180423 Council MIN00=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Max Adam
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Laura Pickersgill, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, April 23, 2018,
be adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 23, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
180423 Council MIN - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of April 9, 2018.
180409 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of April 9, 2018, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer of the Month Award
Presented to: Christine Nagy
Councillor Stephenson and Matthew Scholtz presented the April volunteer of the
month award to Christine Nagy.
6.2. Community Consultation Campaign & Preferred Waste Technology Approach
Presented by: David Simpson, Director of Public Works, Oxford County
David Simpson Delegation Request Form
Tillsonburg_WRRT Presentation Apr 23 2018_David Simpson
David Simpson, Director of Public Works- Oxford County, presented the zero
waste initiative to encourage an extended lifeline of the Salford landfill.
Council was given the opportunity to ask questions.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Community Consultation Campaign & Preferred
Waste Technology Approach, as information.
Carried
180423 Council MIN - 3 -
6.3. JL Scott McLean Outdoor Recreational Pad Update
Presented by: Jane Ann McLean, Co-chair and Geoff Cork, Committee Member
Jane McLean Walter Kleer Delegation Request Form
Jane Ann McLean and Geoff Cork presented the progress and revised budget
on the JL Scott McLean Outdoor Recreational ice pad.
Design, location and safety concerns were discussed.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the JL Scott McLean Outdoor Recreational Pad Update,
as information;
AND THAT the matter be referred to staff for review and a staff report provided
at a future Council meeting.
Carried
6.4. Tillsonburg Mini Pad
Presented by: Mike Bale, Craig Nesplic and Bryan Granger, representing
Tillsonburg Minor Hockey Inc.
Mini Pad Mike Bale Delegation Request Form
Tillsonburg Mini Pad
Mike Bale, Craig Nesplic and Bryan Granger presented information and revenue
regarding the current usage of the mini pad.
The presentation included recommendations of ways to promote the pad and
increase usage and revenue.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the delegation regarding the Tillsonburg Mini Pad, as
information;
AND THAT the information provided be referred to deliberations on Report RCP
180423 Council MIN - 4 -
18-16, Slapshot Pad Conversion Alternatives.
Carried
6.5. Dave Johnson Memorial Dog Park Update
Presented by: Peter Luciani, Chair & Tyler Coghill Co-Chair, Dog Park
Committee
Peter Luciani Delegation Request Form
Peter Luciani and Tyler Coghill provided an update on the Dave Johnson
Memorial Dog Park.
Thomson TA Electrical Contractors, Kirwin and Oatman Excavating, East Elgin
Concrete Forming, 3E Power and Stevens Irrigation have generously donated
their labour and materials to provide water and lighting at the dog park.
Staff to bring a report back on the financial impacts to the Town to maintain
electricity and water at the park.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the Dave Johnson Memorial Dog Park Update, as
information;
AND THAT a staff report regarding the proposal be brought back for council
consideration.
Carried
7. Committee Reports & Presentations
7.1. Fire Strategic Plan Committee Update
Presented by: Shane Curtis
Shane Curtis, Chair of the Fire Strategic Plan Committee presented updates on
the workings of the Fire Strategic Planning Committee.
A survey will be available for residents to complete to ensure public engagement
for the fire strategic plan.
180423 Council MIN - 5 -
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Fire Strategic Plan Committee Update, as
information.
Carried
7.2. CL18-17, 2018 Ontario Senior of the Year Nomination
7.2.1. CL 18-17 2018 Ontario Senior of the Year Nomination
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 18-17, 2018 Ontario Senior of the Year
Nomination;
AND THAT Council supports the recommendations of the Special Awards
Committee;
AND FURTHER THAT Liz Butka be selected as the Town of Tillsonburg's
nominee for the 2018 Ontario Senior of the Year award.
Carried
8. Public Meetings
8.1. Application for Zone Change - ZN 7-17-14 - D.Y. Mechanical Contracting
Limited, 60 Washington Grand Avenue
ZN 7-17-14 Report
Report Attachments
Application ZN 7-17-14
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and
provided an overview of Report No. CP 2018-100, Application of Zone Change
ZN 7-17-14. If the application is approved, a by-law will be brought forward.
Opportunity was given for Council to ask questions.
180423 Council MIN - 6 -
The applicant, Dave Gallop of D.Y. Mechanical Contracting Limited, was in
attendance and spoke in favour of the application.
No other persons appeared in support of or in opposition to the application.
Council passed the following resolution.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council approves the zone change application submitted by D.Y.
Mechanical Contracting Limited, whereby the lands described as Lot 790, Plan
500, Town of Tillsonburg, known municipally as 60 Washington Grand Avenue,
to amend the provisions of the ‘EC-R6’ Zone to permit an additional dwelling unit
in a multiple unit dwelling.
Carried
8.2. Application for Zone Change - ZN 7-18-03 - 2385667 Ontario Limited - Oxnard
Developments
ZN 7-18-02_Report
Report Attachments
Application ZN 7-18-03
Applicant's Submission
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and
provided an overview of Report No. 2018-99, Application of Zone Change ZN 7-
18-02. If the application is approved, a by-law will be brought forward.
Opportunity was given for Council to ask questions.
The applicant’s agent, John Vallee, GD Vallee spoke in favour of the application.
No other persons appeared in support of or in opposition to the application.
Council passed the following resolution.
180423 Council MIN - 7 -
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council approves the zone change application submitted by Oxnard
Developments, whereby the lands described as Blocks 6,7 & 9, Plan 41M-272,
Town of Tillsonburg, are to be rezoned from ‘Future Development Zone (FD)’ to
‘Special Low Density Residential Type 2 Zone (R2-16H)’.
Carried
9. Planning Applications
10. Information Items
10.1. Oxford Invitational Youth Robotics Challenge
Letter-Oxford_Youth_Robotics_Challenge
10.2. Law Enforcement Torch Run for Special Olympics - Saturday, May 12,
2018
Law Enforcement Torch Run
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the letter of appreciation dated April 5, 2018 from the
Oxford Invitational Youth Robotics Challenge, and the invitation to the Law
Enforcement Torch Run for Special Olympics, as information.
Carried
11. Mayor
11.1. MYR 18-02, Update - County of Oxford
MAYORreportCOOXapr2018
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report MYR 18-02 as information.
Carried
180423 Council MIN - 8 -
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. CAO 18-05, Request for Proposals - Community
Transportation – T:GO Operations – RFP2018-001
Request for Proposals - Community Transportation - T:GO Operations -
RFP2018-001
Transit RFP
Transit Schedule
Transit Map
Report CAO 18-02
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CAO 18-05, Community Transportation
Request for Proposals – T:GO Operations;
AND THAT Tillsonburg Town Council authorizes the release of a Request
for Proposals (RFP2018-001) for the purposes of seeking submissions for
the operation of T:GO beyond March 31, 2018.
Carried
13.1.2. CAO 18-06, Transit Governance Models
Transit Governance Models
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CAO 18-06, Transit Governance Models
for information;
180423 Council MIN - 9 -
AND THAT the CAO report back regarding a Transit Governance model
when Council considers the awarding of RFP 2018-001, Transit Services.
Carried
13.2. Clerk’s Office
13.2.1. CL 18-16, Committee Appointment
CL 18-16 Committee Appointments
Recommendation Letter BIA
By-Law 3901 To appoint Directors to the Board of Management of the
Tillsonburg Business Improvement Area (BIA), hereby established by the
Town of Tillsonburg
By-Law 4192 Committee Appointment BIA
Lori Arnold- Resignation Letter
John Kirkland- Resignation Letter
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CL 18-16, Committee Appointment;
AND THAT Marcel Rosehart and Mark Tedesco, be appointed as
Directors to the BIA Board of Management;
AND THAT John Kirkland and Lori Arnold be removed as Directors to the
BIA Board of Management;
AND FURTHER THAT a By-law, be brought forward for council
consideration.
Carried
13.3. Development and Communication Services
13.3.1. DCS 18-16, Surplus Land Declaration – Brookside Lane
Report DCS 18-16
180423 Council MIN - 10 -
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-16, Surplus Land Declaration –
Brookside Lane;
AND THAT the public road, described as part of Part 4, Plan 218 (West
end of Brookside Lane at Quarter Town Line), be closed;
AND THAT the property, described as part of Part 4, Plan 218, be
declared surplus to the needs of the Town of Tillsonburg in accordance
with Bylaw 3549 – Sale of Real Property Policy.
Carried
13.3.2. DCS 18-18, Inactive Building Permit & Design Criteria By-Law
Deposits
DCS 18-18 - Inactive Building Permit & Design Criteria By-Law Deposits
DCS 18-13 - Outstanding New Home Construction Deposits
Inactive Design Criteria By-Law Deposit Policy
Resolution #17
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report DCS 18-18, Inactive Building Permit &
Design Criteria By-Law Deposits as information;
AND THAT Council approves the Inactive Design Criteria By-Law Deposit
Policy.
Carried
13.4. Finance
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-10, Comprehensive Sidewalk Review
OPS 18-10 Comprehensive Sidewalk Review
OPS 18-10 Attachment 1 - Sidewalk Connectivity Plan
OPS 18-10 Attachment 2 - Sidewalk Classification Map
180423 Council MIN - 11 -
OPS 18-10 Attachment 3 - By-law 2189
Kevin Deleebeeck, Director of Operations and Dan Locke, Manager of
Public Works presented an overview of the comprehensive sidewalk
review.
Council were given the opportunity to ask questions.
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-10 Comprehensive Sidewalk
Review;
AND THAT Council adopts the Sidewalk Connectivity Plan within the
Town Asset Management Plan with the associated capital program
brought forward as part of future budget deliberations;
AND THAT staff incorporate the sidewalk classification system and winter
servicing levels into a Winter Maintenance Level of Service Policy for
Council consideration;
AND FURTHER THAT staff update By-law 2189 for Council consideration.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 18-16, Slapshot Pad Conversion Alternatives
RCP 18-16 - Slapshot Pad Conversion Alternatives
Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-16, Slapshot Pad Conversion
Alternatives, for information;
AND THAT Council directs staff to implement option 3 as outlined in this
report.
Carried
180423 Council MIN - 12 -
14. Unfinished Business
14.1. RCP 18-20, LLWP Slide Options
The motion on the floor was tabled in order to move the following motion.
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council suspends Section 6.14 of procedural by-law 4173, to allow
the meeting to be extended past the time of 10:30 p.m.
Carried
The following motion was placed back on the floor.
Resolution
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-20 – LLWP Slide Options;
AND THAT staff proceed with waterslide tower rehabilitation including
replacing the lower stair riser in order to have a safe and TSSA certified
waterslide ready for the 2018 summer season.
Carried
15. Staff Information Reports
15.1. RCP 18-19, January-March 2018 RCP Departmental Activity Reports
RCP 18-19 - January-March 2018 RCP Departmental Activity Reports
RCP 18-19 - ATT 01 - Jan-Mar Activity - Rec Programs and Services
RCP 18-19 - ATT 02 - Jan-Mar 2018 Activity - Culture and Heritage
RCP 18-19 - ATT 03 - Jan-Mar 2018 Activity - Parks and Facilities
Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-19, January-March 2018 RCP
Departmental Activity Reports for information.
Carried
180423 Council MIN - 13 -
16. Committee Minutes & Reports
16.1. Committee Minutes
180313 Development Committee MIN
180405 Heritage, Beautification, & Cemetery Committee MIN
180409 Memorial Park Rev MIN
180410 Special Awards Committee MIN
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Development Committee minutes dated March
13, 2018, the Heritage, Beautification, & Cemetery Committee minutes
dated April 5, 2018, the Memorial Park Revitalization Park Committee
minutes dated April 9, 2018 and the Special Awards Committee minutes
dated April 10, 2018, as information.
Carried
16.2. Tillsonburg Business Improvement Area Board Minutes dated March 22,
2018 and AGM Minutes dated March 27, 2018
180322 BIA MIN
BIA AGM Minutes 2018 - f
Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Tillsonburg Business Improvement Area Board
Minutes dated March 22, 2018, and AGM Minutes dated March 27, 2018,
as information.
Carried
16.3. Long Point Region Conservation Authority Board of Directors Annual AGM
Minutes dated February 23, 2018
FA Minutes AGM 02 23 2018 - signed
180423 Council MIN - 14 -
Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Essseltine
THAT Council receives the Long Point Region Conservation Authority
Board of Directors AGM Minutes dated February 23, 2018, as information.
Carried
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, April 23, 2018
20.1. Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4189, to amend Zoning By-Law 3295 (ZN 7-17-14), and
By-Law 4191, to amend Zoning By-Law 3295 (ZN 7-18-03); and
By-Law 4192, to amend By-Law 3901, to appoint Directors to the Board of
Management of the Tillsonburg Business Improvement Area (BIA), be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20.2. Resolution #25
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT By-Law 4193, to Confirm the Proceedings of the Council Meeting
held on April 23, 2018, be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
180423 Council MIN - 15 -
21. Items of Public Interest
Peg Hogarth has been selected as the 2018 Tillsonburg Citizen of the Year. The
recognition event will take place on May 29, 2018 with details to follow.
Garden planters will be placed on Broadway this year due to donations from
community groups.
May 15, 2018 is the 12th Annual Garden Auction at the Lion’s Auditorium,
Tillsonburg Community Centre. Everyone is welcome.
Ride and Stride fund raiser for the Cancer society is at the Community Centre this
Sunday, April 29, 2018 from 1:00 - 3:00 p.m.
Read more: http://www.cancer.ca/en/events/on/great-ride-n-stride/great-ride-n-
stride-in-tillsonburg/?region=on#ixzz5DYQx5P46
Street light replacement is underway currently within the Town.
22. Adjournment
Resolution #26
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, April 23, 2018 be adjourned at 10:51 p.m.
Carried