Council MIN (2)Town of Tillson burg Minutes of Council Meeting Date: Monday January 9, 2012 6:00PM Council Chambers Chair: John Lessif I: : . I I ) MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private •• -·,::-~ • > -< • ·•· Ai4-.ot-'e Day: : .;~.·-· . . The Meeting was called to order at 6:00 p.m. ATTENDANCE: Council Mayor Lessif Councillor Rosehart Councillor Getty Councillor Klein Councillor Beres Councillor Stephenson Staff Kelley Coulter, CAO Steve Lund, Director of Operations Darrell Eddington, Director of Finance Donna Wilson, Clerk Regrets: Deputy Mayor Renaud David Samis, Director of Development and Communications Services ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 9, 2012, be adopted. "Carried" CLOSED MEETING SESSION Page 1 MINUTES: Meeting for the Committee "Open Council" Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Minutes of the Open Session Meeting of November 28, 2011. Cl! Minutes of the Open and Closed Session Meeting of December 12, 2011. ldl Resolution No.3 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the minutes of the Open Session Meeting of November 28, 2011 and the Open Session Meeting and Closed Session Meeting of December 12, 2011, be approved as amended. "Carried" INTRODUCTION Introduction of Jeff Smith, Fire Chief. The Mayor introduced Jeff Smith the new fire Chief for the Town of Tillsonburg. DELEGATIONS 1. Tillsonburg Hydro Inc. Report Presented by: Phil Esseltine, Chairman, THI Phile Esseltine, Chair of THI appeared before Council and gave a brief overview of the history of THI. He recognized all members of the Board. He reviewed the growth/diversifiation exercise that THI recently went through. Smart Meters will go online January 15, 2012. 2. Tillsonburg District Memorial Hospital Update Cl Presented By: Tom McHugh, President and CEO of Tillson burg District Memorial Hospital Tom McHugh, President and CEO of TDMH and Dave Rasokus board member provided an update on the hospital Page2 MINUTES: Meeting for the Committee "Open Council" Tillsonburg hospital is working over maximum occupancy on a daily basis. Currently working on the Mammography campaign, physician recruitment and redevelopment project. Commented on the need for more long term care services within the community. 3. Request from Community Services Advisory Board [JI Presented By: Chris Vanlandschoot, Chair Community Services Advisory Board Chris Vanlandschoot, Chair of the Community Services Advisory Board, spoke on "The Bridges Out of Poverty" initiative the committee is organizing. The Committee is requesting Council support for this project. PUBLIC MEETINGS 4. Committee of Adjustment Application A09/11 1J Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicants, Jim & Sharon Jakes, were in attendance and spoke regarding the outstanding grading survey which will be submitted shortly. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No.4 : Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: i) A building permit for the proposed sun room shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillsonburg Engineering Department. iii) Minor Variance approval is granted only for a sun room that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. "Carried" PLANNING APPLICATIONS 5. ZN 7-11-7-Tillsonburg Developments-Removal of H ~ Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Dominic Bradley was in attendance and was available for questions. Resolution No.5 : Page3 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Tillsonburg Developments Inc., whereby the lands identified in the Planner's report are to be rezoned from Special Low Density Residential - Type 2 (R2-5)(H) to Special Low Density Residential-Type 2 (R2-5), to allow for the construction of 3 single detached dwellings, and the recognition of an existing single detached dwelling. FURTHER RESOLVE THAT By-Law 3581, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration for three readings. "Carried" INFORMATION ITEMS 6. LPRCA Minutes of the Meeting of November 2. 2011. 1J 7. Tillsonburg Ringette Association Request for Support [JJ 8. Correspondence from Municipality of Clarington -request for endorsement of resolution RE: Special Provincial Funding to Cover Municipal Deficits [;1! uest 10. Source Water Protection Policy Development Update l:;J 11. Community Forum Oxford County Master Aging Plan ~ 12. Township of Carling Request for Support bl 13. County Correspondence regarding East Zorra-Tavistock and the Loss of Long-Term Care Beds [JI CHIEF ADMINISTRATIVE OFFICER 14. CA012-01 2011 Status Update 1J Resolution No.6 : Moved By: Councillor Rosehart Presented By: CAO Seconded By: Councillor Getty Resolve that Council receive CA012-2011 Status Update for information purposes. "Carried" Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE that Council take a five minute recess. Page4 MINUTES: Meeting for the Committee "Open Council" "Carried" FINANCE 15. FIN12-001 Tax Adjustments [Jj Presented By: Director of Finance Resolution No.7 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT staff report FIN12-001, dated Dec 21, 2011, regarding tax adjustments under Sections 357 and 358 of the Municipal Act, 2001} be received; AND FURTHER THAT in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council hereby approves tax adjustments in the amount of $53,125.73, as detailed in Schedule "A" of staff report FIN 12-001, and directs that the amounts attributable to the various requisitioning bodies be apportioned thereto. "Carried" 16. FIN12-002 2012 Draft Budget IJl Presented By: Director of Finance riJ Revised -2012 Draft budget proposed changes 010312.xls Resolution No.8: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT staff report FIN12-002, 2012 Draft Budget, be received as information; FURTHER THAT Staff review these recommendations and bring back further 2012 budget adjustments to reduce the requirement from taxation; AND FURTHER THAT the 2012 Draft Budget be brought forward to the Open Council meeting of January 23, 2012 to receive public input. "Carried" Senior Management to review and bring back further adjustments to reduce the requirement from taxation. 17. FIN12-004 Projected Library Financial Results Cll Presented By: Director of Finance Director of Finance to provide a Library quarterly financial report to Council on a regular basis. Resolution No.9: Moved By: Councillor Beres Seconded By: Councillor Klien RESOLVE THAT staff report FIN12-004, Projected Library Financial Results, be received as information. "Carried" DEVELOPMENT & COMMUNICATIONS Page 5 MINUTES: Meeting for the Committee "Open Council" 18. Report DCS12-02: Town of Tillsonburg 2012 Accessibility Plan L! Presented By: CAO Resolution No.1 0: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council Receive report DCS12-02 as information; AND FURTHER THAT the 2012 Accessibility Plan be brought forward in the form of a bylaw for Council consideration. "Carried" 19. Report DCS11-72: Financing Alternatives for the Broadband Project and the Highway 3 Business Park ~ Presented By: Director of Development & Communication Services Resolution No.11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-72 Financing Alternatives for the Broadband Project and the Highway 3 Business Park for information purposes; FURTHER RESOLVE THAT Council review the information contained herein and use this as deliberations for determination of whether to place debt for the Broadband Project and Highway 3 Business Park or to utilize the funds from the Industrial Land Reserves. "Carried" OPERATIONS 20. Operations Services Report OPS 11-19 -Abandonment of the Oxford Norfolk Municipal Drain [] Presented By: Director of Operations Resolution No.12: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives Operations Services Report OPS11-19 for the Abandonment of the Norfolk Oxford Municipal Drain. AND FURTHER RESOLVE THAT Council to retain an independent drainage engineer from K. Smart Associates Ltd of Kitchener to examine the drainage works and report his recommendations as to the proposed abandonment at a cost of$ 2,500.00 subject to Council approval. "Carried" NOTICE OF MOTION RESOLUTION: Resolution: Page 6 MINUTES: Meeting for the Committee "Open Council" Moved by: Councillor Klein Seconded by: Councillor Stephenson AND RESOLVE THAT Council support the County of Oxford's position regarding supporting the redevelopment of long-term care beds at the Bonnie Brae Nursing Home which would result in no net loss of beds in Oxford County. "Carried" Resolution: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council support the front end loading of the Bridges Out of Poverty initiative of the Community Services Advisory Committee, as well as support waiving the fee for the rental of the room at the Community Centre. "Carried: RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No.13 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Town of Tillson burg agree in principle to allowing the placement of two microFIT solar systems purchased by Tillson burg Hydro Inc on the 18 SpruceSt and 1 Library Lane municipal properties subject to entering into a Memorandum Of Understanding with Tillsonburg Hydro Inc at a later date; AND FURTHER THAT staff be authorized to enter into microFIT contract with the Ontario Power Authority to enable connection to the hydro electricity grid; and, AND FURTHER THAT a bylaw be brought forward in this regard at the next regular meeting of Council. "Carried" BY-LAWS 21. Bylaw 3583, to adopt an Accessibility Plan for the Town ofTillsonburg for the year 2012 [Jj Resolution No.14: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 22. By-Law 3576. To Dedicate a One Foot Reserve on William Street C] Resolution No. 15: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3576, To Dedicate a One Foot Reserve on William Street, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3576 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Page 7 MINUTES: Meeting for the Committee "Open Council" "Carried" 23. By-Law 3577. To Repeal By-Law 3197 to Establish the Tillsonburg Economic Development Advisory Committee 1:!1 Resolution No.16 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3577, to repeal Bylaw 3197 being a bylaw to establish the Economic Development Advisory Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3577 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By-Law 3579, To Appoint a Fire Chief ~ Resolution No. 17: Moved by: Councillor Klein Seconded by: Councillor BeresRESOLVE THAT By-Law 3579, To Appoint a Fire Chief, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3579 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. Bylaw 3581, To amend B~-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments) Cj Resolution No. 18: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments), be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3581, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. Bylaw 3584, to authorize an agreement between Her Majesty the Queen in Right of Ontario, to assist the Town in providing CSPT Services By-Law 3584.pdf Schedule A. pdf Resolution No. 19: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3584, to authorize an agreement with Her Majesty the Queen in Right of Ontario, be read for a first and second time and this constitutes the first and second reading thereof; Page 8 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT By-Law 3584, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 27. By Law 3580 Interim Tax Levy for 2012 ldl Resolution No.20 : Moved by: Councillor Klein Seconded by: Councillor Beres RESOLVE THAT By-Law 3580, Interim Tax Levy for 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3580, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 28. Bylaw 3540. to adopt a Schedule of Fees for certain Municipal applications. service and permits CfJ Resolution No.21 : Moved by: Councillor Klein Seconded by: Councillor BeresResolve that Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications, service and permits, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 29. By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666 [) Resolution No. 22: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 30. By-Law 3564. To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. b:J Resolution No.23 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3564, To Authorize a Master Services Agreement with Tillson burg Hydro Inc. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 31. By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012 [) Page 9 MINUTES: Meeting for the Committee "Open Council" Resolution No.24 : RESOLVE THAT By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3582 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the meeting be adjourned at 840 p.m. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Tuesday January 10, 2012 03:17 PM) Town of Tillsonburg Page 10 \ I MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Ti\l!WI;li:,of;'.ffiilllSon· burg tlmiittE~e·"open Council" Ofders of the Day: '· .:_· ;_.~, -:: •• -. <-~ ' • • CALL TO ORDER The meeting was called to order at 4:37pm ADOPTION OF AGENDA Resolution: No. 1: Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of November 28, 2011 be adopted. "Carrried" CLOSED MEETING SESSION Resolution No. 2 Moved by: Councillor Rosehart 110 Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters for the purpose of educating or training the members; Matters relating to personal matters about an identifiable individual, including municipal employees. "Carried" Council moved back into Open Session at 6:19pm DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 MINUTES: Meeting for the Committee "Open Council" Minutes of the Council Meeting of November 14, 2011c;} Minutes of the Council Meeting of November 17, 2011 [) Minutes of the Council Meeting of November 21, 2011CJ Resolution No. 3 Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session and the Open Session Meetings of Council for November 14, 2011 and the Open Session Meetings of Council of November 17, 2011 and November 21, 2011 be approved. "Carried" DELEGATIONS 1. Delegation RE: Battens Disease and Katie Claire Keeping ~ Presented By: Mike Gouin The delegation appeared before Council and provided some background on Batten's disease, and his personal efforts to raise funds for Katie's Crusade. He invited Council to attend a fund-raiser occurring in Port Stanley on December 14th, 2011, or to donate via www.katiekeeping.com Council requested that the Clerk forward the delegation's video and accompanying materials to the Tillsonburg BIA and Chamber on behalf of delegation. PRESENTATIONS 2. Delegation: BIA Boundary Adjustment 1:J1 Presented By: Chair, John Kirkland The delegation was unable to attend and will appear as a delegation at a future meeting of Council. Council directed staff to conduct the necessary public consultation prior to the BIA request being brought back in the form of a bylaw. Staff is to provide Council a status update on this item at its meeting of December 12 2011, specifically the plans for consultation regarding the boundary adjustment. Staff indicated the consultation process for this item will occur in early January, with an amending bylaw to be brought forward for Council consideration at its second meeting in January. Resolution No.4: Moved by: Councillor Getty Seconded by: Councillor RosehartAND RESOLVED THATTillsonburg Town Council amend By-law 3180 to include a new schedule for the boundaries of the BIA. This area would include; John Pound Road going north on Broadway to the North town outer limits, across North St. to Tillson Ave., South on Tillson Ave., including Concession E. and W. to Broadway, down to Bloomer St., then Simcoe St., to E. Town limits. "Deferred" Resolution: Moved by: Councillor Klein Seconded by Councillor Beres AND RESOLVE THAT Council receive the request from the BIA as information. Page2 MINUTES: Meeting for the Committee "Open Council" "Carried." INFORMATION ITEMS 3. Baldwin Place Residents Association Correspondence ~ 4. Nominations to the 2012-13 Board of Directors of the Ontario Good Roads Association -m Nominations-Final Call. pdf CHIEF ADMINISTRATIVE OFFICER 5. Report DCS 11-66 Meeting Investigator-Extension of Agreement ~ Presented By: CAO Resolution No. 5 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-66 Meeting Investigator-Extension of Agreement. AND FURTHER THAT Council authorizes a one year extension to the contract with JGM Consulting for meeting investigation services. "Carried" 6. Report CAO 11-13 Recording Meetings ldl Presented By: CAO A question was raised as to what is meant by "advanced notification" in the proposed amending bylaw. Council instructed staff to clarify the meaning and the requirements of "advance notification" in the wording of the bylaw before it is brought back for third reading. Staff clarified that "advance notification" would mean the day of Council, and that this stipulation would apply to Committees of Council as well as Town Council. Before third reading of the bylaw scheduled for December 12, 2011, staff will revise by proposed bylaw to address exactly how notice is to be provided (via email, verbally, etc.), and to whom. Resolution No.6 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report CAO 11-13 Amendment to Procedural By-Law regarding recording meetings. FURTHER RESOLVE THAT an amending By-Law be brought forward for Council consideration. "Carried" 7. Report CAO 11-14 Elgin County Fire Communications Page 3 \ j MINUTES: Meeting for the Committee "Open Council" Microsoft Word -Draft 2012 renewal agreement 11-25-11.pdf -,: Microsoft Word -CA011-14 Elgin County Fire Communications. pdf Resolution No.7 : Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CAO 11-14 Elgin County Fire Communications; FURTHER RESOLVE THAT a By-Law authorizing the renewal agreement be brought forward for Council consideration. "Carried". FINANCE 8. FIN11-039 Insurance Review ~ Presented By: Director of Finance Resolution No.8: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receives report FIN11-039 Insurance Review as information. AND FURTHER THAT Council supports in principle that the Oxford County Treasurers be directed to proceed with circulating a Request for Proposal for a consultant to conduct an insurance program feasibility study. AND FURTHER RESOLVED THAT the Clerk inform the County Clerk of this resolution by November 30, 2011. "Carried" DEVELOPMENT & COMMUNICATIONS 9. DCS -11-60 Cash-in-Lieu of Parkland Fee Reduction for Consents [J Presented By: Director of Development and Communication Services Resolution No. 9: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVE THAT Council receives report DCS 11-60- Cash-in-Lieu of Parkland Fees for Consents; FURTHER RESOLVE THAT Council endorse the recommendations contained herein. "Carried" 10. DCS -11-69 Communications Strategy bfl Presented By: Director of Development and Communication Services Members of Council emphasized the importance of social media as a new form of communication. Council inquired as to whether there was a time frame for this project's completion Staff indicated that the target completion date for roll out would be second quarter 2012. Page4 MINUTES: Meeting for the Committee "Open Council" Resolution No. 10: Moved by: Councillor Stephenson Seconded by: Councillor Beres AND RESOLVE THAT Council receives report 2011-69 Communications Strategy as information only. "Carried." 11. DCS 11-71: Lake Lisgar Revitalization Project Committee ~ Resolution No. 11 : Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report DCS 11-71 as information FURTHER RESOLVE THAT Council endorse the appointment of two new members, Craig Blodgett and Joan Weston, to the Lake Lisgar Revitalization Project Committee AND FURTHER RESOLVE THAT Council endorse the proposed grant application made by the Lake Lisgar Revitalization Project Committee to the TD Friends of the Environment Foundation. "Carried" 12. DCS 11-67 Parking Bylaw Amendment-Maple Lane 621 Presented By: Director of Development and Communication Services Resolution No. 12: Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives report DCS 11-67- Parking By-Law Amendment-Maple Lane-and the recommendations contained therein; Further resolve that Council amend Parking By-Law 2997 to restrict parking in front of Maple Lane Public School and install signage to reflect the amendment to By-Law 2997. "Carried" 13. Report DCS 11-63-Airport Branding Update & Award of Contract for Signage -m Report DCS 11-63-Airport Branding Update & Award of Contract for Signage November 24 2011.pdf The Director delivered a presentation which addressed Council's earlier comments and suggestions regarding the airport logo, and overviewed the consultative process by which the new proposed logo was selected. Council inquired as to when the sign would be installed if approved. Staff indicated that the sign would likely be installed in the Spring. Council approved the 28 foot tall sign and not the 23 foot sign and the LED lighting was deferred until 2012 to allow staff time to seek corporate sponsorship and to determine the readability of the LED sign at Highway speeds. Resolution No. 13: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-63 Airport Branding Update & Award of Contract for Airport Signage; Page 5 ' ) MINUTES: Meeting for the Committee "Open Council" AND FURTHER THAT Council approve the new Tillsonburg Regional Airport logo as selected by the Airport Branding & Signage Steering Committee; AND FURTHER THAT Council approve the award of a contract for new airport signage, up to a maximum upset limit of $27,000, to Brooks Signs Ltd and that the Director of Development & Communications and/or his designate be authorized to negotiate future purchase orders or contracts in this regard, and that such a contract be brought back to Council in 2012 for authorization. Recorded Vote: NAME VOTE IN FAVOUR VOTE AGAINST Marty Klein yes John Lessif yes Mark Renaud yes Chris Rosehart yes Brian Stephenson yes Dave Beres yes Mel Getty yes The recorded vote reflects the vote is seven in favour of the Motion and none against the Motion. The motion is "Carried" OPERATIONS 14. Report OPS 11-17 Master Services Agreement with Tillsonburg Hydro Inc. ~ Presented By: Director of Operations Council requested that certain clauses of the proposed agreement be revised to allow the Town greater flexibility in terminating the agreement. Council also requested that staff reconsider the termination date of the agreement. Staff is to bring back such revisions prior to third reading. Council also indicated a need to evaluate certain clauses of the Master Services Agreement regarding ownership of THI. Resolution No.14 : Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVE THAT Council receives report OPS 11-17, Master Service Agreement, as information. FURTHER RESOLVE THAT By-Law 3564 be brought forth for Council consideration. "Carried". COMMUNITY SERVICES 15. Report CSD 11-15 -Municipal Alcohol Policy CJ Presented By: Acting Director of Community Services Page 6 MINUTES: Meeting for the Committee "Open Council" Resolution No. 15: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CSD 11-15, Municipal Alcohol Policy as information; FURTHER RESOLVE THAT By-Law 3565, Municipal Alcohol Policy be brought forward for Council consideration. "Carried" COMMITTEE MINUTES & REPORTS 16. Committee of Council Minutes ~ 17. Tillsonburg Police Services Board Minutes Ql NOTICE OF MOTION BY-LAWS 18. By-Law 3565. To Adopt the Town ofTillsonburg Municipal Alcohol Policy C3J Resolution No 16: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3565, To adopt the Town of Tillson burg Municipal Alcohol Policy, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 19. Bylaw 3563, To amend Bylaw 3509. being a Bylaw to to Define the Mandate, Membership, And Meeting Procedures For Committees Established by The Corporation Of The Town of Tillson burg. 3563 -to appoint various persons to Committees of Council.pdf Resolution No.17: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3563, to amend Bylaw 3509, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 20. By-Law 3551. To Amend Procedural By-Law 3511 CJ Page 7 MINUTES: Meeting for the Committee "Open Council" Resolution No.18: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3551, to amend Procedural By-Law 3511, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 21. By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. Cl1 Resolution No. 19: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3564, To authorize a Master Services Agreement with Tillsonburg Hydro Inc. be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 22. By-Law 3570. To Authorize an Agreement with Elgin Municipalities for Fire Communication Services ~ ~ By-law 3570 Agree Fire Com Elgin.pdfBy-Law 3570 Schedule A Fire renewal agreement. pdf Resolution No.:20 Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3570, To Authorize a Fire Communication Services Agreement with Elgin Municipalities, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 23. By-Law 3553. To adopt a Town of Tillson burg Road Naming Policy [] Resolution No.:21 Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3553, To Adopt a Town of Tillsonburg Road Naming Policy, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By-Law 3550. To establish The Lake Lisgar Revitalization Trust Fund L!l Resolution No.22: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3550, to establish The Lake Lisgar Revitalization Trust Fund, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" Page 8 MINUTES: Meeting for the Committee "Open Council" 25. By-Law 3559, To Authorize a Memorandum of Understanding with the Tillson burg Golf & Country Club ~ Resolution No. 23: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3559, To authorize a Memorandum of Understanding with the Tillsonburg Golf & Country Club be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" Added Agenda Item: -m -m Bylaw 3566 -Parking -Maple Lane Public School.pdf aerial map.pdf Resolution: Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3566, to amend Bylaw 2997 being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg, in order to restrict parking on Maple Lane, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 26. By-Law 3568. To Confirm the Proceedings of Council for the Meeting of November 28. 2011. [;d! Resolution No.24: Moved by: Deputy Mayor Renaud Seconded: by Councillor Klein AND RESOLVE THAT By-Law 3568, To Confirm the Proceedings of Council for the Council Meeting of November 28, 2011, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3568 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried." ITEMS OF PUBLIC INTEREST ADJOURNMENT Resolution: Moved by: Councillor Beres Seconded by: Councillor Klein AND RESOLVE THAT the meeting be adjourned at 8:22pm Page 9 MINUTES: Meeting for the Committee "Open Council" Approval Received: (1 of 1) Nicole Wellsbury/Tillsonburg (Tuesday November 29, 2011 11:46 AM) Town ofTillsonburg Page 10 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Orders of the Day: CALL TO ORDER . ~; ~·::,::: ~ >;,,,:. -.:·J:-e;.;';~_' The Meeting was called to order at 6:24 PM ADOPTION OF AGENDA Resolution No. 1 : Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of December 12, 2011 be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: 15 Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality -CAO Report: First Capital Proposal Matters relating to the security of the property of the municipality: FIN 11-042 & DCS 11-70 Matters for the purpose of educating and training the members: Library Report "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of December 1, 2011.Ql Resolution No. 3 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the Minutes of the Open Session Meeting of Council of December 1, 2011, be approved. "Carried" PRESENTATIONS 1. Presentation: Urban Design Project ~ Presented By: Jessica Hawes & Blair Scorgie Jessica Hawes from BrookMcllroy in association with McCormick Rankin Corporation gave the Presentation. Jason Juhasz, Development Planner, County of Oxford was also in attendance. Workshops with focus groups will take place in the new year. 2. Presentation: LPRCA 2012 Budget [Jl Presented By: Cliff Evanitski Chairman Ron Sackrider and General Manager, Cliff Evanitski gave the presentation. LPRCA is looking for funding sources for 2012. 3. Presentation: New and Improved Town Website [] Presented By: Nicole Wellsbury Nicole Wellsbury, Records Management Coordinator for the Town gave the presentation on the new Town website. Nicole will be giving a similar presentation to the BIA, Chamber of Commerce, Real Estate Board and also the Seniors Centre. INFORMATION ITEMS 4. Information Item: Request for Support from Kin Canada [;] 5. Information Item -Correspondence from the Ministry of Citizenship and Immigration re: Ontario Medal for Young Volunteers ~ DEVELOPMENT & COMMUNICATIONS 6. Report DCS 11-49: Records Retention kJ Presented By: Director of Development and Communication Services Resolution No.4 Page2 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-49 and the recommendations contained therein. AND FURTHER THAT the proposed records retention bylaw, which shall repeal Bylaw 2666, be considered by Council. "Carried" 7. ReportDCS 11-65-AMCTO/MMAH INTERN Ql Resolution No.5 Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives report DCS 11-65 AMCTO/MMAH Intern and that Council support an application to AMCTO for an Intern to be shared with the Township of Zorra. "Carried" 8. Report DCS 11-73: Reduction of Fee for Removal CH) Holding Provisions in Zoning /]} Presented By: Director of Development and Communication Services Resolution No.6 Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report DCS11-73 Reduction of Fee for Removal (H) Holding Provisions in Zoning; AND FURTHER RESOLVE THAT Council endorse the recommendations contained therein. "Carried" NOTICE OF MOTION RESOLUTIONS Resolution No.7 Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT the following regular Council Meetings be re-scheduled or cancelled for 2012: Monday, February 28, 2012 be re-scheduled to Thursday, March 2, 2012, due to the annual OGRA/ROMA Conference; Monday, April 9, 2012 be re-scheduled to Tuesday, April10, 2012, due to Easter; Monday, July 23, 2012 cancelled; Monday, August 27, 2012 cancelled; Monday, October 8, 2012 be re-scheduled to Tuesday, October 9, 2012, due to Thanksgiving; and Monday, December 24, 2012 cancelled; FURTHER RESOLVE THAT this information be forwarded appropriately, including the County of Oxford, MP and MPP, as well as posted on the Town ofTillsonburg website. "Carried" Page 3 MINUTES: Meeting for the Committee "Open Council" RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No.8 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives CAO Report, First Capital Proposal as information: FURTHER RESOLVE THAT Staff return to Council on January 9th, 2012 with financial summary including interest costs of renovation and the consideration of a fifteen year lease with First Capital "Carried" Resolution No.9 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives report FIN11-042 Account Write Offs as information. AND FURTHER RESOLVE THAT Council approves the write offs against the allowance for doubtful accounts contained within the report. "Carried" Resolution No. 1 0 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report DCS 11-70 Solar Investment Opportunity; AND FURTHER THAT the contract for the purchase and installation of two turnkey solar systems for the 18 SpruceSt and 1 Library Lane municipal properties be awarded to Solera Energies as per the terms and conditions contained in this report; and, AND FURTHER THAT the Town agree to finance the projects until completion and then sell them to Tillsonburg Hydro Inc at the fair market value for the systems, or $164,640, plus net HST and other incidental costs. Motion has been withdrawn by Councillor Klein Report to come back as information item at the next council meeting Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report DCS 11-70 Solar Investment Opportunity as information. "Carried" BY-LAWS 9. Bylaw 3540: to adopt a Schedule of Fees for certain Municipal applications. service and permits CJ Resolution No.11 Moved By: Deputy Mayor Renaud Page 4 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Klein AND RESOLVE THAT Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications, service and permits, be read a first and second time and this constitutes that first and second reading thereof. "Carried" 10. By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666 Cfl Resolution No. 12 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 11. Bylaw 3574, to designate the Forshee-Tribe-Trumpour Mausoleum has a heritage site. ~ Resolution No.13 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Bylaw 3574, to designate the Forshee-Tribe-Trumpour Mausoleum has a heritage site, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT Bylaw 3574 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 12. By-Law 3569, To Dedicate One Foot Reserves on Windemere Avenue ~ Resolution No.14 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3569, To Dedicate One Foot Reserves, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3569 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 13. By-Law 3565. To adopt the Town of Tillsonburg Municipal Alcohol Policy CJ Resolution No.15 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3565, To adopt the Town of Tillsonburg Municipal Alcohol Policy, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 14. B -Law 3563 to amend B law 3509 bein a b law to define the mandate membershi and meeting procedures for Committees of Council -"' Page 5 MINUTES: Meeting for the Committee "Open Council" Resolution No. 16 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3563, to amend Bylaw 3509 being a bylaw to define the mandate, membership, and meeting procedures for Committees of Council, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 15. By-Law 3570. To Authorize a Fire Communication Services Agreement with Elgin Municipalities [J) Resolution No.17 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3570, To Authorize a Fire Communication Services Agreement with Elgin Municipalities, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 16. By-Law 3566. to amend Bylaw 2997 being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg. in order to restrict parking on Maple Lane 6J Resolution No. 18 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3566, to amend Bylaw 2997 being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillson burg, in order to restrict parking on Maple Lane, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 17. Bylaw 3573, To Confirm the Proceedings of Council for the Council Meeting of December 12, 2011 C;1 Resolution No. 19 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3573, To Confirm the Proceedings of Council for the Council Meeting of December 12, 2011, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3573 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Page 6 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Roseshart AND RESOLVE THAT the meeting be adjourned at 8:17p.m. "Carried" Approval Received: (1 of 1) Donna WilsonfTillsonburg (Thursday December 15, 2011 09:06AM) Town ofTillsonburg Page 7 ,--------1 ~I u' I TDMH PRESENTATION TO TILLSONBURG COUNCIL- January 9, 2012 In review ~Statistics (201 0/11 ): o Beds-35 acute/16 complex continuing care =51 o ER visits-27,500 o Inpatient Admissions -1, 500 o 13,000 interventions in Lab o 35,000 visits in Dl Currently: ~ Mammography campaign ~ Physician recruitment o Internal Medicine o Family Physicians (shared) ~ Redevelopment project Agenda ~In review ~Currently ~ Our context ~ Questions/ Answers In review ~Budget-$25.7M o Ministry revenue-$20 o Other revenue-$5. 7M ~ Trends this year: o Continued high occupancy • 1 06% for Acute, 99% for Chronic o Expenditures on budget LHIN geography 26/08/2014 1 Tillson burg Town Council Request for Support Re: Bridges Out of Poverty As assigned, the Community Service Advisory Board (CSAB) has reviewed some of the issues that appear to be present in the Town of Tillson burg. Subsequent to discussion among the members of the committee we are very excited to present our first initiative for your review. In order for the community to address and work toward resolving any issue(s) and be successful at it, we as a community need to start at the beginning. We feel it is important to have a better understanding of the issues that exist and how they evolve into what they are today. It is our hope to work towards addressing potential issues, in order to make Tillsonburg the ideal place to live. As the Chair of the Community Service Advisory Board, I had the opportunity of attending a Bridges Out of Poverty Conference. The wealth of knowledge and insight offered regarding people living in poverty was extremely eye opening. Having a better understanding of how people living in poverty will provide service providers in their role of supporting and assisting the individuals and families they support. The goal of this one day workshop is to introduce a framework (or larger perspective) for understanding poverty. "If you didn't grow up in poverty, you may be unaware of the "hidden rules" that govern many aspects of life for the poor. People in poverty are often in survival mode, where the future holds no promise, and support systems taken for granted in middle class and wealth are non-existent. If your business, agency or organization works with people from poverty, only a deeper understanding of their challenges -and strengths -will help you partner with them to create opportunities for success. Bridges out of Povertv -Strategies for Professionals and Communities Work Shop Objectives include: • Examine research continuums regarding the cause of poverty (individual and systematic) • Give examples of hidden rules of economic class • Analyze resources • Explain language registers and discourse patterns • Identify principals for improving outcomes with individuals from generational poverty • Review Intensive Case Management model Gayle Montgomery Budget and projection Potential Date is May 3, 2012 (Based on 60 participants) Mileage ($0.57 per km approximately 250 kms) Workbooks ($12.00 each with minimum 60 people) Morning snack, lunch, beverages ($12.00 @ person) Space Lions Auditorium $600.00 $142.50 $720.00 $720.00 $0.00 Fee per person $60.00 Possibly "Early Bird Fee" $55.00 Potential Profit with both scenarios Total $2185.50 $3600.00 $3300.00 $1414.50 $1114.50 ($60.00 @fee) ($55.00 @fee) File: A09!11 Date: December 22, 2011 TOWN OF TILLSONBURG COMMITIEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that tht' following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday January 9, 2012 Time: 6:00pm Location: Town Council Chambers Tillson burg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: Jim & Sharon Jakes 10 Thomas Ave Tillsonburg ON N40 5K8 LOCATION: Lot 90, Plan M-59 10 Thomas Ave, Tillsonburg ON PURPOSE OF APPLICATION: AGENT: Mark Lebouthillier (Joes Carpentry Inc) 5 Stover St. S Norwich ON NOJ !PO The applicant is applying for relief from Section 6.2 of the Rl Zone of the Town's Zoning Bylaw, to reduce the minimum required rear yard setback from 12m to 9.23m, in order to construct a sumoom. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Jason Juhasz, Development Planner at 688-3009 extension 3226 or by email: jjuhasz@county.oxford.on.ca. Yours truly, Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G SA 7 11?~1~£~i!/Xogether ) I Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcounty.ca Our File: A 09/11 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Jim & Sharon Jakes 10 Thomas Avenue Tillsonburg ON N4G 5K8 VARIANCE REQUESTED: MEETING: REPORT NO: AGENT: Marc Lebouthillier Joe's Carpentry Inc. 5 Stover Street South Norwich ON NOJ 1 PO January 9, 2012 2011-303 Relief from Section 6.2, Table 6.2 -Zone Provisions • Rear Yard, to reduce the required minimum rear yard from 12 m (39.3 ft) to 9.23 m (30.3 ft) to allow for the construction of a sun room addition to the rear of the existing single detached dwelling. LOCATION: The subject property is described as Lot 90, Plan M-59 in the Town of Tillsonburg. The lands are located on the east side of Thomas Avenue, north of Demeyere Avenue and are municipally known as 10 Thomas Avenue. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Low Density Residential Low Density Residential -Type 1 (R 1) Surrounding uses include existing low density residential uses The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate the construction of an addition of a sunroom to the rear of the existing single detached dwelling. Assessment records indicate the property has an approximate area of 796.6 m2 {8,575 ft2). The existing single detached dwelling is one storey in height and has an approximate ground floor area of 200.1 m2 {2, 154 W). The proposed sun room measures 5.4 m (18ft) by 4.4 m (14.5 ft), with an area of 24.2 m2 (261 ft2). File No. A 09/11 Report No. 2011-303 Page3 The purpose of the rear yard setback is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage. The proposed sun room addition is considered to be part of the main dwelling, rather than part of the outdoor amenity area (as are enclosed porches and covered decks}, and therefore the said sunroom is required to comply with the setback and coverage requirements for the main dwelling. The proposed sun room addition appears to comply with the remaining requirements of the Zoning By-law. The current lot coverage for the existing single detached dwelling, as taken from the surveyor's real property report dated November 30, 2011 is 25%. The proposed sun room would increase the total lot coverage for the property to approximately 29%, less than the maximum permitted lot coverage of 33%. Uncovered decks are not considered in calculating the lot coverage of a property. (e) Desirable Development/Use: The applicant proposes to construct a sunroom addition with a ground floor area of 24.2 m2 (261 ff). The proposed sunroom would extend 5.4 m (18 ft) from the existing single detached dwelling in to the rear yard. The location of the proposed addition to the single detached dwelling is in keeping with the character of the surrounding residential neighbourhood. As the subject property is a large single detached lot, the granting of this minor variance does not compromise the amount of outdoor amenity area on the subject lands, and would not appear to have an adverse effect on the adjacent neighbouring properties, provided that a grading and drainage plan is submitted to the satisfaction of the Town Engineering Department. Public notification of the application for minor variance was circulated to surrounding property owners on December 23rd, 2011. As of the writing of this planning report, no correspondence has been received from the public. No other concerns were identified by Town staff, however, the applicant is required to provide a grading and drainage plan to the satisfaction of the Town Engineering Department, as per their previous comments. The proposed reduced rear yard setback for the sunroom is not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduction in setbacks would not establish an undesirable precedent for this neighbourhood or elsewhere in the Town as the amount of amenity space on the property would still be adequate. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. liSibqprdCount~ . tW' growing stronger. .. toget.~er 0.1 NAD_1983_UTM_Zone_17N © County of Oxofrd Plate 1 -Location Map with Aerial Photography (201 0) & Existing Zoning Application A 09/11 -Jim & Sharon Jakes 10 Thomas Avenue-Lot 90, Plan M-59-Tillsonburg 1:2,510 0 0.06 0.1 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. I I December 23, 2011 NOTE:THIS IS NOT A PLAN OF SURVEY j :r ~ .... \...., _ ............. ],_---"'\. 1-c ,.,.,.. ' I \ ' ... :..----\ I \ ~ I ~ \ I \ (. \, \ \ ("... ;.:.-(---- \ .,/"'·,J \ \ I' ' ' -.,: ~I \ \ I c-> \• I \, '\ . I \.-.. I I I .J I \ -~':···-i . 1" .. ---_.l I I '--··C;,:t ' , .. ,_ \~' Legend ID Zoning (Displays 1 :16000 to 1 : Notes ~w: 10 jO 30 FEET 40 -I I I SCALE -I INCH = 20 FEET IUPERIAL DISTANCES SHOWN ON lHIS PLAN ARE IN IMPERIAL UNITS AND CAN M BE CONVERTED TO METRES BY MUL llPL YING BY 0.3046 iS LOT 89 ! ~ I 122.50' lLl ~ :z: m lLl 4, "-........ _ ....... G) "'-2: T"' -.:}' oz: m m r 0 _, SKETCH PREPARED FOR BUILDING PERMITAPPLICA TION ( SUN ROOM ADDITION ) FOR: JOE'S CARPENTRY/ VANLAGEN HOMES LOT 90 REGISTERED PLAN M-59 TOWN OF TILLSONBURG COUNTY OF OXFORD NOTES, ) -PROPERTY DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN 41M-59 AND HAVE NOT BEEN VERIFIED BY FIELD SURVEY. > z <( ::5 1 ) -PROPOSED SUN ROOM AD DillON POSillON BY CALCULA liONS m::5 il. a. fi::l 0:: ~ U) li <( ~ 2: ;e 0 (o :r:: U) r EXISTING RESIDENTIAL DWEWNG f-< Te:'o..-1 PROPOSED 'I tJIICOJ,£RE[) ~ 16.0' 18.~ PROPOS£ I SUN ROO!, ADDITION ~-~- 13.5' 46.3' J7 30.!>' ~;: ~ 30.3' g z r 0 _, X X \ f ---- -· __ .. _ 122.5o• \\j Proposed I Lo-r g-j Plate 3 -Applicant's Site Plan Application A 09/11 -Jim & Sharon Jakes 10 Thomas Avenue -Lot 90, Plan M-59 -Tillson burg Sun room TI. Ll.] r If) \5 Ll.l 0:: l I I tO m r 0 -1 NOT BY ACTUAL SURVEY (3) -AREA OF LOT 90, 41M-59 ~ 8575 SQ. FEET -AREA OF LOT 90, 41M-59 COVERED BY THE EXISTING DWEWIIIG AND GARAGE ~ 2154 SQ. FEET -AREA OF PROPOSED SUN ROOM ADDITION = 261 SQ. FEET -PROPOSED LOT COVERAGE = 28.2% (4) -THIS PLAN WAS COMPLETED NOVEMBER 30, 2011 CAUTION THIS IS NOT A PLAN OF SURVEY OR SURVEYOR'S. REPORT AND SHALL NOT BE ·usED FOR TRANSACTION OR FINANCING PURPOSES @ COPYRIGHT 2011 KIM HUSlED SURVEYING L 10. THE REPRODUCTION, AL TIERA TION, OR USE OF THIS REPORT IN WHOLE OR IN PART WITHOUT THE WRITTEN PERMISSION" OF KIM HUSTlED SURVE'IING LTD. IS STRICTLY PROHIBITIED .. KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 30 HARVEY S1REET, llLLSONBURG, ONTARIO, N4G 3J8 PHONE: 519-842-3638 FAX: !519-842-:3~39 PROJECT: 98-4931 SA REFERENCE: FILE File No. A-09/11 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday January 9, 2012. OWNERS/APPLICANTS: Jim & Sharon Jakes 1 0 Thomas Ave Tillsonburg ON N4G 5K8 LOCATION: Lot 90, Plan M-59 10 Thomas Ave, Tillsonburg ON PURPOSE OF APPLICATION: AGENT: Mark Lebouthillier (Joes Carpentry Inc) 5 Stover St. S Norwich ON NOJ 1PO Relief from Section 6.2, Table 6.2 -Zone Provisions -Rear Yard, to reduce the required minimum rear yard from 12m (39.3 ft) to 9.23 m (30.3 ft) to allow for the construction of a sun room addition to the rear of the existing single detached dwelling. DECISION: APPROVED That the Tillsonburg Committee of Adjustment application A-09/11 for the property located at 10 Thomas Ave, Town ofTillsonburg, in the County of Oxford, be approved subject to the following conditions: i) A building permit for the proposed sunroom shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillsonburg Engineering Department. iii) Minor Variance approval is granted only for a sunroom that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson ) {ij,.~rdCount · r{;owing stronger..'Yrogether Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www. oxfordcountv. ca OUR FILE: ZN 7-11-07 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council REPORT No.: 2011-304 MEETING DATE: January 9, 2012 OWNER: Tillsonburg Developments Inc 80 Brock Street PO Box 158 Tillsonburg ON N4G 4H5 LOCATION: APPLICANT: Dominic Bradley Tillsonburg Developments Inc 80 Brock Street PO Box 158 Tillsonburg ON N4G 4H5 The subject properties are described as Part of Blocks 67, 69 & 79, on Plan 41M-182, located on the south side of Esseltine Drive, and east sides of Weston Drive and Hogarth Drive, in the Town ofTillsonburg. More specifically the lands are described as Parts 119-121, 185-187, & 187-189 on Reference Plan 41 R-8228, and Parts 41-43 on Reference Plan 41 R-7764. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1" Schedule "T-2" Town of Tillson burg Land Use Plan Town of Tillsonburg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Residential Low Density Residential Existing Zoning: Special Low Density Residential-Type 5 (R2-5)(H) with Holding Provision Requested Zoning: Special Low Density Residential-Type 5 (R2-5) File No. ZN 7-11-07 (c) Official Plan Page 3 Report No. 2011-304 The subject property is located within the 'Low Density Residential' designation on the Residential Density Plan for the Town of Tillsonburg in the County Official Plan. The Official Plan states that Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including single detached, semi-detached, duplex, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. (d) Zoning By-Law The subject lands are currently zoned 'Special Low Density Residential -Type 2 (R2-5)(H)' with holding provisions (H) according to the Town of Tillsonburg Zoning By-Law No. 3295. The R2-5 zone permits single detached dwellings with special provisions for lot frontage, area, depth, coverage, setbacks, etc. The removal of the associated holding (H) provisions requires written confirmation of water allocation from the County of Oxford, prior to development. (e) Agency Review The application for zone change was circulated to a number of public agencies for their review. The County of Oxford Public Works Department reviewed the above noted Zone Change Application and has confirmed that water and sewage capacity for an additional 4 units is available. The Town Manager of Engineering, the Town Director of Operations, Town Fire Chief and the Town Chief Building Official indicated no concerns or objections to the application. (f) Planning Review An application has been submitted to the Town of Tillsonburg for an amendment to Zoning By- Law No. 3295 to remove the holding provision (H) from the R2-5(H) zone as shown on Plate 2. The application, in effect, will allow for the development of 4 single detached dwellings. The purpose of the holding provisions on the subject properties are to ensure that the applicant obtains written confirmation of water allocation from the County Department of Public Works prior to development. The applicant most recently applied for and received additional water allocation in 2008 via a previously approved zone change application (ZON 7-8-3). According to the Protocol For Allocation of Water and Sewage Capacity for Development in the Town of Tillsonburg, additional capacity may be applied for once 18 building permits have been issued for new dwelling units in the current allocation. While the developer has not yet reached the threshold for additional servicing allocation, this application would assist the developer in moving forward towards the finalizing of the existing phase and the beginning of the emergence of the next phase. The subject properties in this application consist of an existing construction yard, an existing single detached dwelling, and the site of a future model home. This application would allow the developer to relocate the existing construction area to a different location and build on the 2 ~""'DrdCountY._ ~~owing stronger. .. together 0.3 NAD_1983_UTM_Zone_17N © County of Oxofrd Plate 1 -Location Map with Aerial Photography (201 0) & Existing Zoning Application ZN 7-11-07-Tillsonburg Developments Inc. Esseltine Drive, Weston Drive & Hogarth Drive -Tillsonburg 0 0.15 0.3 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. I I December 16, 2011 NOTE:THIS IS NOT A PLAN OF SURVEY ·--·· q , .. c{_____.\-"·"-·:: ·-C·· __.,...-\ ,, \ '-··· _____ .v -· , I -, ~-·{ \ . !,., ... '\"' \ I " "' \ 2. ·. 1 \ \ ( ?--;-~ r.·-' .---~~ \ . ;-:•·"),.J l · .. , ''"( 'f ") .• .}\ . \ /. ~ '..r'\"" " \" " \ ,~ "·' ·;:; \ .. ---.---·· ' _ .. Jr··-·---\ . ' \ L_..-'1 !, I ~ ~"i I, I_...., ~,_! '"r----~-------' '·, Legend ID. Zoning (Displays 1: 16000 to 1 : Notes ZN 7-11-07 (Removal of Holding) TOWN OF TILLSONBURG BY-LAW NUMBER 3581 EXPLANATORY NOTE The purpose of By-Law Number 3581 is to remove the Holding Symbol (H) from the Special Low Density Residential-Type 2 (R2-5)(H) zone, applying to Part of Blocks 67, 69 & 79 respectively in a registered plan of subdivision (41 M-182), known as 'Baldwin Place', in the Town ofTillsonburg. More specifically the lands are described as Parts 119- 121, 185-187, & 187-189 on Reference Plan 41 R-8228, and Parts 41-43 on Reference Plan 41R-7764. The amendment would allow for the development of the subject lands for 3 single detached dwellings and the recognition of an existing single detached dwelling already constructed, in accordance with the underlying zoning. The subject lands are owned by Tillsonburg Developments Inc. The County of Oxford has provided written confirmation of water allocation for the 4 lots comprising the subject lands. Any person wishing further information relative to Zoning By-Law Number 3581 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3581 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS, Section 36(1) of the Planning Act, R.S.O. 1990, provides the authority to remove the Holding Symbol (H) by amendment to the by-law originally imposing it; AND WHEREAS, the County of Oxford has provided written confirmation of water allocation for the proposed development on the subject lands within a registered plan of subdivision (41 M-182); THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-5" the zone symbol of the lands so designated 'R2-5' on Schedule "A" attached hereto. 2. This By-Law shall come into force and take effect on the day of the final passing thereof. READ a first and second time this 9th day of ___ Ja_n_u_a___.ry'------' 2012. READ a third time and finally passed this 9th day of __ Ja_n_u_ary--=-----· 2012. Mayor Clerk LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES November 2, 2011 (as approved at the Board of Directors meeting held December 7, 2011) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, C. Grice, E. Ketchabaw, R. Sackrider and D. Travale. Staff in attendance: C. Evanitski, D. Holmes, J. Maxwell, J. Robertson, H. Surette and D. Mclachlan. Regrets: None The LPRCA Chair called the meeting to order at 6:30pm Wednesday, November 2nd, 2011. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-158 moved: D. Travale seconded: L. Bartlett THAT the minutes of the LPRCA Board of Directors regular meeting held October 5th, 2011 and the Mid-Month emailed Development Applications dated October 19th, 2011 be adopted as circulated. BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CARRIED b) GENERAL MANAGER'S REPORT The GM reviewed his activities for the month of October. No questions. MOTION A-161 moved: B. Chanyi seconded: D. Beres That the LPRCA Board of Directors receives the General Manager's Report for October, 2011 as information. CARRIED c) GREEN ROOF/SOLAR PANEL PROJECT UPDATE Staff has been working to obtain funding for this project for the past year. An application to the Sand Plains fund was rejected. An application has recently been submitted to the Federal Economic Development Agency for Southern Ontario under the Prosperity Initiative. The GM fielded questions regarding the project. MOTION A-162 moved: M. Columbus seconded: C. Grice THAT the LPRCA Board of Directors receives the Green Roof/Solar Panel Demonstration Project update as information. d) 3rd QUARTER FINANCIAL UPDATE CARRIED Staff indicated that expenses are on target. There may be a possible shortfall in planning revenues but forestry revenues are currently trending slightly higher than budgeted. The Board asked for and received clarification on a number of items. Further clarification is required for Note 2 under Healthy Watershed Services. Staff will be forwarding an explanation by email. MOTION A-163 moved: C. Grice seconded: M. Columbus THAT the LPRCA Board of Directors receives the Budget Performance Report as of September 3dh, 2011 for information. CARRIED e) SMITH MARSH TENDER Staff commented that this project has no effect on the budget as it is funded by outside sources. MOTION A-164 moved: B. Chanyi seconded: D. Beres FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- MOTION A-168 moved: B. Chanyi seconded: M. Columbus That the LPRCA Board of Directors receives the GM's verbal update regarding a land disposition matter for information. CARRIED The Chairman adjourned the meeting at 8:40 pm. Ron Sackrider Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- TRA-Tillsonburg Ringctte Association Tillsonburg Community Centre 45 Hardy Ave. Tillsonburg, ON N4G 3W9 November 29111 2011 RE: DONATIONS APPEAL I:<.ECEIVEJ We arc back for another exciting year ofRingette. As parents we are busy tying laces and cheering on our girls. They have been busy too .... practising, performing drills, and: playing games. I We are once again holding the Tillsonburg Ringette Tournament ahd we are looking to our neighbouring businesses to help make it a success. This is a two day tournament and it is being held Saturday January121" and Sunday January 22"d 2012. We will be playing the role of host to over 400 adults and children. This proves to be a great opportunity to get some advertising exposure as most of the teams ~re from out of town and spend their "down time" exploring our town. i Like 2010, 2011 has been a tough year financially and full ofuncejtainty for many companies. For this reason, we have many ways that you can help us raise funds while !showcasing your establishment. Donations-We have a Penny Sale table that we are always looki~g for items to display. Gift cards are always popular here! Include a business card so people know just f.vho donated a particular item. Sponsors-We look to offset the printing cost of our programs byjasking businesses to consider advertising in our program (business card size). The cost for this i$ $50. Likewise, our biggest expense is that of ice time. W c arc always looking for individuals I companicl; to sponsor ice time for our games. For an entire game sponsorship, your business will be recognized ~fore, at halftime, and at the end of the ice time you sponsor. Ice sponsorship amounts begin at $50 for halif of a game and $100 for an entire game. For both types of advertising, your business's name will beiprinted in our program and displayed on our 2011/2012 Sponsor Board for all to see. Welcome Package-This was a great addition to our tournament last year! We gave each team a package when they arrived that included a map of the town and coupons fo~ local businesses. Not only would we like to do this this year, we would like to expand on it. We would like to reward a "player of the game" from each team for each of our potential 30 games. This player w6uld receive a discounted or free item at a local restaurant. If this interests you, please let us know. Please think about helping us out. We ask too that if you have a company reader board that you help us welcome our guests to our tournament. A simple "We welco~e all the RINGETTE players to town" would be great. I l We will pass on a tournament schedule when it is fmalized. Come! on out and catch a game. [ If you have any questions, please do not hesitate to contact me. I ~an be reached at (519) 688-9899 or via email at klassen09iiil,gmail.com · Shelley Klassen IIUif~IJ~ ]~] December 20, 2011 Honourable Dalt:Jn McGuinty, Premier of Ontario Legislative Building Queen's Park Toronto ON M7 A 1A 1 Dear Premier: RE: SPECIAL PROVINCIAL FUNDING TO COVER MUNICIPAL DEFICITS FILE NO.: Ff1.GE At a meeting he I:! on December 19, 2011, the Council of the Municipality of Clarington approved the following Resolution #GPA-719-11: WHEREAS the Municipal Act requires that municipalities operate on a balanced budget; AND WHEREAS all municipal councils face difficult decisions in the budget process in balancing (i) the needs of their communities; and (ii) being fiscally responsible; NOW THEREFORE BE IT RESOLVED THAT: a) The Municipality write to the Premier of Ontario respectfully requesting that if any municipality in Ontario receives special funding from the Province to cover a budget deficit, that all local municipalities receive the same per capita funding from the Province; and b) That a copy of this resolution be forwarded to John O'Toole, MPP for Durham, the Association of Municipalities of Ontario, and all municipalities in Ontario requesting that they endorse this resolution. Yours truly, CAG/jeg c. John O'Toole, MPP, Durham Association of Municipalities of Ontario All Municipalities in Ontario N. Taylor, Director of Finance/Treasurer CORPORATION OF THEM UNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 December 20, 2011 The Honourable Jim Bradley Minister of the Environment 77 Wellesley Street West 11th Floor, Ferguson Block Toronto ON M7A 2T5 Dear Minister: RE: REQUEST FOR PROVINCIAL REGULATIONS REGARDING COMMERCIAL FILL OPERATIONS FILE NO.: E05.GE At a meeting held on December 19, 2011, the Council of the Municipality of Clarington approved the following Resolution #GPA-720-11: WHEREAS municipalities are faced with requests from Commercial Fill Operators to place fill in, for example, either previously undisturbed areas or expired gravel extraction pits; AND WHEREAS municipalities have limited resources and ability to regulate this type of operation other than through zoning restrictions and agreements associated predominantly with operational protocol; AND WHEREAS the issue of soil quality of fill imported to a receiving site potentially has a significant cross jurisdictional environmental impact that should be elevated to the Provincial level through the Ministry of the Environment; 'AND WHEREAS the Ministry of the Environment has established criteria for quality of fill for Brownfield redevelopment but not for the importation and placement of fill within, as an example, undisturbed areas or expired gravel extraction pits; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 ' , ---- -Report No: C-2 2011-297 O'Y4 aunt COMMUNITY AND STRATEGIC PLANNING ~~-~~c . 'gfOWing SfrOnger..'Ytogether Council Date: December 14,2011 To: FROM: SUBJECT: M.R. Bragg, CAO G. Hough, Corporate Manager of Community and Strategic Planning R. Walton, Director of Public Works L. Beath, Director of Public Health and Emergency Services P. Michiels, Senior Policy Planner D. Goudreau, Manager of Water Services Source Water Protection Policy Development Update RECOMMENDATION That Report No. C-2 2011-297 be received by County Council and forwarded to the Area Municipal councils for their information. Further that County Council support continued policy development and pre-consultation with implementing bodies on the basis of the proposed policy direction outlined in this report. PURPOSE To apprise County Council of the ongoing Source Water Protection policy development process and, in particular, the draft policy approaches that will form the basis for the development of the policies that will ultimately be proposed for incorporation into the Source Protection Plans (SPPs). This report also outlines potential staffing and other resource considerations associated with SPP policy implementation and provides Council with an update on the next steps in the development of the Source Protection Plans for each of the two Source Protection Regions affecting the County. BACKGROUND As established through County Council resolution, the County of Oxford has assumed a lead role in the Province wide Source Water Protection process, as set out in the Clean Water Act (CWA), 2006 and associated regulations. Over the course of this multi-year process, County Council has received a number of update reports outlining the ongoing requirements, outcomes and status of the process as it relates to Oxford County. The most recent of these reports C-1 2011-161 was presented to County Council in July 2011 and provided an overall summary of the County's involvement in the Source Water Protection process to date and outlined the next steps in the policy development process. Since that report was prepared, County staff have been evaluating the policy tools that Page 1 of 9 Report No: C-2 2011-297 COMMUNITY AND STRATEGIC PLANNING Council Date: December 14, 2011 Given that the technical work necessary to assess drinking water quantity threats has not yet been completed by the Conservation Authorities, the significant threat policies included in the first round of SPPs will be limited to the prescribed Drinking Water Quality Threats. These threats are generally categorized as either chemicals, DNAPLS or pathogens. Examples of pathogenic threats include septic systems and the storage and spreading of manure (ASM). Examples of chemical threats include storage of solvents, pesticides, fertilizers and fuels (gasoline and heating oil). For the purpose of the Act, Dense Non-Aqueous Phase Liquids (DNAPLs) are a group of chemicals that are of particular concern and include manufacturing solvents, paint removers and metal degreasers. Some prescribed threats (i.e. application of road salt) cannot meet the thresholds necessary to be considered significant in Oxford and, as a result, do not require the development of policies. In Oxford County, significant quality threats can generally only be present, or potentially occur, in a WHPA A & 8 with a vulnerability score (v-score) of 10, with the exception of the following: • certain waste threats (land filling and liquid industrial waste injection) and sewage treatment plant storage tanks, which can be significant in a WHPA A, 8 or C with a v- score of 8 or higher; and • DNAPLs, which can be significant in a WHPA A, 8 or C, regardless of the v-score. Appendix 1 of this report contains a map which identifies the portion of the WHPAs in the County where a significant threat can potentially occur. In Oxford County, a vulnerability score of 10 applies to all WHPA A zones, as well as to a portion of the WHPA 8 zones for a number of wells supplying Woodstock, Tillson burg, Ingersoll, Otterville, Plattsville and Thamesford. A vulnerability score of 10 applies to approximately 160 ha (395 ac) of land in the WHPA A zone and approximately 470 ha (1,161 ac) of land in the WHPA 8 zones. It should be noted that the majority of the land in the WHPA 8 zones is comprised of agricultural parcels located within the Township of Southwest Oxford, Township of Norwich and County of Norfolk, and almost a third of it is owned by the County of Oxford. This is the area that will potentially be affected by the majority of the significant threat policies in the SPP. Although the area where waste and sewage treatment plant threats could be significant is considerably larger, only one existing threat was identified in the County that would fall into that category and there is sufficient opportunity to locate such uses outside of vulnerable areas, if they should be proposed in the future. Therefore, outside of the WHPA A & 8 zones with a v- score of 10, the primary policy focus will be on significant DNAPL threats. It should be noted that Official Plan already prohibits many of the prescribed significant threats, such as septic systems, manure storage facilities, sewage treatment plants, waste disposal/storage/handling sites and storage of road salt, in all or a portion of the WHPA's. In many cases, the land area where these threat circumstances will be prohibited or restricted by the SPP policies will be substantially less than the area where they are currently prohibited in the Official Plan. Therefore, once the SPP's have been approved, the County will need to amend the Official Plan to reflect the new significant threat areas and related policies. b) Available Policy Tools The following table provides an overview of the policy tools identified in the Clean Water Act that may be utilized to ensure an activity either ceases to be a significant threat or never becomes a significant threat. Page 3 of 9 ) d) Preferred Policy Approaches Report No: C-2 2011-297 COMMUNITY AND STRATEGIC PLANNING Council Date: December 14, 2011 The draft policy approach for each threat was based largely on the threat based discussion papers prepared by the two Source Protection Regions affecting the County (Lake Erie Region and Thames Sydenham and Region). These papers summarized and evaluated each of the threats and available policy tools based on research conducted by the policy leads and workshop input provided by municipalities, stakeholders and technical experts. Staff then considered the local context, including potential impact on existing and planned land uses, cost/resource implications and other implementation considerations before determining which policy approach would appear to be most appropriate for Oxford. Table 2 below provides an overview of the primary policy tool(s) and related policy approaches currently being considered to address existing and future significant threats in the County. Page 5 of 9 The rationale applied in selecting the primary policy approach for addressing each of the significant threats is generally based on the following principles: • Manage (versus prohibit) existing threats, in most cases; • Prohibit the establishment of new significant threats where possible and reasonable, given the nature of the threat and Oxford County context. Where prohibition is not possible or reasonable, focus on adequately managing the threat. • Use existing Provincial approval processes such as Prescribed Instruments (Certificates of Approval) where adequate to effectively manage or prohibit the threat. • Address significant threat activities versus restricting land uses, wherever possible. In general, it is proposed that the primary policy tool for managing or eliminating a significant threat will be complemented by other policy tools such as Land Use Planning, Restricted Land Use and Education and Outreach. As well, it is proposed that the SPP policies will allow for the development/continuation of locally tailored incentive programs to assist property owners in managing significant threats where deemed necessary and appropriate. Finally, the CWA also requires monitoring policies for each significant threat to allow the Source Protection Committees to determine whether effective implementation is being achieved. Once the SPP's are approved, municipalities will be required to comply with the significant threat policies contained therein, including ensuring that planning documents, by-laws and procedures are updated to be consistent with the policies in the plan. e) Staffing and Resource Implications It is important to understand that implementation of many of the SPP policies will be the responsibility of Oxford County and, as such, there will be associated resource implications. The number, type/nature and location/context of the various existing significant threats identified in Table 1 of this report (and of any significant threats that may potentially be identified or proposed in the future) have a substantial impact on the tools and policies that are most appropriate to manage or eliminate such threats, as well as the financial, staffing (e.g. Risk Management Inspectors, Septic System Inspectors), process (e.g. municipal septic inspection program, amendments to planning documents, application forms and procedures) and other considerations associated with policy implementation (e.g. incentive/education and outreach programs). As evidenced by Table 2, the tools provided under Part IV of the Clean Water Act (Risk Management Plans and Prohibition) are currently being proposed to address many of the prescribed threats. These Part IV tools are often the preferred option for addressing a particular threat activity because they are the most targeted, effective and flexible (in the case of RMP's) tools available, which is precisely the reason they were provided for by the CWA. However, to implement, administer and enforce these tools the CWA requires a municipality to have access to a Risk Management Official and, depending on the number of significant threats, one or more Risk Management Inspectors. The preferred tools identified in Table 2 will result in as many as 250 Risk Management Plans being negotiated, inspected, enforced and reported on. In addition to managing existing significant threats, the County, through the RMO position will be required to review certain planning and building permit applications to ensure proposed land use changes do not create a new significant threat within the areas identified in Appendix 1. Staff expect that once the bulk of the RMPs have been negotiated that the workload will drop, however, this may take upwards of five years to accomplish. In addition to Risk Management, there are approximately 300 septic systems in the County that will be subject to re-inspection every 5 years by County Public Health Inspectors which may have implications for additional staffing and financial resources. Page 7 of9 SUMMARY The purpose of this report is to update Council on the Source Protection process and obtain their support for continued policy development and pre-consultation with implementing bodies on the basis of the draft policy approaches outlined in this report. County staff will remain closely involved in the Source Protection policy development process until well into 2012. Following completion of the policy development work, County staff will begin focusing on the various tasks and responsibilities associated with policy implementation. Staff will ensure County Council is kept apprised of any substantial technical or policy work updates associated with Source Protection planning throughout the remainder of the process. "Gord Hough" Gordon Hough, MCIP, RPP Corporate Manager Community and Strategic Planning "Lvnn Beath" Lynn Beath Director Public Health and Emergency Services PM/pm Dated: Dec. 7, 2011 OUR FILE: MOE 2-0 "Rob Walton" Robert Walton, P.Eng Director Public Works "M. R. Bragg" M.R. Bragg GAO Page 9 of 9 Project Launch OXFORD COUNTY MASTER AGING PLAN Project Schedule 1.1 Approval to proceed 1.2 Start-up discussions with Steering Committee 1 .3 Finalized work plan Situation Analysis 2.1 Information review 2.2 Inventory of existing services 2.3 Demographic analysis 2.4 Key informant interviews (n=1 0) Plan Development 3.1 Inaugural Planning Committee meetings (n=3) 3.2 Planning Committee session reports 3.3 Provider survey developed/distributed 3.4 Seniors focus groups (n=12) 3.5 Survey response deadline 3.6 Data compilation/interpretation 3. 7 Community stakeholder forum 3.8 Forum report 3.9 Planning Committee meetings (n=3) 3.10 Planning Committee recommendations 3.11 Discussion paper distributed (new work plan item) 3.12 Deadline for discussion paper responses Report Preparation 4.1 Draft report 4.2 Distribution/input from Planning Committees 4.3 Steering Committee meeting (full-day) 4.4 Final report 4.5 On-call advice SHERCON ASSOCIATES INC. www.shercon.ca October 3, 2011 Updated November 10, 2011 OXFORD COUNTY September 14 TBD September September 19 September 26 September 30 September 30 Ongoing October 3 and 4 October 12 October 28 October 17-26 November 18 November 22 November 25 December 2 December 5 and 6 December 16 January 4 January 27 January 31 February 6 Mid-February February 29 Six months Master Aging Plan Oxford County Age Density Map SOUTH-WEST OXFORD Legend Percentage of Residents aged 65 and Over c::::::::::J 11 .26% -12 .11% ~ 12.12%-13.69% -13.70%-16.87% -16.88%-22.98% BLANDFORD-BLENHEIM NORWICH SURVEY FINDINGS-Responses appear in bold italics OXFORD MASTER AGING PLAN Survey of Providers A Master Aging Plan for Oxford County is being developed to provide a blueprint for evolving services and resources for seniors in transportation, housing, cultural services, healthcare and other aspects of community life. The project is supported by a grant to the United Way from the Ontario Trillium Foundation and led by a Steering Committee representing a broad range of community organizations across Oxford County. Work commenced in September and will be complete early in 2012. This questionnaire is designed to gather service provider perceptions of the current system of services and supports for older adults in Oxford County. Findings will be presented at a community stakeholder forum to be held in on November 251h and used to set planning priorities. Please complete and return this on-line questionnaire no later than 5:00p.m. Friday November 18, 2011. Your responses will go directly to the consultant assisting us with the project. If you are unsure, or don't know the answer to a particular question, simply leave that item blank. It is not necessary to answer all the questions. 1. Please provide the following background information: Name of Organization or Service Provider 55 respondents-list attached Type of Organization: Check all that apply 9 Home support 7 Health care 8 Social services 2 Hospital or clinic 6 Recreation 1 3 7 Faith based Municipality Retirement home 11 Long-term care home 3 Independent service provider such as a physician, therapist, etc. (Specify): Social work, occupational therapy, property service 5 Other (Specify): Retail, library, funder, police Estimated percentage of your services that are targeted to seniors: 75% average Which groups of seniors receive services from you or your organization? 28 Well-fit seniors 35 Seniors requiring some support with activities of daily living 30 Seniors requiring 24-hour support When you complete this questionnaire think in terms of services for seniors across the county as a whole rather than the specific services that you offer. OXFORD MASTER AGING PLAN Survey of Service Providers Page 3 4. Thinking now in general terms, and considering all service groups, rate the overall effectiveness of the system of services and supports for seniors in accomplishing the following: Responding to the unique needs of seniors .................................... .. Coordination across programs and service providers ...................... . Providing fl~xibility and choice to seniors ..................................... . Ensuring individuals receive the right services ..................................... . Ensuring individuals receive services in a timely fashion ........................ . Communicating information about services available ........................ . Identifying and responding to community needs ...................... .. Having a positive impact on the lifestyle and well-being of seniors ... Excellent 0% 0% 0% 0% 0% 0% 0% 5% Good Fair Poor 64% 29% 7% 19% 45% 50% 5% 40% 53% 7% 22% 32% 49% 42% 2% 48% 45% 2% 5. If you gave a rating of "fair" or "poor" to any of the items in Question 4, please explain below: Interagency coordination; lack of resources; low awareness of available resources; inflexible choices; wait times; system hard to navigate; physical accessibility 6. Do you feel there is any unnecessary duplication of services for seniors in Oxford County? 4 Yes ---------------------------> 30 No OXFORD MASTER AGING PLAN 6a. Please specify below: Need for organizations to work together; Public/private; more use of local services; case management/supervision Survey of Providers SURVEY RESPONDENTS (N=55) Alzheimer Society of Oxford (2 responses) Canadian Mental Health Association Oxford County Branch Canadian Red Cross Society CarePartners CBIHH Coward Pharmacy Ltd Crompton Home Hardware Building Centre Dayspring Residence Inc. Independent Geriatric Care Consultant Maples Home for Seniors Tavistock Maple Manor Nursing Home Ontario Provincial Police Oxford County Library Oxford Manor Park Place Retirement Centre Social Services and Housing South Gate Centre Stonebridge Community Services Strata Property Services Woodingford Lodge (4 responses) Woodingford Lodge Ingersoll Woodingford Lodge Long Term Care Facility St Paul's Presbyterian Church Tillsonburg and District Multi Service Centre (3 responses) Tillsonburg District Memorial Hospital Tillsonburg Minor Soccer Tillson burg Public Library. Town of Tillsonburg Tillsonburg Retirement Centre (4 responses) Tillsonburg Senior Centre United Way Oxford Village of Oxford Gardens VON (2 responses) Woodstock and Area Community Health Centre Woodstock and District Developmental Services Woodstock Private Hospital YMCA of Woodstock OXFORD MASTER AGING PLAN Page6 Survey of Providers Page4 7. Assume that you have $100 in new funding to distribute to the various services and supports for seniors in Oxford County. Thinking in terms of your answers to the previous questions, allocate these funds across the services below: Transportation: Public transportation Special transit Housing: Social/ Recreational: Health Care: Other: Taxi services Driver supports-signage, instruction, etc. Pedestrian friendly environment House maintenance and renovation supports Affordable and accessible housing options Retirement homes Supportive housing Long-term care beds Recreation centres Social groups Faith based organizations Arts and culture organizations Educational opportunities Health education and promotion Hospitals and clinics In-home health care Therapies-Physio, OT, etc. Physicians Pharmacy Mental health services Addictions services Counselling Supports for caregivers-respite, training, etc. Safety and security programs 9.41 9.10 0.05 0.18 0.03 $3.05 6.13 1.97 3.77 13.26 $2.49 2.23 0.26 0.56 0.41 $1.21 3.77 10.82 5.69 2.62 0.05 5.77 0.26 $6.41 9.36 1.15 OXFORD MASTER AGING PLAN Survey of Providers December 16, 2011 Mr. Norm Miller, M.P.P. 17 James St. Parry Sound, ON P2A 1T4 The Corporation of THE TOWNSHIP of CARLING 2 West Carling Bay Road, RR #1, Nobel, ON POG lGO Email: bschreinel@carlingtownship.ca Phone: 705-342-5856 ext 36 • Fax: 705-342-9527 RE: Ontario M_~f' lntro~uces Privat~ Member~ __ Bill to Pave Highwa~--~h_o_u_ld_e_rs ____ _ This is to advise you that Carling Township Council has enacted the following resolution: 11-144 Moved by Councillor Konoval Seconded by Councillor Gordon WHEREAS Muskoka MPP Norm Miller has re-introduced his private member's bill which would enhance public safety for the motoring public and promote active transportation in Ontario; AND WHEREAS if Mr. Miller's bill is passed it would require a minimum one metre paved shoulder on certain provincially owned highways to improve public safety for cyclists, pedestrians and motorists alike; AND WHEREAS studies in other jurisdictions confirm that where paved shoulders exist, accidents are drastically reduced; AND WHEREAS there are obvious health benefits for individuals and society in general, as more opportunities are provided to cycle and walk for recreation, or for transportation; NOW THEREFORE BE IT RESOLVED that the Township of Carling supp01ts for MPP Norm Miller's Private Members Bill to pave highway shoulders; AND FURTHER that Council of the Township of Carling respectfully requests that all municipalities in the province of Ontario consider supporting the resolution from the Township of Carling; AND FURTHER that this resolution be circulated to all municipalities in Ontario. Yours truly, E2l-tJ1 1clvuu1Vu Beth Schreiner Office Assistant cc. All municipalities Carried. alx{grdCoun~ ~ growing stronger. .. together OFFICE OF THE C.A.OJ CLERK P. 0. Box 1614, 21 Reeve Street Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www. oxfordcountv. ca December 20, 2011 Ms. Brenda Junker, Municipal Clerk/Tax Collector Township of East Zorra-Tavistock 90 Loveys Street, East Hickson, Ontario NOJ 1LO Dear Ms. Junker: Further to your correspondence, dated December 7, 2011, please be advised that Oxford County Council, at its meeting held on December 14, 2011, adopted the following resolution: "That the correspondence from the Township of East Zorra-Tavistock regarding the loss of long-term care beds at the Bonnie Brae Nursing Home in Tavistock be received and the associated resolution emphasizing support for the redevelopment of long-term care beds which would result in no net loss of beds in Tavistock and Oxford County be supported and that the C.A.O. attend the meeting on December 15, 2011 and make a formal presentation." As you may be aware, Michael Bragg, did make a formal presentation to the Ministry of Health and Long-term Care on December 151h, a copy of which is attached. Yours very truly, ~hy~/l/ Brenda J. Tabor Clerk Copy -Area Municipal Clerks -Michael Bragg, C.A.O. -2- For instance, when outbreaks of communicable diseases have occurred in one or more of the homes, the physician group is so well connected to the Nursing Homes that interventions are already underway when the Health Unite response is instigated. This is a resource that is hard to quantify but does emphasize the readiness of this community· to serve seniors, particularly in an institutional setting. • 80 less beds will result in reduced employment opportunities which will have an impact on current and potential new employees from the area as well as potential job losses in the supporting business In Tavistock. There is no disagreement from County Council that nursing homes rated "b" "c" and "d" by the province need to be redeveloped or replaced. What Council wishes to stress to the Ministry of Health is that Tavistock and Oxford County would like to go on record as advising the Ministry that the redevelopment of beds in this area should be encouraged and directed to Oxford County and Tavistock such that there is no net loss of Nursing Home beds in Oxford County. The clear advantages to locating in this community include a significant "community of care", medical and support care, walker friendly downtown and a well developed volunteer network. Michael Bragg, C.A.O. County of Oxford ~ .. · CA012-01 2011 Status Update DATE: TO: FROM: SUBJECT: January 9, 2012 Council Kelley Coulter COUNCIL INITIATIVES-2011 STATUS UPDATE RECOMMENDATIONS Resolve that Council receive CA01.2-201.1. Status Update for information purposes; A report was provided to Council on May 24, 2011 during closed session on the status of the initiatives that were underway in 2011 for education purposes. This report provides the status for the 2011 year end for all of the 2011 initiatives. Overall administration had a very successful year, despite a series of challenges from external sources. The Senior Management Team and their respective teams worked diligently to complete the 2011 business plans along with the additional initiatives requested by Council or awarded to the Town. Staff had 31 independent objectives for 2011. Of the 31 objectives 4 were missed, resulting in a completion rate of 87%. A best practice benchmark is 85% completion factor. Staff has worked diligently to deliver their business plans in 2011. Item 8 has been delayed in order to receive full community input into the Master Recreation Plan prior to implementation. Item 13 has been a work in progress and shall continue to be a focus for 2012. The organization has reaped many operational benefits from the implementation of this software. Item 26 is a key objective for the Parks & Recreation team: a formalized plan for HVAC should provide the town with financial savings. Item 31 has been delayed. Staff are in the process of reviewing the changes that have occurred with Ontario Fire Marshall's office before proceeding any further. SUMMARY-UPDATES 1. Restructure Council Committees 2. Redesign Business Plans (will continue to be improved and streamlined) -Future Caution Target Date Q1 01 - Completion Date Status Q1 complete 01 complete 2011 Operational Items outside of Council Meeting Business Items 32 through to 50 were additional tasks that arose from Council meetings throughout the year or were unplanned initiatives. The items that are showing as in progress are administrations for Q1 of 2012. SUMMARY-UPDATES Target Date Completion Date Status 32.Awarded Rural Broadband Project 02 2012 in progress 33. Definition and completion of the CIP (Siemen's Project) Q1 2011 Q1 complete 34. Otter Valley Corridor-Dejardin application Q1 2011 Q1 complete 35. Housekeeping RFO 02 2011 Q2 complete 36.2011 Work plan for Parks & Recreation 02 2011 03 complete (draft received sent back to staff) 37. Realignment of staffing with Director of Community Services Q1 2011 04 complete 38. Recruitment of the OPP Detachment commander 03 2011 04 complete 39. Preparations for the OPP Contract that expires October 02 2011 03 complete 40. Preparations for the Collective Agreement-03 2011 03 complete Fire Communicators (expires 01 of 2012) 41. Preparations for the Association Agreement-Q3 2011 04 complete Firefighters (expires 01 of 2012). 42. Working with the Tillson burg Senior's Centre on MOU 02 2011 02 complete following FT employee announcing their retirement 43. Stabilizing the new council committee structure 03 2011 04 complete 44. Meetings with Provincial ministries 03 2011 02/03/04 in progress re: OMPF Grant funding inequities & regional centre 45. First Capital meetings regarding 200 Broadway facility 03 2011 02/03/04 in progress 46. Completion of work for Siemen's development 03 2011 03 complete 4 7. Completion of work for Nautical Lands development 03 2011 Q4 complete 48. The Bridges Golf Course -plan for land acquisition 02 2011 03 complete 49.Advertising Campaign (Transport Trailers) 03 2011 in progress 50. Educational facility upgrades 04 2011 04 complete In closing, the Senior Management Team completed an aggressive series of business plans in 2011. 2011 can be characterized as a year of building a solid capacity for future initiatives and developments to utilize. -Future Caution - FIN12-001 -Tax Adjustments DATE: January 9, 2012 TO: Darrell Eddington, Director of Finance FROM: Denis Duguay, Revenue Manager SUBJECT: TAX ADJUSTMENTS RECOMMENDATION "THAT staff report FIN12-001, dated Dec 21, 2011, regarding tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 > be received; AND Further That in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council hereby approves tax adjustments in the amount of $53,125.73, as detailed in Schedule "A" of staff report FIN12-001, and directs that the amounts attributable to the various requisitioning bodies be apportioned thereto." PURPOSE To consider realty tax adjustments associated with applications made under Sections 357 and 358 of the Municipal Act, 2001. HISTORY & DISCUSSION Applications under Section 357 of the Municipal Act for the reduction, cancellation or refund of realty taxes levied against property may be made to the municipality until February 28<h of the year following any tax year. This section of the Municipal Act provides the means by which changes in the taxable status of real property may be reflected in the annual taxes levied. Section 358 of the Municipal Act provides redress for taxes overcharged by reason of any gross or manifest error in the preparation of the assessment roll, by MPAC, in either of the two preceding years. The attached schedule of tax adjustments is based on applications received under the aforementioned legislation. Municipal staff and the Municipal Property Assessment Corporation have reviewed each application to verify accuracy and determine valuation. The figures indicated include district or special area rates relating to core area parking and the Business Improvement Association, where applicable. The municipal share of the total adjustments recommended is approximately $23,872.75. WRITTEN BY: Denis Duguay DATE WRITTEN: December 21,2011 t I " '; '~ , FIN12-002 -2012 Draft Budget DATE: January 9, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: 2012 DRAFT BUDGET RECOMMENDATION "THAT staff report FIN12-002, 2012 Draft Budget, be received as information. FURTHER that the staff recommended 2012 budget adjustments reflecting an increase, prior to assessment growth, of 4.38°/o in the requirement from taxation be approved by Council. AND further that the 2012 Draft Budget be brought forward to the Open Council meeting of January 23, 2012 to receive public input. " PURPOSE To provide Council with staff recommendations for further budget reductions. HISTORY & DISCUSSION At the 2012 Draft Budget meeting on December 13, 2011, Council requested that staff adjust the proposed budget adjustments and also look for additional budget reductions. Staff committed to provide a report back to Council on the staff recommended budget adjustments. These adjustments bring the requirement from taxation to an increase of 4.38%, which after the impact of assessment growth, translates to a 3. 94% increase or an approximate increase of $54.99 to the median residential taxpayer. The first spreadsheet entitled "2012 Draft budget changes" summarizes the staff recommended adjustments to the 2012 draft budget. The second spreadsheet entitled "Three Year Budget Information" provides a snapshot comparison of the 2010, 2011 and 2012 budgets. WRITTEN BY: Darrell Eddington DATE WRITTEN: January 3, 2012 liPage SUMMARY OF CHANGES TO THE 2012 FINANCIAL PLAN 2012 Taxation Requirement as presented to Council on November 3, 2011 $ 13,193,824 9.770/o (Favourable) Description Date Unfavourable Change Carroll Trail survey November 17, 2011 $ (45,000) OMERS savings - 4 employees of 35 years $ (30,900) Service Delivery Review $ (25,000) Police budget reduction. Possibly OPP conference attendees $ {3,500) Finance Tax FTE $ (35,000) Rates & fees increase-Community Centre $ (30,000) Auditorium vestibule roof $ (30,000) Corporate Office Renovations $ (50,000) Intranet $ (7,500) Engineering software $ (2,750) Valve Turner $ (75,000) HR legal costs $ (10,000) 3 positions to 37.5 hours per week $ (27,200) 1 Ton Crew cab with slide-in sander & plow $ Public Works Front Vestibule Roof $ {7,500) EM Mobile -remote connection to incident command $ (8,800) Redundant computer for Fire Comm CAD $ (2,000) Electronic Record Keeping System -Road Patrols $ (30,000) LED Streetlights $ (19,200) Columbarium units -Reduced from 2 units to 1 unit $ Master Plan reduced $ (10,000) 1nsta11at1on or raonc on cnangmg gallery walls-cnangea to ··otner sources or runamg·· :E (10,000} Net Total $ (459,350) $ 12,734,474 5.940/o Ice Resurfacer November 21, 2011 $ (85,000) Contribution to Reserves -To fund the Ice Resurfacer in future years $ 40,000 Three Year Budget Information 2012 2011 Operating Requirement from Taxation 5.5% 4.2% Capital Requirement from Taxation -12.1% -27.2% Consolidated Requirement from Taxation 4.38% 3.7% Impact of Assessment Growth -0.44% -0.75% Increase to the Median Residential Taxpayer 3.94% $ 54.99 4.45% Debt Balance at the End of Each Year $ 13,861,125 $ 15,176,673 Debt Servicing Costs: Principal $ 1,315,548 $ 1,236,268 Interest $ 745,920 $ 784,913 Total Debt Servicing Costs $ 2,061,468 $ 2,021,180 Reserve Balance, including gas tax and development charge reserves $ 1,683,278 $ 2,494,872 SUMMARY OF CHANGES TO THE 2012 FINANCIAL PLAN 2012 Taxation Requirement as presented to Council on November 3, 2011 $ 13,193,824 9.77% Description Date (Favourable) Unfavourable Change Carroll Trail survey November 17, 2011 $ (45,000) OMERS savings - 4 employees of 35 years $ (30,900) Service Delivery Review $ (25,000) Police budget reduction. Possibly OPP conference attendees $ (3,500) Finance Tax FTE $ (35,000) Rates & fees increase-Community Centre $ (30,000) Auditorium vestibule roof $ (30,000) Corporate Office Renovations $ (50,000) Intranet $ (7,500) Engineering software $ (2,750) Valve Turner $ (75,000) HR legal costs $ (10,000) 3 positions to 37.5 hours per week $ (27,200) 1 Ton Crew cab with slide-in sander & plow $ Public Works Front Vestibule Roof $ (7,500) EM Mobile -remote connection to incident command $ (8,800) Redundant computer for Fire Comm CAD $ (2,000) Electronic Record Keeping System -Road Patrols $ (30,000) LED Streetlights $ (19,200) Columbarium units -Reduced from 2 units to 1 unit $ Master Plan reduced $ (10,000) Installation or raonc on cnang~ng gallery walls-cnangea to "otner sources or runa~ng" ~ (10,000) Net Total ~ (459,3502 $ 12,734,474 5.94% Ice Resurfacer November 21, 2011 $ (85,000) Contribution to Reserves -To fund the Ice Resurfacer in future years $ 40,000 FIN12-004 -Projected Library Financial Results DATE: TO: FROM: SUBJECT: January 9, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance PROJECTED LIBRARY FINANCIAL RESULTS RECOMMENDATION "THAT staff report FIN12-004, Projected Library Financial Results, be received as information." PURPOSE To provide Council with the projected Library financial results for 2011. HISTORY & DISCUSSION At the 2012 Draft Budget meeting on December 13, 2011, Council approved utilizing additional development charges, library reserves, gas tax reserves and one time operating funding to help mitigate the Library's 2011 financial results. The attached analysis summarizes the most current financial results for the Library prior to taking into account this mitigation. As reported to Council by the Library Board at the Closed Council meeting on December 12, 2011, the reasons for the 2011 projected Library deficit are: an actual revenue shortfall of $61,640 compared to budgeted revenues; an overstatement of available reserves of $28,568; and an actual expenditure overspend of $15,753. WRITTEN BY: Darrell Eddington DATE WRITTEN: January 4, 2012 liP age Town ofTillsonburg Public Library Board Projected Statement of Operations For the year ended December 31, 2011 2011 Budget Actual REVENUE Contribution from Town of Tillsonburg $ 248.902 $ 248.902.00 $ Federal Grants $ $ $ Provincial Grants $ 48,684 $ 23,684.00 $ Fees and Service Charges $ 43.710 $ 11,567.00 $ Rentals $ 20,000 $ 8,517.55 $ Donations $ 15,000 $ 3,552.00 $ Investment Income $ 1,400 $ 2,959.00 $ Development charges used $ 20,000 $ 20,000.00 $ $ 397,696 $ 319,181.55 $ EXPENDITURES CURREIIIT OPERATIONS Salaries. Wages, and Benefits $ 234,344 $ 235,906.36 $ Materials and Supplies $ 105,602 $ 119,146.75 $ Corotracted Services $ 37,730 $ 39,460.00 $ $ 377,676 $ 394,513.11 $ CAPITA.L OPERATIONS lnte rior Lighting/Office Furnishings/Accessible landing $ 22,510 $ 5,574.97 $ 22,510 $ 5,574.97 $ 400,186 $ 400,088.08 $ EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR $ (2,490) $ (80,906.53) $ Development Charges collected $ $ 33,106.13 $ Contribution from Reserves $ 47,016 $ 19,023.80 $ Contribution to Reserves $ $ (33,106.13) $ $ 47,016 $ 19,023.80 $ Debt Issuance $ $ Principal Repayment of LTD & Temp Loans $ (12,500) $ (12,500.00) $ Unfunded Capilal Expenditures $ $ Prior year Surplus (deficit) $ (32,026) $ (32,026.18) $ $ $ (1 06,408.91) $ 2011 FS-Library-Q4 F-Lib Stmt of Ops 2010 Budgel Actual 249,123 $ 249,123.00 $ $ $ 71,185 $ 31,657.32 $ 14,000 $ 17,280.71 $ 20,000 $ 13,166.52 $ 5,000 $ 6,635.37 $ 3,000 $ 2,047.30 $ $ $ 362,308 $ 319,910.22 $ 206,300 $ 223,078.33 $ 87,297 $ 90,772.96 $ 27,285 $ 34,129.73 $ 320,882 $ 347,981.02 $ 85,000 $ 24,194.01 $ 85,000 $ 24,194.01 $ 405,882 $ 372,175.03 $ (43,574) $ (52,264.81) $ $ 32,618.61 45,000 $ 45,000.00 $ (32,618.61) 45,000 $ 45,000.00 $ $ (12,500) $ (12,500.00) $ $ (21,986.09) 11,074 $ 9,724.72 $ $ (32,026.18) $ 2009 Budget 300,064 $ $ 23,685 $ 16,500 $ 24,000 $ 10,000 $ 6.000 $ 10,000 $ 390,249 $ 197,733 $ 91,245 $ 32,000 $ 320,977.60 $ 45,000.00 $ 45,000.00 $ 365,977.60 $ 24,271.00 $ $ $ $ $ $ (12,500.00) $ $ (11.771.00) $ $ Actual 300,064.00 72,109.13 14,903.63 17,704.16 7,491.38 1,377.52 10,000.00 423,649.82 200,042.43 91,080.74 19,276.75 310,399.92 61,986.09 61,986.09 372,386.01 51,263.81 26,952.00 (71,952.00) (45,000.00) (12,500.00) 21,986.09 (6,025.18) 9,724.72 WJG 1/4/2012 Page 1 of 1 ) Development and Communication Services 2011 DATE: January 9, 2011 TO: Kelley Coulter, CAO DCS -12-02 FROM: David Samis, Director of Development and Communication Services REPORT: DCS 12-02 -ACCESSIBILITY PLAN RECOMMENDATION RESOLVE THAT Council Receive report DCS12-02 as information AND FURTHER THAT the 2012 Accessibility Plan be brought forward in the form of a bylaw for Council consideration. PURPOSE To inform Council of the need for a current Accessibility Plan in the Town of Tillsonburg as per provincial legislation, and to meet eligibility requirements for AMCTO/MMAH internship program. HISTORY & DISCUSSION The proposed Accessibility Plan is a requirement under the Ontario Disabilities Act 2001(0DA), and demonstrates the Town's commitment to making accessibility a part of everyday business. Under the ODA, public sector organizations are legally required to prepare annual accessibility plans, and make them available to the public. Additionally, in order to meet the eligibility requirements to be a host municipality for an AMCTO/MMAH intern, the Town must have a current Accessibility Plan in place. At this time, the town's most recent Plan is expired and no longer considered current. This item is time-sensitive in the sense that it must be approved by Council, so that staff may proceed with the application process to become a host municipality for the internship program, and meet the application deadline. FINANCIAL IMPACT /FUNDING SOURCE None CONSULTATION/COMMUNICATION The 2012 Accessibility Plan was discussed at the most recent meeting of the Accessibility Advisory Committee. At this time, the committee has not had opportunity to review the full Plan in-depth, given its time-sensitive nature. Once passed, the plan will be circulated to the members of the AAC for review and ACCESSIBILITY PLAN TOWN OF TILLSONBURG January 3, 2012 1. BACKGROUND AND PURPOSE The Town of Tillsonburg is committed to promoting a barrier-free Town for employees, citizens and all who live, work, visit, and invest in Tillsonburg. With this report, the Town of Tillsonburg is proud to present its findings and report on the development of innovative strategies to remove and prevent future barriers for people with disabilities and our significantly maturing population. In keeping with this vision, the Town of Tillsonburg understands that people with disabilities: • Represent a growing and diverse community that is dramatically increasing due to the demographic trends of a maturing population. • Form part of the work force, and include our families, our friends, our customers and members of the community at large. • Purchase goods and services and make important financial decisions on where they do business, enjoy recreation or choose to live. • Understand that accessible features can be of benefit to others, such as automatic doors that assist parents with children in strollers. • Understand that inclusion and full participation of people with disabilities requires well-considered commitment from all levels of government. The Town of Tillsonburg is committed to ensuring that people with disabilities enjoy the same opportunities as all who live, work, visit and invest in our Town. employees, development of policies and procedures, and the implementation of feedback mechanisms. On June 3rd 2011, Ontario Regulation 191/11-lntegrated Accessibility Standards was approved by the Lieutenant Governor in Council. This regulation integrated three of the five standards: transportation, communication and information, and employment. To date, the integrated standards represent the most comprehensive set of accessibility requirements mandated by the Province. The Accessible Built Environment Standard will be the fifth and final standard. This standard has been released in draft form and there is no set date as to when it may be approved by the Lieutenant Governor in Council. This standard is intended to help remove barriers in buildings and outdoor spaces for persons with disabilities. The standard will only apply to new construction and extensive renovation, with the expectation that buildings would be retrofitted to meet the standard within 5 to 13 years after it becomes law. 3. Obligations of the Province of Ontario: The Provincial Government is required to develop barrier-free design guidelines to promote accessibility to buildings and other premises that the Government either purchases, enters into a lease for, constructs or significantly renovates. These guidelines must meet or exceed the levels of accessibility set out in the Building Code Act. Individual Government ministries must each prepare an accessibility plan, which must meet specific requirements. 4. Obligations of the Town of Tillson burg: Besides simply requiring the Town to have regard to the accessibility of persons with disabilities when purchasing goods and services, the Act requires that the Town establish an accessibility advisory committee, which must have a majority of members who are persons with disabilities, to advise Council on accessibility issues and work toward the removal of barriers within the community. The annual accessibility plan is a public document approved by Council, which must address the identification, removal and prevention of barriers to persons with disabilities in policies, by-laws, programs, practices, and services. An updated Plan must be published annually and must be made readily available to the public. 5. ACCESSIBILITY ADVISORY COMMITTEE (AAC) Town of Tillsonburg Council renewed the mandate of the Accessibility Advisory Committee in 2011, as part of the Council committee restructuring. The Committee's responsibilities include raising issues and concerns and providing advice and guidance to Tillsonburg Town Council on matters related to policies, practices and programs in the Town relating to accessibility issues. 2012/01/05 3 • Economic Development 7. ACCOMPLISHMENTS TO DATE The Town of Tillsonburg has been actively developing innovative approaches to addressing accessibility issues, some of these recent initiatives are as follows: • Several measures were taken by municipal staff to ensure increased accessibility during the 2010 municipal election. These included accessibility audits of all polling locations, and allowing staff to assist persons with disabilities who required assistance filling out forms, filling out a ballot, or accessing a voting location. The Town also offered roving polls. • The AAC undertook an initiative in the second half of 2011 to tour Town- owned facilities and identify where barriers exist. At current, the following facilities have been toured: Station Arts Centre, Tillsonburg Community Centre, Town of Tillson burg Corporate Offices, Tillsonburg Public Library, and the Annandale House National Historic Site. A number of barriers have been identified and documented, and solutions are being explored in 2012. • The AAC has also identified and documented a number of outdoor locations in town which are unfriendly to persons with disabilities, most of which can be addressed by cutting curbs or fixing sidewalks. These issues have been notified to the roads department, and will be addressed in Spring 2012. • A new Town website has been developed, in consultation with the AAC, which prioritized accessibility issues during its design phase. The new site considered things such as ease of navigation, device independence, and text readability, from an accessibility standpoint when developing the website. The new site also features Browsealoud, a tool which reads text out loud to individuals with vision impairments, or users who have difficulty reading. • An improved feedback mechanism has been incorporated into the new website so that members of the public can bring accessibility issues and concerns to the Town's attention via a webform, telephone, email, or fax. • The Customer Service Centre now allows for more ways for people with mobility disabilities to obtain municipal services 24 hours a day e.g. phone, fax, email, web-site, automatic bill payment, internet banking bill payment etc. • The Town has invited a member of the AAC to sit on the steering committee for the Central Business District Urban Design Guidelines Study. The study will address the character of buildings, streetscaping and landscaping, open space and pedestrian movement, the scale and continuity of development, heritage elements, the use of materials and signage, land features and vehicle accommodation in the downtown and surrounding areas. 2012/01105 5 • Site audits • Consultation with staff • Consultation with community organizations and the Accessibility Advisory Committee 10. MONITORING PROGRESS The listing of 2012 Goals were established based on what is achievable within a 12 month period. Since a Municipal Accessibility Plan is required on an annual basis, reviews will occur during mid-year. The Town of Tillson burg will develop a monitoring process to evaluate if targets are being met and/or are being adapted to changing circumstances. 11. COMMUNICATION OF THE PLAN The availability of the Town of Tillsonburg's Accessibility Plan will be announced publicly by way of: • a notice in the local newspaper in the biweekly "Focus on Tillsonburg" ad • Distribution of the plan to the Tillsonburg Library, Customer Service Centre, Tillsonburg Community Centre and Corporate Offices, as well as all Town staff. • Posting of the plan on the Town's website www.tillsonburg.ca. • A member of the AAC will be invited to appear on the Rogers TV show, 'Inside Tillsonburg', to speak to the 2012 Accessibility Plan as well as other initiatives being taken on by the committee in 2012. The key contact for inquiries regarding the Municipal Accessibility Plan is: Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor N4G 5A7 dewilson@tillsonburg.ca 12. RECOMMENDATIONS TO THE PROVINCE OF ONTARIO The Town of Tillsonburg applauds the enactment of legislation to improve the living and working conditions of persons with disabilities. However, as the financial impact of this legislation on municipal taxpayers is significant, the Town also recommends that the province assume some financial responsibility for the requirements of the AODA with the provision of funds for additional municipal resources, operational expenses and capital works. 2012/01105 7 \ i APPENDIX 1 TOWN OF TILLSONBURG ACCESSIBILITY ADVISORY COMMITTEE 2011-2014 Members 1) Mike Cerna 2) Michael Kadey 3) Helen Lamas-Parker 4) Donna Wilson 5) Councillor Mel Getty Staff Resources 1) Donna Wilson, Clerk. Email: dewilson@tillsonburg.ca Phone: 519-688-3009 ext. 3224. 2) Committee secretary 2012/01/05 9 There shall be chosen a Vice-Chair who shall assume the duties of the Chair when the latter is not in attendance. The recording secretary shall record the minutes of each meeting should the staff support person be unavailable to take the minutes. QUORUM A quorum shall consist of 50% plus one of the voting members of the Committee at any of its meetings for the conducting of business. PROCEDURES The following procedures will be followed: 1. The Accessibility Committee will be a Committee of Council. 2. The Committee will meet quarterly, and may call additional meetings as required. 3. The minutes of Committee meetings will be received by Open Council during the second meeting of each month. 4. Recommendations to Council shall be formally submitted to Clerk, Donna Wilson, in the form of a letter. 5. The AAC shall generally operate according to the Town of Tillson burg's Procedural Bylaws 3416 and 3485, but may on occasion opt for less formal meeting procedures as determined appropriate by the Committee Chair. 2012/01105 11 Development and Communication Services 2011 DCS 11-72 Report-Financing Alternatives for the Broadband Project and the Highway 3 Business Park DATE: DECEMBER 13, 2011 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATION SERVICES SUBJECT: FINANCING ALTERNATIVES FOR THE BROADBAND PROJECT AND THE HIGHWAY 3 BUSINESS PARK RECOMMENDATION "RESOLVE THAT Council receive Report DCS 11-72 Financing Alternatives for the Broadband Project and the Highway 3 Business Park for information purposes; and, FURTHER RESOLVE THAT Council review the information contained herein and use this as deliberations for determination of whether to place debt for the Broadband Project and Highway 3 Business Park or to utilize the funds from the Industrial Land Reserves." PURPOSE 1. The purpose of this report is to provide Council with additional options to fund the Town's portion of the Rural Connections Broadband Program project as well as the completion of the design for the Highway 3 Business Park. HISTORY & DISCUSSION Broadband Project 2. On March 3, 2011, Council approved the following resolution: "Resolve that Report ED011-03 Broadband Funding Agreement be received; That the Mayor and Clerk be authorized to enter into an agreement with the Province of Ontario for funding under the Rural Connections Broadband Program as per the terms and conditions contained within this report; Development and Communication Services 2011 Industrial Land Reserve, which acts as a declining balance as these payments are made. 10.At that time, staff estimated that the reserve would be depleted in approximately 5 years if not replenished through industrial land sales. In spite of a challenging global economy and significant vacant industrial space in the market, one land sale has occurred resulting in approximately $90,000 in revenue, the of which the net amount has been allocated to the reserve. The projected depletion, without any further land sales, is now 4 years or December 31, 2015. 11.If the Town's broadband contribution were funded by the Industrial Land Reserve, the estimated balance at the end of 2011 would be $369,524, which would be depleted in 2.6 years by the principal and interest payments from the industrial land development debenture assuming no revenue is received from the Broadband project. 12.This means that approximately half ($71,000) of principal and interest payments would be unfunded in the 2014 budget year. Highway 3 Business Park 13.0n November 9, 2009 Council approved the following resolution as per Report EDO 17-09 Debenture of Industrial Land Projects: THAT the Director of Finance be authorized to place debt for expenditures associated with the acquisition of the 2801 Highway 3 (Hazen) and 2901 Highway 3 (Graydon) properties as recommended to Council on July 14, 2008; THAT the Director of Finance be authorized to place debt for expenditures associated with the recent purchase of the Rokeby Road (Vodden) property; and, THAT the Director of Finance be authorized to place debt for expenditures incurred to date for the design of the new Highway 3 industrial park. 14.Subsequent to this, the Town has, through the use of an external consultant, CJDL Engineering, completed the preliminary design for the new business park along with all supporting studies/reports and have received draft approval for the Plan of Subdivision from the County Oxford as of February 14, 2011. Staff are currently working towards the completion of the draft conditions so that the Plan of Subdivision can be registered. 15.The next step in moving this project forward is the completion of the detailed design drawings for the extension of the road (Ciearview Drive) and services south of Highway 3 and the completion of the design for the Storm Water Management pond. 16.Completing this design is critical to the investment attraction efforts of the Town as, with the exception of approximately 8 acres on Clearview Drive, the Town does not have an inventory of public or private "shovel ready" lands. Development and Communication Services 2011 27.Approximately $11,753 in costs have been incurred year to date for the design of the business park and staff have received an estimate of $60,000 to complete the design of the road, services and Storm Water Management pond. There is a total of $75,000 in the capital budget for the completion of the design. 28. With respect to the design of the Highway 3 Business Park, the following options have been explored: a. Using the Town's short term line of credit; and, b. Industrial Land Reserve. 29. With respect to utilizing the line of credit in the amount of $75,000, this would likely be feasible for the short to medium term, i.e. 6 months to 1 year. The interest cost for this alternative would be prime less 1% or 2.25% for an annual borrowing cost of $2,000. One issue with this alternative is that the horizon for completing a land sale transaction is unknown and it is likely that the requirement to pay these funds back would arise prior to a transaction occurring. 30. The other option is to fund the design costs on a temporary basis from the Industrial Land Reserve. The Industrial Land Reserve (ILR) has a projected 2011 year-end balance of $569,524, which could cover the Town's contribution of approximately $75,000. 31.If both the Town's broadband contribution and the design costs were funded by the Industrial Land Reserve, the estimated balance at the end of 2012 would be $152,524, which would be largely depleted the following year (2013) by the principal and interest payments from the previous industrial land development debenture. This is approximately 6 months earlier than if the design costs are not funded by the reserve. 32.This means that all of the pre-existing principal and interest payments of $142,000 would be required to be funded from taxation in the 2014 budget year assuming no revenue from the Broadband project nor land sales. 33.The final design would be completed by CJDL Engineering due to their work to date and comparable costs to using internal resources, i.e. the project would be charged even if the Town's Engineering Department was used. In addition to this, the use of an external contractor means that this project will not conflict with other capital projects that the Town is working on. FINANCIAL IMPACT /FUNDING SOURCE 34. Based on revenue forecasts developed for the Broadband project, staff have estimated that the Town's portion of the ongoing revenue from the project would be between $80-90,000 once the sales targets are met. As the marketing initiatives have just started, staff are not able to provide a timeline as to when these revenue forecasts will be met with any certainty. Development and Communication Services 2011 CONSULTATION/COMMUNICATION 40.None. ALTERNATIVES 41.This information is being provided to assist Council in determining a course of action. It should be noted that if the Industrial Land Reserve is used to cover the both costs discussed in this report, there could be a significant impact to taxation beginning in 2014 with an estimated $71,000 to $142,000 and possibly thereafter if revenue forecasts are not met. PREPARED BY: Cephas Panschow, BA, MAES, Development Commissioner AUTHORED ON: November 29, 2011 APPROVED BY: David Samis, Director of Development & Communications OPSll-19 Report-Abandonment of the Oxford Norfolk Municipal Drain DATE: January 9, 2012 TO: Kelley Coulter, CAO FROM: S.T. Lund, P.Eng Director of Operations SUBJECT: ABANDONMENT OF THE NORFOLK OXFORD MUNICIPAL DRAIN RECQMMENDAUONS "Resolve that Council receives Operations Services Report OPS11-19 for the Abandonment of the Norfolk Oxford Municipal Drain." Further resolve "Council to retain an independent drainage engineer from K. Smart Associates Ltd of Kltchener to examine the drainage works and report his recommendations as to the proposed abandonment at a cost of $ 2,500.00 subject to Council approval." PURPOSE Pursuant to Section 84 of the Drainage Act, the Council of the Town of Tlllsonburg intends to abandon a portion of the Norfolk Oxford Municipal Drain within the limits of the Corporation of the Town of Tillsonburg. The town must appoint an Engineer for the purposes of abandonment of the Municipal drain as per the Act. HISTORY & DISCUSSION . As a result of the construction of the Harvest Subdivision Development, the municipality intends to abandon a portion of the existing Norfolk Oxford Municipal Drain and substitute it with a new storm drainage system in conjunction with the development agreements and approved subdivision engineering drawings. This portion of the storm drainage system was approved under the provisions of the Ontario Water Resources Act. The Norfolk-Oxford Drain was constructed under the Drainage Act by a Middleton ------·-·---~------·----------------~--------------------------------- liPage NORFOLK OXFORD MUNICIPAL DRAIN -I 0 ~ ::l c 3 ;:::;: (/) LEGEND -RETAIN AS MUNICIPAL STORM SYSTEM -MUNICIPAL STORM SYSTEM -ABANDONED NOMD -RETAIN AS NOMD THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3583 A bylaw to adopt an Accessibility Plan for the Town of Tillsonburg WHEREAS The Town is desirous of adopting an Accessibility Plan for the year 2012; AND WHEREAS the Ontarians Disabilities Act, 2001 requires municipalities to establish an Accessibility Advisory Committee, adopt an Annual Accessibility Plan, and ensure implementation of the Plan; AND WHEREAS the Accessibility for Ontarians with Disabilities Act, 2005 has the purpose of developing, implementing and enforcing accessibility standards in order to achieve accessibility for persons with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT Schedule A attached hereto forms part of this by-law. 2. THAT the Mayor and Clerk be and are hereby authorized to execute the attached policy marked as "Schedule A" on behalf of the Corporation of the Town of Tillson burg. READ A FIRST AND SECOND TIME THIS 9th DAY OF January, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS DAY OF 2012. Mayor -John Lessif Clerk -Donna Hemeryck I ACCESSIBILITY PLAN TOWN OF TILLSONBURG January 3, 2012 1. BACKGROUND AND PURPOSE The Town of Tillsonburg is committed to promoting a barrier-free Town for employees, citizens and all who live, work, visit, and invest in Tillsonburg. With this report, the Town of Tillsonburg is proud to present its findings and report on the development of innovative strategies to remove and prevent future barriers for people with disabilities and our significantly maturing population. In keeping with this vision, the Town of Tillsonburg understands that people with disabilities: • Represent a growing and diverse community that is dramatically increasing due to the demographic trends of a maturing population. • Form part of the work force, and include our families, our friends, our customers and members of the community at large. • Purchase goods and services and make important financial decisions on where they do business, enjoy recreation or choose to live. • Understand that accessible features can be of benefit to others, such as automatic doors that assist parents with children in strollers. • Understand that inclusion and full participation of people with disabilities requires well-considered commitment from all levels of government. The Town of Tillsonburg is committed to ensuring that people with disabilities enjoy the same opportunities as all who live, work, visit and invest in our Town. employees, development of policies and procedures, and the implementation of feedback mechanisms. On June 3rd 2011, Ontario Regulation 191/11-lntegrated Accessibility Standards was approved by the Lieutenant Governor in Council. This regulation integrated three of the five standards: transportation, communication and information, and employment. To date, the integrated standards represent the most comprehensive set of accessibility requirements mandated by the Province. The Accessible Built Environment Standard will be the fifth and final standard. This standard has been released in draft form and there is no set date as to when it may be approved by the Lieutenant Governor in Council. This standard is intended to help remove barriers in buildings and outdoor spaces for persons with disabilities. The standard will only apply to new construction and extensive renovation, with the expectation that buildings would be retrofitted to meet the standard within 5 to 13 years after it becomes law. 3. Obligations of the Province of Ontario: The Provincial Government is required to develop barrier-free design guidelines to promote accessibility to buildings and other premises that the Government either purchases, enters into a lease for, constructs or significantly renovates. These guidelines must meet or exceed the levels of accessibility set out in the Building Code Act. Individual Government ministries must each prepare an accessibility plan, which must meet specific requirements. 4. Obligations of the Town of Tillsonburg: Besides simply requiring the Town to have regard to the accessibility of persons with disabilities when purchasing goods and services, the Act requires that the Town establish an accessibility advisory committee, which must have a majority of members who are persons with disabilities, to advise Council on accessibility issues and work toward the removal of barriers within the community. The annual accessibility plan is a public document approved by Council, which must address the identification, removal and prevention of barriers to persons with disabilities in policies, by-laws, programs, practices, and services. An updated Plan must be published annually and must be made readily available to the public. 5. ACCESSIBILITY ADVISORY COMMITTEE (AAC) Town of Tillsonburg Council renewed the mandate of the Accessibility Advisory Committee in 2011, as part of the Council committee restructuring. The Committee's responsibilities include raising issues and concerns and providing advice and guidance to Tillsonburg Town Council on matters related to policies, practices and programs in the Town relating to accessibility issues. 2012/01105 I 3 • Economic Development 7. ACCOMPLISHMENTS TO DATE The Town of Tillsonburg has been actively developing innovative approaches to addressing accessibility issues, some of these recent initiatives are as follows: • Several measures were taken by municipal staff to ensure increased accessibility during the 2010 municipal election. These included accessibility audits of all polling locations, and allowing staff to assist persons with disabilities who required assistance filling out forms, filling out a ballot, or accessing a voting location. The Town also offered roving polls. • The AAC undertook an initiative in the second half of 2011 to tour Town- owned facilities and identify where barriers exist. At current, the following facilities have been toured: Station Arts Centre, Tillsonburg Community Centre, Town of Tillsonburg Corporate Offices, Tillsonburg Public Library, and the Annandale House National Historic Site. A number of barriers have been identified and documented, and solutions are being explored in 2012. • The AAC has also identified and documented a number of outdoor locations in town which are unfriendly to persons with disabilities, most of which can be addressed by cutting curbs or fixing sidewalks. These issues have been notified to the roads department, and will be addressed in Spring 2012. • A new Town website has been developed, in consultation with the AAC, which prioritized accessibility issues during its design phase. The new site considered things such as ease of navigation, device independence, and text readability, from an accessibility standpoint when developing the website. The new site also features Browsealoud, a tool which reads text out loud to individuals with vision impairments, or users who have difficulty reading. • An improved feedback mechanism has been incorporated into the new website so that members of the public can bring accessibility issues and concerns to the Town's attention via a webform, telephone, email, or fax. • The Customer Service Centre now allows for more ways for people with mobility disabilities to obtain municipal services 24 hours a day e.g. phone, fax, email, web-site, automatic bill payment, internet banking bill payment etc. • The Town has invited a member of the AAC to sit on the steering committee for the Central Business District Urban Design Guidelines Study. The study will address the character of buildings, streetscaping and landscaping, open space and pedestrian movement, the scale and continuity of development, heritage elements, the use of materials and signage, land features and vehicle accommodation in the downtown and surrounding areas. 2012/01105 5 • Site audits • Consultation with staff • Consultation with community organizations and the Accessibility Advisory Committee 10. MONITORING PROGRESS The listing of 2012 Goals were established based on what is achievable within a 12 month period. Since a Municipal Accessibility Plan is required on an annual basis, reviews will occur during mid-year. The Town of Tillson burg will develop a monitoring process to evaluate if targets are being met and/or are being adapted to changing circumstances. 11. COMMUNICATION OF THE PLAN The availability of the Town of Tillsonburg's Accessibility Plan will be announced publicly by way of: • a notice in the local newspaper in the biweekly "Focus on Tillsonburg" ad • Distribution of the plan to the Tillsonburg Library, Customer Service Centre, Tillsonburg Community Centre and Corporate Offices, as well as all Town staff. • Posting of the plan on the Town's website www.tillsonburg.ca. • A member of the AAC will be invited to appear on the Rogers TV show, 'Inside Tillsonburg', to speak to the 2012 Accessibility Plan as well as other initiatives being taken on by the committee in 2012. The key contact for inquiries regarding the Municipal Accessibility Plan is: Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor N4G 5A7 dewilson@tillson burg. ca 12. RECOMMENDATIONS TO THE PROVINCE OF ONTARIO The Town of Tillsonburg applauds the enactment of legislation to improve the Jiving and working conditions of persons with disabilities. However, as the financial impact of this legislation on municipal taxpayers is significant, the Town also recommends that the province assume some financial responsibility for the requirements of the AODA with the provision of funds for additional municipal resources, operational expenses and capital works. 2012/01/05 7 APPENDIX 1 TOWN OF TILLSONBURG ACCESSIBILITY ADVISORY COMMITTEE 2011-2014 Members 1) Mike Cerna 2) Michael Kadey 3) Helen Lamas-Parker 4) Donna Wilson 5) Councillor Mel Getty Staff Resources 1) Donna Wilson, Clerk. Email: dewilson@tillsonburg.ca Phone: 519-688-3009 ext. 3224. 2) Committee secretary 2012/01/05 9 There shall be chosen a Vice-Chair who shall assume the duties of the Chair when the latter is not in attendance. The recording secretary shall record the minutes of each meeting should the staff support person be unavailable to take the minutes. QUORUM A quorum shall consist of SO% plus one of the voting members of the Committee at any of its meetings for the conducting of business. PROCEDURES The following procedures will be followed: 1. The Accessibility Committee will be a Committee of Council. 2. The Committee will meet quarterly, and may call additional meetings as required. 3. The minutes of Committee meetings will be received by Open Council during the second meeting of each month. 4. Recommendations to Council shall be formally submitted to Clerk, Donna Wilson, in the form of a letter. 5. The AAC shall generally operate according to the Town of Tillsonburg' s Procedural Bylaws 3416 and 3485, but may on occasion opt for less formal meeting procedures as determined appropriate by the Committee Chair. 20I2/0l/05 II THE CORPORATION OF THE TOWN OFTIILSONBURG BY-LAWNUMBER3576 A BY-LAW to dedicate certain reserves owned by the Corporation of the Town ofTillsonburg as parts of public highways in the Town ofTillsonburg. WHEREAS The Municipal Act, S.O. 200I c. 25, Sections 26 and 3I, authorizes municipalities to pass by- laws for establishing highways for public highway purposes; and AND WHEREAS the Corporation of the Town ofTillsonburg is the owner of a certain reserve abutting a public highway as listed in Column I as shown on Registered Plan in Column 2 of Schedule "A" attached hereto; AND WHEREAS it is necessary to dedicate public highway over the said reserves listed in Schedule "A"; THEREFORE the Council of the Town ofTillsonburg enacts as follows: I. That each reserve as listed in Column I of Schedule "A" attached hereto shall be dedicated and established as part of the public highway listed opposite under Column 3 .. 2. TIIATthis By-Law is passed pursuanttotheMunicipal Act, 200I S.O. 200I, and shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME TillS 9th DAY OF January, 2012. READ A THIRD AND FINAL TIME AND PASSED TillS 9tb DAY OF January, 2012. Mayor-John Lessif Clerk-Donna Wilson Column 1 PIN 00025 0027 BY-LAW 3576 SCHEDULE 'A' Column 2 LEGAL DESCRIPTION Block B, Plan 1078 Column 3 ROAD NAME William Street THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3577 A BY-LAW to Repeal By-Law 3197, being a by-law to establish the Tillsonburg Economic Advisory Committee. AND WHERAS the Council of the Corporation of the Town ofTillsonburg on March 13, 2006, passed By-Law 3197 to establish this committee. AND WHEREAS THE Council of the Corporation of the Town ofTillsonburg deems it expedient and necessary to repeal By-Law 3197 as the Committee no longer exists. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg that By-Law 3197 passed on March 13, 2006 be hereby repealed. Read a first and second time this 9th day of January, 2012. Read a third and final time and passed this 91h day of January, 2012. Mayor-John Lessif Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3579 BEING A BY-LAW to appoint a Fire Chief for the Town ofTillsonburg and to amend By-Law 3067, to appoint the previous Fire Chief. WHEREAS the Fire Protection and Prevention Act, S.O. 1997, ch.4, provides that if a Fire Department is established for the whole or a part of a municipality or for more than one municipality, the Council of the municipality may appoint a Fire Chieffor the Fire Department who is ultimately responsible for the delivery offrre protection services within the municipality; AND WHEREAS the Fire Protection and Prevention Act, S.O. 1997 provides that a municipality may appoint an officer to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with this section are being complied with; AND WHEREAS The Council of the Corporation of the Town ofTillsonburg deems it is necessary and expedient to appoint a Fire Chief, and that the Fire Chief is also designated as the Community Emergency Management Coordinator (CEMC) for the Corporation of the Town ofTillsonburg; THEREFORE the Council of the Town ofTillsonburg enacts as follows: I. THAT Jeffrey Smith be and is hereby appointed as Fire Chief and Community Emergency Management Coordinator for the Corporation of the Town ofTillsonburg to carry out the duties and responsibilities as set out in By-law 3190. 2. Any previously enacted By-Laws which are inconsistent with the purpose and intent of this By-Law are hereby amended/repealed. 3. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME TIDS 9th DAY OF January, 2012. READ A THIRD AND FINAL TIME AND PASSED TmS 9th DAY OF January, 2012. MAYOR John Lessif CLERK Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3581 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS, Section 36("1) of the Planning Act, R.S.O. i 990, provides the authority to remove the Holding Symbol (H) by amendment to the by-law originally imposing it; AND WHEREAS, the County of Oxford has provided written confirmation of water allocation for the proposed development on the subject lands within a registered plan of subdivision (41M-i82); THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-5" the zone symbol of the lands so designated 'R2-5' on Schedule "A" attached hereto. 2. This By-Law shall come into force and take effect on the day of the final passing thereof. READ a first and second time this 9th day of __ .=..Ja=:n..:.:u=-=a"-ry.____, 2012. READ a third time and finally passed this~ day of __ J;:.;:a::c:.n:..::u-=aryJ._ __ , 20"1 2. Mayor Clerk THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NUMBER 3584 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to enter into an agreement with the Minister of Community Safety and Correctional Services to assist with the costs of providing CSPT services THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillson burg. This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS day of 1 2011. READ A THIRD AND FINAL TIME AND PASSED THIS day of 1 2011. MAYOR-John Lessif CLERK -Donna Wilson THE AGREEMENT effective as of the 1" day of January, 2012. BETWEEN: WHEREAS: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Community Safety and Correctional Services (the "Ministry") and- Town ofTillsonburg (the "Recipient") A. The Ministry has established the Court Security Prisoner Transportation (CSPT) Program (the "Program") to assist municipalities in offsetting their costs of providing CSPT services in their jurisdictions; AND WHEREAS: B. The Recipient is a municipality which provides security for court premises during hours of court operations and security of persons attending court; and transports prisoners and custodial minors (i.e., persons between twelve and seventeen years of age) between correctional institutions, custodial facilities and court locations for the purposes of court attendance; C. Funding will be provided based on the municipality's relative share of the total provincial court security-related costs, as confirmed in the 2010 Court Security Information Survey. NOW THE.REFORE in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Parties agree as follows: ARTICLE 1 --INTERPRETATION AND DEFINITIONS 1.1 Interpretation. For the purposes of interpretation: (a) words in the singular include the plural and vice-versa; "Funds" means the money the Ministry provides to the Recipient pursuant to the Agreement. "Indemnified Parties" means her Majesty the Queen in right of Ontario, her ministers, agents, appointees and employees. "Maximum Funds" means $8,045·43 for Funding Year 1, $16,o9o.85 for Funding Year 2 and $24,136.28 for Funding Year 3· "Notice" means any communication given or required to be given pursuant to the Agreement. "Notice Period" means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Ministry considers it reasonable to extend that time. "Parties" means the Ministry and the Recipient and "Party" means either one of them. "Project" means the undertaking described in Schedule "A". "Project Completion Date" means the date for completion of the Project, as set out in section 3.1. "Report" means the report described in Schedule "C". "Timelines" means the dates and times set out in Schedule "A". ARTICLE 2 --REPRESENTATIONS, WARRANTIES AND COVENANTS 2.1 General. The Recipient represents, warrants and covenants that: (a) it is a validly existing legal entity with full power to fulfill its obligations under the Agreement; (b) it has the experience and expertise necessary to carry out the Project; and (c) unless otherwise provided for in the Agreement, any information the Recipient provided to the Ministry in support of its request for funds was true and complete at the time the Recipient provided it. 3 ARTICLE 4 --FUNDS AND CARR\1NG OUT THE PROJECT 4.1 Funds Provided. The Ministry shall: (a) provide the Recipient Funds up to the Maximum Funds for the purpose of carrying out the Project; (b) provide the Funds directly to the Recipient through transfer payments in accordance with the payment schedule attached to the Agreement as Schedule "A"; and (c) deposit the Funds into an account designated by the Recipient provided that the account: (i) resides at a Canadian financial institution; and (ii) is in the name of the Recipient. 4.2 Limitation on Payment of Funds. Despite section 4.1: (a) the Ministry is not obligated to provide any Funds to the Recipient until the Recipient provides the insurance certificate or other proof as provided for in section 11.2; (b) the Ministry is not obligated to provide Funds until it is satisfied with the Financial Reports; (c) the Ministry may adjust the amount of Funds it provides to the Recipient in any Funding Year based upon the Ministry's assessment of the information provided by the Recipient pursuant to section 7.1; and (d) if the Recipient identifies that the Funds for the Funding Year are not expected to be used for the funding purposes, the Ministry may reallocate the Funds to other municipalities; and (e) if, pursuant to the provisions of the Financial Administration Act (Ontario), the Ministry does not receive the necessary appropriation from the Ontario Legislature for payment under the Agreement, tl!e Ministry is not obligated to make any such payment, and, as a consequence, the Ministry may: (i) reduce the amount of the Funds and, in consultation with the Recipient, change the Project; or 5 ARTICLE 5 --ACQUISITION OF GOODS AND SERVICES 5.1 Acquisition. Subject to section 31.1, if the Recipient acquires supplies, equipment or services with the Funds, it shall do so through a process that promotes the best value for money. ARTICLE 6 --CONFLICT OF INTEREST 6.1 No Conflict of Interest. The Recipient shall carry out the Project and use the Funds without an actual, potential or perceived conflict of interest. 6.2 Conflict of Interest Includes. For the purposes of this Article, a conflict of interest includes any circumstances where: (a) the Recipient; or (b) any person who has the capacity to influence the Recipient's decisions, has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipient's objective, unbiased and impartial judgment relating to the Project and the use of the Funds. 6.3 Disclosure to Ministry. The Recipient shall: (a) disclose to the Ministry, without delay, any situation that a reasonable person would interpret as either an actual, potential or perceived conflict of interest; and (b) comply with any terms and conditions that the Ministry may prescribe as a result of the disclosure. ARTICLE 7 --REPORTING, ACCOUNTING AND REVIEW 7.1 Preparation and Submission. The Recipient shall: (a) submit to the Ministry at the address provided in section 18.1, Reports, as set out in Schedule C, in accordance with the Time lines and requirements set out in Schedule A. (b) submit to the Ministry at the address provided in section 18.1, any other reports as may be requested by the Ministry in accordance with the Timelines and content requirements specified by the Ministry; 7 ARTICLE 8-CREDIT AND PUBLICITY 8.1 Acknowledge Support. Unless otherwise directed by the Ministry, the Recipient shall, in a form approved by the Ministry, acknowledge the support of the Ministry in any publication of any kind, written or oral, relating to the Project, including for greater certainty, press releases, published reports, radio and television programs and public meetings, using the following standard: "This Project has been made possible by a grant from the Ministry of Community Safety and Correctional Services." 8.2 Prior Written Approval. The Recipient agrees to obtain prior written approval from the Ministry before using any Government of Ontario or Ministry logo or symbol in any communications including press releases, published reports, television programs, public or private meetings, or in any other type of promotional material, relating to the Project or this Agreement. 8.3 Publication. The Recipient shall indicate, in any of its publications, of any kind, relating to the Project, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Ministry. ARTICLE 9 --FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY 9.1 FIPPA. The Recipient acknowledges that the Ministry is bound by the Freedom of Information and Protection of Privacy Act (Ontario) and that any information provided to the Ministry in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act. ARTICLE 10--INDEMNITY 10.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Ministry. 9 (c) determine the reasonable costs for the Recipient to wind down the Project, and: (i) permit the Recipient to offset the costs determined pursuant to section 12.2(c), against the amount owing pursuant to section 12.2(b); and/or (ii) subject to section 4.7, provide Funds to the Recipient to cover the costs determined pursuant to section 12.2(c). ARTICLE r~ --TERMINATION WHERE NO APPROPRIATION 13.1 Termination Where No Appropriation. If, as provided for in section 4.2(d), the Ministry does not receive the necessary appropriation from the Ontario Legislature for any payment the Ministry is to make pursuant to the Agreement, the Ministry may terminate the Agreement immediately by giving Notice to the Recipient. 13.2 Consequences ofTermination Where No Appropriation. If the Ministry terminates the Agreement pursuant to section 13.1, the Ministry may: (a) cancel all further instalments of Funds; (b) demand the repayment of any Funds remaining in the possession or under the control ofthe Recipient; and/or (c) determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section 13.2(b). 13.3 No A.dditional Funds. For purposes of clarity, if the costs determined pursuant to section 13.2(c) exceed the Funds remaining in the possession or under the control of the Recipient, the Ministry shall not provide additional Funds to the Recipient. ARTICLE 14--EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT 14.1 Events of Default. Each of the following events shall constitute an Event of Default: II (f) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; (g) demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement; (h) demand the repayment of an amount equal to any Funds the Ministry provided to the Recipient; and/or (i) terminate the Agreement at any time, including immediately, upon giving Notice to the Recipient. 14.3 Opportunity to Remedy. If, in accordance with section 14.2(b), the Ministry provides the Recipient with an opportunity to remedy the Event of Default, the Ministry shall provide Notice to the Recipient of: (a) the particulars of the Event of Default; and (b) the Notice Period. 14.4 Recipient not Remedying. If the Ministry has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section 14.2(b), and: (a) the Recipient does not remedy the Event of Default within the Notice Period; (b) it becomes apparent to the Ministry that the Recipient cannot completely remedy the Event of Default within the Notice Period; or (c) the Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Ministry, the Ministry may extend the Notice Period, or initiate any one or more of the actions provided for in sections 14.2(a), {c), (d), {e), (f), (g), (h) and (i). 14.5 When Termination Effective. Termination under this Article shall take effect as set out in the Notice. ARTICLE 15 --FUNDS AT THE END OF A FUNDING YEAR 15.1 Funds at the End of a Funding Year. Without limiting any rights of the Ministry under Article 14, if the Recipient has not spent all of the Funds allocated for the Funding Year, the Ministry may: 13 ARTICLE 18 --NOTICE 18.1 Notice in Writing. Notices and communications shall be in writing and shall be delivered by email, postage-prepaid mail, personal delivery or fax, and shall be addressed to the Ministry Contact and the Recipient, respE·ctively, as set out below, or as either Party later designates to the other by Notice: To the Ministry: External Relations Branch Public Safety Division Ministry of Community Safety and Correctional Services nth Floor, 25 Grosvenor Street Toronto ON M7A 2H3 Attention: Mr. Oscar Mosquera Manager, Program Development Section Fax: 416-314-3092 E-mail: Oscar.Mosquera@ontario.ca To the Recipient: Town ofTillsonburg 200 Broadway 2nd Floor Tillson burg ON N4G sA7 Attention: Ms. Kelley Coulter Chief Administrative Officer Fax: 519-842-9431 Email: kcoulter@town.tillsonburg.on.ca 18.2 Notice Given. Notice shall be deemed to have been received: (a) in the case of postage-prepaid mail, seven days after a Party mails the Notice; or (b) in the case of email, personal delivery or fax, at the time the other Party receives the Notice. 18.3 Postal Disruption. Despite section 18.2(a), in the event of a postal disruption: (a) Notice by postage-prepaid mail shall not be deemed to be received; and (b) the Party giving Notice shall provide Notice by email, personal delivery or by fax. 15 24-2 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a conflict between any of the requirements of the Agreement and the requirements of the BPSAA, the BPSAA shall prevail. ARTICLE 25 --FURTHER ASSURANCES 25.1 Agreement into Effect. The Recipient shall do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of the Agreement to their full extent. ARTICLE 26 --CIRCUMSTANCES BEYOND THE CONTROL OF EITHER PARTY 26.1 Force Majeure. Subject to section 26.3, Force Majeure means an event that: (a) is beyond the reasonable control of a Party; and (b) makes a Party's performance of its obligations under the Agreement impossible, or so impracticable as reasonably to be considered impossible in the circumstances. 26.2 Force Majeure Includes. Force Majeure includes: (a) infectious diseases, war, riots and civil disorder; (b) storm, flood, earthquake and other severely adverse weather conditions; (c) lawful act by a public authority; and (d) strikes, lockouts and other labour actions, if such events meet the test set out in section 26.1. 26.3 Force Majeure Shall Not Include. Force Majeure shall not include: (a) any event that is caused by the negligence or intentional action of a Party or such Party's agents or employees; or (b) any event that a diligent Party could reasonably have been expected to: (i) take into account at the time of the execution of the Agreement; and 17 ARTICLE 30 --INSPECTION 30.1 Inspection. The Ministry reserves the right to inspect any aspect of the Project at any time. ARTICLE 31 --MANAGEMENT BOARD/TREASURY BOARD APPROVAL 31.1 Management Board Approval. This Agreement may be subject to approval by the Management Board/Treasury Board Secretariat of the Government of Ontario. ARTICLE 32 --JOINT AND SEVERAL LIABILITY 32.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all such entities shall be jointly and severally liable to the Mimstry for the fulfillment of the obligations of the Recipient under the Agreement. ARTICLE 33 --RIGHTS AND REMEDIES CUMULATIVE 33.1 Rights and Remedies Cumulative. The rights and remedies ofthe Ministry under the Agreement are cumulative and are in addition to, and not in substitution for, any of its rights and remedies provided by law or in equity. ARTICLE 34 --ENTIRE AGREEMENT 34.1 Entire Agreement. The Agreement constitutes the entire agreement between tile Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 34.2 Modification of Agreement. The Agreement may only be amended by a written agreement duly executed by the Parties. Article 35 ·-FAILURE TO COMPLY WITH OTHER AGREEMENTS 35.1 Other Agreements. If the Recipient: (a) has failed to comply (a "Failure") with any term, condition or obligation under any other agreement with Her Majesty the Queen in right of Ontario or a Crown agency; 19 THE PARTIES HAVE EXECUTED THE AGREEMENT ON THE DATES SET OUT BELOW. Date Date Witness Print Witness Name HER MAJESlY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Community Safety and Correctional Services per: Authorized Signatory for the Ministry Name: Position: Town ofTillsonburg per: Authorized Signatory for the Recipient Name: Position: 21 Funding Year 3-January 1, 2014 to December 31, 2014: A. First mstalment: s6,o34.o7 will be paid to the Recipient in January, by the end of the month. B. Second instalment: $18,102.21 will be paid to the Recipient following the Ministry's approval of Schedule C for Funding Year 2-which must be received by the Ministry by Aprilxs. 2014. C. The Recipient must submit Schedule C for Funding Year 3 to the Ministry by April15, 2015. 23 C. TRAINING. EQUIPMENT AND RECRUITING includes: 1. Training that is relevant to court security and prisoner transportation only. 2. Equipment that is unique to the member's deployment within court security and prisoner transportation and does not include equipment that would be utilized if the member was deployed in any other capacity within the police service. 3· Recruiting that is relevant to the staffing of court security and prisoner transportation only. Costs may include advertising for applicants, physical fitness and/or psychological testing, applicant screening, interviews or any other related human resources expense. ( OUR1 '>I C URI/\ \l\IJ PRISO.'vl R f R \IV'>I'OR l \ 1/0N du M>1 indude: 1. Court Administration Costs associated with performing court administrative duties including the scheduling of staff for daily deployment, the service of legal documents, the preparation/maintenance of Crown Brief materials, the entry of data into court information systems, preparing or swearing/affirming legal documentation, scheduling of court appearances or other duties of a related nature. 25 THE TOWN OF TILLSONBURG BY -LAW # 3580 A BY-LAW TO PROVIDE FOR AN INTERIM TAX LEVY FOR THE YEAR 2012 WHEREAS section 317 of the Municipal Act, 2001, S.O. 2001, CHAPTER 25, provides that the council of a local municipality, before the adoption of estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipal purposes; AND WHEREAS the Council of this municipality deems it appropriate to provide for such interim levy on the assessment of property in this municipality; THEREFORE the Council ofthe Town ofTillsonburg enacts as follows: 1. The amounts levied shall be as follows: A. The amount levied on a property shall not exceed the prescribed percentage or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year. B. The percentage under paragraph "A" may be different for different property classes but shall be the same for all properties in a property class. C. For the purposes of calculating the total amount of taxes for the year 2011 under paragraph "A", if any taxes for municipal and school purposes were levied on a property for only part of the year 2011 because assessment was added to the tax roll during 2011, an amount shall be added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year. 2. The provisions of this by-law apply in the event that assessment is first added to the Collector's roll for the year 2012 and an interim levy shall be imposed at the prescribed percentage or 50 per cent if no percentage is prescribed, of the total tax rates levied for that class in the previous year. 3. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law. 4. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. The penalty shall be one and one-qmuter percent ( 1 Y.%) of the amount in default on the first day of default and on the first day of each calendar month during which the default continues, but not after the end of2012. 5. The interim tax levy imposed by this by-law shall be payable in two (2) installments due on the following dates: First Installment: The 24th day of February, 2012 Second Installment: The 25th day of May, 2012 6. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxed under this by-law, a notice specifying the amount of taxes payable. 7. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector's roll under section 343 of the Municipal Act, 2001. THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3540 A BY-LAW to adopt a Schedule ofFess for certain Municipal applications, service and permits. WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule ofFees for certain Municipal applications services and permits listed therein. 2. Should the provisions of any other By-Law of the Town ofTillsonburg or other document purporting to set the Fees listed in Schedule "A" be in conflict with the provisions ofthis By-Law, the provisions of this By-Law shall prevail. 3. That Schedule "A" to this by-law forms part of this by-law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 3195 passed on the 24th of January, 2006, shall be hereby repealed. READ A FIRST AND SECOND TIME TillS 12th DAY OF December, 2011. READ A THIRD AND FINAL TIME AND PASSED TIDS DAY OF , 2011. Mayor John Lessif Clerk-Donna Wilson User Fee Summary 2011 Budget-2011 Projected 2012 Projected 2012 Budget User Charges Revenue Revenue Impact Consolidated Total $ 1,722,040 $ 1,847,907 $ 2,025,360 $ 177,452 / Development and Communication SeNices A 42 I Fine-Failure to comolv with conditions of muzzle order Fine-Failure to ensure that the animal enclosure for every reptile/fish/amphibian 43 I has an enclosed space adaquate for the needs of the__§Qecles 441Fine-Failure to ensure that the animal enclosure Is escape-proof ne -~o-etfS:Lfh::! that the animal enclosure ts ot a slZelifiCOtfdTtiOn stJCilllla l:lt~~c~nimal may extend Its lefs, wings and body to their full extent, stand sit and ine-failure to notify change of ownership of potentially dangerous dog or ~fl_g~r_-gus C!_g_g_ ______ _ 471Fine-failure ~Q .. J?Q:St~~n ____ _ 48 Fine-Failure to_~~or::~J~d___l!:!_a rodent-prQ_qf_~~!:l~a!!:!~!:- Fine -forcibly trying to retrieve dog or cat from pound keeper or premises of 49 ou!:!f!__~~~er:_ SO J Fine -Harbouring m_O!f?; _tl')_c~_n three dogs Sl!Ftne-Harbouring nJQre than two cats ~.E!ne-have dog on leash exceeding two metre~. ~~-!<.~~-~_nlmalln uns~'!i!..~IJ'_«;Q_nditlons __ ~ine-Keeping mo~ ~b~n_ten pidgeons SS!Ftne-KeepiQ.9_l!!2hlblted animals ~!'!~---~e:~_e_[ng prohibited a_r'!i.f'l!aJ~_': agrlculturaiJ~I"!d~ 571 Fine -Offerlry..9_fQr sale, selling, makll)_g available 58 I Fine-operate a kennel without a license Fine -restraining potentially dangerous dog or dangerous dog exceeding two feet 59 lin lenoth 60 I Fine-retrieve a doQ and or cat from pound keeper without payl!:!g_fees 61 I Fine -unlawfully transferred doq/cat taQ 62 Live Tra Placement 63 ··~-- 64 B -law Enforcement 65 Invoice admln processing fee 61r OwnerctUrllotna debris On-OWn lands 67 Owner Fallin to ta arba e D 305.00 300.00 150.00 _ _l9~.oq_,_ -------+---_lQ~"QQ, 105.00 + _150.00 105.00 105.00 150.00 105.00 105.001-----· ·-+··-lo5.oo1 I 105.00 .105.00 150.00 305.00 150.00 105.00 .... 70.001_ ···---+- 100.00 500.00 68 Parking -double parking 69 Parkin -for lon er period· than provided··· 70 ParkinQ -In bus zone ---+ .. ~g:gg, . 500.00 36":00 15.00 30.00 2Q&Q 30.00 30.00 50.00°/o 5o.oi5% 50.00% 50.00% 50.00% 50.00% 71 Parkin -In loadin zone 72 Parkin -near fire h drant 73 Parkinq -no parking 2am-7am 74 Parking -Obstructlnn Tr-~ffk 7.Ci Parkinn -narkir 20.00 20.00 20.00 20.00 20.00 300.00 50.00 30.00 300.00 60.00 50.00% 0.00% 20.00% G ____Q_er Infraction ~ per infraction none oer infraction H 305.00 300.00 150.00 915 450 Fines set by province, approved by Justice 915 I of the Peace. not contained in_Q:rlaw. Fines set by province, approved by Justice of the Peace. not contained in bylaw. Fines set by province, approved by Justice 450 I of the Peace. not contained In bylaw. ~ 300.00 Fines set by province, approved by Justice ne11 per Infraction! o) 300.00 11 --=--+----~---=--~~--/ of the Peace, not contained in bylaw.j none none -~-- nQ!_l~ QQ_~ none none Q.Q[l~ none none .. none none none none HST none ~ ~ none ~ ~ none none ~ none .!.Q_~Q _..lQ5.ooT per Infraction per Infraction 420 Fines set by province, approved by Justice _ _:: ____ , ____ Q_O~~~.J}QU:.Q!:!~ined In by~-=- Fines set by province, approved by Justice 420 of the Peace. not contained in___Qy!aw. "-:_.QO Fines set by province, approved by Justice __ ...._ __________ __:__~ of the Peace. not contained In bylaw. per Infraction I uj 1u:: .I!~_ infraction __ _Q_er infraction per infraction per Infraction per Infraction per Infraction per Infraction per Infraction per Infraction per infraction per Infraction oer Infraction ----eaa; -er Infraction o:~ :~~~:~~:~~I er Infraction 150.00 105.00 105.00 210 150.00 450 Fines set by province, approved by Justice of the Peace. not contained ln_!)_ylaw. Fines set by province, approved by Justice of the Peace. not contained inMiaw. Fines set by province, approved by Justice 210 I of the Peace. not contained ln.!!v!aw. Fines set by province, approved by Justice 450 of the Peace not__£_Q!!!_ained In bylaw. Fines set by province, approved by Justice 10~ --.uu 420 420 of the Peac:_~not contained In bylaw. Fines set by province, approved by Justice 10~ --.uu 1 ______ Qf_the Peace, not contained in bylaw. 10~00 Fines set by province, approved by Justice of the Peace. not contained In bylaw . 105 00 1 I Fines set by province, approved by Justice ~-+----=---t-of the Peace. not contained in bylaw.l 105.00 ~ 150.00 300 305.00 305 150.00 450 ~-------~ 300 305 450 Fines set by province, approved by Justice of the Peace not CQntalned in bylaw. Fines set by province, approved by Justice of the Peace, not contained in bylaw. Fines set by province, approved by Justice of the Peace. not contained in bylaw. Fines set by province, approved by Justice of the Peace, not contained in___Qy!aw. ~ 0 210 -~5_0 210 350 Fines set by province, approved by Justice of the Peace. not contained ln___Qy!aw. 60 445 210 100.00 500.00 500.00 10.00 5.06" 10.00 10.00 10.00 10.00 10.00 10.00 ···----+-- 4.450 4.200 6,000 6,000 1 000 1 000 2 000 2 000 9 000 -------.--iso 6 600 2 400 2 100 ~-----rioo 240 240 Development and Communication Services A c D G ii41AntlquejCollectible5hOW-for profit 150.001 none I ~---i 125 Antlque;couectfbfii Show -not for profit each 2 126 Auction -for profit each 1 1271Auctlon-not for profit r--2-0.00I none I each I 0 H 150 100 400 150 100 400 '· ... / Licence-tO-be iSsues per auction. t none each 0 d~ --· t· ·-··· -··-·It_____ >ool -----j ~----~~; ::~~ _ _j ---:_ t ----~;;:r-f~i -------~--------~ .,,r "" _ '~ f -t-' I r"""' ,-"""O'-'m'~oo•~";l ----------(AODA) 133IAGCO Required Licences $1 peri $1-----p-er thousand thousand 134ISpecial Sales License 0.00% 4 each Alcohol and Gaming Commission 300 ,CJ __!l.5!! 300 none , 3% with min. 3°/o with min. ! of $25 of $25 ' --~p-e·r · --no-per ~50/50 Ra_f!!e _______ _ 0.00% 81 >JO each ..... :--.-J--_ Alcohol and Gaming Commlssionf wheel, 3 wheel, 3 --·----------- 3,776 3,776 ~els ma.x whe~l~ m!_x _!!.<?~~j-each 2 percent 2 percent none each ~~-~~. -----3 00$~~0~ none I ~~~h 1361 Bazaar ~ ____ _:_± Alcohol and Gaming Commission I --_ Alcoh~~--~nd Gaming Commission a' ~~~ar(B_In_g~ _____ _ IBsl Bazaar/Raffle Alcohol and Gaming Commission 11391 Bi!'~? Only ---4~~;~~ __ ... ;~6~~~---1. percent upt 2 percent up none.j each 1 . 0 5,803 5,803 Alcohol and Gaming Commission units X total units X total 20,187 20 '"' 11401 Nevada @ _5)~he_r locatl~--------{ prize/unit m J.;;z:/~nr-~·OO'!o_[_ ---------z%X:""1Fol IIUIIt:! _ -· -~-~~hf----"1----':_+ ... ..,,~-····-----=----1--------· Alcohol and Gaming Commission units X total units X total 1411 Nevada @ own location prize/unit prize/unit 0.00%1 none -+--·--125.oOT 25.ooo/oT 100.00 none ~Other 11431 Marriage Licence 1441BuriaiPe-rTnits 20.00 none 1451Photocopylng/ Printing double sided 0.20 0.31 55.00% includes HST 1461Photocopylng/ Piifltlng single sided" 0.10 0.271 170.00%1 includes HST ~~mlsslonl!r _?_f_ O_a~h~Signatures ~h~r~ Clerk mus~_er<?.d_u_£_e,_affidavlt __ ----+--_ 10_.001_ --~O_Q_ 150.00%1 none 1481Commlssloner of Oaths Signatures or Certified True Copies 10.00 15.00 50.00% ~~~~~~~~~~!A~ ~e;a~~~:~(~~nSents) · ·---------------+ --55o.ool--·· 55o.ool "" v.uO% 151 Planning Application -Minor Variance 152 Planning Application-Minor Variance-after the fact 1531Jilanning Application-Site Plan-Minor ~---350.001 250.00 154IP1anning AppliCation-Site Plirl-Minor-aftei construction 60o---:Ool 350.0-0 1551Piannlng Application-Site Plan -Major f" 350.00 I 500.00 156IP1annlng Application -Site Plan -Major-after construction___ 600.00T 850.00 i57)Piannlng Application-Site-Plan-AmendiTiEmt Application--I 150.00 158 Plann~i:m -Site Plan -Amendment APplication after-the-fact 159 Planning Application -Zon-e Change-prior to use -·-------·· ~~r:!ning Applicatior~_-Zone change-after us!_~_as occupiec!__===-~ 0.00% 0.00% -28.57% -41.67% 42.86% 41.67% 0.00% 0.00% -2.26% -1.29% none none none none none none none none none none none none ~~~nning Applicati~n-Zoning ---~~moval of~_!:!) _______ ··---------·-__ ''"""I ---none 162 Su bdivislon Certlflcat~------------·· 14.::."' -,u1 163 Zoning Certificate ~ ........... ;-r--J.~ • .c;;J-,01 none I 164 165 166 167(Total each each each pe~e per page per affidavit oer visit per new lot created oer aoollcation per application each each each each each each each each each ecidl 1,027 120 25.00 12,000 320 0 0.11 18 0.17 2 15.00 80 ~ 5,000 0 - f2 4,200 0 5 (ioo.oo 1,750 2 250.00 1,200 5 150.00 1,750 2 250.00 1,200 3 150.00 1 250.00 1,027 15,000 6,400 5 200 7,500 ----- 4,200 1,250 700 2,500 1,700 450 250 Alcohol and Gaming Commission 3,000 6,400 New Fee In 2012 120 pension applications and bankruptcy forms exempt. An additional $5 will be charged for 2,500 I more than 3 documents requiring signature. applies when more thari-3 lots created penalty fee of $250 added 500 500 penalty fee of $100 added 750 500 penalty fee of $350 added 450 5,320 I 5,200 8 ---o:s.oo' ll_r-115.00 250 I penalty fee of $100 added t~·~~~~ J,.u.u J ... ,~uv j------'''"'1'"'20'-')j--~fee of $500 added 0 5.00 0 5.00 $ 3&0,290 IS 458,587 1 $ 98,297 Community Services Community Services A 8 c D E F G H I J K L M ~ Membership Adult-20 Punch Card Pass $150.60 $155.00 3% -~ f-.. 20 Visits 19 19 $4.40 $2,861 $2,945 $84 127 M~mbership Family -1 month $145.19 $150.00 3% HST 1 month 2 2 $4.81 $290 .......... $300 $10 128 Membership Family -12 month $763.60 $785.00 3% -~ 12 month 14 14 $21.40 $10,690 $10,990 $300 129 Membership Family -3 month···· $362.981 $375.00 3% 3 month 3 3 $12.02 $1,089 $1,125 $36 130 Membership Family -6 month $545.82 $560.00 3% HST 6 month 12 12 $14.18 $6,550 $6,720 $170 I 131 Membership Student - 1 month $53.77 $53.77 0% HST 1 month 48 48 $0.00 $2,581 $2,581 $0 132 Membership Student -12 month $289.04 $289.04 0% HST 12 month 16 16 $0.00 $4,625 $4,625 $0 em Membership Student - 3 month -~ $147.88 ----0% HST .. . .. 3 month 15 15 $0.00 $2,218 $2,218 -~ t-.ifenlbership Student - 6 month $182.84 -·oo;~ HST 6 riiOnth ... 1i 17 $0.00 134 $182.84 $3,108 $3,108 $0 rill Membership Glendale Student .. $88.50 $88.50 0% HST 5 Month 38 38 $0.00 $3,363 $3,363 $0 136 voifeYball-ir1diVidual $50.00 $50.00 0% HST each 4 4 $0.00 $200 $200 $0 137 Volleyball Team $350.00 $350.00 0% HST per team 7 7 $0.00 $2,450 $2,450 $0 138 $0 $0 139 Community Centre-~~-~~_you_go/Admlsslon $0 $0 140 Aquatfitj Aerobics Class $6.62 $6.02 0% HST each 331 331 $0.00 $1,993 $1,993 $0 141 Board of Education Pay As You Go HST $0 $0 142 Health Club AdUlt-·--$9.07 $9.07 6o/~·. each 185 185 $0.00 $1,678 $1,678 $0 143 Health Club Child $4.50 $4.50 0% none each 1,083 1,083 $0.00 $4,874 $4,874 $0 ~ Squash $10.18 ---------$10.18 0% HST per court (1 hr) 703 703 $0.00 $7,157 $7,157 $0 145 sWiin/Skate Child $2.00 $2.00 0% none each 2,841 -----2,841 $0.00 $5,682 $5,682 $0 146 Swim/Skate Family $7.96 -~ 0% HST each 932 932 $0.00 $7,419 $7,419 $0 147 Swim/Skate Adult--··--·----------· $3.76 --0% HST each 2,565 -2-;565 -·-· $0.00 $9,644 $9,644 $0 148 Wallyball . -· -----. --$11.06 $11.06 0% HST per court (1 hr) 12 12 $0.00 $133 $133 $0 149 Waterpark 2-5 yrs $2.50 $2.50 0% none each 2,266 2,266 $0.00 $5,665 $5,665 $0 150 Waterpark 55+ years $3.98 $3.98 0% HST each 790 790 $0.00 $3,144 $3,144 $0 151 Waterpark 6-16 yrs .. $3.75 $3.75 0% none each 6,378 ~.378 $0.00 $23,918 $23,918 $0 152 Waterpark Additional FamilY-Member $1.77 $1.77 0% HST 794 794 $0.00 $1,405 $1,405 $0 - 153 Waterpark Adult .. $5.97 $5.97 -··-~~ HST each 4,464 --~ $0.00 $26,650 $26,650 $0 154 Waterpark Family $23.75 $23.75 none per family of 5 1,077 1,077 $0.00 $25,579 $25,579 $0 155 Waterpark Pooch Plunge $4.42 $4.42 0% HST 30 30 $0.00 $133 $133 $0 156 Waterpark Seasons pass adult $135.60 $135.60 0% HST ----each 10 10 $0.00 :~~ .. $1,356 $0 157 Waterpark Seasons pass child $75.00 ... $75.00 0% none each 30 30 $0.00 $2,250 $0 158 0 0 159 Community Centre -Other fees -. -~35.00 -$0 0 160 Admin -NSF Che ue Charge $35.00 0% none each 0 0 0.00 $0 $0 0 161 Admin -Refund Admin Fee 15.00 15.00 0% none each 0 0 0.00 $0 $0 0 .$W ~~~~ri~~:~;~n: ~~~~~dvertisiriO-Back Ut 5.00 5.00 -··-·-0% none each 0 --0 0.00 $0 .. "$7~g --0 · ·· --si ooo.oo $1 000.00 0% HST each ..... 7 7 0.00 7 000 0 163 164 Memorial Arena Board Advertisin 650.00 $650.00 0% HST each 22 22 0.00 14 300 14 300 0 .m Community Arena Board ~cJ.vertising 400.00 $400.00 0% ... HST each 4 4 0.00 $1,6~.jl ... 1 600 0 ~ Brochure A~vertising _ . _ 100.00 _ _$100.00 0% .. HST each . . .. b .... 0 0.00 {~ $0 0 ... 167 Mise Advertisin 100.00 $100.00 0% HST each a· 0 0.00 0 0 168 ABM 100.00 $100.00 0% HST each 28 28 0.00 2 800 $2 800 0 ~ ~~~~7;ns ·and Grants ~2,000.00 $2 000.00 0% _Included er month ------12 12 o.oo ... $24 000 $24 000 -~Z 170 $16 000.00 $16 000.00 oo;; Included early 1 1 0.00 $16 000 $16 000 171 Store $334.00 $334.00 0% HST er month 12 12 0.00 $4 008 $4 008 $0 ~ --.. -·---···-----·· ····--$1,<9Z,titii ,J.,~ZI12.4!11 $34,5liZ( 173 A Fee to conduct a requested Inspection of a residential building or any commercial, industrial, or 28 Institutional building less than 10,000 sq.ft. 29 Additional unit, occupancy, or suite tee to conouct a requesteo mspectton or a commercial, Industrial, or institutional building 30 !greater than 10,000 sq.ft. Fee to conduct any requested Inspection above that is 34 lin compliance with the Fire Code at Initial inspection ee to conduct each required re-lnspection after one 35 !verification re-inspectlon Residential Carbon Monoxide or smoke detectors left 150.00 20.00 c 200.00 25.00 D 33.33% 25.00% Police and Fire HST HST each each G 8 7 50.00 5.00 --~---~~---300.00 150.00 10o.ool 15o.oo 5o.oo 50.00 75.00 50.00% HST each 0 25.00 75.00 New fee none each 6 75.00 $50-150 (50.00) New Credit HST each 4 same as original New fee HST each 4 per detector not returned HST, if not within two 1,200 140 1,600.00 175.00 450.00 (200.00) ---------_,_ ___ :~ 50.00 !lith a homeowner on loan New fee returned weeks 50.00 1---------=1 50.00 Ire department approval as part of a Demolition ermlt Issued by the Building Department. ree to revtew anappncauon·ror a 11cence to sen Recreational Fireworks Including a site inspection andj $100 By-law 3369-July Urevlew of Fire Safety Plan 2009 Fefno-r~VJew-crn-·a·pplfCatTol'fl'OTalrce-n-cero-c<fn·auc:r·a · Pyrotechnics display including a site Inspection and review of Fire Safety Plan 40 I Fee to Issue open air burn permit Fee to review a fire safety plan excluding any such review required as part of a property Inspection for Dwhich a fee has been set In this by-law. Fefnorevrew-----a-!'RJTCfr"-a-p·prove-aLeVerTRISK ___ - Management Plan as part of an application to the TSSA for a licence to store propane. Fee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane $100 By-law 3369-July 2010 $20 By-law 3072 October 2003 100.00 150.00 150.00 100.00 50.001 300<~~~~1 costs to retain a 3rd part engineer or other firm if required. I :! I Fee for facllitatln9-ffre-S-"-'-· .. __ ,_, __ 75.ool -----wo.oor ~~::=~ Iu rdL:III~d~e puouc eauca[IOn 1 station tours, and lectures for non~resldent 45 I organizations and individuals ee to recharge Self-contained breathlhg air 46lcycllnders ree to recnarge se1r-coma1nea oream1ng---aTF cycllnders, under a special agreement with SWOX 47land Bayham Fire Depts :emaTOFTrain1ng Room (excluarng emergency ~~~·~-~~) ------+----49 50 SliTotal __g_, 53' 50.00 50.001 20.00 30.00 900.00 1,000.00 150.00 200.00 -· ~------~----- New fee HST each d 100.00 50.00% HST each 50.00% HST each ~l--,>ll.QO ----~-3,_ -~-450.00 50.00 400.00% HST each 80.00 ~ f--50.00 300.00 300.00 ::: :t---~:-::1 each each ~ f----:-750.00 New fea HSTI each 33.33%-HST per hour 0.00% HST per hour 50 50.00 50.00% HST ol 10.00 11.11% HST per year 21 100.00 1,800 2,000.0J 33.33% HST per day 50.00 .:J!f,~O~] :ji :l.:l,l.!:ll.] :ji 400.00 35.00 4so:oo'""-·-·· (200.00)1 Credit 50.00 150.00 50.00 300.00 750.00 200.00 14,030] subsequent Inspections following the second. Fee charged to registered owner. ---~-- .................. ~;:--,:;;aterlals plus cost of materials to increase by $100 each year through to 2015 ----~/ Utility Museum Special Events Centre A B c D E F G H I J K L M 30 Museum-Special Exhibit Rates 2.00 2.00 0°/o each 20 40 $0.00 40.00 40.00 none - 31 32 33 Special Events Centre 34 TSEC -Camping Non serviced Lot 25.75 25.75 0% HST per event f--------~ 129 --~ --~28.75 128.75 I 7s TSEC ~-Camping serviced lOt---~~ 1--~-~------46.78 46.78 0°/o HST per event 32 1,497 $0.00 1,496.96 1,496.96 per event i ~ TSEC -Full rental main floor-commerc 3,391.96 3,391.96 0°/o HST day 1----__ o~ ---~~ - ------------------~----------------~ ~--------~ -+----- per event ~ TSEC -Full rental main floor -local cha 1,432.81 1,432.81 0% HST ~ 1 1,433 $0.00 1,432.81 1,432.81 -----------------------------1-----------···-- per event 38 TSEC -Full rental main floor-local org< 2,222.32 2,222.32 0°/o HST day 10 22,223 $0.00 22,223.20 22,223.20 - 39 TSEC-Trailer Parking 400.00 400.00 0% HST flat fee 12 4,800 $0.00 4,800.00 4,800.00 per event 40 TSEC Board Room rental 87.72 87.72 0°/o HST day 16 1,360 $0.00 1,359.66 1,359.66 - 41 TSEC move in/out-commercial 1,695.98 1,695.98 0°/o HST per event -$0.00 --- 42 TSEC move in/out-local charitable 233.93 233.93 QOJo HST per event 0 -$0.00 - -- 43 TSEC move in/out-local organizations 233.93 233.93 0% HST per event 0 -$0.00 --- TSEC-Chair Rental ~ 2.34 2.34 0°/o 1-__ 11one per chair -$0.00 -- TSEc~cultain Rental ------------~-~---~~------1--"--------~ . ~ -·--~~---- ~ 2.34 2.34 0°/o HST per foot 370 866 $0.00 865.80 865.80 fsE:c:Forklift and Driver ---------------s2.63 ------52.63 1------0% per hr 21 1,105 $0.00 1,105.23 1,105:2·3 -----46 none TSEC-Hydro Usage per crop, r£-46.79 46.79 0% HST per event 172 8,048 $0.00 8,047.88 8,047.88 - fsEc-M-ovein/out per(io,soosci-fi)--------------1--------------~-----~~----------r-------··- 48 -commercial 584.82 584.82 0% HST per event -$0.00 -- TSEC-Move in/out per ( 10,500sq ft) per event! 49 -Local Charitable Groups 233.93 233.93 0°/o HST -$0.00 - - TSEC-Move in/out per (10,500sq ft) so -Local Organizations 233.93 233.93 QOfo HST each 16 3,743 $0.00 3,742.88 3,742.88 - ~ TSEC-Ov!'rniqht Secl,ldl:Y_ ~ . ~~--------~ L~.~~---L~.~~ u· o none ~"'r nr -so~oo - -------____ __j TSEC-Rentai-Per Section (l0,500sq ft)- -~--per event-----------------------~~-- 52 Commercial 760.27 760.27 0°/o HST day 2 1,521 $0.00 1,520.54 1,520.54 TSEC-Rentai-Per Section ( 10,500sq ft)-per even 53 Local Charitable Groups 526.34 526.34 0°/o HST day 2 1,053 $0.00 1,052.68 1,052.68 - TSEC-Rentai-Per Section (10,500sq ft)-per event I 54 Local Organizations 643.30 643.30 0% HST day 16 10,293 $0.00 10,292.80 10,292.80 ~ TSEC-Senior Floor Supervisor 29.24 29.24 QOJo none per hr 118 3,450 $0.00 3,450.32 3,450.32 TSEC=l'railer Parking------------------~---~ --~~--------------· ------------------------------- 56 46.79 46.79 QOJo HST per trailer 24 1,123 $0.00 1,122.96 1,122.96 - 57 58 $ 76,977 $ 76,977 $ -- 1 Schedule A: Table of Contents: PRIMARY CLASS TITLE PAGE NO. CLASS CODE A Administration 2 c Council and By-laws 5 D Development and Planning 7 E Environmental Services 10 F Finance and Accounting 12 H Human Resources 15 L Legal Affairs 17 M Media and Public Records 19 p Protection and Enforcement Services 20 R Recreation, Culture, and Heritage 22 s Social and Healthcare Services 24 T Transportation 26 v Vehicles and Equipment 28 Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years A13 Furniture Includes records re: the design and maintenance of owned and leased office equipment and furniture. Chairs, desks, tables, Travel & Accommodation All departments Records re: travel arrangements, itineraries, maps, authorizations, reservations, rented vehicles. 2 softwa re/ha rdwa re (see A03) and assets (see FOG) 3 Excludes employee and Council expenses (F09) -------- - ---~ -~ ~ ------ - - - ' f ~~I L --_, ' ~~ ' ~ -~ ------~--o_-~'1..;_;-' ---._ ~----~ ~ A15 Vendors and Suppliers All departments Records re: vendors and suppliers of goods and services (catalogues, price lists, bidders info sheets, correspondence) Accessibility of records (FOI) 2 Excludes purchase orders and requisitions (F17), office equipment (A07), fleet Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years cot C07 PRIMARY HEADING-COUNCIL AND BY-LAWS By-laws Includes signed and final versions ofthe town's bylaws along with Elections-Management Records re: processes involved in management of the election, may include voting locations, training manuals, communications, media management, applications to amend Clerks p Clerks E+4* E=election day Some items may be retained longer if valuable as 5 Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years DOt D03 DOS D07 PRIMARY HEADING-DEVELOPMENT & PLANNING Demographic Studies Records re: trends in pop. growth, census reports, density studies, rate of growth, unemployment, workforce rnrnnr\citinn etc. Environmental Planning Recordsre:general environmental studies with long range planning emphasis (storm drainage, flood control, parks and open space planning, waste Natural Resources Records re: the management and preservation of forests, the characteristics of various minerals or deposits, and other natural resources info. Condominium Plans Records re: the approval of plans of condominium. Incl. drawings, technical reports, correspondence, written comments, working notes, DCS 10* Operations 10* Operations 2* Clerks p Excludes vital stats (see L12) 7 Excludes air quality monitoring (EOS) and Waste Management (E06) Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years 017 019 021 025 ~ ~ : -• -; ---- ----------~ ------f'--- Annexation/ Amalgamation DCS Records pertaining to the annexing and amalgamating of lands adjacent to municipal lands to accommodate growth. Also includes amalgamation of Municipal Addressing Records re: requests for and assignment of new subdivisions and other street names and numbers. May includes reports, etc. Industrial/Commercial Development Records re: promotion and development of industry and commerce. Records include Part Lot Control Includes applications and records relating to exemption from Part Lot Control, under the Planning Act in order to create additional lots. Clerks DCS/Economic Development p p 10* s Excludes agricultural development (023) Final study is permanent 9 Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years ' i i 11 = ~~ ~ -------~----~-------- E11 E13 E17 Nutrient Management Records re: the management of livestock and crop planning and regulations pertaining to the operations. Control of storing/spreading/using liquid manure on land near \At:>rcn"'"'''c Water Monitoring Records re: the routine monitoring of water quality or quantity, annual reports, chemical samples, monitoring and control of creeks and floods, weeds, noise, erosion, top soil and stormwater. Storm Water Management Ponds Records related to construction and maintenance of stormwater rna Operations Operations 5* 15 p Excludes bylaw enforcement (POl) and Complaints & Inquiries (M04) Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years F11 expenses Travel and meeting expenses, receipts submitted, may include travel and Grants and Loans Includes records re: revenue generated in the form of grants -in- lieu, provincial and federal grants, loans, subsidies, also includes submissions, acknowledgements, Finance E+7 13 *Unless the Grant Agreement specifies that the records should be kept for longer than E+7 Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years H01 H03 H05 PRIMARY HEADING-HUMAN RESOURCES Attendance and scheduling HR Records re: employee attendance, shift scheduling, vacation schedules, hrs of work. Etc. Employee Records HR Includes records re: the employment history of municipal employees. Incl. initial resumes and applications, performance evaluations, employee assistance. Includes part time and student HR Planning HR Includes records of succession planning, retirement programs, staff turnover rates, annual hire/promotion targets, recruitment freezes, employment equity, performance Records re: the planning and schedu of salaries such as 4* E+lO 2* Excludes individual time sheet s(F16) 15 E=date employee ceases to be employed with the Town Excludes employee records (H03) Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years L01 LOS PRIMARY HEADING-LEGAL AFFAIRS Appeals and Hearings All departments P All transcripts and related documentation re: appeals, hearing, and legal proceedings. Includes final judgments. Includes zoning appeals, official plan appeals, COA appeals. Includes orders issues by regulatory bodies and boards. Insurance Appraisal Appraisals of municipal property for insurance purposes. Finance E+lS Excludes litigation (L02-L03) 17 E=change of appraisal value - ------- •• <' < -~ • ·: ~ • L -~ ------ --7 - ----- L07 Land Acquisition and Sale Finance & DCS Records re: real estate transactions, and conveyance of land such as lot sales, alley closings, and allowances through voluntary transactions or expropriations. Includes leases, deeds, purchase letters, E+lO E=disposal of property or termination of lease Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years M03 M07 M09 PRIMARY HEADING -MEDIA AND PUBLIC RECORDS Charitable Campaigns All departments Records re: the raising of funds and donations for the municipality, programs, or charitable orgs, such as United interest Publications Typed manuscripts, artwork, regarding the publication of tourism information, trade shows, current events, industrial directories, business dirPrtnriP< Website Records relating to the Town website, its design, site map, web team 1 etc. All departments (primarily Economic Development) DCS/Webteam E+l S* S+S E=end of campaign *Charitable receipts are PERMANENT S=new website 19 Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years P11 P13 P15 administered by or required by the municipality, or required by the province, such as licensing for dogs, cats, liquor, etc. Permits, Other Departments that Applications and copies of issue permits permits issued by other government bodies within the municipality, as well as permits issued giving permission to hold special events, transport oversize loads, erect signs, park on the street, etc. Criminal Records All documentation relating to individuals with a history of criminal activity Community Protection Programs Records on community protection, fire and crime prevention such as community policy, victim services, neighbourhood watch, block Bylaw enforcement Fire, Police, Bylaw enforcement. E+4 E+S 5+2* 21 (L12) E=expiry of permit Excludes building permits {PlO), Encroachment permits (D16), and burial permits {509) E=occurrence/investigation closed or dispotion of charge Excludes investigations {POS) and prosecutions Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years 23 Legend: P=Permanent, S= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years S09 Cemetery Records Includes burial permits, maps, plot ownership records, internment registers, and indexes for m I cemeteries. 25 Cemetery p Legend: P=Permanent, 5= until superseded, *=subject ta archival selection, E=event, numbers in retention column refer to years T09 T11 Roads and Lane Closures Works Includes records on roads and lanes closed on a permanent or regular basis. Includes reports, appraisals, correspondence and district court applications. As well as records related to requests to open road and street allowances. Bridges Operations Includes estimates, studies and other records re: projects specifically for bridge construction, also includes bridge repairs and maintenance. E+l* E+l 27 E=project finished Excludes temporary road closures (T08), land sales (L07), Road closing bylaws (COl) E= project finished Legend: P=Permanent, 5= until superseded, *=subject to archival selection, E=event, numbers in retention column refer to years By-law 3558-Records Retention A by-law to establish retention periods for records of the Town of Tillsonburg, and to repeal By-law No. 2666. WHEREAS subsection 254(1) of the Municipal Act 2001, S.O. 2001, c. 25 as amended, ("Municipal Act") provides that a municipality shall retain and preserve its records in a secure and accessible manner; and WHEREAS subsection 255(3) of the Municipal Act 2001, S.O. 2001, c. 25 as amended, provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved; and WHEREAS subsection 255(2) of the Municipal Act 2001, S.O. 2001, c. 25 as amended, provides that a municipality's records may be destroyed if a retention period for the record has been established and the retention has expired; and WHEREAS the Council of The Corporation of the Town of Tillson burg deems it appropriate to update the Town's Records Retention By-law; NOW THEREFORE the Council of The Corporation of the Town of Tillson burg HEREBY ENACTS AS FOLLOWS: 1. DEFINITIONS a. "archival selection" means to evaluate and appraise a record for permanent retention because of its historical value. b. "destruction" means the final phase of a record's lifecycle, and can take place by shredding, recycling, or deleting (electronic). c. "records" means any record of information however recorded (print, film, electronic or otherwise and includes: correspondence, memoranda, books, plans, maps, drawings, diagrams, pictures, films, microfiche, sound recording, video, or any other documented material regardless of physical form or characteristics d. "responsible department" is a column heading in the retention table and identifies the department with the primary responsibility for retaining the record. e. "retention" means the length of time a record is to be retained before its final disposition. f. "retention descriptions" as described as follows: E = Event Trigger (date of event plus additional years) P= Permanent (when a record it to be preserved indefinitely) S= Superseded * = subject to archival selection (to be reviewed prior to disposal) g. "Signing authority" means the manager of the responsible department or business unit, or his/her designate h. "Town" means the Corporation of the Town of Tillsonburg. i. "Transitory record" means a record that has temporary usefulness and is only required for the completion of a routine action, and should be discarded as soon as is practicable. These include, but are not restricted to i. Duplicate copies of documents retained only for distribution or as a convenience copy ii. Unsolicited advertising information iii. Draft letters, memos, informal notes that do not represent significant steps in the preparation of the final document. READ A FIRST AND SECOND TIME THIS 12th day of December, 2011. READ A THIRD AND FINAL TIME AND PASSED THIS gth day of January, 2012. Mayor -John Lessif Clerk -Donna Wilson Auditor Certification: Christine Scrimgeour, Municipal Auditor THE CORPORATION OF THE TOWN OFTll..J.SONBURG BY -LAW NUMBER 3564 A BY-LAW TO AUTHORIZE A MASTER SERVICES AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND TILLSONBURG HYDRO INC. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into a Master Services Agreement with Tillsonburg Hydro Inc. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Master Services Agreement attached hereto as Schedule "A" forms part of this By-law; 2. THAT the Mayor and CAO be hereby authorized to execute the attached Master Services Agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 28th day of November, 2011. READ A THIRD AND FINAL TIME AND PASSED THIS ifr"' ofa~ jt' J.:tnuw·-:j, ;;lJl;;!. MAYOR -John Lessif CLERK -Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3582 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 9th day of January, 2012. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on December 5th, 2011, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS gth day of January, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS gth day of January, 2012. Mayor-John Less if Clerk-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. _1_ MOVED BY SECONDED BY RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 9, 2012, be adopted. Gfied D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. _2_ MOVED BY SECONDED BY RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality ~ied 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ RESOLUTION NO. 3 MOVED BY SECONDED BY Carried 0 Recorded Vote Defeated D Date: January 9, 2012 Deferred Tabled D D ~ayor's Initials (/11ovEtD !6(. Sccoqj 1/J G f. 1!_FSotU):(' 'Tfffit TffiF fVlfrUr./1~~ o P '!fiE' O/cN SESS/6_,; /t1EErr~~..)(:: 6 p Mr.~~;skA ;zt, c:(o/1 J1-r.Jo ('{~;;B/2 ,} 111~ ~~ 52~ /'t);J 714 e&77 //\)~ tJ p {/ f::? G I if ;:{(!) I I ~ ~ frp 1 ((~ /_,V t'T?-1 rH ~ h)...t_cLA-i .1/ C ~ JtA .t:AJ0~"/0 { {t{E j11rN~'IC:::$ er jl)ovt::~IJ~/L ~6-( A61// /Tb-'/Yl 13 1 L ~oW !b ~ ov1 i ( c D£1 AJC I)._ ,A-f I ;to u G1(} ·r;( l::": ;z g--no r 771/-£-. Y' tO J'L/ Y\Jor-1-J-1~ :Z3 /Ocsr 5!-&'N /I;UD Tift..~ Leo ). r5ii1/"Jr: wi"J ~ ,Or~~tEJ/'] !/A./TtL. ,J'_(!) I !l_ { h /JLLoCA) 3/rJ,L',£' 7/frlc~ TJ S CG.k f&JP/ci2t?176- 5p t rJ S'-c-~r-1 7 lhv b Tc/ !Jelt9121Vlt ;Jt~ 7 h.¥ A /5 OGrr3A£-/{t:!t-0 111.3 rt. r 7 · a;--fh£ A 1£0 Sc:; rJ A-r ;--t Ji; H LA.!V'\f s· p t::--e-12( COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: i) A building permit for the proposed sun room shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillsonburg Engineering Department. iii) Minor Variance approval is granted only for a sun room that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. ~ied D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION MOVED BY SECONDED BY RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Tillsonburg Developments Inc., whereby the lands identified in the Planner's report are to be rezoned from Special Low Density Residential -Type 2 (R2-5)(H) to Special Low Density Residential - Type 2 (R2-5), to allow for the construction of 3 single detached dwellings, and the recognition of an existing single detached dwelling. FURTHER RESOLVE THAT By-Law 3581, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration for three readings. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. _6_ MOVED BY SECONDED BY Resolve that Council receive CA012-2 11 Status Update for information purposes. cted 0 Recorded Vote Defeated D Deferred Tabled D D ~yor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT staff report FIN12-001, dated Dec 21, 2011, regarding tax adjustments under Sections 357 and 358 of the Municipal Act, 2001} be received; AND FURTHER THAT in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council hereby approves tax adjustments in the amount of $53,125.73, as detailed in Schedule "A" of staff report FIN12-001, and directs that the amounts attributable to the various requisitioning bodies be apportioned thereto. 0 Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials AGENDA ITEM NO. __ RESOLUTION NO. _1_ MOVED BY SECONDED BY COUNCIL RESOLUTION Date: January 9, 2012 AND RESOLVE THAT staff report FIN12-002, 2012 Draft Budget, be received as information; FURTHER THAT Staff review these recommendations and bring back further 2012 budget adjustments to reduce the requirement from taxation. AND FURTHER THAT the 2012 Draft Budget be brought forward to the Open Council meeting of January 23, 2012 to receive public input. 0 Reco rded Vo t e D D Tabl~d D ~ayo r' s Initial s COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. _9_ ' z.__.------·······' MOVED BY SECONDED BY RESOLVE THAT staff report FIN12-004, Projected Library Financial Results, be received as information. ctied D Recorded Vote Defeated D Deferred Tabled D D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. 10 MOVED BY SECONDED BY RESOLVE THAT Council Receive report DCS12-02 as information; AND FURTHER THAT the 2012 Accessibility Plan be brought forward in the form of a bylaw for Council consideration. [ted D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. 11 MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 11-72 Financing Alternatives for the Broadband Project and the Highway 3 Business Park for information purposes. FURTHER RESOLVE THAT Council review the information contained herein and use this as deliberations for determination of whether to place debt for the Broadband Project and Highway 3 Business Park or to utilize the funds from the Industrial Land Reserves. 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. _12_ MOVED BY SECONDED BY RESOLVE THAT Council receives Operations Services Report OPSll-19 for the Abandonment of the Norfolk Oxford Municipal Drain. AND FURTHER RESOLVE THAT Council to retain an independent drainage engineer from K. Smart Associates Ltd of Kitchener to examine the drainage works and report his recommendations as to the proposed abandonment at a cost of$ 2,500.00 subject to Council approval. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials ) COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 9, 2012 RESOLUTION NO MOVED BY SECONDED BY RESOLVE THAT Council support the County of Oxford's position regarding supporting the redevelopment of long-term care beds at the Bonnie Brae Nursing Home which would result in no net loss of beds in Oxford County. cted 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION Date: January 9, 2012 RESOLUTION NO. MOVED BY SECONDED BY I ~ ' j • lr \l)nvJ / ~~~~ \~iJ I AND RESOLVE THAT Cou nci I su pp~ the front end loading of the Bridges \ yW Out of Poverty initiative of the Qt:Jal+ty-o-Hife Cormnlttee, as well as support \; waiving the fee for the rental of the room at the Community Centre. ~ied 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. 13 MOVED BY ,.., SECONDED BY -~v~· ------,t-.:::=±"2.___L_~~~=-- RESOLVE THAT the Town of Tillsonburg agree in principle to allowing the placement of two microFIT solar systems purchased by Tillsonburg Hydro Inc on the 18 Spruce St and 1 Library Lane municipal properties subject to entering into a Memorandum Of Understanding with Tillsonburg Hydro Inc at a later date; AND FURTHER THAT staff be authorized to enter into microFIT contract with the Ontario Power Authority to enable connection to the hydro electricity grid; and, AND FURTHER THAT a bylaw be brought forward in this regard at the next regular meeting of Council. [tied 0 Recorded Vote Defeated D Deferred Tabled D D (j{ ' Mayor' s Initials ) COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION N MOVED BY SECONDED BY RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg, be read a first and second time and this constitutes the first and second reading thereof. [fed 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO MOVED BY SECONDED BY RESOLVE THAT By-Law 3576, To Dedicate a One Foot Reserve on William Street, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3576 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. aried 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT By-Law 3577, to repeal Bylaw 3197 being a bylaw to establish the Economic Development Advisory Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3577 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT By-Law 3579, To Appoint a Fire Chief, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3579 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 0 Recorded Vote Defeated D Deferred D Tabled D ~/~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ RESOLUTION NO. ~ MOVEDBY ~ SECONDED BY Date: January 9, 2012 RESOLVE THAT By-Law 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments), be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3581, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. cted D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 MOVED BY SECONDED BY RESOLVE THAT By-Law 3584, to authorize an agreement with Her Majesty the Queen in Right of Ontario, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3584, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ RESOLUTION NOC MOVED BY ~ L SECONDED BY Date: January 9, 2012 ~/ RESOLVE THAT By-Law 3580, Interim Tax Levy for 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3580, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ RESOLUTION N~ MOVED BY . SECONDED BY Date: January 9, 2012 Resolve that Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications, service and permits, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~ried D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION N~ MOVEDBY ~~~~~~==~==~~--~---~/ SECONDED BY AND RESOLVE THAT By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO. ~ MOVEDBY ~~~~~~--~·===~~~-~~-- SECONDED BY ~ RESOLVE THAT By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 0ied 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ Date: January 9, 2012 RESOLUTION NO.~ MOVED BY ~:::::"'-~~~·~·.:-...1_~~ =====~===~----..... · SECONDED BY z RESOLVE THAT By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3582 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. [3ried 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials ( Town of Tillsonburg Public Meetings for the Council Meeting of January 9, 2012 Record of Attendance Name Mailing Address Phone (Please Print) Please include Postal Code \\ ~ ltv\. ~~~s lO T~ c:.vv-. ""'S ..A \l€:-~17' ·ci ~'i?i? -o:r .L: l\;t fo 3~oa:. 1' &'1:::....,_ I S 8 ,.. ~""-\N~ L ~Aot-:e'J S~T tJ'-\(r 'il\.S-- ) ·- J