180528 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Max Adam
Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart
Staff:
David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Councillor Brian Stephenson
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 28, 2018, be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 28, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 14, 2018
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of May 14, 2018, be approved.
Carried
6. Public Meetings
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
6.1. Application for Minor Variance - A-08/18, Shawn & Michelle Gaitens, 134 Allen
Street
Application A-08/18
A-08/18 Report
Report Attachments
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and
provided an overview of Report No. 2018-152, Minor Variance Application
A-08/18.
Opportunity was given for Council to ask questions.
The agent, Nathan Kok, appeared on behalf of the applicant and spoke in favour
of the application.
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No members of the public appeared before Council in support of or in opposition
to the application.
Council passed the following resolution.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Tillsonburg Committee of Adjustment approve Application File A-08/18,
submitted by Nathan Kok (Shawn and Michelle Gaitens), for lands described as
Part Lots 18 & 19, Plan 41M-147 and Part 18, Plan 41R-6720 and Parts 15 & 16,
Plan 41R-6737, in the Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to
reduce the required rear yard from 12 m (39.3 ft) to 9 m (29.5 ft) to facilitate
the construction of a single detached dwelling,
subject to the condition that a building permit for the proposed dwelling shall be
issued within one year of the date of the Committee’s decision.
Carried
6.2. Application for Minor Variance - A-09/18, Oxford Builders Inc., 150 Maple Lane
A-09/18 Report
Report attachments
Application A-09/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and
provided an overview of Report No. 2018-155, Minor Variance Application
A-09/18.
Opportunity was given for Council to ask questions.
The applicant was not in attendance.
No members of the public appeared before Council in support of, or opposition to
the application.
Council passed the follow resolution.
Council Meeting – Minutes - 4 -
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approve Application File A-09/18,
submitted by Oxford Builders Inc. (2340764 Ontario Inc.), for lands described as
Lot 19, 41M-Plan 229, Town of Tillsonburg, as it relates to:
1. Relief from Section 7.2, – Zone Provisions (R2), Front Yard Minimum
Depth, to reduce the required front yard depth from 7.5 m (24.6 ft) to 6 m
(19.7 ft); and
2. Relief from Section 7.2, – Zone Provisions (R2), Exterior Side Yard
Minimum Width, to reduce the required exterior side yard width from 7.5 m
(24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached
dwelling,
subject to the condition that a building permit for the proposed dwelling shall be
issued within one year of the date of the Committee's decision.
Carried
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council move out of the Committee of Adjustment and move back into regular
Council session.
Carried
7. Planning Applications
8. Delegations and Presentations
8.1. Volunteer of the Month Award
Presented to: Jayden King
Presented by: Mayor Molnar & Sam Lamb
8.2. Neighbourhood Concerns, Langrell Avenue
Presented by: Cindy Allen
Council Meeting – Minutes - 5 -
Neighbourhood Concerns
Cindy Allen Delegation Request Form
Cindy Allen presented concerns on behalf of the Langrell Avenue residents.
The concerns on Langrell Avenue included: road surfacing, broken curbs,
sewers higher than road surface, road height, lack of sidewalks, blind corners,
lack of green space, overgrown weeds, fill piles, pond safety, light pollution and
intersection safety concerns.
Opportunity was given for Council to ask questions.
Resolution #7
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the delegation on Neighbourhood Concerns, Langrell
Avenue, as information;
AND THAT that a staff report be prepared for the second regular Council
Meeting of June.
Carried
8.3. Watersmart Message
Presented by: Sutton Diering, Swimming Student & Julie Dawley, Supervisor of
Aquatics
Resolution #8
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the Watersmart Message as information.
Carried
8.4. Proposed Amendments to Memorandum of Understanding
Presented by: Nancy Boutin, Administrator, Seniors Centre
Report to council memorandum 2018
MOU Working copy FINAL draft
Nancy Boutin Delegation Request Form
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Nancy Boutin presented their proposed changes to the Memorandum of
Understanding between the Tillsonburg Seniors Centre and the Town of
Tillsonburg.
Members of the Seniors Centre Board of Directors were also present.
The request included continued software funding from the Town.
Opportunity was given for Council to ask questions.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives the proposed amendments to the Tillsonburg Seniors
Centre Memorandum of Understanding;
AND THAT the matter be referred to staff for review and report back to Council.
Carried
8.5. 2017 OPP Year End Report
Presented by: Staff Sergeant Jennifer Hormsby & Larry Scanlan, Police
Services Board Chair
Oxford Detachment 2017 Tillsonburg Town Council Report_
Staff Sergeant Jennifer Hormsby and Larry Scanlan presented the 2017 OPP
Year End Report.
Opportunity was given for Council to ask questions.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives the 2017 OPP Year End Report as information.
Carried
9. Committee Reports & Presentations
10. Information Items
10.1. Trans Canada Trail Extension - Notice of Public Information Centre
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Trans Canada Trail Extension- Notice of Public Information Centre
10.2. Minister of Seniors Affairs - Ontario Senior Achievement Award, Call for
Nominations
Ontario Senior Achievement Award
Resolution #11
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Agenda Items 10.1 and 10.2, as information.
Carried
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 18-20, Joint Compliance Audit Committee
CL 18-20 Joint Compliance Audit Committee
Resolution #12
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CL 18-20, Joint Compliance Audit
Committee;
AND THAT a By-law to appoint a Joint Compliance Audit Committee be
brought forward for Council consideration.
Carried
13.3. Development and Communication Services
13.4. Finance
13.4.1. FIN18-16, Ontario's Main Street Revitalization Initiative
FIN 18- 16 Ontario's Main Street Revitalization
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AMO Main St
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report FIN18-16, Ontario's Main Street
Revitalization Initiative;
AND THAT By-Law 4183 to authorize a Municipal Funding Agreement
with the Association of Municipalities of Ontario for the provision of
receiving funding for Ontario’s Main Street Revitalization Initiative, be
brought forward for Council consideration.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-13, Heavy Truck Restriction By-law
OPS 18-13 Heavy Truck Restriction By-law
OPS 18-13 Attachment 1 - By-law 4199 Heavy Trucks Restriction
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-13, Heavy Trucks Restriction By-
Law;
AND THAT By-Law 4199, to amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg, be brought forward for Council consideration.
Carried
13.6.2. OPS 18-14, Electric Vehicle Charging Stations
OPS 18-14 Electric Vehicle Charging Stations
Concerns were raised about how much usage these stations will receive
at this point in time.
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The County of Oxford currently has two electric vehicle charging stations
installed in the Town that charge a rate of $2/hour.
Staff to ensure that future budgets provide for the additional electric
vehicle charging stations.
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS, 18-14 Electric Vehicle Charging
Stations;
AND THAT Council authorizes staff to proceed with the installation of an
Electric Vehicle Charging Station in Municipal Parking Lot 7A and the
Tillsonburg Community Centre;
AND THAT Council authorizes the costs associated with these Electric
Vehicle Charging Station installations be incorporated into the LED
Streetlight Conversion Project budget.
Carried
13.7. Recreation, Culture & Park Services
13.7.1 Waterpark Slide Update
This item was discussed after agenda item 16.
The waterslide is no longer usable for the 2018 season due to additional
concerns brought forward from the engineering company.
Staff to bring a report back with water slide alternatives.
Staff to prepare a communications plan to deliver the message to the
public.
Resolution #16
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the Waterpark Slide Update, as information.
Carried
Council Meeting – Minutes - 10 -
14. Unfinished Business
14.1. Notice of Annual Meeting of Shareholders of Tillsonburg Hydro Inc.
Notice of THI AGM 18
Resolution #17
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the Notice of the Annual Meeting of Shareholders
of Tillsonburg Hydro Inc;
AND THAT Council calls a Special Council Meeting for June 26, 2018 at
12:15 p.m. in order that Council may attend the AGM.
Carried
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
180116 Development MIN
180503 HBC Committee MIN
180508 AAC MIN
180509 Cultural Advisory MIN
Concerns were noted regarding the Christmas Fest Committee and how to
fill the committee’s vacancies.
Concerns discussed regarding grass cutting at the Tillsonburg Cemetery.
Resolution #18
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Development Committee Minutes dated
January 16, 2018, the Heritage, Beautification and Cemetery Advisory
Committee Minutes dated May 3, 2018, the Accessibility Advisory
Committee Minutes dated May 8, 2018, and the Cultural Advisory
Committee Minutes dated May 9, 2018, as information.
Carried
Council Meeting – Minutes - 11 -
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, May 28, 2018
20.1. Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT By-Law 4183, to authorize a Municipal Funding Agreement with the
Association of Municipalities of Ontario; and
By-Law 4199, to amend By-Law 3701, Heavy Trucks Restriction
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
20.2. Resolution #20
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT By-Law 4200, to confirm the proceedings of Council at its meeting
held on the 28th day of May, 2018 be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
21. Items of Public Interest
June 2 is National Health and Fitness Day. Free exercise activities will be held at
the Lions Auditorium starting at 9:00 a.m.
Tillsonburg Kinsmen Band Shell Bash is June 1 from 6:00-11:00 p.m. at Tillsonburg
Memorial Park.
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Turtle Fest will be held on June 15-17, 2018.
Citizen of the Year Recognition is May 29, 2018 at 7:30pm at the Carriage Hall.
May 27-June 2, 2018 is National Accessibility Week in Canada.
22. Adjournment
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT the Council Meeting of Monday, May 28, 2018 be adjourned at 8:22 p.m.
Carried