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4155 Schedule A Consultant Agreement - ERTH Corporation - December 11, 2017Town of Tillsonburg Consultant Agreement Page 1 of 17 TOWN OF TILLSONBURG CONSULTANT AGREEMENT THIS AGREEMENT made the % / day of n CC- –riN R : — 92017. BETWEEN: ERTH CORPORATION hereinafter called the "Consultant") OF THE FIRST PART and- THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the "Town") OF THE SECOND PART WHEREAS the Town requested Proposals from interested proponents for the provision of consulting services for the LED Streetlight Conversion Project as described in Schedule "A" attached hereto; AND WHEREAS the Consultant submitted a proposal dated November 9t' 2017 attached hereto as Schedule `B"; AND WHEREAS the Town wishes to retain the Consultant to deliver the Services as set out in this Agreement; AND WHEREAS the Consultant has represented to the Town that it has the skills and ability to deliver the Services to the Town in an effective and efficient manner; NOW THEREFORE in consideration of the mutual covenants herein contained and the provision of other good and valuable consideration (the receipt and adequacy of which is acknowledged) the Parties hereto agree as follows: 1 Definitions 1.1 "Agreement" means this agreement to provide the Services to the Town and includes any amendments, supplements, schedules, exhibits or appendices attached, referencing this agreement, or expressly made a part hereof. Town of Tillsonburg Consultant Agreement Page 2 of 17 1.2 "Confidential Information" means any and all material and information whatsoever of the Town and/or representatives of the Town which has or will come into the possession or knowledge of the Consultant or any Consultant Personnel in connection with or as a result of the relationship of this Agreement including, without limitation, information concerning the Town's past, present and future clients, suppliers, and business. For the purposes of this definition, "information" and "material" includes know-how, data, patents, copyrights, trade secrets, processes, techniques, programs, designs, formulae, marketing, advertising, financial, commercial, sales, or programming materials, written materials, agreements, draft agreements, requests for proposals, compositions, drawings, diagrams, computer programs, studies, work -in - progress, visual demonstrations, ideas, concepts, and other data, in oral, written, graphic, electronic, or any other form or medium whatsoever. Notwithstanding the foregoing, Confidential Information does not include the following information: a) information which is in the public domain when it is received by or becomes known to the Consultant or Consultant Personnel or which subsequently enters the public domain through no fault of the Consultant or Consultant Personnel but only after it enters the public domain); b) information which is already known to or in the possession of the Consultant or Consultant Personnel at the time of its disclosure to the Consultant or Consultant Personnel by the Town and/or representatives of the Town and is not the subject of an obligation of confidence of any kind; c) information which is received by the Consultant or Consultant Personnel without an obligation of confidence of any kind from any person (other than the Town and/or representatives of the Town); and d) information which is disclosed by the Consultant or Consultant Personnel pursuant to a requirement of law or of a governmental agency or by operation of law, provided that the Consultant or Consultant Personnel has disclosed only that part of the Confidential Information which it was required to disclose and has notified the Town prior to such disclosure in a timely fashion in order to permit the Town to attempt to prevent or restrict such disclosure should it so elect. For greater clarity, Confidential Information shall include materials and information of a third party in the possession of the Town and/or representatives of the Town. 1.3 "Consultant Personnel" means individuals employed, retained by or acting on behalf of the Consultant or a permitted subconsultant of the Consultant. 1.4 "Project Schedule" means the intended start and finish dates for the Services as proposed by the Consultant and approved by the Town and as otherwise provided in the Proposal and this Agreement. Town of Tillsonburg Consultant Agreement Page 3 of 17 1.5 "Proposal" means the proposal submitted to the Town by the Consultant and attached hereto as Schedule "B". 1.6 "Services" means the services to be furnished by the Consultant to the Town pursuant to this Agreement, as specified in the scope of work described in Schedule "A" and as identified in Schedule `B" attached hereto. 2 Services of the Consultant 2.1 The Consultant shall provide to the Town the Services in accordance with the terms and conditions of this Agreement and agrees to undertake the scope of work described in Schedule "A" and perform the consulting services identified in Schedule `B" for the Town. 2.2 The scope of work described in Schedule "A" and the consulting services identified in Schedule `B" may be amended or otherwise modified by agreement in writing by the Town and the Consultant and attached to this Agreement and, thereafter, the Services shall be deemed to include the services described in such amended scope of work and/or consulting services. 3 Level of Services 3.1 Unless otherwise expressly specified in this Agreement, the Consultant agrees to supply at its sole cost and expense all staff, equipment, accommodations, disbursements and technical assistance necessary to perform the Services to be furnished under this Agreement and assume all overhead expenses in connection therewith, to the reasonable satisfaction of the Town. 4 Commencement and Prosecution of Work 4.1 The Consultant shall commence work pursuant to this Agreement when directed by the Town. The Consultant shall proceed with due dispatch to ensure that its obligations are completed as quickly as reasonably possible, but in any event to be completed before the completion date set out in Schedule "A". The Town shall give due consideration to all plans, drawings, reports, tenders, proposals, and other information provided by the Consultant and shall make any decisions which it is required to make in connection therewith within a reasonable time so as not to delay the work of the Consultant. 4.2 That in case all the work called for under the Contract is not finished or completed within the date of completion specified, damage will be sustained by the Corporation, and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the Corporation will sustain in the event of and by reason of such delay and the parties thereto agree that the Contractor will pay to the Corporation Liquidated Damages for each and every calendar days delay in finishing the work beyond the date of completion specified as follows: Town of Tillsonburg Consultant Agreement Page 5 of 17 6 Payment 6.1 Payments shall be made to the Consultant by the Town, to the limits established in Section 5 of this Agreement, in accordance with invoices from the Consultant detailing charges owing and based on the completion of tasks outlined in the Consultant's Proposal and Project Schedule. Valid invoices submitted to the Town with respect to Services shall, subject to the terms and conditions of this Agreement be paid by the Town within 30 days of receipt by the Town of the applicable invoice. 6.2 Progress payments for the Services performed by the Consultant shall be made only where expressly agreed in writing by the Town. A claim for a progress payment made by the Consultant shall not include any aspect of the Services not yet fully and properly performed. 6.3 Progress payments will be equivalent to 90% of the Town approved work completed to date. The 10% holdback will be paid upon satisfaction and final approval by the Town ofthe LED Streetlight Conversion Project, including resolution to all identified outstanding deficiencies. 6.4 If any Services under the Agreement are included by the Consultant in its progress claims as partially or fully completed, but are not completed in accordance with the Agreement or are not otherwise completed to the Town's satisfaction, the Town may withhold from payment the total amount payable, or a part thereof, for those Services until they are completed or corrected to the full satisfaction ofthe Town. 6.5 Where a contingency allowance is provided for in the Agreement, the Consultant shall not be entitled to payment of the whole or any part of that amount, except to the extent that it can be shown that extra or additional Services have been carried out by the Consultant beyond that contemplated within the Agreement, and those extra Services have been approved in writing, in advance, by the Town's Project Manager or contract representative as set out in this Agreement. 7 Term 7.1 This Agreement shall commence on the date set forth above and, subject to earlier termination as provided for in this Agreement, continue in effect until the completion date identified in Schedule "A" (the "Term"). 7.2 The Town will have the option to extend this Agreement for satisfactory completion of the Services herein provided by the Consultant and/or for additional work that may be required. The Town reserves the right to award any follow-on work to the Consultant without necessitating a separate procurement process. 7.3 The provisions of and the rights, obligations and liabilities of the parties under Sections 1, 5, 6, 13, 14, 16 — 31 of this Agreement shall survive the termination of this Agreement and shall continue in full force and effect thereafter. Town of Tillsonburg Consultant Agreement Page 6 of 17 8 Insurance Requirements 8.1 Throughout the Term of the Agreement, the Consultant covenants and agrees to purchase, maintain and keep in full force and effect a policy or policies of - 8. 1.1 f: 8.1.1 Comprehensive General Liabilitv Insurance, applying to all operations of the Consultant subject to limits of not less than five million dollars ($5,000,000) per occurrence which shall include coverage for personal injury, including death, broad form property damage, and contingent employer's liability. The Town reserves the right from time to time to request greater amounts or other types of policies appropriate to the work as the Town may reasonably require and the Consultant agrees to comply with all such reasonable requests made by the Town in this regard. In addition, any subconsultants have to be approved by the Town before any work is done and the following insurance and indemnification requirements and clauses apply to said subconsultants. The insurance policy shall: a. include as additional insured's "The Corporation of the Town of Tillsonburg", "Tillonsburg Hydro Inc." and the "County of Oxford"; b. contain a cross -liability clause, severability of interests clause endorsement; c. contain a clause including Contractual Liability coverage arising out ofthe Agreement; 8.1.2 Automobile Liabilitv Insurance, that complies with all requirements of the current legislation of the Province of Ontario, having an inclusive limit of liability of not less than two million dollars ($2,000,000) per occurrence or such greater amount as the Town may from time to time reasonably request, in respect of the use or operation of all licensed vehicles owned or leased by the Consultant for the provisions of Services. The policy must provide coverage for personal injury, including death or property damage arising out of the ownership, use or operation of all owned and/or leased automobiles; 8.1.3 Non -Owned Automobile Liabilitv Insurance, in standard form having an inclusive limit of not less than two million dollars ($2,000,000) per occurrence or such greater amount as the Town may from time to time reasonably request, in respect of the use or operation of vehicles not owned by the Consultant for the provisions of Services; 8.1.4 Professional Liabilitv Insurance (Errors and Omissions), is required and will have an inclusive limit of not less than two million dollars ($2,000,000) or, alternatively, the Consultant shall purchase and maintain in force for the duration of the project, single project Professional Errors and Omissions Liability Insurance with limits dedicated to the Services and having an inclusive limit of not less than two million dollars ($2,000,000) per claim. The Consultant shall ensure any person providing professional service in connection with this Agreement have and maintain the required Professional Liability Insurance as described herein. Town of Tillsonburg Consultant Agreement Page 4 of 17 A sum of $200.00- per calendar day for each and every calendar day delay in completing the work beyond the specified date of completion. It is agreed that this amount is an estimate of actual damage to the Corporation which will accrue during the period in excess of the prescribed date of completion. The Corporation may deduct any amount under this paragraph from any monies that may be due or payable to the Contractor on any account whatsoever. The Liquidated Damages payable under this paragraph are in addition to and without prejudice to any other remedy, action or other alternative that may be available to the Corporation. 4.3 The Town shall be entitled to terminate this Agreement at any time without cause, whether or not the Consultant has breached or failed to perform any of its obligations to the Town under this Agreement, and in the event of such termination, the remuneration payable to the Consultant shall be determined by calculating the proportion of the work completed and applying that proportion to the fees payable hereunder for the Services. 5 Total Contract Price 5.1 In consideration of the Services provided by the Consultant, the Town agrees to pay the Consultant the sum of ONE MILLION FOUR HUNDRED AND TWENTY TWO THOUSAND AND SEVENTY FOUR dollars and ($1,422,074) less any Independent Electricity System Operations (IESO) incentive rebates. The sum of payment includes all fees, disbursements and applicable taxes, except for H.S.T. which (if applicable) shall be included in each invoice submitted to the Town and the Town agrees to pay such applicable H.S.T. to the Consultant. 5.2 In each invoice submitted to the Town, the Consultant shall include all applicable Taxes. The Consultant shall remit all applicable Taxes to the applicable taxing authorities as required by law. The Consultant hereby covenants and agrees to indemnify the Town and save it harmless from and against all liabilities and claims whatsoever against the Town, including, without limitation, fines, penalties and interest thereon, for or by reason of or in any way arising out of its failure to deduct, withhold or contribute any amount in respect of its payments to the Consultant pursuant to this Agreement. Such liabilities and claims shall include, without limiting the generality of the foregoing, federal or provincial income taxes, federal or provincial pension plan contributions, unemployment insurance premiums, workers' compensation premiums and contributions under any federal or provincial social insurance or income security programs. 5.3 Notwithstanding subsection 5.1 above, the parties may agree on the performance of extra work by the Consultant. Any such extra work must have been approved in writing, in advance, by the Town and, failing such approval; no payment shall be made in respect of same. Town of Tillsonburg Consultant Agreement Page 7 of 17 8.2 Proof of insurance will be submitted by wayof an executed Certificate of Insurance in a form satisfactory to the Town each year and at least ten (10) days prior to renewal of policy. All requested lines of coverage to be shown on the Certificate of Insurance. The Consultant shall neither perform nor be remunerated for any Services under this Agreement unless and until said insurance certificate has been provided and approved by the Town insurer. 8.3 All such insurance policies shall be maintained in force for the Term and provide that it is not cancellable or changeable unless prior written notice by mail or facsimile transmission has been received by the Town from the insurer(s) not less than thirty 30) days prior to the cancellation date or the date any changes are to take effect with respect to the policy/policies. 8.4 It shall be the sole responsibility of the Consultant to determine what additional insurance coverage, if any, are necessary and advisable for its own protection and/or to fulfill its obligation under this Agreement. Any such additional insurance shall be maintained and provided at the sole expense of the Consultant. 8.5 The Consultant and the Town agree to immediately notify the other party of an occurrence, incident, or event which may reasonably be expected to expose any of the parties hereto to liability of any kind in relation to the Services and/or this Agreement. 8.6 The issuance of such policies of insurance shall not be construed as relieving the Consultant from responsibility for other or larger claims, if any, for which is may be held responsible. 9 Indemnification 9.1 The Consultant shall indemnify and save harmless the Town, its employees, agents, successors, members and assigns (collectively the "Indemnified Parties"), from and against all actions, causes of action, suits, claims and demands whatsoever which may be brought against or made upon any one or more of the Indemnified Parties and against any and all losses, liability, judgments, claims, costs, demands or expenses which any one or more of the Indemnified Parties may sustain, suffer, or be put to resulting directly or indirectly from or as a consequence of or in connection with the Services provided by the Consultant, including but not limited to those arising out of the Consultant's failure to exercise reasonable care, skill or diligence in the performance or rendering of any work or service required hereunder to be performed or rendered by the Consultant. 9.2 Without limiting the generality of the foregoing, the Consultant hereby agrees to well and truly save, keep harmless and fully indemnify the Indemnified Parties from and against all actions, causes of action, suits, claims and demands whatsoever which may be brought against or made upon any one or more of the Indemnified Parties, for the infringement of or use of any intellectual property rights including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, information, negatives, data, material, sketches, notes, documents, memoranda, or computer software furnished by the Consultant in the performance of this Agreement. Town of Tillsonburg Consultant Agreement Page 8 of 17 9.3 All goods and services provided to the Town pursuant to this Agreement, including information, software and other intellectual property, shall be fully warranted against defects in accuracy, material and workmanship (as applicable) for a warranty period which commences immediately upon the supply and delivery of the goods and services, and which terminates one (1) year following the total completion of this Agreement. 10 WSIB 10.1 The Consultant prior to commencing the Services, a) shall submit to the Town an original Clearance Certificate from the Ontario Workplace Safety and Insurance Board and shall provide additional certificates with respect to such coverage every ninety (90) days, or as often as the Town deems necessary during the Term of the Agreement to ensure continued good standing with the Workplace Safety and Insurance Board; or b) furnish proof in a form satisfactory to the Town from the Workplace Safety and Insurance Board that the Consultant does not require Workplace Safety and Insurance Board insurance, but in such a case if the Consultant changes its status during the term of the Agreement so that such coverage is required, the Consultant shall immediately provide the Town with the certificate required under subsection 10.1 (a). 10.2 Where a substantial portion of the work to be done under the Agreement is to be carried out by a subconsultant, the Town may require the Consultant to furnish the same evidence as provided under subsection 10.1. 11 Consultant Standard of Care 11.1 During the entire Term of this Agreement, the Consultant shall devote such time and attention to the performance of the Services as is necessary for the proper and effective exercise of its obligations under this Agreement. In performing the Services under this Agreement and in otherwise exercising its powers and discharging its obligations and duties hereunder, the Consultant shall and shall ensure that all Consultant Personnel; a) act diligently, honestly and in good faith and in the best interests ofthe Town; b) exercise the degree of care, skill and diligence that fully experience, careful and prudent consultants employing best practices would exercise in comparable circumstances; c) to the best of its ability make every effort to promote the interests and reputation of the Town; and d) to the best of its ability assist the Town in achieving its objectives and goals. Town of Tillsonburg Consultant Agreement Page 9 of 17 11.2 The Consultant shall act ethically and fairly in all of its dealings with the Town and all elected or appointed officials, officers, employees and independent contractors of the Town, and co-operate with them in respect of the discharge of their duties to the Town. - -. 11.3 The Consultant shall not act in any case where there may be any conflict of interest between it (or any of its directors, officers, employees, subconsultants or Consultant Personnel) and the Town. The Consultant shall notify the Town of and filly disclose to the Town, in writing and immediately upon same becoming known to the Consultant, any potential or actual conflict of interest that may arise or has arisen prior to the execution of this Agreement or during the performance of its duties under the Agreement. 12 Assignment, Subconsulting and Consultant Personnel 12.1 The Consultant shall not sell, assign, convey, transfer or encumber in any manner this Agreement, any part of this Agreement or any of its rights or obligations hereunder without the prior written consent of the Town. Any such attempted sale, assignment, conveyance or transfer in violation hereof by the Consultant shall be void and of not force and effect. 12.2 The Consultant is the prime contractor under this Agreement and, as such, no subconsulting by the Consultant shall relieve the Consultant of any responsibility for the full performance of all obligations of the Consultant under this Agreement. Notwithstanding the approval of any subconsultants by the Town, the Consultant shall assume full responsibility for the performance of the Services in accordance with the terms of this Agreement, including any activities, works, and/or Services provided by subconsultants and any acts and/or omissions of subconsultants. 12.3 The Consultant shall provide Consultant Personnel that possess the training and qualifications required to deliver the Services. 13 Confidential Information 13.1 Upon completion or expiration or earlier termination of this Agreement, whichever shall first occur, the Consultant shall return to the Town all written or descriptive matter, including but not limited to drawings, descriptions, or other papers, documents or any other material, which contains any Confidential Information which is then in the possession or control of the Consultant or any Consultant Personnel and shall remove all digital representations thereof in any form from all electronic storage media in its or their possession or control, and shall certify in writing to the Town that the Consultant has fully complied with this subsection. Except as expressly provided in this paragraph, no Confidential Information shall be disclosed without the approval in writing ofthe Town, and: Town of Tillsonburg Consultant Agreement Page 10 of 17 a) the Consultant shall hold all Confidential Information in trust and. strictest... . - confidence for the Town and shall' not disclose any such. Confidential Information, by publication or other means, to any person, company or other government agency nor use same for any other project other than for the benefit of the Town -as may be authorized by the Town in writing; b) any request for such approval by the Town shall specifically state the benefit to the Town of disclosure of Confidential Information; c) any use of the Confidential Information shall be limited to the express purposes as set out in the approval ofthe Town; d) the Consultant shall not, at any time during or after the Term of this Agreement, use any Confidential Information for the benefit of anyone other than the Town; e) the Consultant shall not make any copies or partial copies of the Confidential Information except as required for its permitted use as described herein or as otherwise authorized in writing by the Town. The Consultant shall take all reasonable steps to protect the Confidential Information to ensure that Confidential Information is not disclosed, distributed or used in violation of the provisions of this Agreement; and, f) the Consultant shall ensure that all Consultant Personnel having access to the Confidential Information comply with this Section of the Agreement. 13.2 The Consultant acknowledges that disclosure of Confidential Information may cause serious and irreparable harm to the Town which cannot be adequately compensated for in damages and accordingly agrees that the Town shall be entitled to obtain injunctive relief, in addition to any other appropriate remedy, to prevent such disclosure. 14 Right of Ownership and Use 14.1 Upon completion or other termination of this Agreement, all information, negatives from original photography, computer software, data, material, sketches, plans, designs, notes, documents, memoranda, specifications or other paper writing gathered, assembled, or prepared by the Consultant and/or Consultant Personnel (hereinafter collectively referred to as "the material") shall become the sole property of the Town including copyright with respect to all such material. The Consultant shall execute any documents required to give effect to the foregoing. 14.2 The Consultant waives in whole and in part any and all moral rights arising under the Copyright Act in the material as against the Town and anyone claiming rights of any such nature from or through the Town. Further, the Consultant represents and warrants that its employees, servants, subconsultants and agents (Consultant Personnel) have waived or shall waive in whole and in part any and all moral rights arising under the Copyright Act in the material as against all parties, including the Consultant and the Town, and anyone claiming rights of any such nature from or through the Town. Town of Tillsonburg Consultant Agreement Page 11 of 17 14.3 The Consultant acknowledges and agrees that, as a consequence of the assignment and waiver as herein stated, all rights which may subsist in the material shall be and remain the sole and exclusive property of the Town and the material shall be treated as Confidential Information. 15 Accessibility for Ontarians with Disabilities Act, 2002 and Barrier Free Design Guidelines 15.1 The Town is committed to providing equal treatment to people with disabilities with respect to the use and benefit of Town services, programs, and goods in a manner that respects their dignity and that is equitable in relation to the broader public. 15.2 Effective 1 January 2010, third party contractors who deal with the public or other third parties on behalf of the Town, as well as vendors who participate in developing Town policies, practices or procedures governing the provision of goods and services to members of the public or other third parties, must conform with the Accessibility Standards for Customer Service, O. Reg. 429/07 (Appendix A) ("Regulation"), under The Accessibility for Ontarians with Disabilities Act, 2005 (AODA). 15.3 Pursuant to Section 6 of the Regulation, the Consultant shall ensure that all of its employees, agents, volunteers, or others for whom it is at law responsible, receive training about the provision of the goods and services contemplated herein to persons with disabilities. Such training shall be provided in accordance with Section 6 of the Regulation and shall include, without limitation, a review of the purposes of the Act and the requirements of the Regulation, as well as instruction regarding all matters set out in Section 6 of the Regulation. Where requested by the Town, the Consultant shall provide written proof that employees working with Town staff and/or public have been trained as required under the act as well as any documentation regarding training policies, practices and procedures. 16 Consultants Default and Town's Remedies 16.1 The provisions of this section are in addition to any other rights, privileges and remedies to which the Town is entitled by Law, in equity or otherwise in the Agreement. 16.2 The following shall constitute, without limitation, acts or events of default ("Default") by the Consultant: a) where the Consultant fails or neglects to commence or to proceed with the provision of Services diligently and at a rate of progress that in the opinion of the Town will ensure entire completion within the time provided for in the Agreement; b) where the Town reasonably determines that the Consultant has abandoned its duties with respect to the Services or failed to observe and perform any of the provisions of the Agreement, the determination of which shall be at the sole discretion of the Town; Town of Tillsonburg Consultant Agreement Page 12 of 17 c) where the Consultant fails to comply with and maintain in good standing any insurance policies, professional certificates, permits, licences or approvals required by the Agreement or commits any acts or omissions that jeopardizes or may jeopardize these policies, permits, licences or approvals; d) where the Consultant fails to comply with or observe or perform, or breaches or violates, any provision, term, covenant, warranty, condition, responsibility and/or obligation of the Agreement; e) where the Consultant fails to comply with any laws, statutes, rules or regulations; f) where the Consultant fails to comply with any instruction or direction of the Town; g) where the Consultant defaults in the completion of the Services within the time limit under the Agreement or within a Town -extended time limit; h) where the Consultant makes an assignment for the benefit of creditors or becomes bankrupt or insolvent, or makes a proposal to its creditors. 16.3 Without restricting, limiting, precluding or otherwise prejudicing any other right, privilege or remedy of the Town provided in this Agreement or by law or in equity, in the event that the Consultant has committed an act of Default or an event of Default has occurred, the Town may provide written notice ("Default Notice") to the Consultant to the effect that if the Consultant does not completely remedy the Default to the satisfaction of the Town within three (3) business days of delivery of the Default Notice, or such other period of time as may be specifically provided for under the Agreement or otherwise granted by the Town in writing, in its absolute discretion, then the Town may terminate the Agreement and/or the Services of the Consultant immediately. 16.4 If the Default is not completely remedied to the satisfaction of the Town in accordance with subsection 16.3, the Town may terminate the Agreement immediately and enforce any performance bond, letter of credit or other performance security provided by the Consultant (where applicable). 16.5 A waiver of a Default shall not extend to, or be taken in any manner whatsoever to affect the rights of the Town with respect to any subsequent default, whether similar or not. 16.6 The remedies provided in this Agreement are in addition to all other legal, equitable or statutory remedies to which the Town is otherwise entitled, as well as any other remedies stipulated in the Agreement, and the taking of any one remedy shall not preclude the taking of any other remedy. Town of Tillsonburg Consultant Agreement Page 13 of 17 16.7 If. the Town terminates the Agreement as a result of an act or event of Default, in addition to any other rights, privileges and remedies it is entitled to, the Town may: a) take possession of all of the work in progress, supplies, goods and materials, and complete the Services by whatever means the Town may deem appropriate under the circumstances; b) withhold any further payments to the Consultant until the completion of the Services and the expiry of all obligations; and c) recover from the Consultant loss, damage and expense incurred by the Town or may be incurred by the Town by reason of the Consultant's default (which may be deducted from any monies due or becoming due to the Consultant, with any balance remaining to be paid by the Consultant to the Town). 16.8 Unless the Town otherwise agrees in writing and without limiting any other provision of this section, the failure, refusal or neglect by the Consultant to deliver the Services in a diligent manner within the time specified or to promptly replace, remedy or correct the Consultant's performance and/or Services as required pursuant to the Agreement shall be deemed to constitute an authority for the Town to purchase and/or replace the Services in question on the open market. The Consultant shall forthwith reimburse the Town for all of its extra costs and expenses incurred to purchase and/or replace such Services, and the Town's internal costs and any delay costs. 17 Compliance with Laws 17.1 The Consultant shall comply with all Federal, Provincial and Municipal laws, statutes, rules and regulations which are in any way related to or connected with the conduct of the business of the Consultant, the Services of this Agreement including, but not limited to, the Occupational Health and Safety Act, or any successor legislation, as applicable, and to provide to the Town, upon request, reports confirming such compliance. 17.2 The Consultant shall comply with the Human Rights Code and refrain from acts of discrimination and harassment in the same manner as would apply to employees of the Town pursuant to applicable laws and its Code of Conduct. 17.3 The Consultant shall at all times comply with all corporate rules, guidelines and policies of the Town. 18 Governing Law 18.1 This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada, as applicable to the matters herein. Any action or other legal proceeding arising under or with respect to the Agreement will be determined by a court of (or other forum) of competent jurisdiction within the Province of Ontario and all courts competent to hear appeals from them. Town of Tillsonburg Consultant Agreement Page 14 of 17 19 Agreement Non Exclusive _ . _... . 19.1 Unless otherwise expressly provided in the Request For Proposals attached hereto as Schedule "A" or any Addendum thereto, no Agreement shall be deemed to confer upon the Consultant an exclusive right to supply those Services to the Town related to this Agreement or otherwise. 20 Notification 20.1 Any demand, notice, direction or other communication required, or permitted to be given under this Agreement shall be in writing and shall be addressed to the respective parties as follows: The Corporation of the Town of Tillsonburg 200 Broadway St. Unit 204 Tillsonburg, Ontario N4G 5A7 Attention: Director of Operations ERTH Corporation 180 Whiting Street Ingersoll, Ontario N5C 3B5 Attention: Scott Garton, Vice President 20.2 Either party may change its address by notice given in accordance with this section. Notices may be delivered personally, in which case they shall be effective immediately, or through regular mail, in which case they shall be effective on the fifth 5t') day following mailing. 21 Interpretation 21.1 Words importing the masculine gender shall include the feminine and neuter, and the singular shall include the plural where the meaning or context so requires and the rest of the sentence shall be construed as if the'grammatical and terminological changes thereby rendered necessary had been made. 21.2 All captions, titles, and paragraph headings in this Agreement are inserted for convenience and ease of reference only and do not define, limit or enlarge the scope, meaning or intent of any provisions of this Agreement. 22 Complete Agreement 22.1 This Agreement, including the Schedules attached hereto, constitutes the complete and exclusive statement of the agreement between the parties hereto and supersedes and replaces all previous communications, agreements, promises, proposals, representations, understandings and negotiations, whether written or oral, between the parties relating to the subject matter of this Agreement. Town of Tillsonburg Consultant Agreement Page 15 of 17 23 Relationship of the Parties 23.1 The Consultant shall perform the Services as an independent contractor and nothing in this Agreement shall be construed to create or imply a relationship of partners, joint ventures, principal/agent, or employer/employee between the Consultant and the Town. The Consultant shall have no power or authority to bind the Town or to assume or create any obligation or responsibility, express or implied, of any nature or any kind, in law or in equity on the Town's behalf. The Consultant shall not hold itself out to any third party as a joint venture, partner, agent, employee or servant of the Town, and nothing contained in this Agreement shall operate or be construed so as to create any such relationship between the Consultant and the Town. The Consultant shall be solely responsible for the payment of compensation, workers' compensation, disability benefits, employment insurance and all other similar payments and benefits and for withholding income taxes or other deductions with respect to all individuals employed or, if permitted by this Agreement, retained by the Consultant to provide the Services. 24 Successors and Assigns 24.1 This Agreement shall enure to the benefit of and be binding on the parties hereto, and their respective heirs, successors and permitted assigns. Provided, however, that the Consultant shall not assign this Agreement nor any interest herein without the prior written consent of the Town, and for the purposes of this Agreement, assignment shall include any transfer in the majority ownership or controlling interest in the Consultant, whether through the sale of shares, direct acquisition of assets or otherwise. 25 Changes to Agreement in Writing 25.1 Any variation, amendment or addition of or to this Agreement shall be in writing and be signed by the Consultant and the Town pursuant to and in accordance with authority delegated by Council for the Town, and shall be binding upon the Consultant and the Town as fully and to the same extent as if set out herein. 26 Schedules 26.1 Schedules "A" and "B" to this Agreement and as attached hereto form part of this Agreement. 27 Representations and Warranties 27.1 The Consultant represents and warrants as follows to the Town and acknowledges and confirms that the Town is relying on such representations and warranties: a) the Consultant is a legal entity established under the laws of its jurisdiction and has all the necessary power and authority to execute and deliver this Agreement and to perform its obligations under this Agreement; Town of Tillsonburg Consultant Agreement Page 16 of 17 b) the Services will be performed -in an efficient and professional manner by duly competent and trained Consultant Personnel that have the requisite experience to provide the required services; c) The Consultant is not now a party to any agreement or business relationship which is in conflict with this Agreement, and the Consultant shall not enter into any agreements or incur any obligations during the term of this Agreement or after which may be in conflict with this Agreement; and d) The Consultant is not a "non-resident person" for the purposes of the Income Tax Act (Canada). 28 Severability 28.1 In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, no other provisions contained in this Agreement shall be affected or impaired thereby. 29 Order of Precedence 29.1 In the event of any conflict between any of the provisions of the Proposal and the body of this Agreement, the provisions in the body of this Agreement shall govern. 30 Counterparts 30.1 This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which taken together shall be deemed to constitute one and the same instrument. The parties hereto may execute the counterparts in either original, faxed form or other electronic communication and the parties adopt any signatures received by a receiving fax machine or other electronic communication as original signatures of the parties but any party providing its signature by fax or other electronic communication shall promptly forward to the other party an original of the signed copy of this Agreement that was faxed or sent by other electronic communication. Town of Tillsonburg Consultant Agreement Page 17 of 17 IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals attested to by the hands oftheir respective proper signing offices in that behalf duly authorized. SIGNED, SEALED AND DELIVERED as of the date first above written CONSULTANT LEGAL NAME VICE PRESIDENT: Scott Garton UWe have authority to e Consultant THE CORP ION OF THE TOWN OF TILLSONBURG Y R: Stephen to CLERK: Donna Wilson Town of Tillsonburg Consultant Agreement SCHEDULE "A" Request for Proposal RFP 2017 — 010 and any Addenda issued CONNECTED. ENRICHED. INSPIRED. REQUEST FOR PROPOSAL RFP 2017-010 FOR THE LED STREETLIGHT CONVERSTION PROJECT THE CORPORATION OF THE TOWN OF TILLSONBURG ADDENDUM NO. 1 Date: November 3, 2017 Proponents are advised of the following: 1. Proponents are reminded that this is a Request for Proposal (RFP) for which the Town is seeking a full -turnkey service provider to perform the scope of work identified in Section 2.0. As such detailed technical specifications, bid forms, or pricing sheets typically associated with Tenders will not be provided. 2. The following Town streetlight inventory shall be used by Proponents when developing their Proposed Fee. Conversion of existing LED fixtures is not required. Streetlight Fixtures 1215 HPS 225 HPS 340 HPS 5 HPS 85 HPS Decorative Fixtures 70 Cobra Head 100 Cobra Head 150 Cobra Head L00 Cobra Head 250 Cobra Head 10 LED 88 Not Required 35 Lantern Post Top 600 HPS 70 555 Top -Hat 10 Acorn 60 Top Hat 85 HPS 100 20 Shoebox 5 Acorn 55 HPS 150 Shoebox 5 HPS 175 MV Post Top 55 HPS 250 Shoebox Page 1 of 3 The Town is aware that the revised streetlight inventory is likely still incomplete and as such is requesting Proponents to conduct an in -field system wide data inventory collection within the scope of work under Item 2.2.2. 4. Proponents are encouraged to patrol the Town to better inform their submission in regards to the Towns streetlight network (i.e. common pole material, height, types, light fixture styles, types, brand etc.). 5. Proponents are reminded under Item 2.2.2 that approximately 640 fixtures are mounted on hydro utility poles that are likely to be in close proximity to high voltage power lines. 6. Of the approximate 800 decorative fixtures to be converted approximately 615 are Top -Hat style fixtures which are to be retrofitted with a suitable cobra head style fixture as outlined in Item 2.2.3. 7. Proponents shall provide for three (3) foot tapered elliptical bolted arms for the conversion of the 600 Top -Hat decorative fixtures. 8. Proponents are to outline their rationale for developing their pole diversity for their pole replacement allowance which shall be equivalent to 5% of the total amount of streetlight poles as identified under Item 2.2.2. Under Item 2.2.4 rewiring approximately 60% of the streetlight network shall be complete including new fuse, fuse holder and connections to the buss. 10. The system wide photocell replacement under Item 2.2.4 shall be compatible with, rated for 100,000 hours, and match the Proponents proposed LED light fixtures useful life, including a minimum ten (10) year warranty as identified under Item 2.2.6. and be control ready 7 -pin receptacle 11. The Proponents LED light fixtures shall have a Correlated Colour Temperature (CCT) of 4100K 200) with a minimum Colour Rendering Index (CRI) of 60. 12. Current lighting levels in Town are not known. With the conversion the Town wishes to meet RP - 8 -14 requirements where practical while maximizing energy savings in actual power consumption based on input wattage. Proponents are to demonstrate their approach to performing lighting level calculations and their methodology to confirming existing lighting levels prior to conversion to ensure the level of service is equal to or better than current conditions. Roadway attribute and mapping information can be provided to the successful Proponent to assist in this task. 13. Proponents are encouraged to describe the scope of each of their proposed value-added options, their approach of achieving each of their proposed value-added options and how each of their proposed value-added options could be beneficial to the Town. 14. This addenda material is issued to address questions/clarifications submitted by interested parties. All other information not affected by this Addendum as contained within the Request for Proposal remains unchanged. 15. This addendum does not affect the Closing Date of Thursday November 9, 2017 or the Closing Time of 2:00 p.m. local time. Page 2of3 Laurie Kirwin Purchasing Coordinator Tel: (519) 688-3009 Ext. 2258 E-mail: Ikirwin@tillsonbura.ca This addendum must be signed and returned with your proposal. Proponent's Signature Page 3of3 CONNECTED. ENRICHED REQUEST FOR PROPOSALS FOR THE LED STREETLIGHT CONVERSION PROJECT RFP 2017 - 010 RFP CLOSING DATE: November 9, 2017 TIME: 2:00 PM local time QUERY END DATE: Thursday November 2, 2017 at 4:00 PM local time LOCATION: Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, Ontario, N4G 5A5 LATE SUBMISSIONS WILL NOT BE ACCEPTED TOWN C)c "I ILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 1.0 INSTRUCTIONS TO PROPONENTS 1.1 Interpretation 1) In this RFP, unless expressly provided otherwise, the following definitions shall apply: a) "Town" means the Corporation of the Town of Tillsonburg and includes any of its designated employees, officials or agents who are engaged to represent the Town in its capacity and also includes any employee designated to exercise a discretion on behalf of the Town; b) "Evaluation Committee" means a team consisting of members of Town staff and, where considered appropriate by the Town in the exercised of an absolute discretion, independent consultants, who will perform the evaluation of each of the Proposals and make such reports and recommendations to the award of this RFP as they consider appropriate; c) "Proponent" means any person submitting a Proposal in response to this RFP; d) "Proposal" means a Proposal made by a Proponent in response to this RFP; e) "RFP" means this Request for Proposals including the Instructions to Proponents, Terms of Reference, Form of Proposal, and any other Appendices and all addenda to the RFP together with all other documents expressly forming part of the RFP for this project (also collectively referred to as "RFP Documents"). 2) In the event of a conflict or inconsistency between, or an omission or ambiguity with respect to, any term(s), condition(s), or provision(s) contained in any of the following documents, the term(s), condition(s), or provision(s) contained in in the following documents shall apply and prevail in the following successive order of priority to the extent of such conflict, inconsistency, omission or ambiguity or incongruity; a) the executed Agreement; b) all addenda to the RFP; c) Instructions to Proponents; d) Terms of Reference; e) Proponents Proposal, as accepted by the Town. 3) Notwithstanding subsection 1.1(2) of these Instructions to Proponents, in the event of conflict between any of the provisions, the provision most favourable to the Town, in the Town's determination, shall prevail and apply. 4) This RFP and subsequent Consultant Agreement (Appendix A) shall be interpreted and governed by the laws of the Province of Ontario and the federal laws of Canada, both as to interpretation and performance, and shall be treated, in all respects, as an Ontario contract. Page 1 of 21 TOWN OF TILLSON,:31JHG OPFf'f;i iONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 1.2 Proposal Submission 1) It shall be understood and acknowledged by the Proponent that while this RFP contains a general description of the Town's requirements, including location constraints, performance requirements, technical specifications, warranty and maintenance requirements and other factors, that any omission or error or misinterpretation of the RFP requirements shall not relieve the successful Proponent of the responsibility to fulfill such requirements. 2) Sealed Proposals packages, one (1) original and four (4) additional copies, must be clearly marked with the reference number and the title of this RFP and shall be physically received at the Town of Tillsonburg on or before the RFP Closing Date and Time. Late submissions shall not be accepted and shall be returned unopened in a timely manner. 3) It is the sole responsibility of the Proponent to make sure that its Proposal is delivered to the correct location no later than the closing date and time for this RFP and assumes the risk of any and all means of delivery, be it by hand delivery, postal service, or courier service. Proposals submitted by fax, email or other means shall not be accepted. 4) The Town is not obligated to award this RFP. In receiving proposals, the Town accepts no obligation of any kind to accept any proposal. Should the Town receive only one proposal submission, the Town reserves the right to award the Proposal to the Proponent of the sole submission, to recall the request for proposals or to cancel the proposal call in its entirety. No liability shall accrue to the Town for its decision in this regard. 5) The Town shall not be liable for any cost of preparation or presentation of proposals, and all proposals and accompanying documents submitted by the respondents shall become the property of the Town and will not be returned. 6) All prices quoted in the Proponents Proposal shall include all operating, overhead, disbursements and incidental costs, shall be stated in Canadian funds, and shall be exclusive of Harmonized Sales Tax ("HST"). 7) Unless otherwise stipulated in this RFP or any addendum thereto, a Proposal shall be irrevocable (i.e. open for acceptance by the Town of Tillsonburg) for a period of sixty 60) calendar days following the closing date of this RFP. 1.3 Inquiries, Clarification and Addenda 1) The Town reserves the right at any time, prior to RFP award, a) to withdraw or cancel the RFP; or b) to extend the time for submission of Proposals; or c) to modify in any manner, any part of this RFP, including the whole or any part of an Appendix, or an addendum, Page 2 of 21 TOWN OF TILLSONBURG OPERATIONS DEQ' ,. ii IVIENT RFP 2017-010 LED Streetlight Conversion Project by the publication of an addendum or other notice, and the Town shall not be liable for any expense, cost, loss or damage incurred or suffered by any Proponent or any other person as a result of its so doing or to compensate any person as a result thereof. 2) All inquiries in relation to this RFP shall be directed to Mrs. Laurie Kirwin, Purchasing Coordinator Ikirwin(a)tillsonbura.ca before the Query End Date. 3) Should a Proponent find omissions from or discrepancies in any of the RFP Documents or should the Proponent be in doubt as to the meaning of any part of such documents, the Proponent should notify the above designated person without delay. If the designated person determines that such clarification is necessary, written answers or clarifications shall be issued in the form of an addendum. Only answers to issues of substance will be sent out to all Proponents. 4) Any addendum or other notice will be posted on the Towns website www.tillsonburci.ca. Although notification of addenda will be distributed to plan -takers it shall be the sole responsibility of the Proponents to check for any and all addenda or notices that have been issued for this RFP and to ensure that its Proposal accounts for same. 5) Addenda's issued during the bidding period shall become part of the RFP Documents and all addenda must be acknowledged on the Proponent Information and Declaration Form. It is the Proponents sole responsibility to ensure that it has accounted for all addenda or other notices of change or alteration of the RFP in their submission and in any price proposed therein. 6) The Town will not be bound by any oral representation or communication whatsoever, including but not limited to any instruction, amendment, or clarification of the RFP information or inference, advice or suggestion from any person (including but not limited to an elected or appointed official, employee, agent, independent consultant or representative of the Town) concerning the Proponents submissions, the RFP, or any other matter concerning the RFP or the project. 1.4 Withdrawal of Proposals 1) Withdrawal of a sealed Proposal after its submission to the Town is permitted only prior to the closing time of the RFP. A withdrawal request must be in writing, signed by the Proponent or authorized representative of the Proponent and received by the Purchasing Coordinator prior to the closing time. Telephone requests will not be considered. It shall be the sole responsibility of the Proponent to ensure that a withdrawal request is properly delivered and received by the Town. 2) Withdrawn Proposals shall be returned unopened to the Proponent. 3) The withdrawal of a Proposal does not disqualify a Proponent from submitting anotherProposalonthesameRFP. Page 3 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RF --1'2017-010 LED Streetlight Conversion Project 1.5 Confidentiality 1) The Town reserves the right to use any of the ideas presented in any reply to this RFP, unless clearly identified as proprietary. Selection or rejection of the Proposal does not affect that right. 2) The Proponent acknowledges that all related correspondence, documentation and information provided shall become a record belonging to the Town and therefore is subject to the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c M.56, as amended (MFIPPA) 3) MFIPPA provides that an individual, businesses and other organizations have a legal right to request records held by the Town, subject to specific limitations. The Proponent should be aware that it is possible that any records provided to the Town, including but not limited to, pricing, technical specifications, drawings, plans, audio visual materials or information about staff, parties to the bid or suppliers could be requested under this law. If the Proponent believes that all or part of the proposal should be protected from release, the relevant parts should be clearly marked as confidential. Please note that this will not automatically protect the submission from release, but it will assist the Town in making a determination on release if a request is made. The Town will use its best efforts not to disclose any information so marked confidential but shall not be liable to a Proponent where information is disclosed by virtue of an order of the Privacy Commissioner or otherwise as required by law. 1.6 Claims or Damages 1) The Town reserves the right not to accept a Proposal from any person or corporation which includes any non -arm's length corporation and all related corporations thereto who, or which, has a claim or instituted a legal proceeding against the Town or against whom the Town has a claim or instituted a legal proceeding with respect to any proponent or sub -consultants or any vender within the submitted Proposals. 2) A Proponent, by submitting a Proposal agrees that it will not claim damages, by any means, in respect to any matter relating to this RFP, the bidding and evaluation process or any subsequent procurement process, if any, resulting from this RFP 1.7 Lobbying and Conflict of Interest 1) The Town may reject any Proposal submitted, or cancel any Proposal awarded, in contravention of this section. 2) Proponents are prohibited from engaging in conduct which is or could reasonably be considered as any form of political or other lobbying as an attempt to influence the outcome of this RFP. 3) The Proponent shall not discuss or communicate directly or indirectly with any other Proponent regarding the preparation or content of a Proposal. Page 4of21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT LED Streetlight Conversion Project RFP 2017-010 4) Any discussions verbally or in writing with elected officials of the Town prior to the awarding of this RFP by the Town are prohibited and may result in the disqualification of the Proponents submission. 5) The Proponent is required to disclose to the Town, prior to submitting a Proposal, any Potential or real conflict of interest in relation to its Proposal or its participation in this RFP and fully disclose any details thereof. 6) If a conflict of interest exists, the Town may, in its discretion, either withhold evaluation of that Proponent's Proposal until the matter is resolved to the satisfaction of the Town or reject that Proponent's Proposal. 7) The failure of any Proponent to comply with this section may result in the disqualification of the Proponent and the rejection of its Proposal. 1.8 Indemnification The successful Proponent shall indemnify and hold harmless the Town, its officers, council members, partners, agents and employees from and against all actions, claims, demands, losses, costs, damages, suits or proceedings whatsoever which may be brought against or made upon the Town and against all loss, liability, judgments, claims, suits, demands or expenses which the Town may sustain, suffer or be put to resulting from or arising out of the successful Proponents failure to exercise reasonable care, skill or diligence or omissions in the performance or rendering of any work or service required hereunder to be performed or rendered by the successful Proponent, its agents, officials and employees. 1.9 AODA Obligations The Proponent shall comply with applicable Regulations of the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA), with regard of the provision of its goods or services contemplated herein, specifically: Ontario Regulation 429/07: Accessibility Standards for Customer Service, Ontario Regulation 191/11: Integrated Accessibility Standards The Proponent shall ensure that all its employees, agents, volunteers, or others for whom it is at law responsible and who are involved in providing goods and services to the Town receive training as required by these regulations. The Proponent acknowledges that pursuant to the AODA, the Town must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. Page 5 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 1.10 Proponents Responsibility 1) Proponents are required to carefully examine all technical information or details forming part of the RFP or any addenda thereto as provided by the Town. Any estimates, documents, and information provided by the Town shall be deemed to have been provided only as a guide for potential Proponents. The Town shall not be taken to warrant their accuracy and shall not be liable for any inaccuracy therein unless that inaccuracy is the result of the deliberate misrepresentation of the Town. 2) Proponents shall be responsible for performing their own due diligence (i.e. visiting the site) and no allowance shall be made by the Town for failure of the Proponent to examine carefully all conditions relating to the site. 1.11 Reserved Privileges of the Town Without limiting or restricting any other right of privilege of the Town, the Town shall have the following reserved rights and privileges, which may be exercised or waived in its absolute discretion: a) reject, accept or not consider any or all regular, irregular, unbalanced, informal or non- compliant Proposals; b) reject or not consider Proposals from any Proponent who cannot show a reasonable acquaintance with the class of work specified herein; c) the Town may reject any Proposal or part of any Proposal, the lowest priced Proposal or all Proposals, or may cancel this RFP in whole or in part and require the submission of new Proposals for any reason within its absolute discretion; d) when evaluating Proposals and assessing Proposal prices in the evaluation of Proposals and the awarding of the RFP, the Town will consider its best interests and may exercise reasonable commercial judgment; e) the right to open the Proposals and negotiate with a sign Proponent, in cases where only one Proposal is received, or to negotiate with a Proponent of the Town's choice, if all Proposals are over budget or too high. f) where in the view of the Town, an insufficient number of Proposals have been received in response to this RFP, the Town may publish a further RFP (on the same or revised scope of work from the original request); g) the Town may, in accepting any Proposal, impose conditions on such acceptance. Page 6of21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 1.12 Proposal Evaluation 1) In the event that more than one Proposal is received by the same Proponent, only the last Proposal received will be considered. 2) The Proponent acknowledges that the Town may rely on the criteria which the Town deems relevant, even though such criteria may not have been disclosed to the Proponent. By submitting a Proposal, the Proponent acknowledges the Town's rights under this section and absolutely waives any right, or caused of action, against the Town and its consultants, by reason of the Town's failure to accept the Proposal submitted by the Proponent, whether such right or cause of action arises in contract, negligence or otherwise. 3) An Evaluation Committee will evaluate each of the RFP's received in accordance with the evaluation criteria as set out below using a consensus approach. The Committee reserves the right to enter into further discussions in order to obtain information that will allow the Committee to reach a decision with a Proponent, and to waive irregularities and omissions if, in doing so, the best interest of the Town will be served. 4) The Town reserves the right to interview the top scoring Proponents that submits a Proposal to provide the evaluation team with additional insight into the Proponent's ability to meet the requirements as requested in the RFP. The interviews, if conducted, would be performed by the Evaluation Committee prior to RFP award. 5) The Town may not award this RFP to any Proponent not having the required experience to ensure acceptable performance and completion of the Proposal. Any Proponent submission may be considered non-compliant if reference checks or past experience is deemed unsatisfactory, in the sole opinion of the Town. The Town reserves the right to contact references provided by the Proponent and include this information within the total score of the Proponents Corporate Qualifications and Experience criteria. 6) Proponents should prepare their Proposals providing straightforward and detailed description of their ability to satisfy the requirements of this RFP. Failure of Proponents to provide the appropriate information or materials in response to each stated requirement or request for information may result in lower scores during the evaluation or may result in the rejection of their Proposal. 7) Each Proposal shall demonstrate a thorough understanding of the Terms of Reference and be organized so as to follow the Contents of Submission. The Proponent with the highest total score will be recommended to be selected as the successful Proponent. By responding to this RFP, Proponents agree to accept the recommendations of the Evaluation Committee. 8) Selection of a Proponent will be based on, but not solely limited to, the following criteria and weighting: Page 7of21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project ITEM DESCRIPTION EVALUATION AREA POINTS CORPORATE 1 QUALIFICATIONS & DEMONSTRATED ABILITY ON SIMILAR 10 EXPERIENCE PROJECTS. POSITIVE REFERENCES 2 PROJECT TEAM QUALIFICATION AND EXPERIENCE OF 10 PROJECT TEAM THOROUGH UNDERSTANDING OF THE 3 APPROACH AND PROPOSED TASKS, ABILITY TO CONVEY THAT METHODOLOGY UNDERSTANDING MEETING ALL 30 REQUIREMENTS 4 OTHER VALUE OTHER VALUE ADDED SERVICES THAT MAY BE ADDED CONSIDERED BENEFICIAL TO THE PROJECT 15 5 SCHEDULE & PROPONENTS SCHEDULE MEETS WORK PLAN REQUIRED TIMELINES 10 6 PROPOSED FEE TOTAL UPSET PRICE 25 TOTAL 1101 9) The Proposed Fee fees shall be based on a cost matrix identifying the staff required i.e., the number of hours) for the tasks identified in the Terms of Reference. Subtotal figures for each task and each major task shall be shown. For example, field inventory data collection is a major task. The total fee submitted shall be equal to the product of the total number of person hours and the stated hourly rates for each staff member, plus disbursements. All expenses/disbursements associated with each task in the project scope shall be individually identified within the total proposed fee. All fees are to exclude any applicable taxes (i.e. Harmonized Sales Tax) and shown separately in the Proposal and all future invoices Disbursements will be reimbursed at cost and must be job related. Backup documentation for all disbursements is to be submitted with each invoice. Operating and overhead expenses will not be considered as a disbursement. The following are examples of acceptable and unacceptable disbursements: Page 8 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project Acceptable Disbursements: Travel — Automobile Printing and Reproduction Meals Communications (telephone bills) Unacceptable Disbursements: AutoCAD Charges Computer Charges Equipment Charges (unless clearly identified in proposal) Information Technology Charges Describe in detail the basis upon which the fee is based, and clearly outline the cost of any exclusion, provisional and/or discretionary items, which may impact the proposed fee. It is the Evaluation Committee's intention to normalize the Proponent Proposed Fee to ensure that assumptions made by each Proponent are comparable. The normalized figures will be used in the Proposal Fee component of the evaluation. The lowest fee proposed for the entire project shall be awarded the full amount of points available for the fee portion of the evaluation. All higher fees proposed shall be awarded points, rounded to the closest full point. Evaluation of the proposed fee for scoring is based on the following formula: Lowest Bid x (Maximum Points for Proposed Fee) = Points Proposed Bid For example: if the low fee is $30,000, 2 d low fee is $40,000 and 3rd low fee is $50,000 their respective scoring would be as follows: a. The proponent with the low fee of $30,000 would be awarded 25 points b. The proponent with the 2nd low fee of $40,000 would be awarded points as follows: 30,000 x 25 = 19 Points 40,000 c. The proponent with the 3rd low fee of $20,000 would be awarded points as follows: 30,000 x 25 = 15 Points 50,000 This formula would be applied to the balance of proposals received. Page 9of21 TOWN OF TILLSONBURG OPERATIONS DEPART MENT RFP 2017-010 LED Streetlight Conversion Project 1.13 Award and Execution of Agreement 1) Proponents shall not issue or make any statements or news releases concerning their Proposal, the RFP process, the Town's evaluation of Proposals, or the Town's award or cancellation of the RFP process without the express written consent of the Town. 2) The Proponent agrees that the Town shall not be deemed to be the employer of the Proponent nor its personnel under any circumstances whatsoever. 3) The successful Proponent shall be allowed ten acceptance in order to acquire and provide the prior to the execution of the Agreement. If the fails to provide the necessary documentation the next most suitable Proponent proposal: a) Workplace Safetv and Insurance Board 10) working days from notification of required documentation listed below Proponent for any reason defaults or Town reserves the right to accept the A copy of the Proponents Certificate of Clearance from the Workplace Safety and Insurance Board must be submitted by the Proponent upon notification of award of the Contract and prior to commencing any work. Clearance Certificates shall be renewed every ninety (90) days (minimum) during the term of the Agreement. b) Insurance Reauirements Throughout the term of the Agreement, the successful Proponent will be required to obtain and keep in full force and effect the required insurance policy(s) as set out in Section 8 of the Consultant Agreement attached hereto as Appendix A. The successful Proponent shall provide the Town with a Certificate of Insurance acceptable to the Town and, if requested by the Town, certified copies of the insurance policies. If the Certificate of Insurance is provided in a non -original form e.g. a facsimile, photocopy or scanned electronic copy), the Proponent acknowledges and agrees that the Town is fully entitled to treat any such Certificate as an original and that the Proponent will be responsible for the accuracy and validity of the information contained therein. Any Proponent whether party or persons, bidding on any Town of Tillsonburg project and the like shall not impose any limitations on liability for any negligence in connection with any work or project to be undertaken. c) Health & Safety The successful Proponent, upon request, will provide the Town, prior to commencement of work, with a written copy of the Health and Safety Policy for their firm along with Health and Safety procedure(s) relevant to the work to be performed. The Proponent will be expected to work in accordance with the Occupational Health and Safety Act (re: duties of Constructors and duties of employers) and applicable Page 10 of 21 TOWN OF TILLSON — JHG OP[ I= -; EONS DEPARTMENT RFI, 201'1-010 LED Streetlight Conversion Project regulations. Health and Safety legislation and Environmental legislation and regulations are considered the minimum requirement the Proponent must meet. In order to avoid any misunderstanding as to the nature of work to be performed herein, the Proponent unequivocally acknowledges that it is the constructor within the meaning of the OHSA, and the Proponent undertakes to carry out the duties and responsibilities of a constructor with respect to the work. 1.14 Progress Payments 1) The successful Proponent is required to provide a progress report on a regular basis, a minimum of once per month. This report shall provide the status of the project as a comparison to the original estimated timeline, and as applicable, a revised progress report. 2) Progress Payments are based on the progress reports and will be equivalent to 90% of the work completed. 3) The 10% holdback will be paid upon satisfaction and final approval by the Town of the LED Streetlight Conversion Project, including resolution to all identified outstanding deficiencies. Page 11 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 2.0 TERMS OF REFERENCE 2.1 Introduction The Town of Tillsonburg is requesting proposals from suitably qualified firms to provide a full turn -key service for the LED streetlight conversion project. The Town currently owns and manages a network of approximately 2,800 streetlight fixtures of which approximately 135 are LED and approximately 1,865 are High Pressure Sodium (HPS) fixtures associated mainly with arterial and collector roadways, with approximately 800 decorative fixtures, 25 of which are LED, mainly located in subdivisions the Business Improvement Area, parks, trails, parking lots and other Town facilities. The Town of Tillsonburg's existing street light system is one of its largest consumers of electricity, consuming approximately 1,500,000 kilowatts of electricity on an annual basis, at a cost of approximately $260,000. When combined with the $85,000 in annual maintenance costs the Town spends approximately $345,000 to operate and maintain the current streetlight network. 2.2 Scope of Work The following sections identify, in general terms, the services to be provided by the successful Proponent and outline the minimum requirements of the Town of Tillsonburg. Proponents are encouraged to describe the benefits of their recommended approach and include any item which has not been specifically referred to in this document. The following sub -sections describe in more detail the anticipated requirements for the project. It is presented with the intention that it can be used as a guide and the actual scope of work to be provided by the Proponent must be outlined and expanded in the Proposal. Proponents are encouraged to include any subject, procedure, approach or recommendations that may have been overlooked or identify any item that appears excessive or irrelevant to the project. 2.2.1 General Develop and implement a project specific Work Safety Plan. The Work Safety Plan shall be submitted to the Town as least one (1) week prior to any field work being undertaken. The requirements for the safety and protection of workers in the field, including protective clothing, traffic control and protection devices, and any and all other measures required accordingly, is the responsibility of the successful Proponent. Develop and implement a traffic control plan and provide traffic protection during fieldwork portions of the assignment in accordance with the requirements of Ontario Traffic Manual (OTM) — Book 7 Temporary Conditions. A typical Traffic Control Plan shall be submitted to the Town prior to field work being undertaken. Page 12 of 21 TOWN OF TILLSONBURG 2.2.2 OPERATIONS DEPARTMENT UP -`!i-010 LED Streetlight Conversion Project Develop and carry out all field inspections in accordance with relevant legislation including the Occupational Health and Safety Act. Field inspections are to be carried out so as to minimize the impact on traffic flow. The successful Proponent will comply with the requirements for separation from other construction contracts. The successful Proponent will also carry out field inspections so as not to damage any utilities or property. Any damage shall be reported to the Town immediately. Proponents are to prepare application and administration as soon as possible to secure Independent Electricity System Operator (IESO) incentives including recycling of HPS fixtures and the estimated IESO rebate amount. All work to be completed by November 30" 2018. Data Inventory Of the initial Town streetlight inventory provided below, approximately 640 fixtures are mounted on utility poles. Proponents are to provide a pole replacement allowance equivalent to 5% of the total amount of streetlight poles when determining their proposed fee for the project. Streetlight Fixtures Quantity Type Wattage 135 LED 48 X7 1215 HPS 340 HPS 85 HPS 70 150 256 Decorative Fixtures Quantity Type Wattage 15 LED 68 10 LED 88 05 HPS 70 80 HPS 100 50 HPS 150 5 HPS 175 . HPS 250 Page 13 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project Conduct an in -field system wide data inventory collection and an in -field streetlight pole condition assessment. Provide Geographic Information System (GIS) mapping of the streetlight network including pertinent attribute information such as, but not limited to: Wattage, Height, Arm length, Pole configuration (wood, concrete, decorative, shared utility, etc.) and Assigned identification based on the Towns nomenclature system. 2.2.3 Photometric Analysis and Design Proponents are to perform a system wide audit to provide the Town with a level of certainty that the new LED level of illumination meets the RP -8-14 standard or, where this is not possible due to other existing factors such as pole spacing, that the level of service is equal to or better than the current condition. Proponents are to demonstrate that their optimum lighting solutions achieve maximum energy savings and minimize project costs. As part of the optimum lighting solution design Proponents are to replace the approximate 600 Top -Hat style decorative fixtures with a suitable cobra head style fixture. Successful Proponent to provide all records, design information and drawings, and calculations of optimum lighting solutions. All proposed new LED fixtures must be DCL approved. Product data sheets of all proposed LED fixtures with all components (i.e. Photocell, driver, etc.) detailing specifications, make, model, warrantees and expected useful life to be provide for Town approval prior to material order. 2.2.4 Arms, Wiring and Photocells Proponents are to provide an arm replacement allowance equivalent to 5% of the total amount of streetlights. Proponents are to include the costs associated with rewiring approximately 60% of the streetlight network from the streetlight pole base up to the new LED fixture. Proponents are also to include the costs associated with a system wide replacement of existing photocells with a useful life equivalent to the new LED fixture useful life. Page 14 of 21 TOWN OF TILLSrV,,`1 JRG OP<i,AKIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 2.2.5 Installation and Commissioning Supply, installation and commissioning of new LED fixtures including: ESA Permits as required, Local Distribution Company (LDC) notification of conversion, Conversion of streetlight accounts to one single account if multiple accounts exist, Confirmation of lighting levels prior to commencement of installation to ensure maintenance of at least existing light levels. 2.2.6 Warranty A minimum ten (10) year warranty on ALL components to be valid from the manufacturer form the date of shipping. All warranties are to be transferred to the municipality upon project completion. 2.2.7 Financial Proposal Complete summary of total project cost including a separate 5% contingency allowance. Payback period based on current Infrastructure Ontario 10 -year borrowing rate of 3.0%. 2.2.8 Business Improvement Area (BIA) Successful Proponent to facilitate discussion with the BIA regarding downtown lighting (see Figure 1 — BIA Streetlights) and alignment with the Central Area Design study (i.e. consistent new fixture style, heritage pole replacement, WiFi etc.) Additional scope of work and associated costs as a result of such discussions shall be identified separately for later Town and BIA consideration. Page 15 of 21 TOWN OFTILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project fig fy 7L' ....... C Venison Sh W x Venison St. E • o Br fge SLE Bridge St. W . Hale SL t Q A Y 1 M '\ Pash ngton Greud A". I a 7 ej it R'dput SLW - .Ridotd St.E - _ r • / 'A.. / pu a TfIr [_ J I % ri Lr t E1 _ LLZ Bbck 5 . W - _ - _ - 41F- - ' Brock ST. E 1 tr Lr ry c? OA ` i:... wa, v zoom1 7'7 8L1 LJBaldwinSt. VA. t S` L•ndon St. W London St E t- BIA STREETLIGHTS o Type, VWttage -- rosp°c c (1)TOP HAT. IGOW 80) COBRA HEAD, 70 W 7) COBRA HEAD, 100 w a _ 21)coeRAHEAD,150w A (2) COBRA HEAD, 200 W 2) DECORATIVE, 70 W O (3) DECORATIVE, 100 W D (54) SHOE BOX. 150 W / • yw,. •• v (52) SHOE BOX. 250 W 6 BIA AREA TOTAL SIA STREETLIGHTS222A/-1 x r / TOWN OF TILLSONBURG ENGINEERING SERVICES CUSTOMER SERVICE CENTRE fo.s.-- —S9 S11RG. GM NIG SAS ISCALE: - m u,sn TITLE: BIA STREETLIGHTS Page 16 of 21 i GVVN OF TILLSONBURG OPERATIONS Pi .PARTMENT RFP 2017-016 LED Streetlight Conversion Project 3.0 CONTENTS OF SUMBISSION Submissions must include, at a minimum, the following information, and be assembled in the following order. 3.1 Corporate Qualifications and Experience Include a brief summary of your firm's background, area of expertise, location of office(s), organization chart, and number of employees. List any sub -consultants you will be using, including their background, expertise, location, and number of employees. Respondents shall include at least three (3) Project Abstracts that outline previous projects with similar consulting service, analysis, and document preparation. The referenced projects shall be of a similar or greater cost and magnitude that have been successfully completed by their firm in the past three (3) years. The project descriptions shall include the project value, comparison of budget versus actual, project constraints, location, client names, and contact name, title, email, phone, and address such that Town staff can contact. 3.2 Project Team Provide a brief resume of the Project Manager and Support Staff that would be directly involved in the project, indicating relevant experience, qualifications, credentials, and notable achievements in the area of this work assignment. A CV is to be provided for the Project Manager and each of the committed key technical staff intended to be involved with the project and clearly indicate what role and responsibility each Manager and Staff will play. The Town must be informed and approve any changes or substitution of key personnel for this project. A Project Personnel table shall outline by task the key personnel and hours assigned to the project, as well as total task and project hours. 3.3 Approach and Methodology Respondents are to confirm their understanding of the scope of work and clearly define and/or describe how their proposed approach would meet those requirements, including the sequence and timing of milestones, the respective expertise involved and their time allocation for each. The work plan should include a scheduling of activities and resources necessary to meet the project objectives, including the provision of quality assurance and quality control plan which provides for senior technical review of all project activities. 3.4 Other Value Added Other Value-added services that may be considered beneficial by the Municipality such as, but not limited to: Extended Warranties; Ongoing Maintenance Service options; WiFi in the Downtown Core; Use of local distributors and/or subcontractors, etc. Page 17 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT HFP 2017 -010 - LED Streetlight Conversion Project 3.5 Schedule of Work Respondents shall indicate when work would commence and approximately how long it would take to complete the assignment. Meeting dates, milestones, other key events, and major project deliverables should be clearly identified on the project schedule. The schedule should identify the critical path delineating what staff resources will be required and when they will be required. This portion of the proposal would ideally be provided in Microsoft Project or similar scheduling format. 3.6 Appendices Respondents are to include any additional information regarding their firm and/or services that could prove beneficial to the evaluation team in accessing their submission. 3.7 Proponent Information and Declaration Form 3.8 Pricing Details This section will contain a detailed cost breakdown summarized by a total upset price broken into relevant sub -sections such as: Total Project Management and correspondence Meetings (start-up and progress meetings) Data Inventory Photometric Design and Analysis Installation and Commissioning 3.9 Project Personnel Table The Project Personnel table shall outline by task the key personnel, hourly rates, hours assigned to the project and associated task, and project totals. The Proponent should also include the following: Staff per diem charge out rates Cost to attend additional meetings at the Customer Service Centre Page 18 of 21 TOWN OF TILLSONBURC OPERATI01`3 DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project PROPONENT INFORMATION AND DECLARATION FORM PROPONENTS must complete this form and include it with their Submission. Please ensure all information is legible. 1. Bidder's Contact Individual 2. Office Phone # 3. Toll Free # 4. Cellular # 5. Fax # 6. 1 E-mail address 1) Time Open for Acceptance This offer is irrevocable and is to continue open to acceptance by the Town for a period of sixty 60) calendar days after the date and time of this RFP closing. The Town at any time within the above sixtv (60) calendar day period accept this Proposal whether or not any other Proposal has previously been accepted, upon notice of acceptance in writing to me/us through any of the contact information methods provided on the Form of Proposal page of this RFP. 2) Addenda I/We acknowledge that I/We have received addenda numbered to inclusive and that the pricing quoted includes the provisions set out in such addenda. 3) No Collusion I/We hereby declare that no person, firm or corporation other than me/us has any interest in this Proposal or in the RFP award for which this Proposal is made. I/We further declare that this Proposal is made without any connection to, comparison of figures, arrangements with or knowledge of, any other corporation, firm or persons making a Proposal for the same work and is in all respects fair and without fraud or collusion. 4) Conflict of Interest I/We declare, to the best of my/our knowledge and belief, that no elected or appointed officer or member of committees and or employee of the Town of Tillsonburg is, has or will have an interest indirectly or directly as a contracting party, partner, shareholder, surety or otherwise in the performance of the Proposal, or in the supply, work or business to which they relate or in any portion of the profits thereof, or in any of the monies to be derived there from. Page 19 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 5) Interpretation I/We confirm that I/we have received no oral communication, representation, information, instruction or advice (collectively referred to as "representation") from any officer, employee, agent, or any other person acting on the behalf of or at the direction of the Town which in any way amends or modifies the content of this Request for Proposals, any addenda thereto, or any performance of services, works, obligations or responsibilities or the exercise of any rights thereunder or with respect thereto. I/We specifically release and waive any right and claim I/we may have to a claim for negligence, misrepresentation, misstatement or otherwise for any oral communication or representation whatsoever. I/We acknowledge and agree that I/we have not assumed that any information concerning our operations, business or personnel or any other information required to be provided by me/us when submitting our Proposal is known to the Town, regardless of whether such information may be actually previously known to the Town or not. I/We further acknowledge and agree that all statements, schedules and other information provided in this Proposal are true, complete and accurate in all respects. I/We confirm that the party executing this Proponent Declaration is authorized to sign the same THIS DAY OF 2017 Per: Printed Name of Officer) Original Signature) Position of Signing Officer) THIS FORM IS A MANDATORY REQUIREMENT FOR THE SUBMISSION Page 20 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project APPENDIX A Draft Consultant Agreement Page 21 of 21 Town of Tillsonburg Consultant Agreement SCHEDULE "B" Consultant Proposal dated November 91h 2017 LED Street Light Program: Corporation of the Town of E R T H CORPORATION Submitted to: Corporation of the Town of Tillsonburg Submitted on: November 9, 2017 Submitted by: Scott Garton Scott.Garton@ERTHCorp.com 888.304.5558 x Ext. 228 519.521.0755 Dale Flynn Dale.Flynn@ERTHCorp.com 888.304.5558 x Ext. 282 226.228.0414 Tillsonburg PROPOSAL RFP Reference #: RFP 2017-010 Your LED Street Light Program Specialists www, erthcorp, com 180 Whiting Street Ingersoll, On N5C 3135 L. Table of Contents Appendices.........................................................................................................................................3 ConfidentialityStatement....................................................................................................................4 ExecutiveSummary ............................................................................................................................5 Corporate Qualifications and Experiences.............................................................................................6 ERTHCorporation............................................................................................................................6 ERTH's Utility, Construction and Lighting Division..............................................................................6 OrganizationalChart ........................................................................................................................7 ProjectAbstracts.................................................................................................................................8 AdditionalReferences.................................................................................................................11 ProjectTeam....................................................................................................................................12 Description of Proposed Work Plan....................................................................................................14 OtherValue Added Services...............................................................................................................19 CurrentStreet Light Network.............................................................................................................19 Pricing..........................................................................................................................................19 Financial.......................................................................................................................................20 Payback........................................................................................................................................ 20 Summary......................................................................................................................................21 ProjectSummary ..............................................................................................................................21 PricingDetail & Project Personnel Table.............................................................................................22 Conclusion........................................................................................................................................ 23 Taxes............................................................................................................................................... 24 2 RFP: RFP 2017-010 Appendix A — Qualification Document Appendix B — Addendums Appendix C — Recognition & Award Appendix D — Resumes Appendix E — Project Schedule Appendix F — Photometrics Example Appendix G — Post Top Conversion Example 3 RFP: RFP 2017-010 Confidentiality Statement The material contained in this document is proprietary to ERTH (Holdings), Inc. ("ERTH'), a subsidiary of ERTH Corporation. This material may not be disclosed, duplicated, or otherwise revealed, in whole or in part, to any party other than Corporation of the Town of Tillsonburg ("Town of Tillsonburg' without prior written consent. In no event shall ERTH be liable to anyone for special, incidental, collateral, or consequential damages arising from the use of this information. This information has been provided in confidence to Town of Tillsonburg for the purpose of evaluating the following proposal from ERTH for services described within the following response. 4 RFP: RFP 2017-010 ERTH (Holdings) Inc. ("ERTH"), a subsidiary of ERTH Corporation is proud to present to the Corporation of the Town of Tillsonburg (`Town of Tillsonburg' our proposal in response to the request for LED Streetlight Conversion Project. This is an exciting project for ERTH as we know we can satisfy your needs by leveraging our expertise and knowledge acquired through our extensive utility and municipal work. ERTH is a province -wide infrastructure services operation with a dedicated team of designated professionals and certified electrical technicians. In the past few years, we have built one of the most successful LED street light design and conversion offerings for municipalities in Canada known as ERTH's Turn -key LED Street Light Upgrade Program. So far, 48 municipalities in Ontario have participated in our program with more municipalities expressing great interest. As a company owned by eight municipalities, we understand the unique requirements and traditions needed in the municipal sector and the value proposition you deliver to your community. Choosing ERTH will greatly reduce the risk to Town of Tillsonburg as we have the knowledge, extensive experience and use proven and reputable products; while implementing recognizable techniques. This allows your team at the Town to focus on how this project will drive efficiencies and improve environmental awareness and sustainability. Our solution includes the following benefits: One complete turn -key design and conversion solution Independent Electricity System Operator (IESO) rebate applications Project implementation by a team dedicated to the municipal sector In-house Data Collection Services Including Seamless transfer of mapping data to your GIS system In-house Photometric services for Roadway Lighting Analysis Our project team will consist of our most senior people with deep municipal, utility and specifically LED street light design and conversion experience. You will find our qualifications and project team biographies included in the body of this proposal in the "Project Team" section. Our total fee for this complete turn -key solution for the Corporation of the Town of Tillsonburg is $1,354,355.79 With an incentive estimated at $147,250.00 for this project, the net project cost will be $1,207,105.79 Sincerely, batt%J Scott Garton Vice -President, Utility Construction & Lighting E-mail: Scott.Garton@ERTHCorp.com Phone: 519.521.0755 S RFP: RFP 2017-010 ERTH Corporation delivers products and services within the energy and municipal sectors. ERTH formerly Erie Thames Services) represents the amalgamation of nine separate public utilities into one efficient and diverse company owned by eight municipalities with a 140+ staff in Southwestern Ontario. ERTH is currently comprised of three operating subsidiaries: Erie Thames Powerlines, ERTH (Holdings) Inc. and ERTH Business Technologies Inc., with offices in Toronto, London, Ingersoll, Aylmer and Mitchell, Ontario. These subsidiaries are responsible for the delivery of electricity, infrastructure and energy data and analysis to customers throughout North America. As recently as October 2017, ERTH Corporation has been awarded the President's Award at the Ingersoll District Chamber of Commerce Annual Awards of Excellence. Write up attached in Appendix C ERTH's Utility, Construction and Lighting Division ERTH's Utility, Construction & Lighting division offers a variety of products and services within the municipal, utility, and construction industries. These product and service offerings include solar solutions, street light and traffic signal design/build, electric meter testing and verification, power line construction, GIS data collection and civil infrastructure services. At ERTH, we offer a diverse array of skills and expertise. We employ state-of-the-art tools such as our Turn -key LED Street Light Upgrade Program's model to ensure the highest level of service is delivered. With us, you can count on finding professionals who share your core values and who will work with your municipality to help your projects succeed. Our vision is to be a leader in assisting Ontario's growing municipalities and the people behind them achieve greater environmental and economic sustainability. Our commitment has helped us build an organization which excels in serving the needs of our clients. ERTH is a full service electrical contractor with extensive experience with projects ranging from street light design, installation and maintenance, traffic signal installation and maintenance, to solar photovoltaic system design and installation and complete hydro installations. As an affirmation of our commitment to the highest level of professional services, client satisfaction and environmental sustainability ERTH received recognition from Phillips in March 2013. We were awarded the 2012 PEAK Award for outstanding environmental awareness and knowledge, based on the completed LED Street Light projects in 2012. ERTH's Turn -key LED Street Light Upgrade Program has been successfully completed and currently deployed for 48 municipalities in Ontario. The Corporation of the Town of Tillsonburg will immediately experience an increased level of confidence in this solution through an improved combination of community, vendor, and ERTH support. RFP: RFP 2017-010 Organizational Chart Accounting Supervisor John Trinnear Accounting Clerks Tracy Blancher Lynda Pillon Operations Administrator Sue Mann Contract Clerk Design Technicians Laura Steffler Brett Humphrey Brandon Conn I Inventory Control _ _ _ _ • James SmailJason Ropp Crew Foreman - Traffic Mike Stock Steve Burton Sub -Foreman -Traffic Fob Damen TrafficSignal Technians Jon Ellery Jerry Crowley Darrel Dodd General labourers Corey Walters Dan D'Alimonte Mike Cornish James Nelson RFP: RFP 2017-010 J -Mar Line Maintenance Inc. November 09, 2017 Project Abstracts - Client Address 66 Charlotte Street Port Colborne, ON UK 3C8 Contact Name & Title Chris Lee, Director of Engineering & Operation Contact Phone (905)-835-2901 ext. 222 Contact Email chrislee@Dortcolborne.ca The City of Port Colborne put out a Request for Proposal in August of 2014. In this proposal the City was looking for close to 1800 Street light fixtures to be converted from existing HID fixtures to LED. The city requested Photometric Calculations to ensure the lighting levels met industry standard RP -8. With this Project Excerpt completed the project was on schedule to meet the requested timelines. During the project ERTH was able to work with the City to address key areas of the town and as an addition to the project convert the existing decorative fixtures in the downtown core. With this the scope of the project changed to include another 200 plus lights in the City. Client Address 1225 Ontario St. Box 877 Cornwall, ON K6H 5T9 Contact Name & Title Stan Hum, Transportation Technologist, Department of Infrastructure & Municipal Works- Engineering Division Contact Phone (613)-930-2787, ext. 2221 Contact Email ShumO.cornwall.ca 8 RFP: RFP 2017-010 The City of Cornwall was looking for a conversion of 4300 Roadway fixtures throughout the city in June of 2015, in their RFP. The City of Cornwall asked for Photometric Analysis to be completed prior to ordering the material for their project as well. With Asset Project Excerpt collection and photometric analysis complete and submitted to the City, the project was approved to proceed. With the RFP the City required the contractor to meet certain project timelines and ERTH was able to meet these objectives while addressing the project tasks requested by the City of Cornwall. Client Address 57 West St, Goderich Ontario N7A 21<5 Contact Name & Title Chip Wilson, Director of Operations Contact Phone 519)-524-8344 Contact Email cwilson@p-oderich.ca In March of 2015, the Town of Goderich expressed interest in a contractor to convert all the Decorative Project Excerpt and Roadway fixtures in the Town. ERTH was awarded this contract and completed the Conversion of the Town owned lights for an energy savings of 60%. Reference Client Name City of St. Thomas Client Address 545 Talbot St St. Thomas, ON NSP 3V7 Contact Name & Title Daniel Koppert, Senior Design Technologist Contact Phone 519)-631-1680, ext 4221 Contact Email dkoppert@stthomas.ca In the fall of 2015 the City of St. Thomas in an RFP was looking for a supplier to assist in the street light conversion of the City's 4300+ Roadway fixtures. The scope of this project also included for Photometric Project Excerpt Analysis and Inventory Data collection. Once approved by the City ERTH was able to address these requirements laid out by the City. The City was able to meet the lighting characteristics they requested while meeting their expected energy savings. 9 RFP: RFP 2017-010 Client Address Contact Name & Title Contact Phone Contact Email Project Excerpt 82 Erie St, Stratford, ON NSA 2M4 Ed Dujlovic, Director of Infrastructure and Development Services 519)-271-0250, ext. 224 ed uiIovica-stratfordcanada.ca In June of 2015 the City of Stratford contracted ERTH Holdings) to assist the City in their LED Street Light Conversion. The conversion addressed 2700 existing HID Roadway fixtures. Working with Philips Lighting; completing a photometric analysis along with Asset Data collection ERTH completed the project with 50% energy savings on their existing Roadway lighting infrastructure. 10 RFP: RFP 2017-010 Additional References Township of East Zorra Tavistock Township of South West Oxford Township of Zorra Township of Blandford Blenheim Town of Ingersoll Township of Perth East Township of Perth South Town of Aylmer Town of Grimsby Township of Howick Township of Malahide Township of Melancthon Township of North Dundas United Counties of Stormont, Dundas and Glenga Municipality of South Dundas Township of South Stormont Township of Terrace Bay Municipality of Bayham Township of Edwardsburg Cardinal Township of Huron Kinloss Township of North Glengarry Town of Nipigon Township of Stirling Rawdon City of Port Colborne Town of Saugeen Shores Municipality of Trent Hills Municipality of South Bruce Township of Lucan Biddulph Municipality of Thames Centre County of Oxford Town of Goderich Township of McNab/Braeside Municipality of Aaron Eldershe City of Stratford City of Thorold Township of Asphodel Norwood City of Cornwall City of St. Thomas 2012 2012 2012 2013 2013 2013 2013 2014 2014 2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 Denis O'Neil 519-462-2697 Bill Freeman 519-485-0477 ext 260 Aden Corcoran 519-485-2490 ext 2520 Gary Crandall 519-463-5347 ext 226 Ted Comiskey 519-485-0120 Wes Kuepfer 519-595-2800 ext 234 Ken Bettles 519-271-0619 ext 230 Rod Tapp 519-773-3164 Bob Leroux 905-309-2008 Wray Wilson 1519-335-3838 Mike Taylor 1519-773-5344 Denise Holmes15196-925-5525 Dan Belleau +613-774-2105 Karen McDonell 1613-932-1515 ext 209 113en MacPherson 1613-543-2673 1 Ross Ge I late ly 1613-534-8889 ext 240 Stan Spadoni 807-825-3315 ext 227 Paul Shipway 519-435-6454 ext 225 Dave Grant 1613-658-3001 Mike Fair 1519-395-3735 Ryan Morton 1613-525-3087 11-indsay Mannila 1807-887-3135 ext 23 Kyle Hawkins SchuIJ613-395-3380 Chris Lee 1905-835-2901 ext 223 11 -en Perdue 1519-832-2008 ext 101 Scott White 705-653-1900 ext 244 Adam Weishar 519-392-6623 Dave Kester 1519-227-449 ext 24 IMichael LeBlanc 1519-268-3928 IScottBoughner 1519-539-9800 ext 3106 lChip Wilson 1519-524-8344 ext 228 Ryan Frew613-623-5756 ext 234 Peggy Rouse 519-363-3039 jEd Dujlovic 519-271-0250 ext 224 Mike Sauchuk 905-227-6613 Candice White 1705-639-5343 ext 21201 Stan Hum 1613-930-2787 ext 2221 Daniel Koppert 1519-631-1680 ext 4221 11 RFP: RFP 2017-010 OverOe the last six years ERTH's projects have grown in size and complexity. Bringing complete turn -key solutions to Municipalities throughout Ontario has provided ERTH with a wealth of experience in assisting municipalities to realize the Energy and Maintenance savings that can be achieved through this program. Through this experience ERTH has been able to take on projects with increasing difficulty and scope. In each of these scenarios we have met the requirements and in our estimation exceeded them. Each project has a varying list of deliverables which make them all equally challenging. To bring these projects to successful conclusions we bring a dedicated team to each one. Illustrated below are the team members that will be dedicated to bringing the project for the Town of Tillsonburg to a successful conclusion. (Resumes supplied in Appendix D): Project Manager - Brett Humphrey, EET, BA, PMI Brett Humphrey is a Senior Design Technician with ERTH's Utility Construction and Lighting division. Brett has an Electrical Engineering Technologist diploma with over 12 years of experience in technical design and projects. He will be responsible for managing the work plan and schedule to meet the requested deliverables including; completing street light design and maps, managing procurement and delivery of materials, arranging all necessary permits and ensuring the street light data is accurate. Brett will act as Project Manager alongside Scott to ensure the successful completion of all deliverables associated with the LED Street Light conversion. 6 years with ERTH Completing 39 LED Street Light Conversions to date. Recent projects include the following; City of Cornwall, City of St. Thomas, City of Stratford, Town of Goderich, City of Thorold, City of Port Colborne, Town of Saugeen Shores, Municipality of Bayham, Municipality of Trent Hills, Township of Springwater, Township of South Bruce, Township of Lucan Biddulph. Prq. ect Lead -Scott Garton, 71 _ Scott Garton is the Vice President of ERTH's Utility Construction & Lighting division. Scott has an Electrical Engineering Technologist diploma. With 28 years of experience in the public utility and power line construction industries, he has managed, led and implemented over 70 similar projects. Scott will be responsible for overseeing all deliverables for this project. 26 years with ERTH Completed 48 LED Street Light Conversions with ERTH to date. Recent projects include the following; City of Cornwall, City of St. Thomas, City of Stratford, City of Thorold, Town of Saugeen Shores, Municipality of Bayham, Municipality of Trent Hills, Township of Springwater, Township of South Bruce, Township of Lucan Biddulph Master Electrician- Jason I.Ropp Jason Ropp is the Operations Manager of ERTH's Utility Construction and Lighting division. Jason is a Master Electrician and is International Municipal Safety Association (IMSA) certified for Level 1-2. Jason has over 15 years of experience in the electrical industry and has effectively managed several large projects. Jason was responsible for the previous 48 LED 12 RFP: RFP 2017-010 Conversions. He will primarily be responsible for overseeing the scheduling the installation of the project. 8 years with ERTH Completing 48 LED Street Light Conversions to date. Recent projects include the following; City of Cornwall, City of St. Thomas, City of Stratford, Town of Goderich, City of Thorold, City of Port Colborne Town of Saugeen Shores, Municipality of Bayham, Municipality of Trent Hills, Township of Springwater, Township of South Bruce, Township of Lucan Biddulph, Town of Ingersoll, Municipality of Central Elgin Design Technician; Brandon Conn Brandon Conn is Design Technician with ERTH's Utility Construction and Lighting division. Brandon has a Bachelor of Arts degree with a background in Geomatics, ESRI's ArcGIS, AutoCAD and SQL. He will be responsible for entering street light data into our software, reviewing completed work from the software, reviewing the GIS data and updating the information for supply to the Town of Tillsonburg. He will work with the Project Manager to ensure successful project completion. Recent projects include the following; City of Cornwall, City of St. Thomas, City of Stratford, Municipality of Trent Hills, Township of Springwater, Municipality of Trent Hills, Municipality of Thames Centre. Contract/ Project Clerk: Laura Steffler Laura Steffler is a Contract/Project Clerk with ERTH. Laura has a General Business Certificate with over 20 years of experience in the utility and municipal sectors. She will be responsible for entering street light data into our software, reviewing completed work from the software, preparing and delivering weekly billing change reports to the The Town of Tillsonburg and the local Utility, invoicing, and working with the project manager to ensure successful project completion. 13 RFP: RFP 2017-010 i Below ERTH has reviewed and summarized the elements of the project that the Town illustrated as being requirements of the LED Conversion project. ERTH has responded with how these requirements will be managed throughout the project. Town of Tillsonburg Submission Requirements 1. Develop & implement a project specific Work Safety Plan 2 3 Develop & implement a traffic control plan and provide traffic protection during fieldwork portions of the assignment in accordance with the requirements of Ontario Traffic Manual (OTM) — Book 7 Temporary Conditions Develop & carry out all field inspections in accordance with relevant legislation including the Occupational Health and Safety Act. Field inspections are to be carried out so as to minimize the impact on traffic flow. Proponents are to prepare application and administration as soon as possible to secure Independent Electricity System Operator IESO) incentives including recycling of HPS fixtures and the estimated IESO rebate amount. ERTH (Holdings) Inc. If awarded ERTH will create a Work Safety Plan that is in accordance with our Corporate Health and Safety policies. All outdoor staff are IMSA certified. Traffic control plan will be created prior to commencing the project in the Town of Tillsonburg ERTH will carry out applicable inspections with Senior staff to ensure OHSA is being followed. ERTH is quite familiar with the requirements laid out by the IESO. ERTH's familiarity with the IESO processes will ensure a coordinated effort to ensure the Town of Tillsonburg receives its estimated rebate amount. 5. All work to be completed by November 30th ERTH's supplied schedule will have this 2018 conversion project completed by the specified completion date of November 301 2018 6. Of the initial Town streetlight inventory provided below, approximately 640 fixtures are mounted on utility poles. Proponents are to provide a pole replacement allowance equivalent to 5% of the total amount of streetlight poles when determining their proposed fee for the project. RFP: RFP 2017-010 In the supplied package ERTH has reviewed the Town of Tillsonburg and included for the replacement of street light poles as requested. We have driven the Town to better gauge the areas where new poles are required. Although some of the galvanized poles and concrete poles are not esthetically pleasing, they are structurally sound. Therefore a hundred plus poles will not be required to be changed. In the project costing we have included for the costs associated with the areas that will 14 7. Conduct an in -field system wide data inventory collection and an in -field streetlight pole condition assessment. 8. Provide Geographic Information System GIS) mapping of the streetlight network including pertinent attribute information such as, but not limited to: Wattage, Height, Arm length, Pole configuration (wood, concrete, decorative, shared utility, etc.) and Assigned identification based on the Towns nomenclature system 9. Proponents are to perform a system wide audit to provide the Town with a level of certainty that the new LED level of illumination meets the RP -8-14 standard or, where this is not possible due to other existing factors such as pole spacing, that the level of service is equal to or better than the current condition. 10. Proponents are to demonstrate that their optimum lighting solutions achieve maximum energy savings and minimize project costs. As part of the optimum lighting solution design Proponents are to replace the approximate 600 Top -Hat style decorative fixtures with a suitable cobra head style fixture. RFP: RFP 2017-010 require pole changes. Some of the streets that we believe will need to be addressed are; Arbor Lane, Fairfield Cres., Charles St., Northview Drive, Wilson, Charlotte and Lady Avenues; Trillium Drive, Allen St and Maple Lane. ERTH has our own GIS data collection services to complete the data inventory collection items. With this service we will pick up the illustrated items in 2.2.2 of the tender to confirm all Town requirements are met. Incorporated in the Inventory Data Collection will be GIS point collection. This data will be supplied to the Town at the end of the project with the new inventory data. With the initial data collection ERTH will also commence an analysis of existing lighting levels on the roadways in the Town of Tillsonburg. This work will be achieved by going into the field and confirm existing lighting levels with light meters on typical roadways in the Town of Tillsonburg. Recommendations by ERTH will be brought forth from the subsequent Photometric Analysis (roadway lighting calculations) to the Town of Tillsonburg for approval, prior to ordering any material. See sample of calculations in Appendix F ERTH has used our own energy model to provide a comparison analysis between the current Town inventory and energy usage and compared those numbers to what it would look like after with the proposed fixture selections. Including the replacement of the 600 Top -Hat style decorative fixtures to cobra fixtures, See Appendix G for an installation example of converting decorative to cobra. The Town of Tillsonburg will have a clear understanding of the energy savings and 15 11. Successful Proponent to provide all records, design information and drawings, and calculations of optimum lighting solutions. 12. All proposed new LED fixtures must be DLC the associated project costs with our lighting layout and comparison model prior to proceeding with the project. All applicable documentation associated with this project, including designs, drawings and lighting calculations will be supplied to the Town. All proposed fixtures in this tender are approved. approved on the DLC list. 13. Product data sheets of all proposed LED fixtures with all components (i.e. Photocell, driver, etc.) detailing specifications, make, model, warrantees and expected useful life to be provide for Town approval prior to material order. 14. Proponents are to provide an arm replacement allowance equivalent to 5% of the total amount of streetlights. 15. Proponents are to include the costs associated with rewiring approximately 60% of the streetlight network from the streetlight pole base up to the new LED fixture. 16. Proponents are also to include the costs associated with a system wide replacement of existing photocells with a useful life equivalent to the new LED fixture useful life. Once the lighting calculations have been completed ERTH will supply the associated technical documentation for the fixtures supplied, photocells and any applicable warrantees along with the calculations prior to material order. ERTH has included an allowance for 5% arm replacement in the project as the Town has requested. The change out of these arms will be established from the in -field Inventory data collection during the Initiating phase of this project. (Project Schedule Appendix E) ERTH will during the conversion ensure that: where required a complete rewiring of the fixture and arm are completed in accordance with ESA requirements and the utility. During the street light conversion project ERTH will replace the existing fixtures to new approved LED fixtures. When these fixtures are converted a new photocell will be installed at the same time as the fixture conversion. 16 RFP: RFP 2017-010 17. Supply, installation and commissioning of new LED fixtures including: ESA Permits as required, Local Distribution Company (LDC) notification of conversion, Conversion of streetlight accounts to one single account if multiple accounts exist, Confirmation of lighting levels prior to commencement of installation to ensure maintenance of at least existing light levels. 18. A minimum ten (10) year warranty on ALL components to be valid from the manufacturer from the date of shipping. All warranties are to be transferred to the municipality upon project completion. 19. Complete summary of total project cost including a separate 5% contingency allowance. Payback period based on current Infrastructure Ontario 10 -year borrowing rate of 3.0%. 20. Successful Proponent to facilitate discussion with the BIA regarding downtown lighting and alignment with the Central Area Design study (i.e. consistent new fixture style, heritage pole replacement, Wi-Fi etc.) Additional scope of work and associated costs as a result of such discussions shall be identified separately for later Town and BIA consideration. RFP: RFP 2017-010 ERTH will ensure all applicable permits are pulled including ESA and a Notice of Project is created at the project outset. The LDC will be notified of the pending work and consulted to advise on any requirements needed to address lights located on the 640 Utility owned poles. ERTH has Utility lineman on staff to address these locations within the Town that might fall into this category. ERTH will work with the Town and the LDC to make billing as efficient as possible. ERTH will complete the photometric calculations to verify that existing lighting levels are met or exceeded where possible. The fixtures to be supplied by ERTH will carry a 10 year warranty. This will also apply to the photocell supplied on the project. These warrantees will be transferred to the Town on project completion. Project pricing and breakdown are supplied below with a 5% contingency as a separate item. The project model was developed on the 10 year borrowing rate of 3.0% as outlined. If awarded ERTH would welcome working with the BIA regarding the downtown and the upgrade of the existing lighting layout. ERTH has experience in working on similar projects of this nature. Recent examples are Port Stanley full downtown rebuild including new arms poles and fixtures; Town of Exeter downtown Decorative streetlight, arm and pole replacement; Town of Ingersoll downtown revitalization. ERTH will work closely to achieve the BIA's project objectives while ensuring the Lighting characteristics and Lighting Standards are maintained within the Town's Scope of work. 17 Below illustrates in brief a Work Plan for this LED Conversion Project. Further details as to the project schedule, Critical Tasks, Personnel Table along with the milestones associated with the project are attached in Appendix E. Signed contract received by ERTH (Holdings) Inc. Town of Tillsonburg to supply ERTH the Utility account numbers ERTH completes survey and GIS data collection, photometric layouts and Street Light Audit Submit photometric calculations to the Town for approval Town of Tillsonburg to supply ERTH a complete inventory of street lights and existing mapping documentation Order material as approved by the Town of Tillsonburg Planning/Design Schedule recycling as per the IESO requirements Apply for all applicable permits associated with the LED Conversion project ERTH to file preliminary IESO submission. Note: Project cannot proceed until final IESO approval received Meet with the LDC to discuss the conversion program and establish lines of communications and expectations Meet with the Town to discuss locations for material delivery and recycle bin deliveries Executing Approval received from IESO to proceed Recycle bins are put in place Material arrives. Installation of the new fixtures begins. Weekly invoices are sent by ERTH to the Town of Tillsonburg for installations and rewires as per report until conversions are complete. Weekly billing change reports are sent to the Town of Tillsonburg and the LDC simultaneously Closin Upon completion, final IESO submission sent in by ERTH Note: Final documents include a statement of account and cannot be submitted until all invoices have been paid Town of Tillsonburg receives IESO cheque (8-16 weeks) Town of Tillsonburg electric bill begins to drop Note: There will be a lag in time with Utility final documentation, from the date of notification. 18 RFP: RFP 2017-010 ERTH would like to provide the following Value-added items to support the Town in the execution of this project and for years to come. ERTH would like to support the Towns initiative to manage their energy usage by supplying two Electric Vehicle Charging Stations for the Town to install in a location of their choosing. To manage the new LED Roadway fixtures in the Town of Tillsonburg, ERTH (Holdings) would like to include on top of the manufacturer warrantees that come with the fixtures and photocells, a 10 year maintenance contract to support this new street light installation, complete with a 5 year auto renewal similar to traffic maintenance agreement if the Town so desires. When working with the Town of Tillsonburg and its BIA, ERTH would like to support the Town's efforts to introduce Wi-Fi in to the downtown core. With a couple of reputable suppliers to work with, ERTH would like to better understand the Town's requirements to incorporate Wi-Fi in to the downtown core. With an understanding of these requirements ERTH will bring forth options in coordination with the Lighting Layout for the downtown to bring forth a complete package to address the requirements of the Town and the BIA now and into the future. As with many of our projects ERTH will strive to source products and material from local businesses to best be able to support the Town of Tillsonburg and the surrounding communities. ERTH would also involve Tillsonburg Hydro Inc. if they wish to participate in this project. Example: will work with THI to remove street light relays wherever applicable. ERTH offers our complete asset management & street light software to manage the Municipality's street light system. ERTH will offer to demonstrate a Street light controls system to the Municipality if they are interested in viewing. ERTH in our agreement will offer 1 hour emergency response over & above our standard response time. Current Street Light Network To create a realistic model that forecasts the projected energy and maintenance costs for the future in the Corporation of the Town of Tillsonburg, ERTH worked with the Town to establish a baseline for this data. The following information was provided by the Town to create the model. Currently in the Corporation of the Town of Tillsonburg there are 2600 fixtures installed at different wattage sizes. The street light energy cost for the year 2016 was $260,000.00 The maintenance cost in 2016 was $85,000.00 Therefore, the total cost of street light energy and maintenance in 2016 was 345,000.00 19 RFP: RFP 2017-010 Using the information provided, ERTH created a model which provides a projection of the energy and maintenance cost savings of this project from the first year through to year 20. These savings illustrate the value in participating in our program over the long term. This model is structured around a replacement of your existing network where lighting characteristics will be maintained and/or improved upon with the new LED street light fixtures. With this conversion, towns and municipalities will see an energy cost reduction of over 50%. Finally, in an effort to ensure that the Corporation of the Town of Tillsonburg sees the full benefit of making this conversion, we have experience working with Infrastructure Ontario to assist our customers in financing these projects. For this size of project, the cost for conversion will be $1,354,355.79 with an average cost per fixture of $507.25. Included in this project is the cost to rewire the street light fixtures in accordance with Electrical Safety Authority (ESA) standards. We assume an estimated 60% of your street light inventory will require rewiring. This cost is reflected in the quote provided. Included in the project.• Full turn -key solution to convert 2800 lights owned by the Town. Full project management by ERTH managing all dealings with the Town, Utility, and IESO. Submission and completion of all necessary IESO documents for the IESO rebate. Rewire of 60% of street lights. Billed on actual rewires during the installation. Complete photometric design and analysis. Will provide standard specification document for all new street lights for future use. oppR Re1b1111wnbur0 ImW Nam6arm Faam. e,em orn a.bal. 5 I77,nu ua TOIWWWII 8 Labour Casl. 5 1,35435579 Cast al Power Nalomo: YR 11 Inbrml R.. 3 Labour Ratalac- IYR 2: Loan Period(Vau) 10 Rowidlg CacL^0lcludetl $ 128,16000 C051olAlms Included 14,54954 Maleda1541araase l YR - 101 MOn161Y PRYman. 120 P"imt amt 1.54.065.. Atltilioml VIOM 63,200 00 Fdl fl31p rYR 1% Pri 0.. U. Amount 51.398.70840 OPAA.W. 147,2-- Net Pra tCm 1207.10519 Opedln9 Cam s S4SWJ0p J 11ftN440 i 17)I..WLOF J 99,OTSp d J1J,6641J J . 1 . Enar6v coals a4arow5 s upepcM s m,mos s 1w/sa17 s 614e546e J 6]A95aw s sa4m5.m s n1,6a2as Tatty Gast cl Povlar 5 0.155 S 0.10 5 0171 5 0.180 5 0.158 5 01. 5 0.205 5 0210 5 0230 5 0.241 S 0.2553 5 0.2. 5 0.279ConroceanFem24,790.80 24.79080 24,79050 27.79060 24.100.60 24.79060 24,M080 24.79080 24.78000 24,790.0 24.701180 24,>90.80 24,780.60TOIWEnvC"i 5 235.20920 5 246,969fib S 259,31814 5 272,25405 5 285,898.25 S 30019317 S 315,2)282 S 330,082% S 347,51111 5 367,588.67 5 363,13100 5 40225755 S 422.40193 Melnlenencs Costs Labour Gaal (3Y. Increase 7 Y..) S185.00 5 190 55 5 196 27 $ 202 IS 5 200 M 5 21411 5 220 W 5 .19 5 231.35 5 241. S 210s2 5 256 m 5 25].11ManlenanceCasl505.000.00 5 83025- 5 92.22.13 5 9399912 5 101,061.08 5 105.92590 5 110.69211 5 115.6.28 5 120.78.55 S 120,]15.09 5 132.0210 S 131,94251 5 144.149.92 FuanEnQp .,Com 3 11496069 S I741M.W $ 11{.214 S IV,,-. S 1.1,377.45 5 151,142.10 $ 1.1,215.11s 1149M.0 S 16'{01].19 J IV=W S 113005,93 S 174,982. S 161505.32 rOV CushTOIWCoslofPa 5 0155 5 01. 5 0.171 5 0.180 S750.169 5 0.1. s 0105 5 0.219 5 0230S 0..1 5 0.29s .265 5 02. C--on Faos 24,790.50 24,79069 24.780.W 24,].. 21,790" 24.7-.1 24,790.00 24.7.. 24,79050 24,000 24.1.. 24.m. 24,7.. T..EOa101 COw 5 W2 59 5 87.39211 S 91.M1M 5 W. -III 5 101 IV 30 s 1.:25 fibs 1115369/ S 111.113.. 5 lg%910 5 4M.117.W 5 1]35.05 5 142.1528 5 149.47017 Mslnlenonee Cess S 5,938W S 3057.W S 6,240.32 5 6=0 S 6.559.45 5 6.M5.23 S 8,89802 5 7.014.86 S 7.25721 S 1.-93 3 7.-927 $ 783942 S 8.-555 7' YWI 0 a 3. i L71F RIF- t NU4aN JIFL` 142. B6r $]. 2)1,382: +53,661401X01 34,0810, '.454.,3987 s 237.49221 5 994,02).05 51.2..59- 51.5011..037 SI,B11,1W 33 51196.-7. i4,i7(,9W 77 7 is F/n MgOpllons Nola connection F4aa vary by udllly and Nero lora ora nal Included In mA",4IN18on Paid off through savings in year 5 PRIVATE AND CONFIDENT14L FOR MUNICIPAL STAFF USE ONLY Payback The figure above illustrates that the street light conversion project will be paid back in year 5 through the annual energy and maintenance cost savings. These savings are achieved through a reduction in energy usage and corresponding cost reductions when compared to your existing street light inventory. In addition, this project will come with a one-time IESO rebate of $147,250.00, which we will assist you in receiving. 20 RFP; RFP 2017-010 Should the Corporation of the Town of Tillsonburg decide to move forward with the one-for-one conversion of street lights, you will see an immediate change in energy and maintenance costs in the first year. This is represented in the Year 1 column (shown in the chart above) where the Town will see a total savings of $231,039.11. In Conclusion the costs will be as follows Project Summary Illustrated below is a quick summary reviewing energy and maintenance costs before and after the project completion. I Total fixture quantity 2800 street lights Existing fixture total wattage 345,800 watts New fixture total wattage 122,640 watts Current annual energy costs 260,000.00 First year projected energy cost savings 148,978.61 j Total projected energy savings (over 10 years) 1,911,570.68 In the first year alone, the Corporation of the Town of Tillsonburg can expect street light energy savings of $148,978.61. Over the warranty period (10 years), energy savings are expected to reach 1,911,570.68. 11 — -- HID (HPS/MV) Lamp Lifespan -- 5 years Latest annual maintenance cost $85,000.00 First year projected maintenance cost savings $79,060.50 1 5 year maintenance savings $433,785.85 1 The increased longevity and energy savings capability from these new LED street lights will significantly reduce your maintenance budget. The expected maintenance savings in the first year is $79,060.50 and over the first 5 years, expected savings are $433,785.85. The Corporation of the Town of Tillsonburg can expect this project to be paid off through savings in energy and maintenance in 5 years. The street light fixtures provided by ERTH are expected to last a minimum of 100,000 hours. With moderate increases in street light electricity prices (incorporated into the model), the Town can expect savings of $7,539,113.62 over the street light life time. over a design life of 100,000 hours. 21 RFP: RFP 2017-010 Pricing Detail As per requirement from the Town of Tillsonburg, the following is a pricing breakdown associated with the individual categories identified in the RFP section 3.8 & 3.9 of Overall Breakdown Price Hours Initiating: $ 360,530.00 26.62 Planning: $ 158,189.00 11.68 Executing: $ 773,879.00 57.14 Closing: $ 61,757.74 4.55 Total Cost of Project: $ 1.354.355.79 5% Contingency): $ 67,717.80 Estimated IESO Rebate: $ (147.250.00) 22 RFP: RFP 2017-010 As the cost of power continues to rise, municipalities are looking at numerous ways to offset this inevitable expense. With the ever increasing strides in technology, ERTH felt LED technology was well worth looking at. Three years later and over 47,000 new fixtures installed, the Turn -key LED Street Light Upgrade Program from ERTH continues to be a success. As an electrical contractor, we have the knowledge and the means to be your street light provider now and well into the future. This program is a first step in a long term partnership between ERTH and the Corporation of the Town of Tillsonburg. With both ERTH and the Town working together on this project, the opportunity to provide an energy savings solution which when completed will improve the lighting and safety within your community is a partnership we look forward to creating. The technology that builds this energy savings model may not be new, but is only now able to provide communities with a viable, cost effective option for saving money for the duration of their asset's lifespan. ERTH would like to be that partner who brings this solution to the Corporation of the Town of Tillsonburg. Notes: Included in the above price are the following major components: Street light fixtures specified for this project. Materials supplied by ERTH (fixtures and photocell) come with a ten year manufacturer's warranty. In our model we assume that 60% of the fixtures will have to be rewired (this includes fuses) as per ESA regulations. The rewires will be billed on actuals. Energy efficient LED fixtures rated at 100,000+ hours (22 years). Full project management by ERTH managing all dealings with the Town, Utility and IESO. Complete photometric design and analysis. Will provide standard specification document for all new street lights for future use. The total cost of the project is based on fixture quantities provided by the Corporation of the Town of Tillsonburg. In the event that the quantities are different from those provided, ERTH will work with the Town to address any necessary changes. Any changes will require sign -off by the Corporation of the Town of Tillsonburg and ERTH prior to proceeding. Town of Goderich before and after Street Light Conversion Downtown Port Stanley after main Street upgrade 23 RFP: RFP 2017-010 OWN OF TILLSONBURG OPERATIONS € °7!`. IEN T LEM kreetiight Conversion Pro ct PROPONENT INFORMATION AND DECLARATION FOR RIP 2017-010 PROPONENTS must complete this form and include it with their Submission. Please ensure all information is legible. 1) 2) 3) 4) 1. Bidder's Contact Individual 2. Office Phone # 3. Toll Free # 4. Cellular # 5. Fax # 6. E-mail address Time Ogen for Acceptance Scott Garton 519-485-6038 ext. 228 888-304-5558 519-521-0755 519-425-8456 Scott.Garton@erthcorp.com This offer is irrevocable and is to continue open to acceptance by the Town for a period of sixty 60) calendar days after the date and time of this RFP closing. The Town at any time within the above sixtv (60) calendar day period accept this Proposal whether or not any other Proposal has previously been accepted, upon notice of acceptance in writing to me/us through any of the contact information methods provided on the Form of Proposal page of this RFP. Addenda I/We acknowledge that INVe have received addenda numbered 1 to 1 inclusive and that the pricing quoted includes the provisions set out in such addenda. No Collusion I/We hereby declare that no person, firm or corporation other than me/us has any interest in this Proposal or in the RFP award for which this Proposal is made. I/We further declare that this Proposal is made without any connection to, comparison of figures, arrangements with or knowledge of, any other corporation, firm or persons making a Proposal for the same work and is in all respects fair and without fraud or collusion. Conflict of Interest I/We declare, to the best of my/our knowledge and belief, that no elected or appointed officer or member of committees and or employee of the Town of Tillsonburg is, has or will have an interest indirectly or directly as a contracting party, partner, shareholder, surety or otherwise in the performance of the Proposal, or in the supply, work or business to which they relate or in any portion of the profits thereof, or in any of the monies to be derived there from. Page 19 of 21 TOWN OF TILLSONBURG OPERATIONS DEPARTMENT RFP 2017-010 LED Streetlight Conversion Project 5) Interpretation I/We confirm that I/we have received no oral communication, representation, information, instruction or advice (collectively referred to as "representation") from any officer, employee, agent, or any other person acting on the behalf of or at the direction of the Town which in any way amends or modifies the content of this Request for Proposals, any addenda thereto, or any performance of services, works, obligations or responsibilities or the exercise of any rights thereunder or with respect thereto. I/We specifically release and waive any right and claim I/we may have to a claim for negligence, misrepresentation, misstatement or otherwise for any oral communication or representation whatsoever. I/We acknowledge and agree that I/we have not assumed that any information concerning our operations, business or personnel or any other information required to be provided by me/us when submitting our Proposal is known to the Town, regardless of whether such information may be actually previously known to the Town or not. I/We further acknowledge and agree that all statements, schedules and other information provided in this Proposal are true, complete and accurate in all respects. I/We confirm that the party executing this Proponent Declaration is authorized to sign the same]. THIS 9th DAY OF November 2017 Per: 5C©i ! (,, -(PA Printed Name of Officer) onginal Signature) Position of Signing Officer) THIS FORM IS A MANDATORY REQUIREMENT FOR THE SUBMISSION Page 20 of 21 CONNECTED, ENRICHED. INSPIRED. REQUEST FOR PROPOSAL RFP 2017-010 FOR THE LED STREETLIGHT CONVERSTION PROJECT THE CORPORATION OF THE TOWN OF TILLSONBURG ADDENDUM NO. 1 Date: November 3, 2017 Proponents are advised of the following: 1. Proponents are reminded that this is a Request for Proposal (RFP) for which the Town is seeking a full -turnkey service provider to perform the scope of work identified in Section 2.0. As such detailed technical specifications, bid forms, or pricing sheets typically associated with Tenders will not be provided. 2. The following Town streetlight inventory shall be used by Proponents when developing their Proposed Fee. Conversion of existing LED fixtures is not required. Streetlight Fixtures 48 Not Require 1215 HPS 70 Cobra Head 100 Cobra Hemal 340 HPS 150 Cobra Head 5 _ 200 Cobra Head 85 HPS 250 Cobra Head Decorative Fixtures 15 10 LED 88 Not Required 35 Lantern Post Top 600 HPS . • 70 555 Top -Hat 10 Acorn 60 Top Hat 85 HPS 100 20 Shoebox 5 Acorn 55 HPS 150 Shoebox 5 HPS 175 MV Post Top 55 HPS Page 1 of 3 3. The I -own is aware that the revised streetlight inventory is likely still incomplete and as such is requesting Proponents to conduct an in -field system wide data inventory collection within the scope of work under Item 2.2.2. 4. Proponents are encouraged to patrol the Town to better inform their submission in regards to the Towns streetlight network (i.e. common pole material, height, types, light fixture styles, types, brand etc.). 5. Proponents are reminded under Item 2.2.2 that approximately 640 fixtures are mounted on hydro utility poles that are likely to be in close proximity to high voltage power lines. 6. Of the approximate 800 decorative fixtures to be converted approximately 615 are Top -Hat style fixtures which are to be retrofitted with a suitable cobra head style fixture as outlined in Item 2.2.3. 7. Proponents shall provide for three (3) foot tapered elliptical bolted arms for the conversion of the 600 Top -Hat decorative fixtures. 8. Proponents are to outline their rationale for developing their pole diversity for their pole replacement allowance which shall be equivalent to 5% of the total amount of streetlight poles as identified under Item 2.2.2. 9. Under Item 2.2.4 rewiring approximately 60% of the streetlight network shall be complete including new fuse, fuse holder and connections to the buss. 10. The system wide photocell replacement under Item 2.2.4 shall be compatible with, rated for 100,000 hours, and match the Proponents proposed LED light fixtures useful life, including a minimum ten (10) year warranty as identified under Item 2.2.6. and be control ready 7 -pin receptacle 11. The Proponents LED light fixtures shall have a Correlated Colour Temperature (CCT) of 4100K 200) with a minimum Colour Rendering Index (CRI) of 60. 12. Current lighting levels in Town are not known. With the conversion the Town wishes to meet RP - 8 -14 requirements where practical while maximizing energy savings in actual power consumption based on input wattage. Proponents are to demonstrate their approach to performing lighting level calculations and their methodology to confirming existing lighting levels prior to conversion to ensure the level of service is equal to or better than current conditions. Roadway attribute and mapping information can be provided to the successful Proponent to assist in this task. 13. Proponents are encouraged to describe the scope of each of their proposed value-added options, their approach of achieving each of their proposed value-added options and how each of their proposed value-added options could be beneficial to the Town. 14. This addenda material is issued to address questions/clarifications submitted by interested parties. All other information not affected by this Addendum as contained within the Request for Proposal remains unchanged. 15. This addendum does not affect the Closing Date of Thursday November 9, 2017 or the Closing Time of 2:00 p.m. local time. Page 2of3 Laurin Kirwin Purchasing Coordinator Tel: (519) 688-3009 Ext. 2258 E-mail: Ikirwin(@tillsonburo.ca This addendum must be signed and returned with your proposal. Proponent's Signature Page 3of3 ERTH Corporation received the President's Award at the Ingersoll District Chamber of Commerce Annual Awards of Excellence ERTH Corporation is a diverse company with origins in the utility industry. Owned by eight municipalities, ERTH has grown to be a leading provider of products and services in many industries including utility, energy retailer, municipal, and commercial and industrial to name a few. With customers across North America, ERTH is committed to improving the overall customer experience while helping to lower operating and maintenance expenses for their customers. ERTH has offices throughout southwestern Ontario including Ingersoll, Toronto, London, Aylmer and Mitchell. Through this diverse group, ERTH gives back to their communities they service through such ventures as an annual charity golf tournament supporting local charities, and sending employees to assist with restorations after natural disasters such as the recent Hurricane Irma. ERTH's dedication to the communities they service and their community involvement, along with their diversity was what put ERTH ahead of the pack this year. Chris White, president and CEO of ERTH Corporation accepted the award on behalf of the company and was honoured and appreciative of the company's achievements and of being the recipient of the award. "The organization takes its tagline very seriously Your Hometown Utility, and each member of the staff is proud of its relationship with the community. It takes a great team to achieve good things" said White. Brett Humphrey, B.A., EET, PMI Certified ACCOUNT MANAGER/ APPLICATION ENGINEERING Sales/ engineering professional with more than 12 years of experience in account management, customer services, engineering, and project management. Encompasses the ability to facilitate engineering projects, utilizing skills in electronics, mechanics, leadership, coordination, and solution planning. Can perform within a team -based environment, corresponding with external clients and vendors as well as internal employees and management staff. Soft skills include: Electrical Engineering Customer Service Product Design Technical skills include: AutoCAD Allen Bradley PLC Microsoft Project/Visio/Office Negotiation Leadership Mechanical Engineering Review of Technical Drawings or installations AGi32 Photometric Software PROFSSIONAL EXPERIENCE ELECTRICAL DESIGN TECHNICIAN ERTH Holdings Inc./www.erthcorp.com/Ingersoll, ON12012 Business Development Project Management Sales Assist in the establishment of goals and objectives of ERTH Holdings Inc. as they relate to system design and maintenance for Hydro, street lighting systems, operations performed by CRU Solutions. Ensure all applicable projects are in compliance with all regulatory requirements of a services company under the terms of the Energy Competition Act. Assist in the preparation and accuracy of work orders and the maintenance of all system drawings for hydro and traffic systems maintained by the organization. Preparation of estimates for Hydro plant installations re. new developments in subdivisions and industrial/commercial) as required and traffic tenders, ensure all conditions are met including deposits and insurance. Coordination with outside staff to assist with all activities required to maintain project schedule and documentation records. PROJECT MANAGEMENT/ TECHNICAL SUPPORT/ INSIDE SALES Green Grid Solutions/ www.greengrid.ca/ Waterloo, ON/2010 - 2012 Provider of photovoltaic services across Ontario) Perform in conjunction with the Feed in Tariff program to develop mechanical and electrical installations for the solar industry. Analyze the structural viability of buildings for solar installations. Manage product selection and design for solar photovoltaic systems. Correspond with Ontario Power Authority, Local Distribution Companies, and Electrical Safety Authority to successful complete projects deliverables. Utilize AutoCAD to develop solar panel layout and single line electrical drawings. Manage complete sales life -cycle from quotes to project delivery. Key Roof Top Projects: NKB Solar 150 kW, BLT Farms 130 kW, Dalton Solar 100 kW EDUCATION PMI Certified 2015 AGi32 2016 Electrical Engineering Technology Diploma, Fanshawe College, 2010 Bachelor of Arts Sociology Major, University of Western Ontario, 2000 Scott Garton, CET Vice President — Utility Construction and Lighting ERTH Corporation Scott.Garton@erthcort).com 519-521-0755 A seasoned management professional with more than 30 years of experience in the electrical utility and construction industry. Adept in the design, installation and management of electrical systems with critical thinking skills crucial to providing leadership and experience in a diversified business with continuously changing regulations and technology. Responsibilities: Plan, direct and co-ordinate the operations of the Utility Construction and Lighting divisions Ensure safe and efficient operation of all construction business units Manage staff to optimum performance Assist Operations Manager to guide business plan and growth Set employee goals and objectives and evaluate performance Develop and train staff to maximize potential Co-ordinate financial and budget activities (order of magnitude 10 million in revenue) Responsible for directing the construction of traffic signals, hydro construction, street light maintenance, subdivision installations, Street light designs, solar installations and LED street lighting Education/Certifications/Memberships: Georgian College - Diploma Electrical Engineering Technologist Ontario Association of Certified Engineers and Technologists — Member since 1984 Richard Ivey School of Business — Ivey Operations Program Emolovment Historv: ERTH Corporation Vice President— Utility Construction and Lighting 2000 to Present Ingersoll Public Utility Commission Operations Manager 1990 to 2000 Vanderwesten and Rutherford Electrical Design 1989 to 1990 Richmond Hill Hydro Design Technician 1987 to 1989 Markham Hydro Design Technician 1985 to 1987 RECENT PROJECTS: Current and recently completed projects in role of Vice President — Utility Construction and Lighting: Customer Project Details Tillsonburg Hydro Inc. Electrical Design — Conversion to 16 kV — Cranberry Road, Tillsonburg Electrical Design — Conversion to 16 kV — North Street, Tillsonburg City of St Thomas LED Conversion (approx. 4300 HPS lights) - 2016 Annual street light maintenance (2015 to present) Annual traffic signal maintenance (2015 to present) City of Cornwall LED conversion (approx. 4500 HPS lights) - 2016 City of Stratford LED Conversion (approx. 2800 HPS Lights) - 2016 City of Port Colborne LED Conversion (approx. 1900 HPS lights) — 2015 Annual street light maintenance (2015 to 2025) Other notable LED Town of Ingersoll (approx. 2200 HPS lights) — 2012 projects Municipality of Central Elgin (approx. 900 lights) - 2012 City of London Reconstruction of Hyde Park Road (street lighting and traffic signals) - 2014-2016 Street light reconstruction — Wharncliffe Road — 2015 Underpass lighting upgrade — Richmond and York Street — 2015 Wellington Road underpass at York Street — lighting upgrade — in progress Wonderland Road Reconstruction (York Developments) —street lighting 0 Hamilton Road at Rectory —traffic signal rebuild Jason Ropp, Master Electrician Operations Manager — Utility Construction and Lighting ERTH Corporation Jason. Ropi)u erthcorp.com 519-521-7890 A skilled Master Electrician with leadership abilities and working experience in various aspects of the electrical industry Responsibilities: Manage operations of Utility Construction and Lighting divisions of ERTH Corporation Master Electrician for ERTH Holdings Inc. Primary estimator of various construction projects — traffic signals, street lighting, LED conversions Responsible for development of safety programs Job planning for construction of traffic signals, street lights, duct banks, subdivision underground installations for various Municipalities and Local Distribution Companies) Ensure safe and efficient operation of all construction business units Manage staff to optimum performance Assist in development and training of staff to maximize potential Assist in coordination of financial and budget activities Responsible for supervising the construction of traffic signals, hydro construction, street light maintenance, subdivision installations, Street light designs, solar installations and LED street lighting Certifications/Training: Master Electrician Red Seal Electrician 309A AZ Drivers Licence IMSA Traffic Signals — Level I, Level II IMSA Work Zone Safety Mobile Crane — 0-8 ton Working at Heights Red Cross First Aid/CPR WHMIS Supervisor Health and Safety Awareness Electrical Awareness — ARC Flash Confined Space Emplovment Historv: ERTH Corporation Operations Manager— Utility Construction & Lighting 2012 to present Roberts Group Crew Foreman 2007-2011 Glenile Electric Electrician/Journeyman 1999-2007 RECENT PROJECTS: Current and recently completed projects in role of Operations Manager - Utility Construction and Lighting: City of St Thomas LED Conversion (approx. 4300 HPS lights) - 2016 Annual street light maintenance (2015 to present) Annual traffic signal maintenance (2015 to present) City of Cornwall LED conversion (approx. 4500 HPS lights) - 2016 City of Stratford LED Conversion (approx. 2800 HPS Lights) - 2016 City of Port Colborne LED Conversion (approx. 1900 HPS lights) — 2015 Annual street light maintenance (2015 to 2025) Other notable LED Town of Ingersoll (approx. 2200 HPS lights) — 2012 projects Municipality of Central Elgin (approx. 900 lights) - 2012 City of London Reconstruction of Hyde Park Road (street lighting and traffic signals) - 2014-2016 Street light reconstruction — Wharncliffe Road — 2015 Underpass lighting upgrade — Richmond and York Street — 2015 Wellington Road underpass at York Street — lighting upgrade — in progress Wonderland Road Reconstruction (York Developments) —street lighting Hamilton Road at Rectory—traffic signal rebuild Brandon Conn GIS/Design Technician — Utility Construction and Lighting ERTH Corporation Brandon.Conn@erthcorr).com Responsibilities: Assist in establishment of goals and objectives of ERTH (Holdings) Inc. as they relate to system design and maintenance for hydro, street lighting systems, and operations performed by the construction group Ensure all applicable projects are in compliance with all regulatory requirements of a services company under the terms of the Energy Competition Act Assist in the preparation and accuracy of work orders and maintenance of all system drawings for hydro and traffic systems maintained by the organization Conduct GIS operations for multiple LED street light conversions and street light repair projects Produce working maps for street light assets Maintain and edit large GIS database files using ESRI's platforms Assist in preparation of estimates for street lighting, traffic signals and hydro plant installations (new developments in subdivisions and industrial/commercial); ensure all conditions are met including deposits and insurance Assist in coordination of activities required to maintain construction project schedules and documentation records Education/Certifications/Awards/Memberships: Bachelor of Arts, Honours Geography— Wilfred Laurier University, Waterloo - 2015 Lorne Russwurm Award — Best BA Thesis in Urban Geography — Wilfred Laurier University - 2016 Advanced GIS Course—Single Line Street Network Geodatabase Creation ESRI's Location Analytics Certification Capstone Project Team Member — Consulting Streetscape Assessment — City of Cambridge Soft Skills include: Attention to detail Customer Service Communication Technical Skills Include: AutoCAD Python Programming Syntax Emplovment Historv: ERTH Corporation BW Conn Homes RECENT PROJECTS: Organized Leadership Thrives in team environment SQL SketchUp GIS/Design Technician Design Technician/Labourer Punctual Microsoft Office ESRI's ArcGIS and ArcGIS online 2015 to Present 2009 to 2015 Current and recently completed projects in role of GIS/ Design Technician — Utility Construction and Lighting: Customer Project Details City of St Thomas • LED Conversion (approx. 4300 HPS lights); asset management; provided support for all location based issues City of Cornwall • LED conversion (approx. 4500 HPS lights); mapping of street lights and asset management of the conversion; provide weekly updates for public viewing City of Trent Hills 0 LED Conversion (approx. 1900 HPS Lights) - 2016 Laura Steffler Contract Clerk ERTH Corporation laura.steffler@erthcorp.com 519-521-7809 An efficient and knowledgeable professional with more than 20 years of experience in hydro billing and customer service. Adept in monitoring, tracking and troubleshooting all aspects of LED conversion and street light maintenance software with critical thinking skills required to effectively develop and maintain procedures essential to the success of our programs and continuously changing customer needs. Responsibilities: Development and communication of billing change reports to local utilities throughout the LED conversion process Entry and monitoring of street light software for both day to day maintenance and LED conversion efforts Maintain contract documentation and contract billing information for all tendered construction projects, LED conversions and maintenance work Assist in creation of work orders and coordination of work schedules with outside forces Maintain effective communication with customers on day to day operations Education/Certifications/Memberships: Fanshawe College — General Business Certificate Canadore College — Recreation Leadership Diploma Ingersoll District Collegiate Institute — Ontario Secondary School Diploma Emplovment Historv: ERTH Corporation Ecaliber, a division of ERTH (Holdings) Inc. Town of Tillsonburg — Customer Service Centre Town of Tillsonburg — Community Centre Town of Tillsonburg — Community Centre Town of Tillsonburg — Community Centre Edgewood Camp and Conference Centre Contract Clerk Billing Clerk CSR/Billing Clerk Administration Co-ordinator Customer Service Representative Head Lifeguard/Instructor/Youth Programs Head Lifeguard/Canoe Instructor 2010 to Present 2007-2010 2000-2007 1998-2000 1995-1998 1993-1997 1993 RECENT PROJECTS: Current and recently completed projects in administrative role of Contract Clerk— ERTH Corporation: Customer Project Details County of Oxford LED Conversion of street lighting and facility lighting (2015) Annual street lighting maintenance (2010 to present) Annual traffic signal maintenance (2010 to present) City of St Thomas LED Conversion — approximately 4300 HPS lights (2016) Annual street light maintenance (2015 to present) Annual traffic signal maintenance and construction (2015 to present) Town of Ingersoll LED Conversion — approximately 2200 HPS lights (2012) Annual street light maintenance (2010 to present) Annual traffic signal maintenance (2010 to present) Municipality of Central LED Conversion — approximately 900 lights (2012) Elgin Reconstruction of downtown Port Stanley (2012) Annual street light maintenance (2010 to present) Town of Aylmer LED Conversion — approximately 750 lights (2013) Annual Street Light Maintenance (2010 to present) Annual Traffic Signal Maintenance (2010 to present) Township of Zorra LED Conversion — approximately 500 HPS lights (2012) Annual Street Light Maintenance (2010 to present) Township of East Zorra- LED Conversion — approximately 450 lights (2012) Tavistock Annual Street Light Maintenance (2010 to present) City of London Reconstruction of Hyde Park Road - street lighting and traffic signals (2014-2016) Street lighting reconstruction — Wharncliffe Road (2015) Underpass lighting upgrade — Richmond and York Street (2015) City of Cornwall LED Conversion — approximately 4500 HPS lights City of Thorold LED Conversion — approximately 2300 lights City of Stratford LED Conversion — approximately 1800 HPS lights Saugeen Shores LED Conversion —approximately 1000 HPS lights Other notable LED Municipality of South Bruce - 350 lights projects Municipality of Aaron Elderslie-800 lights Municipality ofHowick-300 lights Bayham Township — 500 lights Township of Norwich — 700 lights Township of Blandford Blenheim —475 lights Steve Burton Crew Foreman — Utility Construction and Lighting ERTH Corporation Steve. Burton(a)erthcorp.com 519-521-7890 A skilled electrician with over 10 years of experience in co-ordination and site management of various electrical construction and maintenance projects. Responsibilities: Supervise, promote and assist in the maintenance of the highest level of operational efficiency consistent with good and safe practice Assist in job planning, meeting scheduling requirements and on-site supervision of all outside construction projects including traffic signals, street lights, duct banks and subdivision underground installations Co-ordinate construction activities with sub -contractors Traffic control set up Ensure all work is performed in compliance with all applicable safety legislation and company policies Maintain and promote safe and organized work areas; ensure preparation and maintenance of all required safety records and documentation Maintain and promote good inventory control and assist in preparation of project materials and equipment Certifications/Training: Electrician — Construction & Maintenance 309A AZ Drivers Licence IMSA Traffic Signals — Level I, Level II IMSA Work Zone Safety Confined Space Entry Mobile Crane — 0-8 ton Emplovment Historv: Working at Heights Red Cross First Aid/CPR WHMIS Supervisor Health and Safety Awareness Worker Health and Safety Awareness Electrical Awareness —ARC Flash ERTH Corporation Crew Foreman 2012 to present Roberts Group Sub Foreman 2007-2012 Glenile Electric Electrician/Journeyman 2002-2007 RECENT PROJECTS: Current and recently completed projects in role of Crew Foreman - Utility Construction and Lighting: Customer Project Details_ City of St Thomas LED Conversion (approx. 4300 HPS lights) - 2016 Annual street light maintenance (2015 to present) Annual traffic signal maintenance (2015 to present) City of Cornwall LED conversion (approx. 4500 HPS lights) - 2016 City of Stratford LED Conversion (approx. 2800 HPS Lights) - 2016 City of Port Colborne LED Conversion (approx. 1900 HPS lights) — 2015 Annual street light maintenance (2015 to 2025) City of London Reconstruction of Hyde Park Road (street lighting and traffic signals) - 2014-2016 Street light reconstruction — Wharncliffe Road — 2015 Underpass lighting upgrade — Richmond and York Street — 2015 Wellington Road underpass at York Street — lighting upgrade — in progress Wonderland Road Reconstruction (York Developments) —street lighting 0 Hamilton Road at Rectory — traffic signal rebuild John Barrett Journeyman Lineman, J -Mar Line Maintenance Inc. ERTH Corporation Responsibilities: Perform all types of line work related to the construction, maintenance and removal of overhead and underground transmission and distribution lines —voltages up to 27.6 KV Installation and maintenance of street lighting, traffic signals and controllers Work in close proximity to heavy traffic and high voltage equipment Operation of aerial boom equipment, tension equipment and hand tools Ensure all work is performed in compliance with all applicable safety legislation and company policies Maintain safe and organized work areas; prepare and maintain all required safety records and documentation, tailboards, etc. Maintain good inventory control and assist in preparation of project materials and equipment Certifications/Training: Journeyman Lineman IHSA— Utility Work Protection Code Confined Space Entry IHSA Electrical Utility Safety Rules DZ Drivers Licence Mobile Crane — 0-8 ton Worker Health and Safety Awareness Emplovment Historv: Powerline Technician Proficiency Underground Proficiency Working at Heights Red Cross First Aid/CPR Electrical Awareness — ARC Flash WHMIS J -Mar Line Maintenance Journeyman Lineman 2015 to present ERTH (Holdings) Inc. Journeyman Lineman 2011-2014 K -Line Construction and Maintenance Journeyman Lineman 2009-2011 Erie Thames Services Foreman —Journeyman Lineman 2005-2009 RECENT PROJECTS: Current and recently completed projects in role of Journeyman Lineman —J -Mar Line Maintenance Inc.: Customer Project Details City of St Thomas LED Conversion (approx. 4300 HPS lights) - 2016 Township of Saugeen Shores LED conversion (approx. 1000 HPS lights) - 2016 City of Stratford LED Conversion (approx. 2800 HPS Lights) - 2016 London Hydro Rogers make-ready projects — various locations Pole supports (plant protection) — various locations - ongoing Sifton Properties Harrisview Subdivision, Ingersoll — utility servicing — completed Ilderton —Timberwalk Subdivision — utility servicing — in progress Drewlo Holdings 0 Hyde Park Meadows - street lighting — in progress Critical Task Progress Critical Split Manual Task Tlllsonburg project planRev3 ID Task Name Duration Start Finish Resource Names 1 Initiating 41 days Mon 18-01-01 Mon 18-02-26 2 Complete and submit all applicable documentation including 3 days Mon 18-01-01 Wed 18-01-03 Billing Clerk 3 Begin infield data inventory collection 15 days Thu 18-01-04 Wed 18-01-24 GISTech (BC) 4 Review Town listing ofstreet light assets 3 days Thu 18-01-25 Mon 18-01-29 Photometry Analyst 5 Submit documents for the Town IESO Submissions 2 days Tue 18-01-30 Wed 18-01-31 PM Manager (BH)[5O%] 6 Photometric Analysis and Design 10 days Tue 18-01-30 Mon 18-02-12 Photometry Analyst 7 Submit all applicable lighting designs and calculations to the 7 days Tue 18-02-13 Wed 18-02-21 Photometry Analyst 8 Submit all Specifications of the suggested product for Town 1 day Thu 18-02-22 Thu 18-02-22 PM Manager (BH) 9 Order material on Town approval 2 days Fri 18-02-23 Mon 18-02-26 Design Tech 10 Fixture delivery 6 wks Tue 18-02-27 Mon 18-04-09 11 Create new Town lighting map 2 days Thu 18-02-22 Fri 18-02-23 GIS Tech (BC) 12 Initiating Phase Complete 1 day Mon 18-02-26 Mon 18-02-26 13 planning 18 days Tue 18-02-27 Thu 18-03-22 14 Schedule Recycling 2 days Tue 18-02-27 Wed 18-02-28 Design Tech 15 Enter all Street Lights into Software for Asset management 3 days Mon 18-03-05 Wed 18-03-07 Design Tech 16 Apply for all applicable permits 1 day Thu 18-02-15 Thu 18-03-08 PM Manager (BH),GIS Tee 17 Create Traffic Management Plan 2 days Thu 18-03-01 Fri 18-03-02 Operations Manager 19 Establish Work Plan 2 days Wed 18-03-07 Thu 18-03-08 Design Tech 19 Meet with Tillsonburg Hydro to review project 3 days Fri 18-03-09 Tue 18-03-13 Operations Manager 20 Planning Complete 1 day Wed 18-03-14 Wed 18-03-14 Executing days Thu 18-03-15 Mon 28-07-16 III33Deliverinstallation(Tillsonburg) ays8day Thu 18-03-15 Manager Design Tech Receipt t Light Luminairese Tue 18 04-10 Tue 18 04on 3109 PM (BH)[5O%] 24 Installation begins 1 day Wed 18-04-11 Wed 18-04-11 PM Manager (BH) 25 Installation wk. 1 -Truck 1 5 days Thu 18-04-12 Wed 18-04-18 Crew#1 26 Installation wk. 1 -Truck 2 5 days Thu 18-04-12 Wed 18-04-18 Crew#2 27 Billing Change Adjustments 2 days Thu 18-04-19 Fri 18-04-20 Billing Clerk 28 Installation wk. 2- Truck 1 5 days Thu 18-04-19 Wed 18-04-25 Crew #1 29 Installation wk2- Truck 2 5 days Thu 18-04-19 Wed 18-04-25 Crew #2 30 Quality Control on-site inspectoin 2 days Thu 18-04-26 Fri 18-04-27 Project Lead 31 Billing Change Adjustments 2 days Thu 18-04-26 Fri 18-04-27 Billing Clerk 32 Installation wk. 3 -Truck 1 5 days Thu 18-04-26 Wed 18-05-02 Crew #1 33 Installation wk. 3 - Truck 2 5 days Thu 18-04-26 Wed 18-05-02 Crew #2 34 Billing Change Adjustments 2 days Thu 18-05-03 Fri 18-05-04 Billing Clerk 35 Review Conversions and revise GIS data 2 days Thu 18-04-26 Fri 18-04-27 GIS Tech (BC)[5O%],PM 36 Progresss Report to the Town 2 days Mon 18-04-30 Tue 18-05-01 PM Manager (BH)[5O%] 37 Installation wk. 4 -Truck 1 5 days Thu 18-05-03 Wed 18-05-09 Crew#1 38 Installation wk. 4 - Truck 2 5 days Thu 18-05-03 Wed 18-05-09 Crew #2 Critical Task Progress Critical Split Manual Task Critical Progress Start -only L Task Finish -only 7 Split Duration -only January FebruaryMarcH Baseline Summary Baseline Split ,,,,,, .,,, Manual Summary r Baseline Milestone 0 Project Summary Milestone External Tasks Summary Progress External Milestone Page 1 r Inactive Task r Inactive Milestone Inactive Summary Deadline ID 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 Task Name —D ratio billing Change Adjustments 2 days Installation wk. 5- Truck 1 5 days Installation wk. 5 - Truck 2 5 days Quality Control on-site inspection 2 days Billing Change Adjustments 2 days Installation wk. 6- Truck 1 5 days Installation wk. 6 - Truck 2 5 days Billing Change Adjustments 2 days Installation wk. 7 - Truck 1 5 days Installation wk. 7 - Truck 2 5 days Quality Control on-site inspectoin 2 days Billing Change Adjustments 2 days Installation wk. 8 - Truck 1 5 days Installation wk. 8 - Truck 2 5 days Billing Change Adjustments 2 days Review Conversions and revise GIS data 2 days Progresss Report to the Town 2 days Installation wk. 9 - Truck 1 5 days Installation wk. 9 - Truck 2 5 days Billing Change Adjustments 2 days Installation wk. 10 -Truck 1 5 days Quality Control on-site inspectoin 2 days Installation wk. 10 - Truck 2 5 days Billing Change Adjustments 2 days Installation wk. 11- Truck 1 5 days Installation wk. 11- Truck 2 5 days Billing Change Adjustments 2 days Installation wk. 12 - Truck 1 5 days Installation wk. 12 - Truck 2 5 days Quality Control on-site inspectoin 2 days Billing Change Adjustments 2 days Review Conversions and revise GIS data 4 days Progresss Report tothe Town 1 day Review Lighting Levels 7 days Complete Executing 1 day Closing 7 days Remove remaining material from the job -site 1 day Submit final IESO doucments for Rebate 2 days Start lFinish Ttllsonburg project planRev3 Resource Names Thu 18-05-10 Fri 18-05-11 Thu 18-05-30 Wed 18-05-16 Thu 18-05-10 Wed 18-05-16 Thu 18-04-26 Fri 18-04-27 Thu 18-05-17 Fri 18-05-18 Thu 18-05-17 Wed 18-05-23 Thu 18-05-17 Wed 18-05-23 Thu 18-05-24 Fri 18-05-25 Thu 18 -OS -24 Wed 18-05-30 Thu 18-05-24 Wed 18-05-30 Thu 18-05-31 Fri 18-06-01 Thu 18-05-31 Fri 18-06-01 Thu 18-05-31 Wed 18-06-06 Thu 18-05-31 Wed 18-06-06 Thu 18-06-07 Fri 18-06-08 Mon 18-06-11 Tue 18-06-12 Wed 18-06-13 Mon 18-06-18 Thu 18-06-07 Wed 18-06-13 rhu 18-06-07 Wed 18-06-13 Thu 18-06-14 Fri 18416-15 Thu 18-06-14 Wed 18-06-20 Thu 18-06-21 Fri 18-06-22 Thu 18-06-14 Wed 18-06-20 Billing Clerk Crew #1 Crew #2 Project Lead Billing Clerk Crew #1 Crew #2 Billing Clerk Crew #1 Crew #2 _ - — Project Lead Billing Clerk Crew #1 Crew #2 Bi IIi ngClerk GIS Tech (BC)[50%],PM N PM Manager (BH)[50%] Crew #1 Crew #2 Billing Clerk Crew #1 Project Lead Crew #2 Thu 18-06-21 Fri 18-06-22 Billing Clerk Thu 18-06-21 Wed 18-06-27 Crew #1 Thu 18-06-21 Wed 18-06-27 Crew #2 Thu 18-06-28 Fri 18-06-29 Billing Clerk Thu 18-06-28 Wed 18-07-04 Crew #1 Thu 18-06-28 Wed 18-07-04 Crew #2 Thu 18-07-05 Fri 18-07-06 Project Lead Thu 18-07-05 Fri 18-07-06 Billing Clerk Mon 18-06-11 Fri 18-06-15 GISTech (BC)[50%], Mon 18-06-18 Mon 18-06-18 PM Manager (BH) Thu 18-07-05 Fri 18-07-13 Design Tech,PM Ma Mon 18-07-16 Mon 18-07-16 Fri 18-07-13 Mon 18-07-23 Tue 18-07-17 Tue 18-07-17 Operations Manage Tue 18-07-17 Wed 18-07-18 PM Manager (BH)(5 January Critical Task Progress Baseline Summary Inactive Task Critical Split Manual Task Baseline Split •....•••••••,••••, Manual Summary Inactive Milestone Critical Progress Start -only L Baseline Milestone O Project Summary B ---I Inactive Summary _ Task Finish -only 7 Milestone External Tasks Deadline + Split Duration -only Summary Progress External Milestone O Page2 e ID ]Task Name 77A Review projecet Status with the Town 78Receive recycling certificates 79 Submit all documentation applicable to IESO Rebate 12 Critical Task Progress Critical Split Manual Task Critical Progress Start -only Task Finish -only Split Duration -only Tlllsonburg project planRev3 Resource Names 18-07-19 IFri 18-07-20 118-07-18 Wed 18-07-18 Baseline Baseline Split Baseline Milestone O Milestone Summary Progress Page3 January Summary . r Inactive Task Manual Summary Inactive Milestone Project Summary Inactive Summary External Tasks Deadline j External Milestone C March April IMay02-26 1 03-05 1 03-12 1 03-19 1 03-26 04-02 1 04-09 1 04-16 1 04-23 1 0430 7 0% 0% Tlllsonburg project planRev3 j Critical Task Progress Baseline Summary . Inactive Task Critical Split Manual Task Baseline Split Manual Summary Inactive Milestone Critical Progress Start -only C Baseline Milestone O Project Summary Inactive Summary - - Task Finish -only 7 Milestone External Tasks a Deadline + Split Duration -only Summary Progress External Milestone 0 Page 4 March Critical Task Progress Critical Split Manual Task Critical Progress Start -only Task Finish -only Split...... Duration -only Tillsonburg project planRev3 May I June00-30 1 05-07 1 05-14 05-21 _ 05-28 06-04 1 06-11 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% N16 -01b Baseline Baseline Split Baseline Milestone O Milestone Summary Progress Page5 Summary Inactive Task Manual Summary Inactive Milestone Project Summary 0 i Inactive Summary External Tasks — Deadline + External Milestone o Tillsonburg project p1anRev3 March Apr I May 02-26 03 -OS 03-12 03-19 03-26 004-02 1 04-09 04-16 1 04-23 04-3005-07 05-14 Critical Task Progress Baseline Summary Inactive Task Critical Split Manual Task Baseline Split . •.. • •.. Manual Summary Inactive Milestone Critical Progress Start -only C Baseline Milestone O Project Summary 1 Inactive Summary - Task Finish -only 7 Milestone External Tasks Deadline + Split Duration -only Summary Progress External Milestone o Page 6 4 CRITICAL TASKS Complete and submit all applicable Mon 18-01- Wed 18-01-03 0% documentation including WSIB 01 Begin infield data inventory Thu 18-01- Wed 18-01-24 0% collection 04 Review Town listing of street light Thu 18-01- Mon 18-01-29 0% assets 25 Photometric Analysis and Design Tue 18-01- Mon 18-02-12 0% 30 Submit all applicable lighting Tue 18-02- Wed 18-02-21 0% designs and calculations to the 13 Town for approval Submit all Specifications of the Thu 18-02- Thu 18-02-22 0% suggested product for Town 22 approval Create new Town lighting map Thu 18-02- Fri 18-02-23 0% 22 Order material on Town approval Fri 18-02-23 Mon 18-02-26 0% 120 hrs Jill IIIgBillinClerk GIS Tech (BC) 24 hrs Photometry Analyst 80 hrs Photometry Analyst 56 hrs Photometry Analyst 8 hrs PM Manager (BH) 16 hrs GIS Tech (BC) 16 hrs Design Tech CRITICAL TASKS Initiating Phase Complete Mon 18-02- Mon 18-02-26 0% 0 hrs 26 Fixture delivery Tue 18-02- Mon 18-04-09 0% 0 hrs 27 Schedule Recycling Tue 18-02- Wed 18-02-28 0% 16 hrs Design Tech 27 Enter all Street Lights into Software Mon 18-03- Wed 18-03-07 0% 24 hrs Design Tech for Asset management 05 Receipt of Street Light Luminaires Tue 18-04- Tue 18-04-10 0% 4 hrs PM Manager 10 131-1)[50%] Installation begins Wed 18-04- Wed 18-04-11 0% 8 hrs PM Manager (BH) 11 Installation wk. 1- Truck 2 Thu 18-04- Wed 18-04-18 0% 40 hrs Crew #2 12 Installation wk2-Truck 2 Thu 18-04- Wed 18-04-25 0% 40 hrs Crew #2 19 Installation wk. 3 -Truck 2 Thu 18-04- Wed 18-05-02 0% 40 hrs Crew #2 26 Installation wk. 4 -Truck 2 Thu 18-05- Wed 18-05-09 0% 40 hrs Crew #2 03 CRITICAL TASKS Installation wk. 5 - Truck 2 Thu 18-05- Wed 18-05-16 0% 40 hrs 10 Installation wk. 6 - Truck 2 Thu 18-05- Wed 18-05-23 0% 40 hrs 17 Installation wk. 7 - Truck 2 Thu 18-05- Wed 18-05-30 0% 40 hrs 24 Installation wk. 8 - Truck 2 Thu 18-05- Wed 18-06-06 0% 40 hrs 31 Installation wk. 9 - Truck 2 Thu 18-06- Wed 18-06-13 0% 40 hrs 07 Installation wk. 10 - Truck 2 Thu 18-06- Wed 18-06-20 0% 40 hrs 14 Installation wk. 11- Truck 2 Thu 18-06- Wed 18-06-27 0% 40 hrs 21 Installation wk. 12 - Truck 2 Thu 18-06- Wed 18-07-04 0% 40 hrs 28 Review Lighting Levels Thu 18-07- Fri 18-07-13 0% 76 hrs 05 Complete Executing Mon 18-07- Mon 18-07-16 0% 0 hrs 16 Crew #2 Crew #2 Crew #2 Crew #2 Crew #2 Crew #2 Crew #2 Crew #2 Design Tech,PM Manager (131-1) CRITICAL TASKS Submit final IESO doucments for Tue 18-07- Wed 18-07-18 0% Rebate 17 Review projecet Status with the Thu 18-07- Fri 18-07-20 0% Town 19 Submit all documentation Mon 18-07- Tue 18-07-24 0% applicable to IESO Rebate 23 24 hrs PM Manager BH)[50%],Project Lead 24 hrs PM Manager BH)[50%],Project Lead 24 hrs Billing Clerk,PM Manager BH)[50%] Luminaire Schedule Symbol Qty Label Description 10 RFM-55W32LED4K-G2-R21 Roadfocus c/w arm Numeric Summary Arrangement Lumens/Lamp LLF SINGLE N.A. 0.885 Label CalcPts_1 CaleType Illuminance Units Avg Fc 0.73 Max 2.6 Min 0.2 Avg!Min Max/Min 3.65 13.00 CalcPts_2 Illuminance Fc 0.53 2.4 0.1 5.30 24.00 CalcPts_3 Illuminance Fc 0.59 2.5 0.1 5.90 125.00 Decorative Lighting Analysis Daprat Ave. ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett. Humphrey@erthcorp.com E R T H Date:2017-10-16 Page 1 of 7 CORPORATION Luminaire Location Summary Label RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M RFM-55W32LED4K-G2-R2M 640.371 X Y Z Orient Tilt 428.109 644.699 299.145 7.62 214.099 0 1 616.461 344.971 7.62 214.342 0 1 589.252 389.632 7.62 214.824 0 1 560.531 415.878 1 7.62 18.218 0 1 589.801 1 469.196 7.62 1 300.358 0 640.371 476.204 7.62 1231.655 0 656.312 428.109 7.62 131.169 0 682.284 385.234 7.62 1 32.471 0 713.616 341.26 7.62 135.168 0 756.078 300.584 7.62 1209.212 0 Luminaire Schedule Symbol 1U Label RFM-55W32LED4K-G2-R2M Arran ement Total Lamp Lumens LLF Descrj',tion I SING N.A. 0.8851 i Roadfocus c/warm 1 Calculation Summary Label Calc7ype Units Avg Max Min Avg/Min Max/Min CalcPts 1 I11uminance FC 0." 2.6 0.2 3.65 13.00 CalcPts 2 Illuminance Fc 0.53 2.4 0.1 5.30 24.00 CalcPts 3 Illuminance Fc 0.59 2.5 0.1 5.90 25.00 City of Cornwall Decorative Lighting Analysis Daprat Ave. ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett.Humphrey@erthcorp.com E R T H 170 Date:2017-10-16 Page 2 of 7 CORPORATION City of Cornwall Decorative Lighting Analysis Daprat Ave. Date:2017-10-16 ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON R (519)-485-6038 Brett. Humphrey@erthcorp.com E R T H j"Imm Page 3 of 7 CORPORATION City of Cornwall Decorative Lighting Analysis Daprat Ave. Date:2017-10-16 ERTH (Holdings) Inc. P P T A 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett. Humphrey@erthcorp.com 170 Page4of7 CORPORATION City of Cornwall Decorative Lighting Analysis Daprat Ave. ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett. H umphrey@erthcorp.com E R T H ri- Date:2017-10-16 Page 5 of 7 CORPORATION City of Cornwall Decorative Lighting Analysis Daprat Ave. Date:2017-10-16 ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett.Humphrey@erthcorp.com E RIT H r17ME Page6of7 CORPORATION City of Cornwall Decorative Lighting Analysis Daprat Ave. Date:2017-10-16 ERTH (Holdings) Inc. 180 Whiting St. Ingersoll, ON P: (519)-485-6038 Brett. Humphrey@erthcorp.com E R T H Page7of7 CORPORATION I, r -- :; ; 1 i, S