180503 HBC MIN=
ATTENDANCE MEMBERS PRESENT: Reg Butcher, Paul DeCloet, Corey Hill, Robert Marsden, Christine Nagy, Laura
Pickersgill, Sue Saelens, Marian Smith
MEMBERS ABSENT/REGRETS: Charles Baldwin, Ken Butcher, Penny Esseltine, Maurice Verhoeve, Paul
Wareing 1. Call to Order The meeting was called to order at 9:06 a.m. 2. Adoption of Agenda
Moved By: C. Nagy Seconded By: S. Saelens
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of May 3, 2018 be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
Moved By: P. DeCloet Seconded By: R. Butcher
Proposed Resolution #2
THAT the minutes for the April 5, 2018 meeting be approved. Carried.
5. Delegations and Presentations – None 6. General Business & Reports
6.1 Report from Tillsonburg Horticultural Society (THS) – Commercial Beautification program is down in numbers this year to 47 (last year 54 businesses took part). Garden Auction takes place May 15 with
doors opening at 5:30 p.m.
Moved By: P. DeCloet Seconded by: S. Saelens
Proposed Resolution #3 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried
7. Correspondence - none
8. Other Business 8.1 Heritage Designations for church windows – still no response from the churches.
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
May 3, 2018 9:00 a.m.
Corporate Annex
200 Broadway
MINUTES
8.2 Century Home plaques – Laura reported on progress and showed samples from different
suppliers. Branding requirements to be checked and if need be, ask Tillsonburg Memorials to resubmit design. Some discussion about how to advertise to the public and determine costs.
8.3 Keep Tillsonburg Beautiful – May 5 from 9:30 a.m. Different model this year as focus will be on
clean up rather than tree planting. Two big trees will be planted in Lions Memorial Grove and existing trees mulched. Caterers will be ready for lunch at 11 a.m.
8.4 Letter from Ministry of Government & Consumer Services – Laura explained that members of H,B & C Committee can request free info from Land Registry Office. 8.5 Memorial stone policy – a question was put forward as to the length of time a memorial stone
stays in place. It was suggested that the stones be gathered together in one place after a certain length of time. General feeling of the members was that stones should remain with the tree
indefinitely.
8.6 Pioneer Cemetery Actors – top be referred to Corey Hill for restoration of pioneer stones. 8.7 Restructuring of advisory committees – C. Hill advised that Town will meet with committee liaisons to discuss restructuring of committees. Parks, Beautification and Cemetery is proposed for this
committee. Heritage portion would go to Heritage & Culture. All suggestions to go to Council for approval. Members have to re-apply to continue on a committee.
8.8 Scattering Gardens - C. Hill gave update on scattering garden plans outlining the area that will be
used. 8.9 Rotary Club is having a BBQ May 27 at Home Hardware to raise money for children’s playground
equipment in the park on the west side of complex.
9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on June 7,
2018 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway.
10. Adjournment
Moved By: R. Butcher
Proposed Resolution #5 THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on April 5, 2018 be adjourned at 9:57 a.m. Carried.