131111 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Monday November 11, 2013
6:00PM
Council Chambers
Chair: John Lessif
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· Orders Of the D~y:
CALL TO ORDER
The meeting was called to order at 6:10pm
ATTENDANCE
Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Amber Zimmer, Deputy Clerk
Regrets:
Councillor Dave Beres
Councillor Brian Stephenson
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of November 11, 2013, be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
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Deputy Mayor Renaud took over as Chair for the Public Meeting portion of the agenda at 6:42pm.
4. County Report CASPO 2013-296, Recommended Options for Regulating the Location of Methadone
Clinics and Dispensaries in Tillsonburg GZf
Presented By: Development Planner
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
CASPO Report 2013-296.
Opportunity was given for comments and questions.
No one appeared in support, or opposition of the application.
Council passed the following resolution:
Resolution No. 4:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT the Town ofTillsonburg Council recommend to Oxford County Council that the Town
supports draft Official Plan Amendment No. 179 to implement policies for regulating the location of
methadone clinics and methadone dispensaries in the Town of Tillsonburg;
AND THAT Town of Tillsonburg Council approve in principle the attached draft zoning by-law
amendment to implement provisions for regulating the location of methadone clinics and
methadone dispensaries in the Town of Tillsonburg in keeping with draft Official Plan Amendment
No. 179.
"Carried"
The Mayor resumed the Chair at 6:49pm.
INFORMATION ITEMS
5. FCM Launch of "Fixing Canada's Housing Crunch" Campaign Q)
6. Zorra Township Resolution Regarding Thames Valley District School Board []
Resolution:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT all school closings in Zorra Township be stopped, and that the Thames Valley District
School Board commit to providing education based on the premise that: Fair is not that everyone
gets the same, fair is that everyone gets what they need;
AND THAT a process be established whereby educational benefits must be proven to the students
and broader social costs are considered and quantified before decisions are made to close
schools in Zorra Township;
AND THAT this resolution be forwarded to the Thames Valley District School Board Chair and
Trustees, the Minister of Education, the Premier, the Rural Ontario Municipal Association, Ontario
Ministry of Agriculture, Food and Rural Affairs, M.P.P. Ernie Hardeman, and Oxford County
member municipalities for their endorsement.
"Carried"
7. Westover Treatment Centre-A Day at Westover 0
8. Oxford-Elgin Child and Youth Centre Information ld\
Page 3
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14. FIN 13-48, County Development Charge Levies []
Presented By: Director of Finance
Staff to provide Council with education on development charges.
Resolution No. 9:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT Council receive FIN 13-48 County Development Charge Levies as information.
"Carried"
STAFF INFORMATION REPORTS
15. PRS 13-24, Playworks Youth Friendly Community Update bll
16. PRS 13-25. Rowing Club Winter Program ~
Resolution No. 10:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT Council receives reports PRS 13-24 Playworks Youth Friendly Community Update and PRS
13-25, Rowing Club Winter Program as information.
"Carried"
RESOLUTIONS
17. OPS 13-27 Municipal Infrastructure Investment Initiative Capital Program
OPS13-27 Mill Funding 281 02013.pdf
Resolution No. 11:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT Council receives Report OPS 13-27 Municipal Infrastructure Investment Initiative Capital
Program (Mill);
AND THAT the Town of Tillsonburg affirm the Concession Street East, from Maple Lane to
Demeyere Avenue reconstruction project estimated at $866,008 be designated for the Municipal
Infrastructure Investment Initiative Capital Program;
AND THAT the information in the Expression of Interest is factually accurate;
AND THAT the Town of Tillsonburg will have a comprehensive asset management plan that
includes all of the information and analysis described in "Building Together: Guide for Municipal
Asset Management Plans" in place by December 31, 2013;
AND THAT the comprehensive asset management plan will be publically available, including
online on the Town's website by May 30, 2014;
AND THAT the project put forward in this application will be completed by December 31, 2015.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Review Access: Public
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 5:59pm
ATTENDANCE
Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Jeff Smith, Fire Chief
Amber Zimmer, Deputy Clerk
ADOPTION OF AGENDA
Resolution No. 1:
MINUTES
Town ofTillsonburg
Council Meeting
on
10/28/2013 06:00PM
Council Chambers
Chair: John Lessif
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of October 28, 2013, be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No.2:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council move into Closed Session, to consider:
Matters relating to a proposed or pending acquisition or disposition of land by the municipality or local board (Industrial Land).
"Carried"
MOMENT OF REFLECTION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of October 15, 2013 C
Resolution No.3:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT the Minutes of the Council Meeting of October 15,2013 be approved.
"Carried"
PRESENTATIONS
1. Royal Canadian Legion Poppy Presentation
Page 1 of5
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Link to Agenda: I:_
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MINUTES: Meeting for the Committee "Open Council" Page 3 of5
Resolution No.6:
Moved By: Councillor Klein Seconded By: Councillor Beres
TilA T Council receives report OPS 13-28, Third Quarter 2013 Operations Services results as information.
"Carried"
11. PRS 13-23. Third Quarter 2013 Parks & Recreation Services Results t'l
Presented By: Director of Parks & Recreation Services
Resolution No.7:
Moved By: Councillor Klein Seconded By: Councillor Beres
TilA T Council receives report PRS 13-23, Third Quarter 2013 Parks & Recreation Services results as information.
"Carried"
12. FRS 13-09, Third Quarter 2013 Fire & Rescue Services Results t'l
Presented By: Fire Chief
Staff will look at key indicators for use in future quarterly reports.
Resolution No.8:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
TilA T Council receives report FRS 13-09, Third Quarter 2013 Fire & Rescue Services results as information.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
13. CAO 13-14, Community Strategic Plan Consultant Selection t'l
Presented By: CAO
Resolution No.9:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
TilA T Council receives Report CAO 13-14 -Community Strategic Plan Consultant Selection:
AND TilA T Council award the contract to MMM Group Limited;
AND THAT Mayor Lessif, the CAO, the Director of Parks and Recreation and Councillor Klein be appointed to the Community Strategic Plan Steering
Committee.
"Carried"
DEVELOPMENT & COMMUNICATIONS
14. DCS 13-80, Cultural Grant Budget Shortfall
Presented By: Marketing & Partnerships Officer
DCS 13-80 pdf Letter to Council. pdf
Resolution No. 10:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
TilA T Council receive Report DCS 13-80 Cultural Grant Budget Shortfall;
AND TilA T $4500 be spent on Cultural Grants from the 2013 projected surplus.
"Carried"
Staff to provide a procedure regarding grant disbursements by the committee.
Mayor Lessif called a recess at 8:09 PM
Council resumed at 8:19PM
15. Report DCS 13-37, Rural Connections Broadband Program Final Report t:l
Kiwanis Application pdf
Presented By: Development Commissioner
Resolution No. 11:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
TilA T Council receive Report DCS 13-37 Rural Connections Broadband Program Final Report;
AND TilA T the remaining project costs of approximately $305,000 be funded from the Industrial Land Reserve;
AND TilA T all future broadband revenues be allocated towards the Industrial Land Reserve in order to replenish the reserve.
Moved by Councillor Klein, Seconded by Councillor Stephenson
TilA T the motion be deferred to November 11, 2013
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MINUTES: Meeting for the Committee "Open Council" Page 5 of 5
RESOLUTIONS
22. Oxford Countv Public Health & Emergency Services C
Presented By: Director of Parks & Recreation Services
Staff to keep track of rentals that have fees waived.
Resolution No. 17:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council waive the rental fee for Oxford County Public Health & Emergency Services to utilize the Lions Auditorium at the Tillsonburg Community
Centre on October 22, October 29, and November 12, 2013, for the Community Influenza Clinic.
"Carried"
BY-LAWS
23. By-Laws for the Meeting of October 28, 2013 -,: By-Law 3768-Traffic Amendment pdf By-Law 3769.pdf By-Law 3769 Schedule A. pdf -,: By-Law 3761 Authorize Firefighter Agreement pdf -,: Firefighter Association Agreement 2012-20 14.pdf
Resolution No. 18:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
mAT By Law 3761, To Authorize an Agreement with the Tillsonburg Firefighter Association
By-Law 3765 To Adopt a Purchasing Policy (I
By-Law 3768, To Amend By-Law 3701, Being a By-Law to Regulate Traffic and the Parking of Motor Vehicles in the Town ofTillsonburg.
By-Law 3769, To Adopt the Town ofTillsonburg Flag Policy
By-Law 3770, To Confirm The Proceedings of Council at its Meetings Held on the 28th day of October, 2013 C
be read for a first and second time and this constitutes the first and second reading thereof.
"Carried"
Resolution No. 19:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
mAT By Law 3761, To Authorize an Agreement with the Tillsonburg Firefighter Association
By-Law 3768, To Amend By-Law 3701, Being a By-Law to Regulate Traffic and the Parking ofMotor Vehicles in the Town ofTillsonburg.
By-Law 3769, to Adopt the Town ofTillsonburg Flag Policy
By-Law 3770, To Confirm The Proceedings of Council at its Meetings Held on the 28th day of October, 2013 (]
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto .
.. Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein THAT the meeting be adjourned at 9:34pm.
"Carried"
Town ofTillsonburg
Approval Received: (1 of 1)
Donna Wilsonffillsonburg (Thursday October 31, 2013 01:52PM)
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/ ... 19/06/2015
Dear Mayor Lessif and Members of Town Council,
As you are aware the Tillsonburg BIA was reassessed for $26,000 off of our annual
budget. This came to our attention in October and will impact the remainder of our year
as this amount reflects over 25% of our current 2013 budget. It is due to this drastic cut
that we have immediately halted the following BIA programs.
the installation of 50 Christmas decorative hanging baskets in the Downtown
the sponsorship of the Santa Claus Parade
the Shop Local and Christmas Advertising Campaign in addition to other
Promotions-which in tum will cause an economic impact on our downtown, our
staff and of course the businesses and their staff during this Christmas season
in jeopardy is the continuation of the new Fa9ade Improvement Grant Program
In looking towards the future we are planning on putting in our annual budget a
contingency fund so that if a reassessment should happen again in the future we will
be prepared to handle such a crisis.
We are asking for Council to consider this unusual circumstance and have the amount
owing written off. If this amount owing it is not reversed on our budget we fear that the
BIA momentum will be seriously jeopardized for 2014.
Thank you for your consideration in this matter.
Sincerely,
John Kirkland
Chairperson, Tillsonburg BIA
~~ TILLSONBURG _s~ccOUNT. RY ~CHRISTMAS ~""""~~~~~----~--FESTIVAL
Friday, November 15
Tillsonburg Senior's Centre Singers Christmas Concert
This concert begins the Tillsonburg Christmas Festival. 75 singers perform Christmas songs: "It's The
Most Wonderful Time of the Year", "No Place Like Home for the Holidays", "When a Child is Born",
Rockin' Around the Christmas Tree" and more with audience sing song.
7:30 p.m.-Lion's Auditorium, Tillsonburg Community Centre
Tickets -$12-available from any Singer or at Senior's Centre-519-688-2520
Saturday, November 16
Kiwanis Santa Claus Parade
Enjoy the annual Santa Claus Parade at 2:00p.m. down Broadway. Great floats, great music and of
course the arrival of jolly old St. Nick!
Sunday, November 17
Annual Lighting of the Tree
Join the Tillson burg Christmas Festival committee, the members of Avondale United Church and Mayor
John Less if as we kick off the Christmas season with the annual Lighting of the Christmas tree on the
front lawn of Avondale United Church. Enjoy Christmas carolling, a Coffee House, kids crafts and
entertainment inside the church after the lighting ceremony. A complete FAMILY event!
FREE admission.
100 Gifts of Giving
The first annual100 Gifts of Giving will be started during the tree lighting ceremony at Avondale United
Church. The Mayor of Tillson burg will give 100 gift cards out to citizens of Tillson burg and the
surrounding areas and will ask that they do an act of kindness for someone then log
onto www.hundredgifts.com. And enter what they have done and pass the card along to another
person. This unique gift giving tradition will continue until December 31.
Friday, November 22
Service Club Tree Lighting & Exhibit Opening
Join us from 7 p.m.-9 p.m. on the lawn of Annandale National Historic Site as we "light up" Christmas
trees in honour of Tillson burg's Service Clubs; then head inside for the opening of our newest exhibit "A
Catalogue Christmas" followed by hot cider & cookies in the program room.
Admission by donation.
Big Brothers/Big Sisters-Bid for Kids Sake-Charity Auction and Battle of the Hors D'Oeuvres
Don't miss this annual event starting at 7 p.m. at the Tillson burg Community Centre in the Lion's
Auditorium. It's a great night to have fun, taste some scrumptious hors d'oeuvres and start your
Christmas shopping early while supporting your local community. The Battle ofthe Hors D'Oeuvres
features local restaurant specialties and will be judged by YOU & celebrity chef judge Mathew Taylor!
Advance tickets ONLY, $30 per person or reserve a table of 8 for your friends or co-workers.
For details on the events, sponsors, Battle participants and items up for Bid; visit www.sharethefun.org
and call 519-485-1801 for tickets.
Station Arts Centre/Kinettes Tour of Homes
Visit all of the locations to see them decked out in their Christmas splendor on the annual Tour of
Homes! Also be sure to stop by the Station Arts Centre for a spot of tea and some seasonal treats from
10 a.m. -4 p.m.
Tickets: available at the Station Arts Centre-41 Bridge Street West, Co-operators Insurance-102-A
Tillson Ave., Harvest Home -15 Harvest Ave. and Annandale National Historic Site-30 Tillson Ave.
$12 in advance
$15 the weekend of the tour
For information, please call the Station Arts Centre at 519-842-6151
Down Home Country Christmas Craft Show
NEW VENUE, NEW MENU, NEW VENDORS! Our 29th annual show will be held at Glendale High School
located at 37 Glendale Drive. Lots of new items from our new vendors as well as our seasoned veteran
vendors.
10 a.m. -4 p.m.
Admission: $4 with non-perishable food item $5 without non-perishable food item
Sunday, November 24
Christmas at Annandale National Historic Site
Tour all three floors of Tillson burg's National Treasure, Annandale House (from 11 a.m.-4 p.m.) decked
in seasonal splendour by area volunteers. Don't miss the newest exhibit "A Catalogue Christmas" and
the annual Stuffed Christmas Stocking Penny Sale.
Admission to the museum is by donation.
Annandale National Historic Site-Annual Stuffed Christmas Stocking Penny Sale
Between 11 a.m. and 4 p.m. be sure to get your tickets for this annual penny sale of Stuffed Christmas
Stockings. Each stocking has a theme and you are sure to find a favorite.
Tickets are only $2.50 per sheet or 3 sheets for $5.00.
Down Home Country Christmas Craft Show
NEW VENUE, NEW MENU, NEW VENDORS! Our 29th annual show will be held at Glendale High School
located at 37 Glendale Drive. Lots of new items from our new vendors as well as our seasoned veteran
vendors.
10 a.m. -4 p.m.
Admission: $4 with non-perishable food item $5.00 without non-perishable food item
November 29 & 30
Greater Gifts Christmas Concert
Join us in giving a gift this Christmas to the Tillsonburg Food Bank and to Theatre Tillson burg and receive
the joy of music featuring local talented area musicians who will be donating their talents to perform at
these concerts at 8 p.m. on Friday and 2 p.m. on Saturday at the Ottervalley Playhouse (Theatre
Tillson burg) located at 144789 Potters Road in Tillsonburg.
Admission: $10/adult; $5/child; $20/family-tickets will be available at the Station Arts Centre, 41
Bridge Street West and at the door.
Dec' the House
Join us for the Tillson burg Christmas Festivai"Dec' the House" Gingerbread Decoration Challenge. This
energetic quick paced decorating challenge boasts the first of its kind in Tillson burg. Teams will be
allotted 15 minutes to decorate their pre-assembled gingerbread houses with a variety of surprise items.
November 17th-registration opens
December 4th-registration closes
December 4th-6:30 p.m.-8 p.m.-kits can be picked up and registration payment made at the Library
December 5th -10:00 a.m. -12 p.m.-kits can be picked up and registration payment made at the
Library
December 5th-6 p.m.-8 p.m. -kits can be picked up and registration payment made at the Library
December ih -1:30 p.m. -team sign in at the Tillsonburg Town Centre Mall
2:00 p.m.-2:15 p.m. -decoration competition
2:15 p.m.-2:30p.m.-viewing and judging
2:30 p.m.-3 p.m.-prize awarding and house auction
A suggested donation of a $10 entry fee will be given to the Helping Hands Food Bank.
Thanks to Metro for their generous donation of the Gingerbread house kits and to Coyle's Country
Store for their generous donation of the decorations for the challenge.
metro
School Snowperson Challenge
Friendly school competition issued to every school in Tillsonburg (public, separate and secondary) to
create a snowperson that can be displayed at the front (inside) of their school made completely out of
recycled materials.
December 2"d-building challenge begins
December 13th-building challenge closes
December 16th-19th-Judging and awarding of prizes
lii~-flrdCoun~ r ~~owing stronger. .. together
Report No: CASPO 2013-296
COMMUNITY AND STRATEGIC PLANNING
Council Date: November 11, 2013
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Development Planner, Community and Strategic Planning
Recommended Options for Regulating the Location of
Methadone Clinics and Dispensaries in Tillsonburg
RECOMMENDATIONS
1. That Town of Tillsonburg Council recommend to Oxford County Council that the
Town supports draft Official Plan Amendment No. 179 to implement policies for
regulating the location of methadone clinics and methadone dispensaries in the
Town of Tillsonburg.
2. That Town of Tillsonburg Council approve in principle the attached draft zoning
by-law amendment to implement provisions for regulating the location of
methadone clinics and methadone dispensaries in the Town of Tillsonburg in-
keeping with draft Official Plan Amendment No. 179.
REPORT HIGHLIGHTS
• Methadone Maintenance Treatment (MMT) has been recognized as an effective and legal
substitute for treatment of opioid addiction.
• This report will describe proposed amendments to the Official Plan and Zoning By-law to
provide a sound basis for regulating the location of methadone clinics and dispensaries in
the Town of Tillsonburg.
DISCUSSION
Background
Report No. 2013-261 regarding potential policies and zone provisions for the regulation of
methadone clinics and dispensaries (collectively referred to as Methadone Maintenance
Treatment (MMT) facilities) was presented to Town Council on October 15, 2013. The said
report was the culmination of a review by Planning and Town staff with respect to this issue and
provided Council with an overview of MMT in Ontario and the experience of other municipalities
with respect to regulating MMT facilities. Further, Report No. 2013-261 provided options and
recommendations regarding amendments to the Official Plan and Zoning By-law for Council's
consideration.
Page 1 of 4
Report No: CASPO 2013-296
COMMUNITY AND STRATEGIC PLANNING
Council Date: November 11, 2013
view to establishing a comprehensive and implementable vision for the Town's downtown. This
document identified that area of the CBD along Broadway Street from Baldwin Street I Oxford
Street to Washington Grand Avenue as being the most 'vibrant pedestrian-oriented' precinct in
the downtown.
The establishment of any new or expanding MMT facility within the previously identified land
use designations will require an amendment to the Town's Zoning By-law, subject to
consideration of a number of locational criteria. Specifically, MMT facilities must be located on
or near arterial or collector roads on sites that are large enough to accommodate all building
and parking requirements. Further, no MMT facility will be permitted within 100 metres of any
elementary or secondary school, a public library or any other MMT facility.
In-keeping with the intent of separating MMT facilities from sensitive land use areas, OPA 179
proposes to amend those policies of the Official Plan that permit neighbourhood serving uses
and non-residential uses in residential areas to clearly exclude methadone clinics and
dispensaries as permitted uses.
While MMT facilities will not generally be permitted within the Community Facility designation as
per the draft Official Plan Amendment, special provisions have been included which will allow
such uses within a hospital or within any building on the same site as a hospital.
Planning staff are also of the opinion that the establishment of any new MMT facility or the
expansion of an existing facility, should be subject to a community consultation process. As
such, this Office recommends that MMT facilities only be permitted via an amendment to the
Town's Zoning By-law, subject to consideration by Council of the following criteria:
sites will generally be located on or in proximity to an arterial or collector road
where traffic and parking generated by the use to limit disturbance on local
streets and neighbourhoods;
property boundaries for proposed methadone clinics and dispensaries must
maintain a minimum distance from any elementary or secondary school or a
public library; and
sites must be sufficiently large to accommodate all building and parking
requirements.
Regarding the proposed draft Zoning By-law amendment, specific definitions for both a
methadone clinic and methadone dispensary have been included. Further, various other
definitions (Medical Clinic) are proposed to be amended to reflect the intent of the draft Official
Plan Amendment. Notwithstanding that an amendment to the Town's Zoning By-law will be
required for the establishment of any new or expanding MMT facility, general provisions with
respect to parking and waiting area space are proposed.
Conclusions
Planning staff are of the opinion that the amendments proposed to the Official Plan as outlined
in this report, and Report No. 2013-261, provide a sound basis for regulating the location of
MMT facilities in Tillsonburg. This Office recommends that Council support the attached draft
OPA 179, approve the attached draft zoning provisions in principle, and that Council's position
be forwarded to County Council for consideration at the County's November 2th regular
meeting.
Page 3 of 4
Draft Official Plan Amendment No. 179
November 11, 2013
Goals
Policies
It is the goal of the Town of Tillsonburg to plan for methadone clinics and
methadone dispensaries in locations that best meet the needs of those
persons who use these facilities and to minimize the potential for land use
conflicts that can be generated by these uses.
Methadone clinics and/or methadone dispensaries may be permitted in
the Central Business District, as identified on Schedule "T-1", subject to a
Zoning By-law amendment. When considering an application to amend
the Zoning By-law to permit a new or expanding methadone clinic or
methadone dispensary, Town Council shall be satisfied that the following
criteria are met:
sites will generally be located on an arterial or collector road or be
within reasonable walking distance of same;
the property boundary of a site proposed for a methadone clinic or
methadone dispensary shall be a minimum of 100 metres (330 feet)
from any elementary or secondary school property, any public library
property or any property on which another methadone clinic or
methadone dispensary is situated;
sites must be sufficiently large to accommodate adequate parking to
meet the needs of the facility;
any proposal for a new or expanding methadone clinic or methadone
dispensary shall be accompanied by a planning justification report,
prepared to the satisfaction of the Town, which demonstrates how the
facility will be integrated into the surrounding area.
Notwithstanding the foregoing, methadone clinics and/or methadone
dispensaries shall not be permitted on any lands having frontage on
Broadway Street within that portion of the Central Business District
between Baldwin Avenue and Washington Grand Avenue.
zoning Both a methadone clinic and a methadone dispensary will be defined in
the Town's Zoning By-law. Further, Zoning standards related to parking,
waiting areas and other requirements as deemed appropriate by Council
shall be developed and incorporated into the Zoning By-law.
4.2 Section 8.3.2.3.2 -Entrepreneurial District, as amended, is hereby amended by
adding the following at the end of that portion of the subsection titled 'Prohibited
Uses':
• a methadone clinic and methadone dispensary are not permitted within the
Entrepreneurial District.
4.3 Section 8.3.3 -SeNice Commercial Areas, as amended, is hereby further
amended by adding the following at the end of that portion of the subsection titled
'Permitted Uses-New Development':
I
Introduction
Methadone Clinics and Methadone Dispensaries
Methadone Maintenance Treatment (MMT) represents an important
component of health care delivery in the Town of Tillsonburg and the
County of Oxford as a whole. Generally, methadone clinics and
methadone dispensaries are those facilities of which the primary function
is the prescription and/or dispensing of methadone. Such facilities are
-3-
;
\
)
Draft Official Plan Amendment No. 179
November 11, 2013
Methadone Notwithstanding any other policy or provision contained in this subsection,
Neighbourhood Serving Uses shall not include a methadone clinic or
methadone dispensary.
4.6 Section 8.2.3 -Residential Areas, as amended, is hereby further amended by
adding the following at the end of subsection 8.2.3.4 -Non-Residential Uses in
Residential Areas:
Methadone Notwithstanding any other policy or provision contained in this subsection,
Non-Residential Uses in Residential Areas shall not include a methadone
clinic or methadone dispensary.
5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the relevant
implementation policies contained in the Official Plan.
6.0 INTERPRETATION
This Official Plan Amendment shall be interpreted in accordance with the relevant
interpretation policies of the Official Plan.
-5-
The Corporation of the
Town of Tillsonburg
By-law Number
3. That Section 5.0 to By-law Number 3295, as amended, is hereby
amended by adding the following subsection at the end thereof:
5.18 METHADONE CLINICS AND METHADONE DISPENSARIES
5.18.1 General Regulations
Notwithstanding any other provision contained in this By-law that may
apply, the following specific provisions shall apply to a Methadone Clinic
and/or a Methadone Dispensary:
(i) Parking
Minimum
(ii) Waiting Room Area
Minimum-Methadone Clinic
5.18.2 Public Hospitals
1 space per 15 m2 (161 ft2)
15% of the gross floor
area
Notwithstanding any other prov1s1on contained in this By-law, a
Methadone Clinic and/or a Methadone Dispensary shall be permitted on
any lot on which a Public Hospital is operated.
3. This By-Law comes into force in accordance with Sections 34(21) and (30)
of the Planning Act, R.S.O. 1990, as amended.
READ a first and second time this_ day of __ , 2013.
READ a third time and finally passed this_ day of __ , 2013.
Mayor
Clerk
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
October 28, 2013
FCM Launch of "Fixing Canada's Housing Crunch" Campaign
Today, the Federation of Canadian Municipalities (FCM) launched their campaign,
"Fixing Canada's Housing Crunch," to urge the federal government to work with
provincial, territorial and municipal leaders to develop a long-term, coordinated plan for
housing.
AMO supports this campaign. "The stakes are especially high for Ontario's municipal
governments," said AMO President Russ Powers in a News Release today. Unlike other
provinces, responsibility for housing in Ontario is downloaded to municipal governments
and represents a significant cost on the property tax base.
The FCM is suggesting a number of ways for municipal governments to join the
advocacy campaign. One of the suggested methods is for municipal councils to pass a
resolution of support.
Suggested Action:
AMO suggests that Ontario's municipal councils pass FCM's resolution, modified in the
6th whereas for the Ontario context, as follows:
RESOLUTION
Development of a New Long-Term Federal Plan to Fix Canada's Housing Crunch
WHEREAS, a stable and secure housing system that creates and maintains jobs and
allows for a range of living options is essential to attracting new workers, meeting the
needs of young families and supporting seniors and our most vulnerable citizens; and,
WHEREAS the high cost of housing is the most urgent financial issue facing Canadians
with one in four people paying more than they can afford for housing, and mortgage
debt held by Canadians now standing at just over $1.1 trillion; and,
WHEREAS housing costs and, as the Bank of Canada notes, household debt, are
undermining Canadians' personal financial security, while putting our national economy
at risk; and,
WHEREAS those who cannot afford to purchase a home rely on the short supply of
rental units, which is driving up rental costs and making it hard to house workers in
regions experiencing strong economic activity; and,
WHEREAS an inadequate supply of subsidized housing for those in need is pushing
some of the most vulnerable Canadians on to the street, while $1.7 billion annually in
federal investments in social housing have begun to expire; and,
-----Forwarded by Donna Wilson!Tillsonburg on 10/30/2013 08:18AM-----
From: Karen Martin <kmartin@zorra.on.ca>
To: "Michael Graves (mgraves@twp.norwich.on.ca)" <mgraves@twp.norwich.on.ca>, "'Kim Armstrong'
(karmstrong@twp.norwich.on.ca)" <karmstrong@twp.norwich.on.ca>, Dianne Brown
<dbrown@swox.org>, "Ann Wright (awright@ingersoll.ca)" <awright@ingersoll.ca>, "Donna
Wilson/Tillsonburg (DEWilson@tillsonburg.ca)" <DEWilson@tillsonburg.ca>, "Louise Gartshore
(lgartshore@cityofwoodstock.ca)" <lgartshore@cityofwoodstock.ca>, "Brenda Junker''
<bjunker@ezt.ca>, Brenda Tabor <btabor@oxfordcounty.ca>, Fran BeiiPDA
<franbell_twp@yahoo. ca>,
Date: 10/29/2013 04:01 PM
Subject: Resolution
Please be advised that the Township of Zorra Council passed the following resolution at the October 15th
Council Meeting:
"THAT all school closings in Zorra Township be stopped, and that the Thames
Valley District School Board commit to providing education based on the
premise that: Fair is not that everyone gets the same, fair is that everyone gets
what they need;
AND THAT a process be established whereby educational benefits must be
proven to the students and broader social costs are considered and quantified
before decisions are made to close schools in Zorra Township;
AND THAT this resolution be forwarded to the Thames Valley District School
Board Chair and Trustees, the Minister of Education, the Premier, the Rural
Ontario Municipal Association, Ontario Ministry of Agriculture, Food and Rural
Affairs, M.P.P. Ernie Hardeman, and Oxford County member municipalities for
their endorsement."
Thanks,
Karen Martin, BA, MPA
Clerk
Township of Zorra
274620 27th Line
P.O. Box 306
Ingersoll, ON NSC 3KS
Ph. 519-485-2490 ext. 228 or 1-888-699-3868
kmartin@zorra.on.ca
www.zorra.on.ca
Individuals who submit letters and other information to Council should be aware that any personal information contained within their
communications may become part of the public record and may be made available to the public through the Council/Committee Agenda
process.
This email communication is CONFIDENTIAL AND LEGALLY PRIVILEGED. If you are not the intended recipient, please notify me at the telephone
number shown above or by return email and delete this communication and any copy immediately. Thank you.
Think about our environment. Print only if necessary.
\
} ~' h.,._~f
westover
TREATMENT CENTRE
October 251h, 2013
Dear Sir or Madam,
Westover Treatment Centre in Thamesville, Ontario is pleased to invite you or a representative of your staff
to participate in A Day at Westover on Thursday December 51h, 2013. Our qualified staff will present
information and invite discussion on the process of drug and alcohol treatment for those who are struggling
with an addiction or individuals who have been affected by someone else's addiction. It is our intent to
share with you the pre-admission requirements, the 19 day Chemical Program curriculum, our Residential
Family Program for co-dependency and the multi-city Aftercare sessions. You will be invited to tour our
facility and meet our counselors first hand.
As you are aware, addiction and mental illness is a growing problem within many communities and the
Ministry of Health and other government agencies see the treatment process as a high priority.
Westover Treatment Center offers professional counseling, continued support and the tools to guide those
who wish to lead full and healthy lives without the hindrance of drugs or alcohol. Westover is a fully
) accredited; abstinence based facility offering a 19 day Residential Chemical Program as well as a 6-day
Co-Dependency Program. Our certified counselors and support staff provide individual and group therapy
in a quiet, rural setting which encourages reflection and recovery. Furthermore, our 24 hours/7 day a week
Addiction Assistance telephone line provides the opportunity to speak with a counselor for those who are in
need. Westover is funded by the Erie St. Clair LHIN for 22 clients and additional private beds are available
at a reasonable fee.
We have attached a copy of the agenda and look forward to having a representative from your
establishment attend the day. There is no cost to participate. Morning coffee and a selection of snacks as
well as lunch will be provided.
We would appreciate your reply and confirmation of the number of attendees on or before November 21st,
2013. Please call Hailey at 519-692-5110 or email hcraggs@westovertreatmentcentre.ca with your R.S.V.P.
Sincerely,
~em &etiott, R.Ph., B.Sc.Phm.
Executive Director
hope. treatment. recovery
T:519.692.511 0 F:519.692.3138 2 Victoria St. South, P.O. Box 8, Thamesville, ON NOP 2KO
www.westovertreatmentcentre.ca
Supported by:
f.? ontario
)
'Q~~r,(:promYI1itY PCirtl')~r, 1·R8.QIElMEiiD:' .. ·
:~::~~:.::::::I~:~~:I!,~Sf!:x~~=~~,~~~*'~~%:
.sooner and. m0re.effectivelyiTiiese,~h~n$e$,v1Ji!l:also~t:flter\ ~oW~you,<r~f~r;tlientS.to:us:and•w~at··services you
might $b(lrE! With tH(!rli,.. · · · ·
L, ', -
lfy().U hC~Ve any (luestlol')s aJiQIJftfli.$ <;!'lang~ in ()~,tr serVI~t!/Piea~~ ~p Qoffi~~lt(it~ to (:()flt(ICt·us• .\N~ WoUld
be happy to answer any qllestion!fyou have eitlier by phbne·or in· p~r~ori. Thank you foryo&:ir continued
commltment.to the famiii~:s of:oxt~r:d'~ncfEigin·couhty.andworkffig.~.witil.u:s to that end,.·
Sincerely,
Marc Roberts
Executive Director
ELGIN OFFICE: 300 SOUTH EDGEWARE ROAD, UNIT001, ST. THOMAS, ONNSP 4L1 FAX: 519/637-8170
COMMENTS
Monday, October 28, 2013
Proposed Terms of Reference,
Southwestern Landfill and Solid Waste Dump Proposal
Location:
RECEIVED
OCT 3 0 2013
Carmeuse Lime (Canada} Limited, Beachville Quarry Operations, Lots:
Unidentified, Concession: Unidentified, 374681 37th Line, Township of Zorra, Road
6,
Oxford County
Proponent:
Walker Environmental Group Inc. I Walker Industries Holdings Limited,
P.O. Box 100, Thorold, Ontario, L2V 3Y8 Fax: (905} 680-1916
TO:
Ms Michelle Whitmore, Mr. Alex Blasko,
Special Project Officer,
Ontario Ministry of the Environment, Environmental Room 413, legislative Building,
Assessment and Approvals Branch, ·
2 St. Clair, West,
Toronto, Ontario
M4Vll5
Fax: (416) 314-8452
Email: SWlandfiiiProposai.MOE@ontario.ca
FROM:
Mr. Reed Elliott,
355049 35thline,
R. R.#4
Embro, Ontario
NOJ 1JO
Page 1 of 13
\
Warden Don McKay and Councillors,
Mr. Peter Crockett, CAO,
County of Oxford,
P.O. Box 1644,
21 Reeve Street,
Woodstock, Ontario
N4S 7Y3
Mayor David Mayberry and Councillors,
Ms Mary Ellen Greb, CAO,
Township of South-West Oxford,
312915 Dereham Une,
Mount Elgin, Ontario
NOJ 1NO
Fax: (519) 873-5020
Mayor Donald Doan and Councillors,
Mr. Michael Graves, CAO,
Township of Norwich,
210 Main Street, East,
Otterville, Ontario
NOJ lRO
Fax: (519)879-6385
Mayor Marion Wearn,
Ms Fran Bell, CAO,
Township of Blandford-Blenheim,
Box 100,
47 Wilmot Street, South,
Drumbo, Ontario
NOJ 1GO
Fax: (519) 463-5881
Mayor Jim Maudsley and Councillors,
Mr. Greg Borduas, CAO,
M unicipallty of Thames Centre,
4305 Hamilton Road,
Dorchester, Ontario
NOI1G3
Fax: (519) 268-3928
Ms Deborah Tait,
Councillor, County of Oxford,
Councillor, Town of Woodstock
Fax: (519) 539-3275
Mayor Ted Comiskey and Councillors,
Mr. Darell Parker, CAO,
Town of Ingersoll,
130 Oxford Street, 2nd Floor,
Ingersoll, Ontario
N5C2V5
Mayor Margaret Lupton and Councillors,
Mr. Don Mcleod, CAO,
Township of Zorra,
274629 21"'line,
R.R.#3
Ingersoll, Ontario
N5C3J6
Fax: {519) 485-2932
Mayor Pat Sobeskl and Councillors,
Mr. David Creery, CAO,
Town of Woodstock,
P.O. Box 1539,
500 Dundas Street,
Woodstock, Ontario
N4SOA7
Mayor John Lessif,
Mr. Darrell Eddington, CAO,
Town ofTillsonburg,
10 lisgar Avenue,
Tlllsonburg, Ontario
N4G 5A5
Mayor Don McKay and Councillors,
Mr. Jeff Carswell, CAO,
Township of East-Zorra-Tavistock,
Box 100,
90 Loveys Street,
Hickson, Ontario
NOJ llO
Fax: (519) 462 2961
Ms Sandra Talbot,
Councillor, County of Oxford,
Councillor, Town of Woodstock
Fax: (519) 539-3275
Page3of 13
use of the lands and waters to include restoration to prime agricultural areas/lands, wetland and surface
water systems, wildlife habitat and linkages, reforestation and passive recreation .
A massive landfill/dump in a fractured and deep limestone quarry operated by Walker Environmental
Group Inc. and purported to import and bury 850,000 tonnes of solid waste per year, including
construction waste and possibly imported brownfield covering material, for approximately 20 years Is
not an after-use option and cannot even be considered, accepted or approved by the Ministry of the
Environment under the Environmental Assessment Act. The proposed Southwestern landfill and Solid
Waste Dump contravenes the intent and spirit of OMB Decision/Order #10911 dated April17, 1998, and
particularly certain legal and binding provisions in the Ontario Municipal Board Act (e.g. PART Ill: General
Jurisdiction and Powers; PART IV General Municipal Procedure; PART VI: Practice and Procedure).
Although I have represented the National Farmers' Union on the Walker Environmental Group Inc.
organized and controlled "Community liaison Committee;' I believe that this means of public
consultation has been flawed from the beginning and subject to misuse and driven by the special
interests of the proponent.
1. NOTICE OF OBJECTION AND OPPOSITION TO THE SUBMISSION AND ACCEPTANCE OF THE
PROPOSED TERMS OF REFERENCE FOR THE UNDERTAKING
Please be advised that I object and oppose the submission by Walker Environmental Group Inc. /Walker
Industries Holdings limited of the proposed Terms of Reference under Subsection 6. (1) of the
Environmental Assessment Act (1990) for the proposed undertaking described above and acceptance by
the MOE's Environmental Assessment and Approvals Branch on August 29, 2013 for review and approval.
2. NOTICE OF OBJECTION AND OPPOSmON TO THE $UBMISSION AND ACCEPTANCE OF AN
APPLICATION FOR APPROVAL OF THE UNDERTAKING:
Please be advised that I object and oppose any application that may eventually be submitted by Walker
Environmental Group lnc. /Walker Industries Holdings limited to the MOE's Environmental Assessment
and Approvals Branch under Subsections 5, (1) and 5.(2) of the Environmental Assessment Act.
Also, please be advised that I object and oppose any Individual Environmental Assessment or any self-
assessed, streamlined a ass Environmental Assessment prepared under Subsection 6.1 (1) of the
Environmental Assessment Act and submitted for review and approval under Subsection 6.2.(1) of the
Environmental Assessment Act.
3. REQUEST FOR AN INVESTIGATION OF THE SUBMISSION AND ACCEPTANCE OF THE PROPOSED
TERMS OF REFERENCE AND A MINISTER'S ORDER
I request that the Minister of the Environment, the Honourable Jim Bradley, conduct a preliminary but
comprehensive investigation under Subsection 31. (h) or other appropriate sectlon(s) of the
Environmental Assessment Act to determine the history and appropriateness of the EA process to date
and the current legal status of the submission and acceptance of the proposed Terms of Reference for
the proposed Southwestern Landfill and Solid Waste Dump.
Further, I request that the Minister of the Environment order the immediate return of the proposed
Terms of Reference for the proposed Southwestern Landfill and Solid Waste Dump to the proponent
PageS of 13
Section 2: Purpose of the Act
The purpose of this Ad is the betterment of the people of the whole or any part of Ontario by
providing for the protection, conservation and wise management in Ontario of the environment.
Section 1: Interpretation
uenvironment» means,
(a} air, land or water,
(b) plant and animal life, Including human life,
(c) the social, economic and cultural conditions that influence the life of humans or a community,
{d) any building, structure, machine or other device or thing made by humans,
(e) any solid, liquid, gas, odour, heat sound, vibration or radiation resulting directly or indirectly
from human activities, or
(f) any part or combination of the foregoing and the Interrelationships between any two or more
of them.
6. 0NO RIGHT TO KNOW:n PUBLIC NOTICE AND CONSULTATION
The people of Oxford County have raised concern about the failure of the Ministry of the Environment to
post proposal notices on the Environmental Registry for the proposed undertaking and the proposed
Terms of Reference as required under the Environmental Bill of Rights.
In a letter dated August 9, 2013, Director of the MOE's Environmental Assessment and Approvals Branch,
Agatha Garcia-Wright, responded to an e-mail message from the County of Oxford and three
Town/Township Mayors with the following reply:
• Please note that fA and ToR are not posted on the Environmental Registry, but the Ministry does
maintain an EA website that includes the most recent Information on ToR and fA applications.
The Ministry will also work with Walker to ensure that any formal submissions are publicly
available for review, and that any opportunities for comment are properly communicated to the
public and interested parties. The ministry's website can be accessed at:
http://www.ene.gov.on.ca/environment/en/industry/assessment and approvals/environmental
assessments/projects/
For more information about the Walker project, including consultation opportunities and contact
Information for the Walker study team, please visit the project website at www.walkerea.com
After a somewhat trying search, members of the public can perhaps find an hEnvironmental Assessments
Public Participation» box inviting the public to comment on a few current Environmental Assessments
including the nsouthwestern Landfill (projects/STDPROD 109226)."
Seemingly, the Director and MOE staff are not familiar with the "Preambleh of the Environmental Bill of
Rights Act and specifically provisions afforded the people of Ontario under Section 6. of the Act.
• Environmental Bill of Rights Act (1993)
Section 6 Purpose of Registry
(1) The purpose of the registry is to provide a means of giving information about the
environment to the public.
Page 7 of 13
7. FAILURE BY THE MINISTRY OF THE ENVIRONMENT TO ADHERE TO ITS STATEMENT OF
ENVIRONMENTAL VALUES
The Ministry of the Environment is subject to the Environmental Bill of Rights Act under Its Statement of
Environmental Values (SEV). The SEV reflects the environmental Issues and considerations specific to its
own mandate and is the framework used by the Ministry when It makes decisions that may affect the
environment.
With the submission and acceptance by the Ministry of the Environment of the Proposed Terms of
Reference for the Southwestern Landfill and Solid Waste Dump Proposal, the Ministry has failed to
adhere to its Statement of Environmental Values, induding its vision, mandate, business application,
integration with other considerations, public consultation and monitoring the use of its SEV.
In his Annual Report 2012/2013 entitled: HServing the Public,. released in October, 2013, the
Environmental Commissioner of Ontario, Mr. Gord Miller, states the following in relation to
accountability and the failure of the MOE to provide information about decisions:
• Environmental Commissioner of Ontario, 2012/2013 Annual Report
nservinqthe Public"-------------------------
Section 1.6 Failure to Meet EBR Obligations for Statement of Environmental Values
"The ECO was particularly dismayed by the seemingly reluctance of MOE to provide our office
with requested SEV documentation; at times, several months went by without any response from
the Ministry to the ECO's requests.
While MOE gradually provided much of the requested information near the end of 2012, the ECO
still had outstanding information requests to MOE related to dozens of decisions at the end of
our reporting year."
The people of Oxford County have little confidence or assurance that the review and approval processes
conducted by the Ministry of the Environment for the Proposed Terms of Reference for the
Southwestern Landfill and Solid Waste Dump Proposal shall be adequate or in keeping with the
Ministry's Statement of Environmental Vall:les.
8. NECESSITY FOR DUE DILGENCE: APPLICABLE LEGISLATION AND CERTAIN LEGAL, FINANCIAL AND
BUSINESS MATTERS
There has been a demonstrated failure, in part, by both the MOE's Environmental Assessment and
Approvals Branch and the proponent to carry out due diligence during the consultation stages for the
proposed Terms of Reference in order to address certain legal, financial and business matters and to
ensure compliance with specific and mandatory provisions in provincial legislation.
It appears that there has been a demonstrated propensity to overlook, minimize and override legislated,
legal and binding provincial orders, decisions, approvals, commitments and responsibilities that currently
exist and are in effect gov2rning the use, rehabilitation and after-use of lands located in the Township of
Zorra, County of Oxford, at the Beachville Quarry Operations licensed site, currently owned by Carmeuse
Ume (Canada) Umited, the licensee.
Further, the MOE's Environmental Assessment and Approvals Branch and the proponent appear not to
be aware of provisions in all applicable legislation that apply to the Proposed Terms of Reference for the
Southwestern landfill and Solid Waste Dump Proposal. The Ministry of the Environment and the
Page9of 13
licensing and operating a modern landfill at this location will be a complex process that requires
coordination between WEG and Carmeuse operations. The Southwestern Landfill proposal will be
evaluated on a "cumulative" effects basis. This means that any environmental analyses will be based on
the combined effects of both the existing Carmeuse operations and any new WEG operation(s) ... 0
Section 6.1
"The lands potentially available to be leased by WEG for the proposed landfill are a portion of those
owned by Carmeuse Ume (canada) Limited at the Beachville Operations in Oxford County (see Figure 3)
"
It appears that Walker Environmental Group Inc. I Walker Industries Holdings Umited intends to expand
its "footprint» in the area beyond the proposed Southwestern landfill and Solid Waste Dump to establish
a "cornerstone for a waste management campus." The people of the County of Oxford and all eight
municipalities have to be very concerned about the projected use of lands in their municipalities as a,
eventual huge "waste management campus" which will provide convenience and economic savings to
other municipalities in the Province of Ontario who have millions of tonnes of solid waste to ship to the
County of Oxford.
Proposed Terms of Reference for the Southwestem Landfill and Solid Waste Dump Proposal, August
29,2013:
Section 4.2 Opportunity Statement
"(/) A landfill at this location could provide the cornerstone for a waste management campus that may
include other waste management businesses that benefit from proximity to a landfill, and would be
subject to future approvals, such as recycling, composting, waste-to-energy; and biosolids processing; ... "
10. IRREPARABLE INJURY AND HARM TO THE PEOPLE OF OXFORD COUNTY AND THE NATURAL
ENVIRONMENT
The following list of specific concerns form the basis for my complete objection and opposition to the
submission and acceptance of the Terms of Reference for the proposed Southwestern landfill and Solid
Waste Dump and any plan/review/approval to establish and operate this Class 3 industrial facility in my
community and in close proximity to my family residence and productive farm. Irreparable injury and
harm to the people of Oxford County and the Natural Environment can be expected if the Southwestern
Landfill and Solid Waste Dump is approved.
a. The legal requirement that ensures the integrated and comprehensive rehabilitation plan
ordered by OMB Member W.R.F. Watty on April17, 1998 for the designated Quarry Area in the
County of Oxford shall be honoured and accomplished under the Statute Law in the Province of
Ontario (Ontario Municipal Board Decision/Order #0911 (Pl968487);
b. Compliance with the purposes of the Planning Act and its planning provisions, applicable policies
in the Provincial Policy Statement and specific policies in the Official Plan for the County of
Oxford and Township of Zorra Zoning By-laws;
Page 11 of 13
q. Unacceptable risk to the health and safety of the people of Oxford, property damage, natural
heritage resources and the natural environment from natural or human-made hazards
(Provincial Policy Statement Section 3.0);
r. Umited liability and financial assurance agreements with Carmeuse Lime (canada) Ltd. and
Walker Environmental Group Inc.;
s. Financial expense and commitment of time and effort expected of the people of Oxford County
during consultation stages and if approvals are given;
t. Permanent loss of Prime Agricultural areas and lands and harm to the agricultural business and
Ontario's economy;
u. The Minister of the Environment has not conducted research and investigations under Section
31 of the Environmental Assessment Act to determine adverse and cumulative effects of
establishing landfills and solid waste dumps in licensed and operating pits and quarries in
Ontario.
v. The need for an Individual Environmental Assessment rather than a Class Environmental
Assessment which is based on self-assessment and is streamlined for expediency; and
w. Any other additional concern that may be forthcoming at a later date.
In closing, I expect that a comprehensive review ofthe comments that I have provided above by the
Ministry of the Environment under the direction of Minister Bradley shall be undertaken before any
approval of the proposed Terms of Reference for the Southwestern Landfill and Solid Waste Dump
Proposal to be located on lands at the Carmeuse Ume (Canada) Limited, Beachvllle Quarry Operations.
I emphatically believe that a massive landfill and solid waste dump is not the PEOPLE'S VISION that we,
in Oxford County, have in mind for the planning and future use of lands in our fine community.
Page 13 of 13
Yours truly,
Reed Elliott
reedelliott@execulink
Telephone (519)485·2600
Report Title:
Report No.:
Authors:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION
STAFF REPORT
DEPARTMENT
Aggregate Pit Rehabilitation and Future Vision of
Oxford County
CAO 13-16
David Calder, CAO & Eric Gilbert, Development
Planner
COUNCIL MEETING
APRIL 22, 2013
THAT Tillsonburg Town Council support the Progressive and Final Rehabilitation Plan for the
licensed sites in the designated Quarry Area in the County of Oxford as required in the approved
site plans and applicable provisions in the Aggregate Resources Act and the Provincial Policy
Statement;
AND THAT quarry extraction is viewed as an interim use of land;
AND THAT comprehensive, compatible and integrated rehabilitation of the lands and waters
within and between licensed sites shall in the long term provide significant social, environmental
and economic benefits to the County of Oxford and its lower-tier municipalities.
EXECUTIVE SUMMARY
At the September 28, 2013 Town Council Meeting, a delegation appeared requesting that Town
Council pass the following resolution:
THAT Tillsonburg Town Council support the Progressive and Final Rehabilitation Plan for
the licensed sites in the designated Quarry Area in the County of Oxford as required in
the original approved site plans and applicable provisions in the Aggregate Resources Act
and the Provincial Policy Statement;
AND THAT quarry extraction is viewed as an interim use of land;
AND THAT comprehensive, compatible and integrated rehabilitation of the lands and
\ !
in accordance with the conditions and terms of its site plan and license. A proponent may
request to amend an approved site plan. The MNR is the approval authority and there are no
rights of appeal.
With respect to Walker Environmental's Southwestern Landfill Proposal, the proposed landfill
would occupy a portion of a limestone quarry that is currently licensed under the Aggregate
Resources Act. Staff understands that the MNR Site Plan for the property includes a
rehabilitation plan for the mined quarry. The owner, Carmeuse, is legally required to implement
the rehabilitation plan prescribed on the site plan.
In 2012, Walker Environmental Group initiated an Environmental Assessment (EA) process to
determine whether the mined quarry can be safely used for a landfill site. The EA is a public
planning process that will look at the need for the proposal, review alternatives to the proposal,
and assess those alternatives against a set of social, environmental and economic criteria. The
goal of the EA is to fully understand the potential effects on public health & safety, the
environment and the community.
In the event that the EA is reviewed by the Ministry of the Environment and is approved, the
owner of the quarry (Carmeuse) could apply for a change to the applicable MNR site plan that
governs the property to amend the rehabilitation plan to provide for an approved landfill. As
noted, the MNR would likely take into account information and studies completed through the EA
process to arrive at a decision for the site plan amendment, which is not subject to appeal.
CONCLUSION
The suggested resolution correctly states that rehabilitation is required for all licensed pits and
quarries, and identifies the importance of rehabilitation to ensure that the interim use of the land
is rehabilitated to be compatible with surrounding land uses and the intended use. It is important
to note however, that the requirement for rehabilitation on the Carmeuse Quarry site does not
preclude the establishment of the landfill as the proponent could request an amendment to the
approved MNR site plan to accommodate a landfill if the Ministry of the Environment ultimately
approves the Environmental Assessment and landfill proposal.
As a result, staff have provided a modified resolution for Council's consideration. The resolution
as presented in this staff report does not include the statement "AND THAT a landfill land use
not be permitted on these rehabilitated lands", for the reason noted above.
FINANCIAL IMPACT /FUNDING SOURCE
No comments.
Page 3 I 4 CAO
Title:
Report No.:
Author:
Meeting Type:
Council/Committee
Date:
Attachments:
RECOMMENDATION
STAFF REPORT
CLERKS OFFICE
BOARD OF DIRECTORS NOMINATION FOR OGRA
CL 13-27
DONNA WILSON
COUNCIL MEETING
NOVEMBER 11, 2013
CORRESPONDENCE FROM ONTARIO GOOD ROADS ASSOCIATION
OGRA BOARD OF DIRECTORS NOMINATION AND CONSENT FORM
THAT Council receive the correspondence from the Ontario Good Roads Association Nominating
committee;
AND THAT Council nominate Councillor Dave Beres to the Board of Directors of the Ontario Good
Roads Association for the 2014-2015 term.
EXECUTIVE SUMMARY
Council has received correspondence from the Ontario Good Roads Association for the first call for
nomination to the Board of Directors for the 2014-2015 term. Tillsonburg falls within the Southwest
Zone where there is one candidate to be elected, there are no candidates at this time.
Councillor Beres has put his name forward as a candidate for the Nominating Committee. The
Nominating Committee shall nominate 12 directors at the Annual OGRA Conference.
FINANCIAL IMPACT/FUNDING SOURCE
The Board meets approximately six times per year with meetings two to three days in length. The cost
to the Town would entail mileage, accommodations and meals which is estimated at $4,000 to $5,000
per year.
APPROVALS
Author Name/Signature DONNA WILSON DATE: NOV. 4, 2013
CAO/Signature David Calder DATE: Nov 4, 2013
Finance Name/Signature Darrell Eddington DATE: Nov. 4, 2013
CAO
October 31, 2013
To the Head & Members of Council:
Pursuant to Policy B-008 of the Ontario Good Roads Association, the Nominating
Committee shall report to the Annual Conference its nominations for 12 directors.
The following members of the Board will automatically serve on the 2014-2015
Board of Directors in the following capacity:
President Tom Bateman, P. Eng., County Engineer, County of
Essex
1st Vice-President Rick Champagne, Councillor, Municipality of East
Ferris
Immediate Past President Joanne Vanderheyden, Mayor, Municipality of
Strath roy-Caradoc
Those nominated by the Nominating Committee shall be selected from OGRA'-s
municipal membership pursuant to the requirements for geographic
representation contained in Section 12 of the Constitution, and so far as possible
meeting the criteria established in Policy B-008. A full copy of the Constitution
can be viewed on the OGRA web-site:
http://www.ogra.org/AboutOGRA/Constitution.aspx
The following incumbent Directors have put their name forward wishing to
continue to represent their respective Zones:
North (3 to be elected)
Luc Duval,
City Engineer
City of Timmins
Southwest (1 to be elected)
No candidate at this time
South Central (3 to be elected)
Ken Lauppe,
Manager, Road Operations -East,
City of Brampton
Terry McKay,
Deputy Mayor,
Township of Chatsworth
John MacEachern
Mayor
Township of Manitouwadge
Duncan McKinlay
Warden
County of Grey
The Nominating Committee will meet in November to recommend a slate of
Directors to the membership. The members of the Committee are:
Chair:
Members:
Alan Korell, Immediate Past President
Tom Bateman, OGRA 1st Vice President
Rick Champagne, OGRA 2nd Vice President
John Curley, OGRA Past President
John Parsons, OGRA Director
Any questions regarding the Nomination process or serving on the Board of
Directors can be directed to the undersigned at joe@ogra.org.
Yours truly,
as
J. W. Tiernay,
Executive Director
c: Alan Korell, Chair, Nominating Committee
Ontario Good Roads Association
Board of Directors
Nomination and Consent Form
We hereby nominate the following to the Board of Directors of the Ontario
Good Roads Association for the 2014/15 term of office:
Name of Candidate
Name:, ____________________ _
Position: ___________________ _
Municipality: __________________ _
Moved by: ___________________ _
Seconded by: __________________ _
(Candidates must be nominated by two eligible members of OGRA. A resolution of
Council is acceptable but not mandatory)
Candidate Consent
The candidate nominated above must sign below indicating they consent to the
Nomination and agree to let their name stand for office.
I, --------------hereby consent to the Nomination
(Name of Candidate)
to the Board of Directors of the Ontario Good Roads Association.
Signature Date
Submit completed form and candidates resume by fax or e-mail to the attention of Alan
Koral, Chair, OGRA Nominating Committee
Fax: 289-291-6477
E-mail: lnfo@ogra.org
\ I
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
BIA 2013 TAX ADJUSTMENTS
FIN 13-46
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee NOVEMBER 11, 2013
Date:
Attachments:
RECOMMENDATION
THAT Council receives report FIN13-46 BIA 2013 Tax Adjustments;
AND THAT Council authorizes the write off of the BIA 2013 year to date tax
adjustments in the amount of $26,139, to be funded from the 2013 surplus.
EXECUTIVE SUMMARY
To supplement the BIA delegation report with a staff report.
BACKGROUND
Earlier in Council's agenda there was a BIA delegation presentation requesting that
Council consider either a write off of the 2013 year to date BIA tax adjustments in the
amount of $26,139 or allow the BIA to repay this amount over five years at the Town's
cost of funds, prime less one (2%).
From staff discussions with the BIA:
o the BIA would need to reduce their service levels if either proposed option is not
approved;
o the amount charged to the BIA in 2013 for tax adjustments is unusually large due
to the mall's tax reassessment;
o the BIA's primary source of funds is the tax levy;
o a write off or repayment plan would be unique to the BIA and not other similar tax
bodies;
o a recovery of the 2013 BIA tax adjustments through the 2014 tax levy would
potentially create an unacceptable increase to the BIA; and
o the BIA level of service benefits all Town taxpayers and provides desirable
beautification to the downtown.
Therefore, staff is recommending that the preferred option, due to the required
administrative work for both parties, is to approve a write off of the 2013 year to date BIA
tax adjustments.
CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
OPP 2013 SEMI-ANNUAL CONTRACT POLICING COSTS
FIN 13-45
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee NOVEMBER 11, 2013
Date:
Attachments: 2013 SEMI-ANNUAL CONTRACT POLICING COST SUMMARY
RECOMMENDATION
THAT Council receives report FIN13-45 OPP 2013 Semi-Annual Contract
Policing Costs.
AND THAT $126,866 be contributed to general reserves, policing.
EXECUTIVE SUMMARY
To provide Council with information on the January 1, 2013 to June 30, 2013
reconciliation of policing costs for the Town and obtain approval to contribute to reserves.
BACKGROUND
Attached is correspondence received from the OPP. Their semi-annual reconciliation of
actual police costs is $126,866 less than the amount billed by the OPP. Any further
differences in police costing will be part of the OPP's annual billing reconciliation. Staff
recommends that the semi-annual amount be contributed to reserves.
FINANCIAL IMPACT /FUNDING SOURCE
If this contribution to reserves is approved by Council, reserves currently designated by
Council for policing would be $381,111.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
Darrell Eddington
Darrell Eddington
Darrell Eddington
DATE:
10/31/13
DATE:
10/31/13
DATE:
10/31/13
CAO
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATIONS:
STAFF REPORT
FINANCE
County Development Charge Levies
FIN 13-48
Darrell Eddington
COUNCIL MEETING
NOVEMBER 11, 2013
OXFORD COUNTY MEMO WITH ATTACHMENTS
THAT Council receive FIN 13-48 County Development Charge Levies as
information.
EXECUTIVE SUMMARY
At the Council meeting of October 15, 2013, Council passed the following resolution:
Moved By: Councillor Klein Seconded By: Councillor Beres
WHEREAS The Development Charge levied by the County of Oxford is a major cost factor for new
development and improving existing development in Tillsonburg;
THEREFORE THAT Staff provide Council with a detailed report regarding the methodology utilized by the
County in assigning and calculating Development Charges in Tillsonburg;
AND THAT an interpretation be given as to whether the application of this charge is appropriate in the case
where a building is renovated and as a result has fewer employees than historically but still improves the
neighbourhood
The County Director of Corporate Services has prepared the following memo for Council in
response to this resolution.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
STAFF REPORT
PARKS & RECREATION SERVICES DEPARTMENT
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
Playworks Youth Friendly Community Update
PRS 13-24
Susie Wray
COUNCIL MEETING
2013-11-11
Playworks Application Feedback
THAT Council receives PRS Report 13-22 Playworks Youth Friendly Community Update as
information.
EXECUTIVE SUMMARY
An application to receive designation as a Playworks Youth Friendly Community was
prepared and submitted by the PRS Department in November 2012. The application was
unsuccessful, but the feedback from the selection committee was encouraging.
BACKGROUND
One of the Short Term Goals within the 2011 Parks, Recreation and Cultural Master Plan
was to submit an application to be designated as a Playworks Youth Friendly Community.
With the assistance of a working group established by the Parks & Recreation Advisory
Committee the application was prepared and submitted by PRS staff in November 2012.
The Playworks Review Team supplied a formal response to the application with feedback in
August 2013. The application was unsuccessful in securing the designation; however
encouraging feedback was given to provide guidance for Tillson burg in meeting the needs of
the 13-19 year old population of the Town. Below are key messages identified and
interpreted from the feedback, which may be addressed in the short term.
• Re-brand "Youth" in our community through municipal programming to refer to 13-
19 yrs. "Preschool" will be identified as participants between 3-5 years and "Children"
will be identified as participants between 5-12 years.
• Incorporate a youth membership for the pool
• Actively include youth in Town Advisory Committees and specifically include youth
positions as part of the Terms of Reference
• Create a municipally-led Youth Advisory Committee, with staff support and
measurable duties/goals. ie: Special Town-wide youth events, National Arts Week
1/3
PRS 13-24-Playworks Youth Friendly Community Update.docx CAO
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
Susie Wray
Program Coordinator
Rick Cox
Director of Parks & Recreation
Darrell Eddington
Page 3 I 3
Date:
2013-10-01
Date:
2013-10-24
Date: 11/05/13
CAO
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: Tillsonburg Rowing Club Winter Program
Report No.: PRS 13-25
Author: Janet McCurdy, Recreation Program Manager
Meeting Type: COUNCIL MEETING
Council/Committee NOVEMBER 11,2013
Date:
Attachments:
RECOMMENDATION
THAT Council receive Report PRS 13-25-Tillsonburg Rowing Club Winter Program
for information.
EXECUTIVE SUMMARY
After the Rowing Club made a presentation to Council in September, Council directed PRS
staff to enter into negotiations with the Club so they can maintain a year-round program.
BACKGROUND
Summer Place is built for a three-season usage pattern. The Rowing Club has been
renting the facility on a year-round basis for several years, but the hydro utility costs of
heating the space in the winter are not sustainable at the current rental rate. Discussion
with the Club considered the potential for making some capital upgrades (gas furnace &
ductwork, insulation, new doors & windows) to the building so that utility costs would be
more manageable. However, the cost for the upgrades is estimated at $20,000 and
neither the Town nor the Club is in a position to invest that kind of money in the facility at
this time.
The Club was offered an arrangement to relocate their program to the Community Centre
for the winter, or to pay the full utilities plus the monthly rental rate of $156.00 at
Summer Place for the winter months. After several meetings the Club executive chose
moving their equipment to the Squash Courts mezzanine. In addition, PRS staff will work
with the Club executive to pursue grant funding for capital upgrades to the facility.
Effective November 1-March 31st Tillson burg Rowing Club will be training out of the
mezzanine of the Community Centre Squash Courts. The club will be moving their
ergometers and spin bikes to this location and a monthly rental fee of $100 will be
charged for the space. There will be no rent charged for Summer Place for November
through March.
1/2
PRS 13-25-Rowing Club Winter Program.docx CAO
STAFF REPORT
OPERATIONS SERVICES
Title: Municipal Infrastructure Investment Initiative Capital Program
(MIII)
Report No.: OPS 13-27
Author: S.T.Lund, P.Eng., PWLF, Director of Operations
Meeting Type: COUNCIL MEETING
Council/Committee OCTOBER 28, 2013
Date:
Attachments: NONE
RECOMMENDATION
RESOLVE THAT Council receive Report OPS 13-27 Municipal Infrastructure Investment
Initiative Capital Program (Mill).
RESOLVE THAT the Town of Tillson burg affirm the Concession Street East, from Maple
Lane to Demeyere Avenue reconstruction project estimated at $866,008 be
designated for the Municipal Infrastructure Investment Initiative Capital Program.
EXECUTIVE SUMMARY
In October 2013, the Ontario Government announced a new Municipal Infrastructure
Strategy under the Municipal Infrastructure Investment Initiative Capital Program called
"The Small Rural and Northern Infrastructure Fund". The funding program, developed in
consultation with the municipal sector, includes using good asset management planning
techniques to address the infrastructure challenges facing small rural and northern
communities.
The strategy requires municipalities requesting provincial infrastructure funding to
demonstrate how proposed projects fit within their comprehensive asset management
plan. Asset management plans help municipalities make smart planning decisions about
building, operating, maintaining, renewing and replacing infrastructure over the long
term. This will help prioritize needs over wants and help ensure the right investments
are made at the right time.
CAO
The other projects listed could also be considered since they also have significant
deficiencies. It should be noted this is the same project that was submitted previously
and did not receive grant funding as forms a part of the 2014 draft budget.
FINANCIAL IMPACT /FUNDING SOURCE
Based on a successful application, the Town must be prepared to fund the difference
between the approved project amount and the provincial grant subsidy of up to 90% of
the project cost.
APPROVALS
Director
Name/Signature
Finance
Name/Signature
S.T.Lund, P.Eng., PWLF, Director of DATE: 18th Oct. 2013
Operations
D. Eddington, Director of Finance DATE: 18th Oct. 2013
3
CAO
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3774
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 11th day of
November, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillson burg at its special meeting
and regular meeting held on November 11, 2013, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 11th DAY OF NOVEMBER, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF NOVEMBER, 2013.
MAYOR -John Lessif
TOWN CLERK-Donna Wilson
THE CORPORATION OF THE TOWN OF TllLSONBURG
BY-LAW NO. 3765
A BY -LAW to adopt the Town ofTillsonburg Purchasing Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to its procurement of goods and services and such policies
will be adopted to ensure that it is accountable to the public for its actions, and shall be the
manner in which the municipality will try to ensure that its actions are transparent to the
public.
AND WHEREAS The Council ofthe Corporation of the Town ofTillsonburg deems it
expedient and necessary to repeal By-Law 3521 Procurement Policy, enacted July I I, 2011;
WHEREAS the Council of the Corporation of the Town ofTillsonburg is desirous of adopting
the Tillsonburg Purchasing Policy.
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
1. THAT the Town ofTillsonburg Purchasing Policy attached hereto as "Schedule A" is hereby
adopted and forms part of this by-law.
2. AND THAT By-Law 3521, Procurement Policy, be and is hereby repealed in its entirety.
3. AND THAT this by-law comes into full force and effect on the day of passing.
Read a First and Second Time this 15th day of October, 2013.
Read a Third and Final Time and passed this 28th day of October, 2013.
Mayor-John Lessif
Town Clerk-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSON BURG
APPOVAL DATE:
APPENDICES:
POLICY NUMBER:
PURCHASING POLICY
REVISION DATE:
00100/0000
Appendix "A"-Process for Debriefings
Appendix "B" -Complaint Resolution
A endix "C"-Bid lrre ularities
TABLE OF CONTENTS
Page 1 of 16
1.0 DEFINITIONS ................................................................................................................. 3
2.0 POLICY STATEMENT .................................................................................................... 5
3.0 ESTABLISHING PRICE RANGE .................................................................................... 6
4.0 ACCOUNTABILITY ......................................................................................................... ?
5.0 PRESCRIBED COUNCIL APPROVAL. .......................................................................... ?
6.0 EXCEPTIONS ................................................................................................................. 7
7.0 NO LOBBYING ............................................................................................. 8
8.0 LOCAL OR GEOGRAPHICAL PREFERENCE ................................................... 8
9.0 ACCESSIBILITY CRITERIA ............................................................................ 8
10.0 HEALTH AND SAFETY .................................................................................. 8
11.0 CO-OPERATIVE PURCHASING ..................................................................... 9
12.0 GREEN PROCUREMENT ............................................................................................. 9
13.0 DISPOSAL OF SURPLUS ............................................................................................. 9
Page 1
\ I
BY-LAW No.
OF THE
CORPORATION OF THE TOWN OF TILLSONBURG
A BY-LAW TO PROVIDE FOR THE PURCHASE OF GOODS AND SERVICES
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG
HEREBY ENACTS AS FOLLOWS:
1.0 DEFINITIONS
In this By-Law:
a) "Bid" shall mean (i) a specific price for specific works or (ii) where appropriate, a
proposal;
b) "Buyer(s)" designated employee(s) responsible for the procurement of goods and
services for the Town of Tillsonburg; individual(s) responsible for ensuring that the
purchasing by-law, policies and procedures are consistently applied in the Corporation
and who serves as a resource to Departments in support of the purchasing function.
c) "CAO" shall mean the Chief Administrative Officer of the Town of Tillsonburg; and
d) "Clerk" shall mean the Clerk of the Town of Tillson burg appointed pursuant to then
applicable governing municipal act, or in her absence, the Deputy-Clerk or such other
person designated by the Council by resolution for the purposes of this By-law;
e) "Contract" shall mean a written agreement authorized or ratified by the appropriate
authority and executed by the appropriate authority;
f) "Department Manager'' refers to the individual or designate who is accountable for the
budget and responsible for the operations of any single department or division within
the Town;
g) "Director'' refers to the individual accountable for the operation of overall departments
within the Town;
h) "Emergency" shall mean a situation, or the threat of an impending situation, where
serious delay may affect the life, safety, health or welfare of the general public, cause
damage to the environment or to the property of the residents of the Town, or to
Page3
2.0 POLICY STATEMENT
2.1 Objectives
a) The objective of this procurement policy is to outline the policy for the municipality to
ensure that all purchases of materials, supplies and services provide the best value
consistent with the required quality and service.
b) The guiding principle is that all procurement decisions will be made using a
competitive process that is open, transparent and equitable.
c) This procurement policy will promote and maintain the integrity of the purchasing
process by providing clear direction and accountabilities for Council, vendors and staff
involved in this process.
2.2 Guidelines
a) No expenditure, purchase or commitment shall be incurred or made, and no account
shall be paid by the Town for Goods and Services, except as provided in this By-Law
or otherwise approved by Council, provided that Council's decisions shall be
consistent with all applicable procurement laws, including the provisions of this By-
Law.
b) Council has the ultimate authority for all expenditures. Council delegates this authority
by the authorization of budgets or by specific resolution. Finance cannot pay for an
item that has not been authorized by Council through budget appropriation or specific
resolution.
c) Prior to the approval of the current year's business plan and budget, a department
may incur normal operating expenditures that are required to maintain services. This
shall include the payment of expenditures on previously approved capital items and
projects.
d) No contract shall be entered into and no expenditure shall be authorized or incurred
unless Council has provided funds for such purpose in the annual budget or agreed to
the provision of such funds.
e) The Department Managers, Directors, Fire Chief or the CAO shall ensure that all
provisions of this By-Law are complied with in respect of the purchase of Goods and
Services for or on behalf of his department and are responsible for the approval of
accounts within the approved budget for the department. Approval is authorized
through the signature on the original invoice.
f) Where an unsolicited proposal is received by anyone within the Municipality, whether
elected or non-elected, the Town shall not be bound by any quotations or proposals.
g) This purchasing policy may be overridden by Council if Council, in its' own discretion
determines it to be appropriate and in the best interest of the Town.
Page 5
4.0 ACCOUNTABILITY
The CAO shall maintain accountability on behalf of Council during the procurement process.
Informal contact with staff or Council members not specified as official contacts in the
Bid/Request for Proposal documents shall be considered unethical and may threaten the
validity of that suppliers' bid or even the process as a whole.
No purchase of Goods and Services shall be made by the Town and paid for by the Town for
the personal use of elected or appointed officials or employees of the Town unless the
purchase has been approved by the Chief Administrative Officer of the Town.
No Goods and Services shall be purchased from an employee of the Town, or from any
associate of such employee, unless the extent of the interest of such employee has been fully
disclosed and the purchase has been approved by the Chief Administrative Officer of the
Town.
5.0 PRESCRIBED COUNCIL APPROVAL
5.1 The following contract awards shall be subject to Council approval:
5.1.1 any contract prescribed by statute to be made by Council;
5.1.2 any contract that requires debt financing;
5.1.3 any contract where this by-law is being waived;
5.1.4 any contract where Council has expressly directed staff to report prior to an
award;
5.1.5 any contract where authority to approve has not been expressly delegated;
5.1.6 any contract where a submission in response to a call for bid contains an
irregularity not resolved by Appendix "C" of this by-law and which was not able
to be otherwise resolved by the Director of Finance; or,
5.1.7 any contract for a single or sole source purchase;
5.1.8 any contract for a tender or request for proposal as required under this policy.
5.2 Council may waive, by resolution, the application of any part of this by-law in respect
of any given procurement.
6.0 EXCEPTIONS
6.1 When an emergency occurs that, at the discretion of the CAO, Director, Fire Chief, or
Department Manager, constitutes immediate danger to health, safety, life or property,
or requires the immediate procurement of goods and services, the Department
Manager or his/her designate may purchase through sole sources, such required
goods or services upon consultation with the Director or CAO. A follow-up report to
Council is required for all Emergency Purchases over $5,000.
6.2 The Tendering, RFP or purchasing process may not be required where the goods or
services are proprietary to one vendor, where there is only one supplier that can meet
the Town's needs within a reasonable distance or where the cost of changing
Page 7
11.0 CO-OPERATIVE PURCHASING
The Town of Tillson burg may participate with other government agencies or public authorities
in Co-Operative Purchasing to select a vendor of record where it is in the best interest of the
Town to do so. The policies of the government agencies or public authorities calling the Co-
operative Bid are to be the accepted policy of that particular Bid.
12.0 GREEN PROCUREMENT
When acquiring goods and services for the municipality, municipal staff shall consider
whether it is feasible to incorporate environmental considerations into solicitations for goods
and services. The Buyer(s) shall take into account best purchasing practices for responsible
environmental procurement, and shall bring same to the attention of operating departments
wherever the same are applicable.
13.0 DISPOSAL OF SURPLUS
Where any goods or personal property of the Town are declared surplus and cannot be used
by another Town department, they shall be disposed of by public Bid or public auction. If no
bids are received, the Departmental Manager or Buyer(s) may dispose of the goods or
personal property as deemed to be in the best interest of the Town. This Section shall not
apply to goods or equipment traded in on new equipment or returned for credit to original
sources of supply.
14.0 TIE BIDS
In the event that two (2) or more compliant, equal bids are submitted during a competitive bid
process, the Town shall determine the successful bidder by drawing a bidder's name, as
determined by the GAO.
15.0 CONSULTING SERVICES
Consulting services over twenty-five thousand dollars ($25,000) shall be procured by RFP,
unless otherwise directed by Council.
Consultants may be hired in, but not limited to, any of the following circumstances:
15.1 the project requires specialized knowledge, skills, expertise, experience or
available resources that the Town does not possess in-house;
15.2 another organization is partially or wholly funding the project and strict
timelines have been placed on the funding; or,
15.3 the nature of the project is such that it would not be in the public or Town's
interest to perform it in-house.
Under this section, all consultant proposals shall include, at a minimum, a fee schedule, a
methodology and timetable to complete the project, demonstrated experience and
qualifications required to perform the project and a list of personnel who will be directly
involved in the completion of the project.
16.0 DEBRIEFINGS
16.1 Any unsuccessful Supplier may request an opportunity to be debriefed by the Town on the
reasons for not being awarded a particular contract, in accordance with the procedure set out
Page9
This Policy shall be reviewed and updated, as appropriate, every five (5) years, following the
date of its enactment.
MAYOR
CLERK
DATED
Page 11
APPENDIX "B"
PROCESS FOR COMPLAINT RESOLUTION
Pursuant to section 17.0 of this By-Law, the following procedure shall apply to the conduct of
Complaint Resolutions by the Town of Tillsonburg.
1.0 An unsuccessful Supplier shall request a meeting with the Department Manager and the
Director. Such request will be in writing and shall (i) provide a detailed statement of the legal
and factual grounds of the protest, including copies of relevant documents, and (ii) identify the
form of relief requested.
2.0 Where, after a meeting with the Department Manager and the Director, the Supplier is
satisfied that its concerns have been addressed and that the purchasing process was
conducted in a fair and equitable manner, no further action shall be required. Documentation
in respect of the protest in question shall be maintained by the Buyer(s) for future reference.
3.0 Where, after a meeting between the Supplier, the Department Manager and the Director, it is
concluded that the purchasing process was materially flawed, for any reason, the Director
shall issue a report to the Chief Administration Officer for his approval recommending
corrective action.
4.0 Where, after a meeting between the Supplier, the Department Manager and the Director, the
parties fail to achieve a mutually satisfactory resolution, the Supplier may request an
opportunity to present its case to the Chief Administration Officer, provided that the supplier's
request is in writing.
5.0 In the event of a dispute arising in connection with this bid process that cannot be resolved
with the above "complaint resolution process" including, without limitation, a dispute
concerning the existing of the "bid contract" or a breach of the "bid contract", or a dispute
as to whether the bid of any bidder was submitted on time or whether a bid is compliant,
the Town may refer the dispute to a confidential binding arbitration pursuant to the
Arbitration Act, 1991, as amended, before a single arbitrator with knowledge of
procurement/bidding law. In the event that the Town refers the dispute to arbitration, the
bidder agrees that it is bound to arbitrate such dispute with the Town. Unless the Town
shall refer such dispute to binding arbitration, there shall be no arbitration of such dispute.
Page 13
ITEM IRREGULARITY RESPONSE
\
} Conditional bids (bids qualified, based on a Rejection unless, in the opinion of the
10. bidder's condition or restricted by an appended Director of Finance, the qualification or
restriction is minor and would not adversely statement). affect an award decision.
Bids containing clerical errors that do not result in Two (2) business days to correct and initial.
11. any ambiguity with respect to the overall
submission or award decision, in the opinion of
the Director of Finance.
Two (2) business days to initial changes. The
12. Un-initialed changes to the submission. Town reserves the right to waive the initialing
requirement and accept the submission as
corrected.
13. Signature missing. Rejection.
14. Failure to include required supplementary Two business days to submit.
copies of the original at time of submission.
15. Failure to acknowledge addenda. Rejection.
When contact is made with any person at the Rejection
16. Town other than the individuals outlined in the
Bidder's Instructions.
Despite the provisions herein contained,
17. Any irregularity or non-compliance. Council may waive any irregularity or non-
compliance.
PRICING
Failure to include the schedule(s) of items & Rejection.
18. prices, price form or price details, as may be
applicable, for inclusion with the submission.
Pricing appears to be unbalanced to the extent Rejection.
19. that it may have a significant adverse effect to the
Town if awarded, in the opinion of the Director of
Finance.
BID DEPOSIT
20. Bid deposit or Bid Bond not submitted with bid. Rejection.
20. Bid deposit or Bid Bond amount is insufficient Rejection.
by more than $1.00.
21. Surety provider's or Bidder's authorized Rejection.
signature missing from Bid Bond.
22. Effective period of Bid Bond is less than the Rejection.
period set out in the bid documents.
AGREEMENT TO BOND
23. Agreement to bond not submitted with bid. Rejection.
24. Agreement to bond not in the form specified. Rejection.
25. Agreement to bond amount is insufficient by Rejection.
more than $1.00.
Page 15
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3774
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 11th day of
November, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillson burg at its special meeting
and regular meeting held on November 11, 2013, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 11th DAY OF NOVEMBER, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF NOVEMBER, 2013.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: November 11, 2013
RESOLUTION NO.: 1
MOVED BY:
THAT the Agenda as prepared for the Co neil Meeting of November 11, 2013, be adopted.
ct]" Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
-¥-Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: November 11, 2013
RESOLUTION NO.: 2
MOVED BY:
' THAT Council move into Closed Se sion, to consider:
Matters relating to a proposed or pending acquisition or disposition of land by the municipality
or local board (Wetlands},
Matters relating to labour relations or employee negotiations (Personnel Policy},
Matters relating to an identifiable individual, including municipal or local board employees
(Airport}, and
Matters in respect of which a council, board, committee or other body may hold a closed
meeting under another Act (Hydro Board).
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
¥Mayor's Initials
\ i
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: November 11, 2013
RESOLUTION NO.: 3
MOVEDBY: ~ ~
SECONDED BY: ~~
THAT the Minutes of the Council Meeting of October 28, 2013 be approved.
d Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
\
I
COUNCIL RESOLUTION
AGENDA ITEM NO.: _4.:....___ Date: November 11, 2013
RESOLUTION NO.: 4
MOVED BY: ~±
SECONDEDBY: --~--------l~~~=------
THAT the Town ofTillsonburg Council recommend to Oxford County Council that the Town
supports draft Official Plan Amendment No. 179 to implement policies for regulating the
location of methadone clinics and methadone dispensaries in the Town of Tillsonburg;
AND THAT Town ofTillsonburg Council approve in principle the attached draft zoning by-law
amendment to implement provisions for regulating the location of methadone clinics and
methadone dispensaries in the Town of Tillson burg in keeping with draft Official Plan
Amendment No. 179.
D Recorded
Vote
D Defeated D Deferred D Tabled
__t/!!__ Mayor's Initials
COUNCIL RESOLUTION
Date: November 11, 2013
THAT all school closings in Zorra Township be stopped, and that the Thames Valley District
School Board commit to providing education based on the premise that: Fair is not that
everyone gets the same, fair is that everyone gets what they need;
AND THAT a process be established whereby educational benefits must be proven to the
students and broader social costs are considered and quantified before decisions are made
to close schools in Zorra Township;
AND THAT this resolution be forwarded to the Thames Valley District School Board Chair
and Trustees, the Minister of Education, the Premier, the Rural Ontario Municipal
Association, Ontario Ministry of Agriculture, Food and Rural Affairs, M.P.P. Ernie Hardeman,
and Oxford County member municipalities for their endorsement.
Jcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
f Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 11 Date: November 11, 2013
RESOLUTION NO.: 6
MOVED BY:
THAT Council receive the correspondence from the Ontario Good Roads Association
Nominating committee;
AND THAT Council nominate Councillor Dave Beres to the Board of Directors of the Ontario
Good Roads Association for the 2014-2015 term.
D Recorded
Vote
D Defeated D Deferred D Tabled
L Mayor's Initials
COUNCIL RESOLUTION
RESOLUTION NO.: _]_,___ Date: November 11, 2013
MOVED BY: ~s d)
SECONDED BY: '~;;;t-/
THAT Council receives report FIN 13-46 BIA 2013 Tax Adjustments;
AND THAT Council authorizes the write off of the BIA 2013 year to date tax adjustments in the
amount of $16,139, to be funded from the 2013 surplus and that the balance of $10,000 to be
repaid interest free over a five year period.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
Date : November 11, 2013
THAT Council receives report FIN 13-45 OPP 2013 Semi-Annual Contract Policing Costs.
AND THAT $126,866 be contributed to general reserves, policing. ~ ~
t'ct..ICG ~~~----'
AND THAT the $126,866 be carried forward to be utilized for the 2014 budget.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
k Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 14 Date: November 11, 2013
THAT Council receive FIN 13-48 County Development Charge Levies as information.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 16 Date: November 11, 2013
RESOLUTION NO.: 10
MOVEDBY: ~~
SECONDEDBY: -------~~--~~------
THAT Council receives reports PRS 13-2~ Playworks Youth Friendly Community Update and PRS
13-25, Rowing Club Winter Program as information.
d Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
--+Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ------==1:..:..7_ Date: November 11, 2013
RESOLUTION NO.: 11
MOVEDBY: ~~
SECONDED BY: ,/_
THAT Council receives Report OPS 13-27 Municipal Infrastructure Investment Initiative Capital
Program (Mill);
AND THAT the Town ofTillsonburg affirm the Concession Street East, from Maple Lane to
Demeyere Avenue reconstruction project estimated at $866,008 be designated for the
Municipal Infrastructure Investment Initiative Capital Program;
AND THAT the information in the Expression of Interest is factually accurate;
AND THAT the Town of Tillson burg will have a comprehensive asset management plan that
includes all ofthe information and analysis described in "Building Together: Guide for
Municipal Asset Management Plans" in place by December 31, 2013;
AND THAT the comprehensive asset management plan will be publically available, including
online on the Town's website by May 30, 2014;
AND THAT the project put forward in this application will be completed by December 31, 2015.
c6 Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
v Mayor's Initials
\
I
COUNCIL RESOLUTION
AGENDA ITEM NO.: 18 Date: November 11, 2013
MOVED BY:
THAT By-Law 3774, To Confirm the Proceedings of Council at its Meetings Held on the 11th day
of November, 2013, be read for a first and second time and this constitutes the first and second
reading thereof.
cf.rried
D Recorded
Vote
D Defeated D Deferred D Tabled
k Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 18 Date: November 11, 2013
THAT By-Law 3765 Purchasing Policy, and
By-Law 3774, To Confirm the Proceedings of Council at its Meetings Held on the 11th day of
November, 2013
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign
the same, and place the Corporate Seal thereunto.
D Recorded
Vote
D Defeated D Deferred D Tabled
+Mayor's Initials
\
To: info@ogra.org,
Ce:
Bee:
Subject: OGRA Board of Directors Nomination
Alan, Karel, Chair
OGRA Nominating Committee
Attached please find the Nomination and Consent Form for the Ontario Good Roads Association Board of
Directors as well as the Candidates Resume.
~····· .
' ~
OGRA Nom Form.pdf
Regards,
Donna Wilson
Town Clerk
Town of Tillson burg
li!·····
~~ ; i ..... .-;
Beres Bio.pdf
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
www.tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com!TillsonburgON
Individuals who submit letters and other information to Council should be aware that any personal
information contained within their communications may become part of the public record and may be
made available to the public through the Council Agenda process.
Ontario Good Roads Association
Board of Directors
Nomination and Consent Form
We hereby nominate the following to the Board of Directors of the Ontario
Good Roads Association for the 2014/15 term of office:
Name of Candidate
Name: Dove 13 e'e:>
Position: ·f'qJ,)"" C ouoclllcc
Municipality: ·-rQU.Jo 0~ ·T~ 1/3<7,-h;rj
Moved by: Co )Oct llor: {Z,,:;,.e,..hmt
Seconded by: Ccvcd\\cr ~±t0
(Candidates must be nominated by two eligible members of OGRA. A resolution of
Council is acceptable but not mandatory)
Candidate Consent
The candidate nominated a ve must sign below indicating they consent to the
Nomination and agree to their name stand for office.
I, ----~::..L..--1----r----~ hereby consent to the Nomination
(Name o Candidate D:lve &r-e'S
to the Board of Dire rs of the Ontario Good Roads Association.
/lhJ ;//1 3 -
Signature Date
Submit completed form and candidates resume by fax or e-mail to the attention of Alan
Korel, Chair, OGRA Nominating Committee
Fax: 289-291-6477
E-mail: info@ogra .org
Donna:
RE: OGRA Board of Directors Nomination
Joe Tiemay
to:
Donna Wilson/Tillsonburg
11113/2013 04:01 PM
Hide Details
From: Joe Tiemay <Joe@ogra.org>
To: Donna Wilson/Tillsonburg <DEWilson@tillsonburg.ca>,
Page 1 of2
This will acknowledge receipt of the Nomination Form to the OGRA Board of Directors for the 2014/15 term of
office for Councillor Dave Beres. The Nominating Committee will be meeting on November 27th, 2013 and will
recommend a slate of candidates to the OGRA Board of Directors meeting scheduled for November 29th, 2013.
I will contact Councillor Beres shortly after the Board meeting to advise of the standing of his nomination. In the
interim, if you or he have any questions please feel free to contact me.
Regards
J. W. Tiernay
Executive Director
22-1525 Cornwall Road,
Oakville, Ontario L6J OB2
Business: 289-291-0GRA (6472) Ext. 37
Fax: 289-291-6477
Cell: 416-270-3180
combined
0 ~
5:
OGR~
conference
2014 ROMA/OGRA COMBINED CONFERENCE
FAIRMONT ROYAL YORK TORONTO, ON
FEBRUARY 23-26, 2014
www.ogra.org liiiDtJI
From: Donna Wilson/Tillsonburg [mailto:DEWilson@tillsonburq.ca]
Sent: November-13-13 3:50PM
To: info
Subject: OGRA Board of Directors Nomination
Alan, Karel, Chair
OGRA Nominating Committee
Attached please find the Nomination and Consent Form for the Ontario Good Roads Association Board of
Directors as well as the Candidates Resume.
file://C:\Documents and Settings\dewilson\Local Settings\Temp\notes04874C\~web9510.... 11113/2013
Regards,
Donna Wilson
Town Clerk
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
www.tillsonburg.ca
www. DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
Page 2 of2
Individuals who submit letters and other information to Council should be aware that any personal information
contained within their communications may become part of the public record and may be made available to the
public through the Council Agenda process.
file://C:\Docurnents and Settings\dewilson\Local Settings\Ternp\notes04874C\~web951 0. ... 11113/2013
Bio:
Dave Beres
Councillor
Town of Tillsonburg (Oxford Country)
7 Fairway Hills Blvd.
Tillsonburg, Ontario N4G 5V6
519-842-3679 Business
519-842-7153 Residence
519-983-7551 Modile or Text
24C089EB BBM
Purpose:
Being appointed to the Ontario Good Roads Association Board of Directors for
the 2013-2014 season will allow me to share experience in strategic planning
and implimentation of progressive advancement of our Ontario Roads network.
Working with senior levels of Government, Cities and Municipalities of all
sizes, we must encourage a road transportation system which encourages
economic growth through industry and tourism
Municipal Career:
First elected 1994
Served 5 Terms as Councillor
Served 4 Years Police Service Board
Served 10 Years Tillsonburg District Memorial Hospital Board
Served 2010 to present Long Point Region Conservation Authority Board of
Directors
Served 1996 to 2000 as Chair of Public Works Committee
Business Career
Owner and Manager of Beres Catering
Food and Beverage Catered services
Weddings and Banquets
Industrial Food Service
Retail Food Store since 1976
Snack bar contracting in Community Arena seasonal
Sanck bar contracting in Soccer Club seasonal
Personal Life:
Married to Debbie 39 years
Three grown Children and Four Grandchildren
Member Lions Club for more than 40 years and still active
Member St. Paul's United Church
Hobbies; Following Grandchildren through Hockey, Baseball, and Soccer
events.
Nominated by Tillsonburg Council November 11, 2013. Carried.
rJll(6onbur0
a;~~itddl~~
The Corporation of the Town of Tillson burg
November 12, 2013
To whom it may concern
RE: Council Resolutions
At the Tillsonburg Town Council Meeting of November 11, 2013, Council passed the
following resolutions:
"THAT Council receives Report OPS 13 -27 Municipal Infrastructure
Investment Initiative Capital Program (Mill);
AND THAT the Town of Tillsonburg affirm the Concession Street East,
from Maple Lane to Demeyere Avenue reconstruction project
estimated at $866,008 be designated for the Municipal Infrastructure
Investment Initiative Capital Program;
AND THAT the information in the Expression of Interest is factually
accurate;
AND THAT the Town of Tillson burg will have a comprehensive asset
management plan that includes all of the information and analysis
described in "Building Together: Guide for Municipal Asset
Management Plans" in place by December 31, 2013;
AND THAT the comprehensive asset management plan will be
publically available, including online on the Town's website by May 30,
2014;
AND THAT the project put forward in this application will be completed
by December 31, 2015."
If you have any questions, please do not hesitate to contact me at 688-3009 Ext.
3224
Regards,
~ --~---/:...--~ _ .. -:... ...
.r>:-
Donna Wilson
Towri Clerk
CORPORATE OFFICE
200 Broadway, 2"d Floor, Tillsonburg, Ontario, N4G 5A7, Telephone# (5 19) 688-3009, Fax# (519) 842-9431
Web: www.town.tillsonburg.on.ca
The Corporation of the Town of Tillsonburg
November 12, 2013
Small, Rural and Northern Municipal infrastructure Fund -Capital Program
c/o Rural Programs Branch
Ministry of Rural Affairs
1 Stone Road West, 4th Floor
Guelph ON N1G 4Y2
RE: COUNCIL Resolution-Municipal Infrastructure Investment Initiative Capital Program
At the Tillson burg Town Council Meeting of November 11, 2013, Council passed the following
resolution:
THAT Council receives Report OPS 13-2 7 Municipal Infrastructure Investment Initiative Capital Program
(Miff);
AND THAT the Town of Tillson burg affirm the Concession Street East from Maple Lane to Demeyere
Avenue reconstruction project estimated at $866,008 be designated for the Municipal infrastructure
Investment Initiative Capital Program;
AND THAT the information in the Expression of Interest is factually accurate;
AND THAT the Town of Tillson burg will have a comprehensive asset management plan that includes all
of the information and analysis described in "Building Together: Guide for Municipal Asset Management
Plans " in place by December 31, 2013;
AND THAT the comprehensive asset management plan will be publically available, including online on
the Town 's website by May 30, 2014;
AND THAT the project put forward in this application will be completed by December 31, 2015.
If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221.
Regards,
C2LY~
Amber ~"
Deputy Clerk
Town of Tillsonburg
CORPORATE OFFICE
200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G SA 7, Telephone (5 19) 688-3009, Fax (5 19) 842-943 1
www.tillsonburg.ca
~=01/~onbu'O
a;lke tobcdl~~
November 8, 2013
Dave MacKenzie, MP Oxford
43 Brock Street East
Tillsonburg, Ontario
N4G 1Z7
Dear Mr. MacKenzie.
RE: Canada's Gas Tax Fund
The Corporation of the Town of Tillson burg
Office of the Mayor
Since 2005, The Corporation ofthe Town ofTillsonburg has received $2,961,669 from Canada's
Gas Tax Fund to invest in environmentally sustainable infrastructure. Federal funds and local
investments have led to an improved quality of life for our residents. Key investments within our
community include the Reconstruction of Maple Lane, Northview Drive/William St/ Myrtle St.,
Lincoln Street, Brock Street, Thistle Court and Quarter Town Line, the Annual Roads
Resurfacing Program, upgrading our vehicle fleet with Hybrid technology vehicles, and HV AC
Units for the Library and Senior's Centre The completion and implementation of these programs
has resulted in improved traffic conditions for all motorists and safe walkways for pedestrians
within the Town. Cleaner air, reduced energy consumption and costs are the results of hybrid
vehicles and high efficient HV AC units. Economically the reconstructed roadways extend the
life cycle of these assets and also require significantly less maintenance which provides
economic relief to our ratepayers.
Ontario municipalities own more infrastructure than any other order of government and a lot of
that infrastructure needs to be upgraded or replaced. In fact, Ontario's municipalities have a $60
billion infrastructure gap, and we cannot tackle this challenge alone.
I am pleased that The Corporation of the Town of Tillsonburg, like all Ontario municipalities,
has a long-term partnership with the Government of Canada through the predictable and stable
Gas Tax Fund. I want to make sure that everyone knows how dedicated, long-term and
predictable investments from the Government of Canada are critical in meeting our local needs.
It is also worth noting that since Tillsonburg is an urban centre bordering the three counties of
Oxford, Norfolk and Elgin, many of our infrastructure improvements through Gas Tax and
property tax funded capital program assist the Town of Tillsonburg in providing infrastructure to
serve residents from a wider regional base.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A 7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.tillsonburg.ca
F:\Lund\My Documents\word~etters\Tillsonburg Federal Gas Tax letter for MP 81120 IJ.docx
-2-
Through the Association of Municipalities of Ontario, we know that these local investments add
up. Since 2005, Ontario's municipalities have invested almost $2.7 billion from the federal Gas
Tax Fund into more than 4,500 infrastructure projects worth $8.2 billion. It has improved roads
and bridges, and enhanced transit, water, wastewater, solid waste and community energy
networks. Most importantly, it has created jobs and laid the foundation for long-term economic
growth. Municipal infrastructure is the foundation for economic activity, and we know that
investments in our communities will create a strong and prosperous Canada.
Thank you again for federal investments in municipal infrastructure. Through the permanent Gas
Tax Fund, we look forward to continuing our successful partnership. If you have any questions,
please do not hesitate to call.
Sincerely,
Mayor John Lessif
Town ofTillsonburg
Ill
cc: Russ Powers, AMO President ./
Diane Finley, MP-Haldimand-Norfolk
Joe Preston, MP -Elgin
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.tillsonburg.ca
F:\Lund\My Documents\word\letters\Tillsonburg Federal Gas Tax letter for MP 8112013.docx
)
COMMENTS
Monday, October 28, 2013
RECEIVED
OCT 3 0 2013
Proposed Terms of Reference,
Southwestern landfill and Solid Waste Dump Proposal
location:
Carmeuse Lime (Canac PJ:~vvff~ Jns, Lots:
Unidentified, Concessi1 vnship of Zorra, Road
6,
Oxford County f~ Proponent: ()~~·~ Walker Environmental gs Limited,
P.O. Box 100, Thorold, Qnl /
TO:
Ms Michelle Whitmore, M
Special Project Officer, ~~ Ontario Ministry of the En• Building,
Assessment and Approval~
2 St. Clair, West, ~'& Toronto, Ontario 6-JtJ[it' M4V lLS
Fax: (416) 314-8452
Email: SWLandfiiiProposal 6/q ---Lt<K6-;.woo
FROM:
Mr. Reed Elliott, fb(~D· tm ~ J •
355049 35thline, CJJ UA~t~ I ;1-qwolA. ' R. R. #4
Embro, Ontario
NOJ 1JO
Page 1 of 13
Hon. Kathleen Wynne, Premier of Ontario,
Minister of Agriculture and Food,
Minister of Intergovernmental Affairs
Queen's Park, Room 281,
111 Wellesley Street, West,
Toronto, Ontario
M7A1Al
Fax: (416) 314-6748
Hon. Jim Bradley,
Minister of the Environment,
11th Floor, Ferguson Block,
77 Wellesley Street, West,
Toronto, Ontario
M7A2TS
Fax: (416) 314-6748
Hon. John Gerretsen,
Attorney General of Ontario,
720 Bay Street, 11th Floor,
Toronto, Ontario
M5G 2Xl
Fax: (416) 326-4007
Hon. Jeff Leal,
Minister of Rural Affairs,
77 Grenville Street, 11th Floor,
Toronto, Ontario
M7A1B3
Fax: (416) 326-3083
Hon. Ernie Haldeman,
Member of Parliament,
Constituency: Oxford County
Room 413, Legislative Building,
Queen's Park,
Toronto, Ontario
M7A1A8
Fax: (416)325-1259
Monday, October 28, 2013
Mr. Gord Miller, Environmental Commissioner of Ontario,
1075 Bay Street, Suite 605,
Toronto, Ontario
M5S 2B1
Fax: (416) 325-3370
Hon. Linda Jeffrey,
Minister of Municipal Affairs and Housing,
777 Bay Street, 17th Floor,
Toronto, Ontario
M5G2ES
Fax: (416) 585-6470
Hon. Deborah Matthews,
Minister of Health and Long Term Care,
lOth Floor, Hepburn Block,
80 Grosvenor Street,
Toronto, Ontario
M7A2C4
Fax: (416) 327-3679
Hon. David Orazietti,
Minister of Natural Resources,
Suite 6630, 6th Floor, Whitney Block,
99 Wellesley Street, West,
Toronto, Ontario
Fax: (416) 325-1564
Ms Michelle Whitmore, Mr. Alex Blasko,
Special Project Officer,
Ontario Ministry of the Environment, Environmental
Assessment and Approvals Branch,
2 St. Clair, West,
Toronto, Ontario
M4V1LS
Fax: (416) 314-8452
Email: SWLandfiiiProposai.MOE@ontario.ca
Page 2 of 13
Warden Don McKay and Councillors,
Mr. Peter Crockett, CAO,
County of Oxford,
P.O. Box 1644,
21 Reeve Street,
Woodstock, Ontario
N4S 7Y3
Mayor David Mayberry and Councillors,
Ms Mary Ellen Greb, CAO,
Township of South-West Oxford,
312915 Dereham Line,
Mount Elgin, Ontario
NOJ 1NO
Fax: (519) 873-5020
Mayor Donald Doan and Councillors,
Mr. Michael Graves, CAO,
Township of Norwich,
210 Main Street, East,
Otterville, Ontario
NOJ 1RO
Fax: (519)879-6385
Mayor Marion Wearn,
Ms Fran Bell, CAO,
Township of Blandford-Blenheim,
Box 100,
47 Wilmot Street, South,
Drumbo, Ontario
NOJ 1GO
Fax: (519) 463-5881
Mayor Jim Maudsley and Councillors,
Mr. Greg Borduas, CAO,
Municipality of Thames Centre,
4305 Hamilton Road,
Dorchester, Ontario
NOI1G3
Fax: (519) 268-3928
Ms Deborah Tait,
Councillor, County of Oxford,
Councillor, Town of Woodstock
Fax: (519) 539-3275
Mayor Ted Comiskey and Councillors,
Mr. Darell Parker, CAO,
Town of Ingersoll,
130 Oxford Street, 2"d Floor,
Ingersoll, Ontario
N5C2V5
Mayor Margaret Lupton and Councillors,
Mr. Don Mcleod, CAO,
Township of Zorra,
274629 27mline,
R.R.#3
Ingersoll, Ontario
N5C 3J6
Fax: (519) 485-2932
Mayor Pat Sobeski and Councillors,
Mr. David Creery, CAO,
Town of Woodstock,
P.O. Box 1539,
500 Dundas Street,
Woodstock, Ontario
N4SOA7
Mayor John Lessif,
Mr. Darrell Eddington, CAO,
Town of Tillson burg,
10 Lisgar Avenue,
Tillsonburg, Ontario
N4G 5A5
Mayor Don McKay and Councillors,
Mr. Jeff Carswell, CAO,
Township of East-Zorra-Tavistock,
Box 100,
90 Loveys Street,
Hickson, Ontario
NOJ 1LO
Fax: (519) 462 2961
Ms Sandra Talbot,
Councillor, County of Oxford,
Councillor, Town of Woodstock
Fax: (519) 539-3275
Page 3of 13
dtait@city.woodstock.on.ca
Manager /Director,
Ontario Ministry of the Environment
Southwestern Regional District Office,
733 Exeter Road,
London, Ontario
N6E 1L3
From:
Mr. Reed Elliott,
355049 3Sthline,
R. R.#4
Embro, Ontario
NOJ lJO
stalbot@city.woodstock.on.ca
Mr. Joe Lyng, General Manager, Strategic Growth,
Project Manager and Contact Person,
Walker Environmental Group Inc.
Walker Industries Holdings Ltd.
160 Carnegie Street,
Ingersoll, Ontario,
NSC4A8
Email: info@walkerea.com
Re: Proposed Terms of Reference, Southwestern Landfill and Solid Waste Dump Proposal,
Location: Carmeuse Lime (Canada) Limited, Beachville Quarry Operations,
Lots: Unidentified, Concession: Unidentified, 37468137th Line, Township of Zorra,
Road 6, Oxford County
Proponent: Walker Environmental Group Inc./ Walker Industries Holdings Limited,
P.O. Box 100, Thorold, Ontario, L2V 3Y8 Fax: (905) 680-1916
Qualification: The following comments are submitted in writing to the Environmental
Assessment and Approvals Branch of the Ontario Ministry of the Environment without
prejudice. The comments below are based on my true knowledge and observations and
may be subject to change if new or revised information becomes available.
Dear Premier Wynne, Honourable Ministers/MPPs, Mr. Blasko, Warden McKay, Mayors and Councillors,
Members of the Reed family have resided in Oxford County for seventy-five years, dating to 1938 when
my Father purchased a farm in Zorra Township. My family and I live on a neighbouring SO acre-farm
located at Lot 2, Concession 3, Township of Zorra, County of Oxford.
In 1998, I objected to having my farm included in the Quarry Area designation in the County of Oxford's
Official Plan. The matter was referred to the Ontario Municipal Board for adjudication. Subsequently, a
Decision/Order #0911 (PL968487) was issued by OMB Member W.R.F. Watty on April17, 1998.
Decision/Order #0911 remains in effect at this time and its terms and conditions are legally binding on
the Province of Ontario, the County of Oxford and the Township of Zorra.
The Decision/Order directly and irrevocably applies to the interim use of the Carmeuse Lime (Canada)
Limited Beachville Quarry Area lands for limestone extraction licensed under the Aggregate Resources
Act, the required comprehensive and integrated progressive and final rehabilitation plan and the after-
Page4of 13
use of the lands and waters to include restoration to prime agricultural areas/lands, wetland and surface
water systems, wildlife habitat and linkages, reforestation and passive recreation .
A massive landfill/dump in a fractured and deep limestone quarry operated by Walker Environmental
Group Inc. and purported to import and bury 850,000 tonnes of solid waste per year, including
construction waste and possibly imported brownfield covering material, for approximately 20 years is
not an after-use option and cannot even be considered, accepted or approved by the Ministry of the
Environment under the Environmental Assessment Act. The proposed Southwestern Landfill and Solid
Waste Dump contravenes the intent and spirit of OMB Decision/Order #0911 dated April17, 1998, and
particularly certain legal and binding provisions in the Ontario Municipal Board Act (e.g. PART Ill: General
Jurisdiction and Powers; PART IV General Municipal Procedure; PART VI: Practice and Procedure).
Although I have represented the National Farmers' Union on the Walker Environmental Group Inc.
organized and controlled "Community Liaison Committee;' I believe that this means of public
consultation has been flawed from the beginning and subject to misuse and driven by the special
interests of the proponent.
1. NOTICE OF OBJECTION AND OPPOSITION TO THE SUBMISSION AND ACCEPTANCE OF THE
PROPOSED TERMS OF REFERENCE FOR THE UNDERTAKING
Please be advised that I object and oppose the submission by Walker Environmental Group Inc. /Walker
Industries Holdings Limited of the proposed Terms of Reference under Subsection 6. (1) of the
Environmental Assessment Act (1990} for the proposed undertaking described above and acceptance by
the MOE's Environmental Assessment and Approvals Branch on August 29, 2013 for review and approval.
2. NOTICE OF OBJECTION AND OPPOSITION TO THE SUBMISSION AND ACCEPTANCE OF AN
APPLICATION FOR APPROVAL OF THE UNDERTAKING:
Please be advised that I object and oppose any application that may eventually be submitted by Walker
Environmental Group Inc. /Walker Industries Holdings Limited to the MOE's Environmental Assessment
and Approvals Branch under Subsections 5. (1} and 5.(2} of the Environmental Assessment Act.
Also, please be advised that I object and oppose any Individual Environmental Assessment or any self-
assessed, streamlined Class Environmental Assessment prepared under Subsection 6.1 (1) of the
Environmental Assessment Act and submitted for review and approval under Subsection 6.2.(1) of the
Environmental Assessment Act.
3. REQUEST FOR AN INVESTIGATION OF THE SUBMISSION AND ACCEPTANCE OF THE PROPOSED
TERMS OF REFERENCE AND A MINISTER'S ORDER
I request that the Minister of the Environment, the Honourable Jim Bradley, conduct a preliminary but
comprehensive investigation under Subsection 31. (h) or other appropriate section(s) of the
Environmental Assessment Act to determine the history and appropriateness of the EA process to date
and the current legal status of the submission and acceptance of the proposed Terms of Reference for
the proposed Southwestern landfill and Solid Waste Dump.
Further, I request that the Minister of the Environment order the immediate return of the proposed
Terms of Reference for the proposed Southwestern landfill and Solid Waste Dump to the proponent
Page 5 of 13
identified above and ask that no further consideration be given by the Minister and the Ministry of the
Environment to any revised or new Terms of Reference for the proposed establishment of a landfill
and solid waste dump within the licensed Carmeuse Ume (Canada) Umited Beachville quarry lands
currently licensed under the Aggregate Resources Act, the Quarry Area and the Umestone Resources
Area designated in the County of Oxford Official Plan.
Note: The licensee of the Carmeuse Ume (Canada) Umited Beachville quarry lands is not Walker
Environmental Group Inc./ Walker Industries Holdings Umited, the proponent for the proposed
Southwestern Landfill and Solid Waste Dump Proposal.
4. COURT INJUNCTION AND RESTRAINING ORDER
Should Minister Bradley and the Ministry of the Environment ignore, delay responding or deny my
request as stated above, I shall, in good faith and good conscience, approach the County of Oxford, the
Township of Zorra and the other seven lower-tier municipalities to discuss and suggest that the County
of Oxford and the eight lower-tier municipalities seek a Court writ/injunction, and possibly a restraining
order, on behalf of the citizens of Oxford County and the eight lower-tier municipalities to stop the
Ministry of the Environment from proceeding with the review and approval of the proposed Terms of
Reference.
It shall be readily apparent to the Court or Courts that the rights of both individuals and groups of
people have been subverted and irresponsibly thwarted in this Environmental Assessment process to
date and not in compliance with provisions in the Environmental Assessment Act. Likewise, the rights
afforded to the people of Ontario under the Environmental Bill of Rights Act have been disregarded by
the Ministry of the Environment.
The preparation and submission of the proposed Terms of Reference by the proponent and their
acceptance by the MOE's Environmental Assessment and Approvals Branch on August 29, 2013 are acts
that shall undoubtedly produce irreparable injury and harm to the people of Oxford County. Additionally,
the review of the Terms of Reference and any approval of the proposed Terms of Reference under
Subsection 6. (4) of the Environmental Assessment Act by the Minister represents a threat of irreparable
injury and harm to the people of Oxford County.
As there are different types of injunctions that can be issued by the Court(s), it shall be necessary to
consider the most expedient and appropriate injunctive relief which is essential to serving the public
interest and attaining fairness and justice for the people of Oxford.
5. ACT "BINDS THE CROWN" TO SERVE THE "BETTERMENT OF THE PEOPLE" OF OXFORD COUNTY
The Environmental Assessment Act "binds the Crown," meaning that the government of Ontario must
comply with the Act. The Ministry of the Environment, in accepting the proposed Terms of Reference for
review and approval, has not complied with the stated purpose of the Environmental Assessment Act.
The public interest has not been served and the proposed approval of the Walker Environmental Group
Inc. Southwestern landfill and Solid Waste Dump in the carmeuse lime (Canada) limited quarry lands
shall not be for the "betterment of the people" of Oxford County as a whole, including Zorra Township
and the other surrounding municipalities.
• Environmental Assessment Act (1990)
Page 6of 13
Section 2: Purpose of the Act
The purpose of this Act is the betterment of the people of the whole or any part of Ontario by
providing for the protection, conservation and wise management in Ontario of the environment.
Section 1: Interpretation
"environment" means,
(a) air, land or water,
(b) plant and anima/life, including human life,
(c) the social, economic and cultural conditions that influence the life of humans or a community,
(d) any building, structure, machine or other device or thing made by humans,
(e) any solid, liquid, gas, odour, heat, sound, vibration or radiation resulting directly or indirectly
from human activities, or
(f) any part or combination of the foregoing and the interrelationships between any two or more
of them.
6. "NO RIGHT TO KNOW:" PUBLIC NOTICE AND CONSULTATION
The people of Oxford County have raised concern about the failure of the Ministry of the Environment to
post proposal notices on the Environmental Registry for the proposed undertaking and the proposed
Terms of Reference as required under the Environmental Bill of Rights.
In a letter dated August 9, 2013, Director of the MOE's Environmental Assessment and Approvals Branch,
Agatha Garcia-Wright, responded to an e-mail message from the County of Oxford and three
Town/Township Mayors with the following reply:
• Please note that EA and ToR are not posted on the Environmental Regist~ but the Ministry does
maintain an EA website that includes the most recent information on ToR and EA applications.
The Ministry will also work with Walker to ensure that any formal submissions are publicly
available for review, and that any opportunities for comment are properly communicated to the
public and interested parties. The ministry's website can be accessed at:
http://www.ene.gov.on.ca/environment/en/industrv/assessment and approvals/environmental
assessments/projects/
For more information about the Walker project, including consultation opportunities and contact
information for the Walker study team, please visit the project website at www. walkerea.com
After a somewhat trying search, members of the public can perhaps find an "Environmental Assessments
Public Participation" box inviting the public to comment on a few current Environmental Assessments
including the "Southwestern Landfill (projects/STDPROD 109226):'
Seemingly, the Director and MOE staff are not familiar with the "Preamble" of the Environmental Bill of
Rights Act and specifically provisions afforded the people of Ontario under Section 6. of the Act.
• Environmental Bill of Rights Act (1993)
Section 6 Purpose of Registry
(1) The purpose of the registry is to provide a means of giving information about the
environment to the public.
Page 7 of 13
(2) For the purposes of subsection {1}, information about the environment includes, but is not
limited to, information about,
(a) proposals, decisions and events that could affect the environment;
(b) actions brought under Part VI; and
(c) things done under this Act
In his Annual Report 2012/2013 entitled: "Serving the Public" released in October, 2013, the
Environmental Commissioner of Ontario, Mr. Gord Miller, admonishes the Ministry of the Environment in
Section 1.3 of the Report entitled: "No Right to Know: Instruments and Section 32 of the EBR" and states
that "exempting instruments proposed under a Class EA is especially egregious." The ECO goes even
farther by making the following recommendation:
• Environmental Commissioner of Ontario, 2012/2013 Annual Report
"Serving the Public"
Recommendation 1:
The ECO recommends that all Class EA terms of reference and parent documents be posted as
policy proposals for public comment on the Environmental Registry.
It is absolutely essential that the people of Ontario receive information about proposals, decisions,
events and actions directly from government ministries by way of the EBR Registry and not left to
industries and businesses who have a decidedly special interest in these matters and may not be inclined
to inform the people of Ontario in an open, accessible, timely, efficient or fair manner about a proposed
project or undertaking under the Environmental Assessment Act.
Note:
The proposed Southwestern Landfill and Solid Waste Dump Proposal is a land use and planning matter
that must be considered under provisions in the Planning Act as well as the Environmental Assessment
Act. It needs to be understood that the Environment Assessment process for a proposed undertaking
involves important land use and planning matters.
In the event of conflict between the provisions of the Planning Act and the Environmental assessment
Act, the provisions of the Planning Act prevail. A planning process for a project under the Environmental
Assessment Act is subject to Section 1.1."Purposes" of the Planning Act, and particularly Subsection 1.1.
(e).
• Planning Act
Section 1.1. Purposes
The purposes of this Act are,
(a) to promote sustainable economic development in a healthy natural environment within the
policy and by the means provided under this Act;
(b) to provide for a/and use planning system led by provincial policy;
(c) to integrate matters of provincial interest in provincial and municipal planning decisions;
(d) to provide for planning processes that are fair by making them open, accessible, timely
and efficient;
(e) to encourage co-operation and co-ordination among various interests;
(f) to recognize the decision-making authority and accountability of municipal councils in
planning.
Page 8of 13
7. FAILURE BY THE MINISTRY OF THE ENVIRONMENT TO ADHERE TO ITS STATEMENT OF
ENVIRONMENTAL VALUES
The Ministry of the Environment is subject to the Environmental Bill of Rights Act under its Statement of
Environmental Values (SEV). The SEV reflects the environmental issues and considerations specific to its
own mandate and is the framework used by the Ministry when it makes decisions that may affect the
environment.
With the submission and acceptance by the Ministry of the Environment of the Proposed Terms of
Reference for the Southwestern Landfill and Solid Waste Dump Proposal, the Ministry has failed to
adhere to its Statement of Environmental Values, including its vision, mandate, business application,
integration with other considerations, public consultation and monitoring the use of its SEV.
In his Annual Report 2012/2013 entitled: "Serving the Public" released in October, 2013, the
Environmental Commissioner of Ontario, Mr. Gord Miller, states the following in relation to
accountability and the failure of the MOE to provide information about decisions:
• Environmental Commissioner of Ontario, 2012/2013 Annual Report
"Serving the Public"---------------------------
Section 1.6 Failure to Meet EBR Obligations for Statement of Environmental Values
"The ECO was particularly dismayed by the seemingly reluctance of MOE to provide our office
with requested SEV documentation; at times, several months went by without any response from
the Ministry to the ECO's requests.
While MOE gradually provided much of the requested information near the end of 2012, the ECO
still had outstanding information requests to MOE related to dozens of decisions at the end of
our reporting year."
The people of Oxford County have little confidence or assurance that the review and approval processes
conducted by the Ministry of the Environment for the Proposed Terms of Reference for the
Southwestern Landfill and Solid Waste Dump Proposal shall be adequate or in keeping with the
Ministry's Statement of Environmental Values.
8. NECESSITY FOR DUE DILGENCE: APPLICABLE LEGISLATION AND CERTAIN LEGAL, FINANCIAL AND
BUSINESS MATIERS
There has been a demonstrated failure, in part, by both the MOE's Environmental Assessment and
Approvals Branch and the proponent to carry out due diligence during the consultation stages for the
proposed Terms of Reference in order to address certain legal, financial and business matters and to
ensure compliance with specific and mandatory provisions in provincial legislation.
It appears that there has been a demonstrated propensity to overlook, minimize and override legislated,
legal and binding provincial orders, decisions, approvals, commitments and responsibilities that currently
exist and are in effect governing the use, rehabilitation and after-use of lands located in the Township of
Zorra, County of Oxford, at the Beachville Quarry Operations licensed site, currently owned by Carmeuse
Ume (Canada) Limited, the licensee.
Further, the MOE's Environmental Assessment and Approvals Branch and the proponent appear not to
be aware of provisions in all applicable legislation that apply to the Proposed Terms of Reference for the
Southwestern Landfill and Solid Waste Dump Proposal. The Ministry of the Environment and the
Page9 of 13
proponent are obligated to carry out due diligence when considering such provisions and their
application at all stages of the EA process.
Note: The Environmental Assessment Act does not contain a "Conflict" clause. The government of
Ontario and Ministry of the Environment are subject to "Conflict" and "General Powers" provisions in
other Acts, including the Planning Act, the Environmental Protection Act, the Ontario Municipal Board
Act, the Ontario Water Resources Act, the Clean Water Act, the Aggregate Resources Act and other
applicable statutes and regulations.
9. LACK OF PUBLIC INFORMATION: OWNERSHIP OF LICENSED LANDS, PROPOSED LEASE
ARRANGEMENTS, ENVIRONMENTAL LIABILTY, ETC.
The proposed Terms of Reference for the Southwestern Landfill and Solid Waste Dump Proposal contains
no information about the obligations and responsibilities with which Carmeuse Lime (Canada) Limited as
the owner and licensee (ARA License #2136, ARA License #2129) must comply, under the Aggregate
Resources Act. The establishment of a massive landfill and solid waste dump within a licensed quarry
site has no legal foundation or enabling authority under the Aggregate Resources Act.
Walker Environmental Group Inc./ Walker Industries Holdings Limited proposes to introduce a new
Class 3 Industrial facility on the licensed lands owned by Carmeuse Lime (Canada) Limited; however,
information about the supposed lease arrangements and environmental liability, etc. is minimal and
vague in the extreme.
The admission that the operation of a modern landfill at this location will be a "complex process" is very
worrisome in that the public has no confidence or assurance that the two industries can operate a
licensed quarry and a massive landfill and solid waste dump in tandem in an environmentally sound
manner. Which company will assume the blame when problems occur?
The amount of water in the quarry and which enters/leaves the quarry, as well as the fact that Carmeuse
Lime (Canada) Limited has been issued a Permit To Take Water by the MOE to pump 238,154,000 litres
per day both on site and "up" into the Thames River, is in itself worrisome, particularly if contaminated
solid waste is imported to the licensed quarry for burial and permanent storage.
Proposed Terms of Reference for the Southwestern Landfill and Solid Waste Dump Proposal. August 29,
2013:
Section 4.0
"WEG contacted Carmeuse to determine whether they were interested in allowing Walker to develop a
landfill and other environmental businesses at their Beachville Operation. After many months of complex
negotiations, Walker secured the development rights to the site. Although the details of the agreement
are commercially confidential, the agreement included three key features:
• WEG has rights to develop environmental businesses including a landfill on the land associated
with Carmeuse's Beachville Operations.
• The environmental businesses cannot interfere with Carmeuse's lime manufacturing operations.
• WEG is responsible for licensing, construction, operation, maintenance, closures, post closure
care and environmental liabilities associated with any environmental business.
Page 10 of 13
Licensing and operating a modern landfill at this location will be a complex process that requires
coordination between WEG and Carmeuse operations. The Southwestern Landfill proposal will be
evaluated on a "cumulative~~ effects basis. This means that any environmental analyses will be based on
the combined effects of both the existing Carmeuse operations and any new WEG operation(s) ... "
Section 6.1
"The lands potentially available to be leased by WEG for the proposed landfill are a portion of those
owned by Carmeuse Lime (Canada) Limited at the Beachville Operations in Oxford County (see Figure 3}
II
It appears that Walker Environmental Group Inc./ Walker Industries Holdings Limited intends to expand
its "footprint" in the area beyond the proposed Southwestern Landfill and Solid Waste Dump to establish
a "cornerstone for a waste management campus." The people of the County of Oxford and all eight
municipalities have to be very concerned about the projected use of lands in their municipalities as a,
eventual huge "waste management campus" which will provide convenience and economic savings to
other municipalities in the Province of Ontario who have millions of tonnes of solid waste to ship to the
County of Oxford.
Proposed Terms of Reference for the Southwestern Landfill and Solid Waste Dump Proposal, August
29,2013:
Section 4.2 Opportunity Statement
"(f) A landfill at this location could provide the cornerstone for a waste management campus that may
include other waste management businesses that benefit from proximity to a landfill_ and would be
subject to future approvals, such as recycling, com posting, waste-to-energy, and biosolids processing; ... "
10. IRREPARABLE INJURY AND HARM TO THE PEOPLE OF OXFORD COUNTY AND THE NATURAL
ENVIRONMENT
The following list of specific concerns form the basis for my complete objection and opposition to the
submission and acceptance of the Terms of Reference for the proposed Southwestern Landfill and Solid
Waste Dump and any plan/review/approval to establish and operate this Class 3 industrial facility in my
community and in close proximity to my family residence and productive farm. Irreparable injury and
harm to the people of Oxford County and the Natural Environment can be expected if the Southwestern
Landfill and Solid Waste Dump is approved.
a. The legal requirement that ensures the integrated and comprehensive rehabilitation plan
ordered by OMB Member W.R.F. Watty on April17, 1998 for the designated Quarry Area in the
County of Oxford shall be honoured and accomplished under the Statute Law in the Province of
Ontario (Ontario Municipal Board Decision/Order #0911 (PL968487);
b. Compliance with the purposes of the Planning Act and its planning provisions, applicable policies
in the Provincial Policy Statement and specific policies in the Official Plan for the County of
Oxford and Township of Zorra Zoning By-laws;
Page 11 of 13
c. The license, the license conditions and the site plan (previous and current and all amendments)
issued by the Minister of Natural Resources to carmeuse Lime (Canada) Limited, Beachville
Quarry Operations and any OMB Decisions/Orders that apply to the subject lands;
d. Permit To Take Water (Surface and Ground Water) Number 8524-7HNR97 issued under the
Ontario Water Resources Act by the Ministry of the Environment dated March 12, 2008 with an
expiry date December 31, 2018 to Carmeuse Lime (Canada) Limited, Road 6, County of Oxford,
Ingersoll Ontario, NSC 3KS.
Note: The total water taking permitted for dewatering, and industrial uses is 238,154,000 litres
per day.
e. Environmental Compliance proposals and approvals for the release of Contaminates to the Air
under the Environmental Protection Act;
f. The County of Oxford Wellhead Protection Area Plan which includes lands in the designated
Quarry Area and possibly lands identified as Carmeuse Lime (Canada) Limited, Beachville Quarry
Operations;
g. Irreparable harm to water quantity and water quality, recharge and discharge functions, flow
systems, fractured limestone, temperature and deficient, non-existent and unenforced
monitoring programs;
h. Unprecedented volume of solid waste to be imported, buried and stored on site with deficient,
non-existent and unenforced monitoring programs;
i. Class 3 Industrial Recycling Facilities/depots and yards currently or to be located on the
Carmeuse Lime (Canada) Limited, Beachville Quarry site;
j. Contamination of the air and deficient, non-existent and unenforced monitoring programs;
k. Noise Emissions and deficient, non-existent and unenforced monitoring programs;
I. Blasting activities and vibration and deficient, non-existent and unenforced monitoring
programs;
m. Landfill gas flaring and release of heat and deficient, non-existent and unenforced monitoring
programs;
n. Incompatible land use (Note: Section 1.7.1: "Long-Term Prosperity" Planning Act);
o. Transportation, truck traffic and haul roads/routes and deficient, non-existent and unenforced
monitoring and safety programs;
p. Irreparable harm and injury to natural heritage resources including provincially significant and
locally significant wetlands, valleylands, woodlands, wildlife habitat, fish populations and habitat
and the habitat of endangered species and threatened species;
Page 12 of 13
q. Unacceptable risk to the health and safety of the people of Oxford, property damage, natural
heritage resources and the natural environment from natural or human-made hazards
(Provincial Policy Statement Section 3.0);
r. Limited liability and financial assurance agreements with Carmeuse Lime (Canada) Ltd. and
Walker Environmental Group Inc.;
s. Financial expense and commitment of time and effort expected of the people of Oxford County
during consultation stages and if approvals are given;
t. Permanent loss of Prime Agricultural areas and lands and harm to the agricultural business and
Ontario's economy;
u. The Minister of the Environment has not conducted research and investigations under Section
31 of the Environmental Assessment Act to determine adverse and cumulative effects of
establishing landfills and solid waste dumps in licensed and operating pits and quarries in
Ontario.
v. The need for an Individual Environmental Assessment rather than a Class Environmental
Assessment which is based on self-assessment and is streamlined for expediency; and
w. Any other additional concern that may be forthcoming at a later date.
In closing, I expect that a comprehensive review of the comments that I have provided above by the
Ministry of the Environment under the direction of Minister Bradley shall be undertaken before any
approval of the proposed Terms of Reference for the Southwestern Landfill and Solid Waste Dump
Proposal to be located on lands at the Carmeuse Lime (Canada) Limited, Beachville Quarry Operations.
I emphatically believe that a massive landfi.ll and solid waste dump is not the PEOPLE'S VISION that we,
in Oxford County, have in mind for the planning and future use of lands in our fine community.
Page 13 of 13
Yours truly,
Reed Elliott
reedelliott@execulink
Telephone (519}485-2600
Tillsonburg BIA Member
Through the Downtown Facade Improvement Program and Partnership with the
BIA, grants are now available from the Town of Tillsonburg for Commercial
Property Facade Improvements. Third applications are due on or before Friday,
November 1, 2013 at 5 p.m.
Applications are availablr )t www.tillsonburg.ca or at Tillsonburg Custom
Service, 10 Lisgar Ave., Till:nmburg.
FACADE IMPROVEMENT PROGRAM
The primary purpose of the Fa } Improvement Program is to encourage commercial proper'
owners to undertake building facade improvements which are based upon the character of tl ..
downtown which in turn enhance the traditional Victorian streetscape.
The downtown as a whole can benefit from this program which both confirms and maintains
consistency in the design of existing buildings and ensures that existing building facades are
maintained and/or restored in a manner which is sympathetic to their architectural style. The end result
will be the improvement of the character of downtown.
The Facade Improvement Grant Program will provide grant opportunities in the form of non
repayable financial contributions, which will be provided by the Town of Tillsonburg to commercial
property owners or qualified tenants of buildings within the Downtown Tillsonburg BIA also known as
the CC zone. The grants will be provided to qualified owners up to the maximum amount of $10,000
each. Owners of a single municipal address can make an application. In this case, the grants can be
$10,000 or a lesser amount. Grants are subject to the approval of the Facade Improvement Grant
Program Committee which will assess all applications on the project's individual merits.
In order to assist the BIA property owners, the Tillsonburg BIA has retained the services of an
experienced urban designer, Juri E. Berzins. Each applicant can receive a free consultation. Mr.
Berzins will work closely with the owner to provide a detailed design concept and guidelines for each
facade improvement project. These guidelines are in accordance with the Town of Tillsonburg's
Central Area Design Study guidelines. Upon applying for a grant, each commercial property owner is
responsible to follow both the town by-laws and seek out qualified contractors to carry out the work.
Each application will be approved based on its own merits and the intent to follow the program
guidelines set forward.
Thank you,
Virginia Armstrong,
Executive Director, Tillsonburg BIA
PH: 519-842-5757
Please feel free to contact one of the following for further information and applications.
Juri Berzins
jeb.urbandesign@bell.net
urbandesignconsultants.com
416-573-0896
Geno Vanhaelewyn
Chief Building Official
gvanhaelewyn@tillsonburg.ca
519-842-9200
FIP101713
Christmas in Downtown Tillsonburg
Special Rates for BIA members
Light It Up Tillsonburg 2013 -starts Friday November 15
Join us in kicking off the holiday season by lighting up your storefront. Fill your windows with lights and
Christmas decorations and let the magic of the Season begin!!
Email us and let us know: )
l~-if you would like your window tu oe judged for the People's Choice Award!
}\._ if you would like a Christmas Promotion Draw Box for your business!
if you would like to donate a pri7e item to our "Christmas Gift Basket"
if your business will be staying )en until 9 every Thursday in December until Christmas
Note: Due to merchant feedback, we have changed from Friday to Thursday night for staying open
late. We will promote you as being open Thursday nights.
Saturday November 16 -Kiwanis Santa Claus Parade
Note: The BIA Awards Breakfast has been cancelled. We have decided to create a fund raising
event(s) for November. Time and date to be announced shortly. Watch your email for updates.
There are many businesses that haven't updated their email address this year. If you aren't receiving
emails from your BIA office then you are not getting the latest in road closures, business seminars,
emergency alerts, grant opportunities, municipal updates and so much more ... keep in the loop by
submitting your email address as soon as possible!
You can contact the office at 519-842-5757 or downtowntillsonburg@hotmail.com
Virginia Armstrong, Executive Director
-------~----
Wreath and Garland Order Form -Deadline November 1, 2013 - 5 p.m.
Please fill in this form and submit to: Flower Fountain -Nancy Neukamm
185 Broadway · Tillsonburg, ON · N4G 3P9
D Large mixed green wreath · $15 +tax
D Large mixed green wreath plus large bow · $20 + tax
D 25' of cedar garland · $1 0 + tax
Contact Name: ____________________________________________________ __
Business Name: -----------------------------------------------
Phone Number: ___________________________________________________ _
You will be contacted for pirk up of your order. If delivered, extra charges will apply.
u
October 31, 2013
?-Dt; /!• l!}
OXFORD-ELGIN CHILD & YOUTH CENTRE
MAIN OFFICE: 912 DUNDAS STREET, WOODSTOCK, ON N4S 1 H1
TEL: 519/539-0463 TOLL FREE: 877/539-0463 FAX: 519/539-7058 WWW.OCYC.ON.CA
CRISIS NUMBER: 519/539-5857 TOLL FREE: 877/539·5857
MARC ROBERTS, Executive Director
Dear Community Partner, RECEIVED
We write to you today to inform you about some exciti~~~h-a~g~qz~at are happening at OECYC! We are
currently in transition to change the way that we deliver services to clients in order to meet client needs
sooner and more effectively. These changes will also alter how you refer clients to us and what services you
might share with them.
Starting January 1, 2014, OECYC will be moving to a front door walk-in service delivery model. While we
currently run a walk-in counselling clinic, it is an adjunct program to our counselling services. Within the
new model, the walk-in clinic will be the first step to accessing counselling services. Clients will no longer
need to call in to make a referral; instead they will simply attend a walk-in counselling session to offer them
immediate service and deter~ine what other services within our agency might be appropriate. Thus, we
will no longer be adding clients to a waiting Jist for service as they can access it immediately!
From the walk-in clinic, clients will have the option to access more counselling services. This will start with a
brief counselling model offering clients up to 3 sessions. If the family requires further support beyond those
3 sessions, they will be able to move on to our regular counselling services for up to 8 sessions. We will
work hard to make these happen with the same therapist that they started with, although this cannot be
guaranteed and a transfer may be appropriate depending on the situation.
This approach will allow clients to be seen when they require service which will help to stem problems
sooner, offer the family more resources, and prevent any waiting lists from becoming too long. Our other
services will remain largely the same, including Intensive Family Support Program and Groups, but will
adjust in order to fit with this new model. All of these pieces put together will allow OECYC more flexibility
in serving client needs and collaborating with community partners, like yourselves.
Currently, walk-in occurs on Mondays but WILL BE CHANGING to Tuesday in Woodstock and Thursday in
St. Thomas. The start dates for our front door walk-in will be January 7, 2014, in Woodstock and January 9,
2014, in St. Thomas. In both locations the Walk-in will be open from lOam to 7pm. For clients who are
unable to attend in either of those locations due to transportation, we may be able to assist with
transportation or offer a walk-in session at an alternate location as we are committed to removing barriers
for our clients.
If you have any questions about this change in our service, please do not hesitate to contact us. We would
be happy to answer any questions you have either by phone or in person. Thank you for your continued
commitment to the families of Oxford and Elgin County and working with us to that end.
Sincerely,
Marc Roberts
Executive Director
ELGIN OFFICE: 300 SOUTH EDGEWARE ROAD, UNIT 001, ST. THOMAS, ON N5P 4L1 FAX: 519/637·8170
westover
TREATME N T CENTRE
October 25th, 2013
Dear Sir or Madam,
Westover Treatment Centre in Thamesville, Ontario is pleased to invite you or a representative of your staff
to participate in A Day at Westover on Thursday December 5th, 2013. Our qualified staff will present
information and invite discussion on the process of drug and alcohol treatment for those who are struggling
with an addiction or individuals who have been affected by someone else's addiction. It is our intent to
share with you the pre-admission requirements, the 19 day Chemical Program curriculum, our Residential
Family Program for co-dependency and the multi-city Aftercare sessions. You will be invited to tour our
facility and meet our counselors first hand.
As you are aware, addiction and mental illness is a growing problem within many communities and the
Ministry of Health and other government agencies see the treatment process as a high priority.
Westover Treatment Center offers professional counseling, continued support and the tools to guide those
who wish to lead full and healthy lives without the hindrance of drugs or alcohol. Westover is a fully
accredited; abstinence based facility offering a 19 day Residential Chemical Program as well as a 6-day
Co-Dependency Program. Our certified counselors and support staff provide individual and group therapy
in a quiet, rural setting which encourages reflection and recovery. Furthermore, our 24 hours/7 day a week
Addiction Assistance telephone line provides the opportunity to speak with a counselor for those who are in
need. Westover is funded by the Erie St. Clair LHIN for 22 clients and additional private beds are available
at a reasonable fee.
We have attached a copy of the agenda and look forward to having a representative from your
establishment attend the day. There is no cost to participate. Morning coffee and a selection of snacks as
well as lunch will be provided.
We would appreciate your reply and confirmation of the number of attendees on or before November 21st,
2013. Please call Hailey at 519-692-5110 or email hcraggs@westovertreatmentcentre.ca with your R.S .V.P.
Sincerely,
~on &etiott, R.Ph., B.Sc.Phm.
Executive Director
hope. treatment. recovery
T: 51 9.692. 511 0 F: 51 9.692. 31 38 2 Victoria St. South, P.O. Box 8, Thamesville, ON NOP 2KO
www.westovertreatmentcentre.ca
Supported by:
£:>ontario
8:30-9:00 ................................... Registration, coffee/ tea and pastries
9:00-9:05 ................................ Welcome to Westover Treatment Centre
-Executive Director Ron Elliott
9:05-9:15 ................... Overview of Westover and Our Future Plans-Ron Elliott
9:15-10:15 ....................................... Residential Chemical Program
-Director of Chemical Program-Mike Hannon
10:15-10:30 .................................................... Coffee Break
10:30-11 :20 .................... Admission Requirements for the Chemical Program
-Intake counselor-Audrey Aarssen
1:20-11:55 ................................. Six Months Aftercare and Follow Up
-Director of Aftercare and Alumni Affairs-Mike McGilvery
11:55-12:05 .......................... Nutrition at Westover-Chef, Michelle Rumble
12:05-1:00 ........................................................ LUNCH
12:30 ........................... Tours of Westover By Request (during lunch break)
1:00-1:25 .................................... Family Program (Co-Dependency)
-Director of Family Program-Pam Giles
1 :25 -1:40 ............... Admission Requirements For the Family Program-Pam Giles
1 :40-1:50 ........................................... Weekend Family Program
1 :50-2:00 ................................. Children's Program-Audrey Aarssens
2:00-2:20 ............................. Addiction Assistance Program and Services
-Director of External Client Services-Ron Paterson
:30 -3:00 ....................... Coffee, Conversation and Conclusions-Staff Panel
... ..
October 31, 2013
To the Head & Members of Council:
Pursuant to Policy B-008 of the Ontario Good Roads Association, the Nominating
Committee shall report to the Annual Conference its nominations for 12 directors.
The following members of the Board will automatically serve on the 2014-2015
Board of Directors in the following capacity:
President Tom Bateman, P. Eng., County Engineer, County of
Essex
1st Vice-President Rick Champagne, Councillor, Municipality of East
Ferris
Immediate Past President Joanne Vanderheyden, Mayor, Municipality of
Strathroy-Caradoc
Those nominated by the Nominating Committee shall be selected from OGRA's
municipal membership pursuant to th.e requirements for geographic
r~presentation contained in Section 12 of the Constitution, and so far as possible
meeting the criteria established in Policy B-008. A full copy of the Constitution
can be viewed on the OGRA web-site:
http://www.ogra.org/AboutOGRA/Constitution.aspx
The following incumbent Directors have put their name forward wishing to
continue to represent their respective Zones:
North {3 to be elected)
Luc Duval,
City Engineer
City of Timmins
Southwest (1 to be elected)
No candidate at this time
South Central (3 to be elected)
Ken Lauppe,
Manager, Road Operations -East,
City of Brampton
Terry McKay,
Deputy Mayor,
Township of Chatsworth
John MacEachern
Mayor
Township of Manitouwadge
Duncan McKinlay
Warden
County of Grey
Southeast (3 to be elected)
Craig Davidson
CAOfTreasurer
Municipality of Hasting Highlands
Michelle Hendry,
Director of Public Works,
City of Kawartha Lakes
Toronto (2 to be elected)
Robert Bur1ie
Manager, Road Operations
City ofT oronto
*Pending approval by the City of Toronto
Steve Desroches
Deputy Mayor
City of Ottawa
Mark Grimes*
Councillor
City of Toronto
One vacancy exists in both the Northern and Southwest Zones.
The Northern Zone consists of the municipalities in the Districts of Algoma,
Cochrane, Kenora, Manitoulin Island, Nipissing, Parry Sound, Rainy River,
Sudbury, Thunder Bay and Timiskaming; municipalities in and including the
District of Muskoka and the City of Greater Sudbury.
The Southwest Zone consists of the municipalities in and including the Counties
of Brant, Bruce, Elgin, Essex, Haldimand, Huron, Lambton, Middlesex, Norfolk, ·
Oxford, and Perth, the municipality of Chatham-Kent, and municipalities in and
including the Regional Municipality of Water1oo.
The South Central Zone consists of the municipalities in and including the
Counties of Dufferin, Grey, Simcoe, and Wellington, and municipalities in and
including the Regional Municipalities of Durham, Halton, Niagara, Peel and York,
and the City of Hamilton.
The South East Zone consists of municipalities in and including the Counties of
Frontenac, Haliburton, Hastings, Lanark, Leeds and Grenville, Lennox and
Addington, Northumberland, Peterborough, Prescott and Russell, Prince Edward,
Renfrew, and Stormont, Dundas and Glengarry, and the Cities of Kawartha
Lakes and Ottawa. ·
Any member of Council or a permanent full time staff from an OGRA member
municipality interested in being considered as a candidate for a position on the
Board of Directors must complete the attached Nomination Consent form and
submit it along with their resume to the attention of the Chair of the Nominating
Committee by no later than November 22, 2013. Fax your information to 289-
291-6477, e-mail to info@ogra.org or mail to OGRA, 1525 Cornwall Road, Unit
22, Oakville, Ontario L6J OB2
The Nominating Committee will meet in November to recommend a slate of
Directors to the membership. The members of the Committee are:
Chair:
Members:
Alan Korell, Immediate Past President
Tom Bateman, OGRA 1st Vice President
Rick Champagne, OGRA 2nd Vice President
John Curley, OGRA Past President
John Parsons, OGRA Director
Any questions regarding the Nomination process or serving on the 'Board of
Directors can be directed to the undersigned at joe@ogra.org.
Yours truly, c;-::5
J. W. Tiernay,
Executive Director
c: Alan Korell, Chair, Nominating Committee
Oil~onbur0
a ;izce to id/ ~ #faw
n The Corporation of the Town of Tillson burg
~----------------------~----------------~
November 20, 2013
Karen Martin
Clerk
Township of Zorra
P.O . Box 306
Ingersoll, ON NSC 3KS
RE: COUNCIL Resolution-Zorra Township Resolution Regarding Thames Valley District School Board
At the Tillson burg Town Council Meeting of November 11, 2013, Council passed the following
resolution:
THAT all school closings in Zarro Township be stopped, and that the Thames Valley District School Board
commit to providing education based on the premise that: Fair is not that everyone gets the same, fair is
that everyone gets what they need;
AND THAT a process be established whereby educational benefits must be proven to the students and
broader social costs are considered and quantified before decisions are made to close schools in Zarro
Township;
AND THAT this resolution be forwarded to the Thames Valley District School Board Chair and Trustees,
the Minister of Education, the Premier, the Rural Ontario Municipal Association, Ontario Ministry of
Agriculture, Food and Rural Affairs, M.P.P. Ernie Hardeman, and Oxford County member municipalities
for their endorsement.
If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221.
Regards,
CORPORATE OFFICE
200 Broadway, 2"d Floor, Tillson burg, Ontario, N4G SA 7, Telephone (5 19) 688-3009, Fax (5 19) 842-9431
www .ti llsonburg.ca
November 20, 2013
Eric Gilbert,
Development Planner
Oxford County
21 Reeve Street
Woodstock, ON N4S 7Y3
The Corporation of the Town of Tillson burg
RE: COUNCIL Resolution-County Report CASPO 2013-296
At the Tillsonburg Town Council Meeting of November 11, 2013, Council passed the following
resolution:
THAT the Town of Tillson burg Council recommend to Oxford County Council that the Town supports draft
Official Plan Amendment No. 179 to implement policies for regulating the location of methadone clinics
and methadone dispensaries in the Town of Tillson burg;
AND THAT Town of Tillson burg Council approve in principle the attached draft zoning by-law amendment
. to implement provisions for regulating the location of methadone clinics and methadone dispensaries in
the Town of Tillson burg in keeping with draft Official Plan Amendment No. 179.
If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221.
Regards,
~-~ AmberZi::__~ DeputyC~
Town of Tillsonburg
CORPORATE OFFICE
200 Broadway, 2"d Floor, Tillson burg, Ontario, N4G SA 7, Telephone (5 19) 688-3009, Fax (5 19) 842-943 1
www.tillsonburg.ca