180614 Councl MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Councillor Max Adam
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Thursday, June 14, 2018, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, June 14, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 28, 2018
180528 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of May 28, 2018 be approved.
Carried
6. Public Meetings
7. Planning Applications
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
7.1. Application for Minor Variance A-07/18 - Marty & Erika Carrier, 38 Delevan Crescent
A-07/18 Report
Report Attachments
Application A-07/18
The applicant has requested that the variance be increased to allow for a square deck
rather than an angled deck.
Town building staff has indicated that the deck may create a future sight line issue.
The applicants have agreed that if there is a future sight line issue that they would
remove the deck at the Town’s request.
Council Meeting – Minutes - 3 -
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Tillsonburg Committee of Adjustment approve Application A07-18, submitted by
Marty and Erika Carrier, for lands described as Part Lot 538, Plan 500, in the Town of
Tillsonburg, municipally known as 38 Delevan Crescent, Town of Tillsonburg, as it
relates to:
1. Relief from Section 5.37.1 – Permitted Projections into Required Yards to
increase the permitted projection into a required front yard from 3 m (9.8 ft) to 6.4
m (21.16 ft);
2. Relief from Section 5.37.1 – Permitted Projections into Required Yards to
increase the permitted projection into a required exterior side yard from 3 m (9.8
ft) to 5.2 m (17.1 ft);
3. Relief from Section 5.37.1 – Permitted Projections into Required Yards to reduce
the minimum setback between the proposed projection and the front lot line from
3 m (9.8 ft) to 1.05 m (3.4 ft); and
4. Relief from Section 5.37.1 – Permitted Projections into Required Yards to reduce
the minimum setback between the proposed projection and the front lot line from
3 m (9.8 ft) to 2.38 m (7.8 ft),
subject to the following conditions:
1. That this relief shall only apply to an uncovered deck constructed in general
conformance with plate 3 of Report CP 2018-130; and
2. That a building permit for the proposed deck shall be issued within a year of
Committee’s decision.
Carried
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
8. Delegations and Presentations
8.1. 2017 Municipal Financial Audit
Presented by: Christene Scrimgeour
Council Meeting – Minutes - 4 -
2017 Town of Tillsonburg Independence Letter
2017 Town of Tillsonburg Sewer Draft Financial Statements
2017 Town of Tillsonburg Trust Funds Draft Financial Statements
2017 Town of Tillsonburg Waterworks Draft Financial Statement
Town of Tillsonburg Draft FS (2)
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives the 2017 Draft Financial Statements as presented;
AND THAT the 2017 Independence Letter be received.
Carried
9. Committee Reports & Presentations
9.1. CL 18-21, Council Compensation Review Recommendations
Presented By: Ann Loker, Chair, Council Compensation Review Advisory Committee
9.1.1. CL 18-21 Council Remuneration Committee Recommendations
9.1.2. 2-008 Council Expense Policy Draft (2)
Council requested to see the comparators.
Council provided comments on the policy and recommendation.
Per diems and cost to Council for benefits were discussed, as well as financial
implications for removing 1/3 tax bracket.
Council also noted that the reference to the number of hours worked would be
considerably higher than stated.
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 18-21, Council Compensation Review Advisory
Committee Recommendations;
AND THAT a By-Law to authorize the Council/Local Board Expense policy be brought
forward for Council consideration;
AND THAT a By-Law to establish the rate of remuneration for members of Council be
brought forward for Council consideration.
Carried
Council Meeting – Minutes - 5 -
9.2. Police Services Board Request Regarding Visitor Parking Lot at OPP Office
9.2.1. Visitor Parking Lot
The Police Services Board is requesting an upgrade to the front parking lot to enhance
visitor parking at the OPP stations. This will remove the island and square off the area to
allow for additional parking.
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive the request from the Police Services Board;
AND THAT the matter be referred to staff for a report and recommendation.
Carried
10. Information Items
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. CAO 18-08, Memorandum of Understanding and Direction Between the
Corporation of the Town of Tillsonburg and Tillsonburg Hydro Inc.
Memorandum of Understanding and Direction Between the Corporation of the Town of
Tillsonburg and Tillsonburg Hydro Inc.
CAO 18-08 Attachment 1
CAO 18-08 Attachment 2
MOUD
Resolution #9
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CAO 18-08, Memorandum of Understanding and
Direction between the Corporation of the Town of Tillsonburg and Tillsonburg
Hydro Inc., for information;
Council Meeting – Minutes - 6 -
AND THAT the Memorandum of Understanding and Direction between the
Corporation of the Town of Tillsonburg (Shareholder) and Tillsonburg Hydro Inc.
be referred to the Annual General Meeting (June 26, 2018) for approval by the
Shareholder.
Carried
13.1.2. CAO 18-09, RFP 2018-01 Town Transit System - Evaluation Committee
CAO 18-09 RFP 2018-01 Town Transit System - Evaluation Committee
Resolution #10
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CAO 18-09, RFP 2018-01Town Transit System –
Evaluation Committee, for information;
AND THAT the Community Transportation Pilot Program Committee be the
Evaluation Committee for the purpose of reviewing the Town Transit System
Request for Proposal (RFP) submissions and to provide a recommendation to
Council as to the successful bidder.
Carried
13.2. Clerk’s Office
13.3. Development and Communication Services
13.3.1. DSC 18-24, Building By-Law Deposit
DSC 18-24 Building By-Law Deposit
Resolution #11
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DSC 18-24, Building By-Law Deposit, as
information;
AND THAT the building deposit referenced in Section 9.14 of Building By-Law
4079 be amended from one year to two years be brought forward for Council
consideration.
Carried
Council Meeting – Minutes - 7 -
13.4. Finance
13.4.1. FIN18-17, 2017 Draft Financial Statements
FIN18-17 2017 Draft Financial Statements
Resolution #12
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report FIN18-17, 2017 Draft Financial Statements;
AND THAT the Draft Financial Statements for the year ended December 31,
2017 be approved.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-15, Quarter Town Line Traffic Safety Initiatives
OPS 18-15 Quarter Town Line Traffic Safety Initiatives
OPS 18-15 Attachment 1 - Amending By-Law 4201
OPS 18-15 Attachment 2 - Letters of Support
OPS 18-15 Attachment 3 - Pedestrian Crossover Pamphlet
The crosswalks will be in place prior to school starting back to school in
September. Pamphlets will be provided to the schools to go out with report cards
this month.
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-15, Quarter Town Line Traffic Safety
Initiatives;
AND THAT Council adopts By-Law 4201 to amend By-Law 3701, being a by-law
to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
Carried
13.6.2. OPS 18-16, Draft Winter Maintenance Level of Service Policy
OPS 18-16 Draft Winter Maintenance Level of Service Policy
OPS 18-16 Attachment 1 - DRAFT Winter Maintenance Level of Service Policy
OPS 18-16 Attachment 2 - Minimum Maintenance Standards
Council Meeting – Minutes - 8 -
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-16 Draft Winter Maintenance Level of
Service Policy;
AND THAT Council approves in principle the Draft Winter Maintenance Level of
Service Policy subject to Public Consultation.
Carried
13.7. Recreation, Culture & Park Services
14. Unfinished Business
14.1. RCP 18-23, 2018 LLWP Operations & Communications
RCP 18-23 - 2018 LLWP Operations & Communications
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Stephenson
THAT Council receives Report RCP 18-23, 2018 LLWP Operations &
Communications, for information.
Carried
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
180501 Memorial Park Revitalization Committee MIN
180528 Special Awards MIN
180605 Special Awards MIN
180606 Cultural Advisory MIN
180418 Council Remuneration MIN
180503 Council Remuneration MIN
180517 Council Remuneration MIN
Council Meeting – Minutes - 9 -
Resolution #16
Moved By: Deputy Mayor Beres Seconded By: Councillor Stephenson
THAT Council receives the Memorial Park Revitalization Committee minutes
dated May 1, 2018, the Special Awards Committee minutes dated May 28, 2018
and June 5, 2018, the Cultural Advisory Committee minutes dated June 6, 2018,
and the Council Remuneration Advisory Committee minutes dated April 18,
2018, May 3, 2018 and May 17, 2018, as information.
Carried
16.2. Tillsonburg Police Services Board Minutes
180418 Tillsonburg Police Services Board MIN
Resolution #17
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Tillsonburg Police Services Board minutes dated April
18, 2018, as information.
Carried
16.3. Long Point Region Conservation Authority Minutes
LPRCA MIN 180502
Resolution #18
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Long Point Region Conservation Authority Minutes
dated May 2, 2018, as information.
Carried
17. Notice of Motions
Moved by: Councillor Rosehart
THAT By-Law 3507, to provide for the licensing, regulation and control of animals within the
Town of Tillsonburg, be amended to allow chickens to be kept in a structure/coop in rear
yards of properties within the municipal boundaries of the Town of Tillsonburg.
Council Meeting – Minutes - 10 -
18. Resolutions
18.1. Appointment of Directors for the Board of Tillsonburg Hydro Inc.
18-02 Appointment of Board of Directors
Board Recommend directors 2018
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council supports the appointment of Alex Urbanowicz, Ann Loker, Dan
Rasokas, Ernie Vidovic, John Gilvesy, and Julie Ann Snell, as Directors for
Tillsonburg Hydro Inc. until the 2019 Annual General Meeting;
AND THAT Deputy Mayor Dave Beres (Shareholder Representative) be
appointed until the end of this term of Council;
AND FURTHER THAT this resolution be forwarded to the Tillsonburg Hydro Inc.
Annual General Meeting scheduled for June 26, 2018.
Carried
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Thursday, June 14, 2018
20.1 Resolution #20
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4201, to amend By-Law 3701, being a by-law to Regulate Traffic
(pedestrian crossovers); and
By-Law 4202, to appoint a Joint Compliance Audit Committee
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20.2 Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT By-Law 4203, to confirm the proceedings of Council at its meeting held on
the 14th day of June, 2018 be read for a first, second, third and final reading and
Council Meeting – Minutes - 11 -
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Turtlefest is this weekend, July 15 – 17, 2018. Details can be found at turlefest.ca
The dog park grand opening is scheduled for July 17 at 1:00pm.
Public consultation is scheduled for the proposed winter maintenance policy – winter control
and levels of service – July 12, 6:00-7:00pm in the Lions Den.
Beyond the Garden Gate Tour is Saturday, July 7. Tickets are available at the Garden Gate.
22. Adjournment
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Thursday, June 14, 2018 be adjourned at 8:03 p.m.
Carried