180625 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres (arrived at 7:46pm)
Councillor Max Adam
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Sheena, Manager of Finance / Deputy Treasurer
Corey Hill, Parks and Facilities Manager
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, June 25, 2018 be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, June 25, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of June 14, 2018
180614 Councl MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of June 14, 2018 be approved.
Carried
6. Public Meetings
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
6.1. Application for Minor Variance - A-10/18, Greg McCurdy, 695 Broadway
A-10/18 Report
Report Attachments
Application A-10/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
an overview of Report 2018-183, Minor Variance Application A-10/18.
Opportunity was given for comments and questions from Council.
The applicant, Greg McCurdy, was in attendance, and spoke in favour of the
application, noting a change in the proposed location of the garage.
No members of the public appeared before Council in support of, or in opposition to, the
application.
Council passed the following resolution.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Council Meeting – Minutes - 3 -
THAT the Committee of Adjustment approve Application File A-10/18, submitted by Greg
McCurdy, for lands described as Part Lot 7, Concession 10 (Dereham), Town of
Tillsonburg, as it relates to permission to construct a residential accessory building, as
well as a front yard deck on lands considered legal non-conforming, subject to the
following conditions:
i. The accessory building is permitted to a maximum of 78 m2 (840 ft2);
ii. The minimum setback of 5 m (16.4 ft) must be maintained between the proposed
accessory building and the existing septic system leaching bed distribution pipes;
iii. A minimum front yard depth of 1.75 m (5.7 ft) must be maintained; and
iv. Grading plans are to be provided for the proposed garage.
Carried
6.2. Application for Minor Variance - A-11/18, Edward Whinnery, 49 Woodhaven Drive
A-11/18 Report
Report Attachments
Application A-11/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
an overview of Report 2018-178, Minor Variance Application A-11/18.
Opportunity was given for comments and questions from Council.
The applicant, Edward Whinnery, was in attendance, and spoke in favour of the
application.
No members of the public appeared before Council in support of, or in opposition to, the
application.
One written submission was received from Ted Luscher, 31 Wood Haven Drive, in
opposition to the application.
Council passed the following resolution.
Resolution #5
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A11/18, submitted by
Edward Whinnery, for lands described as Lot 30, Plan 41M-232, Town of Tillsonburg, as
it relates to:
Council Meeting – Minutes - 4 -
1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and Structures,
to reduce the required interior and rear yard setback for a residential accessory
structure (a gazebo) from 1.2 m (3.9 ft) to 0.66 m (2.17 ft) and 0.56 m (1.83 ft),
respectively; and
2. Relief from Table 6.2 – Low Density Residential – Type 1 Zones (R1A), to
increase the maximum lot coverage from 35% lot area to 37%, subject to the
condition that a building permit for the proposed accessory building shall be
issued within one year of the date of the Committee’s decision.
Carried
Resolution #6
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
6.3. Application for Draft Plan of Subdivision Approval and Zone Change (SB 18-02-7 & ZN
7-18-04), Oxnard Developments
SB 18-02-7 & ZN 7-18-04_rpt
Report Attachments
Application SB 18-02-7
Application ZN 7-18-04
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Report CP 2018-173, Application for Draft Plan of Subdivision and Zone Change (SB
18-02-7 & ZN 7-18-04).
Opportunity was given for comments and questions from Council.
The agent, Mr. Higgens, G.Douglas Vallee Limited, was in attendance and spoke in
favour of the application.
No members of the public appeared before Council in support of, or in opposition to, the
application.
Mr. Gilbert to add the word ‘noise’ to Condition 9 of the Report. The Agent, Mr.
Higgens, was in agreement with the addition.
The application will go before County Council July 11, 2018.
Council Meeting – Minutes - 5 -
Council passed the following resolution.
Resolution #7
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council approves in principle the zone change application (ZN 7-18-04) submitted
by 2385667 Ontario Limited, to rezone the subject property from ‘Future Development
Zone (FD)’ to ‘Special Low Density Residential Type 2 Zone (R2-sp)’ and ‘Special
Medium Density Residential Zone (RM-sp)’ to facilitate the development of a residential
draft plan of subdivision;
AND FURTHER THAT Council advise County Council that they support the application
of 2385667 Ontario Limited, to create a draft plan of subdivision (File No. SB 18-2-7) for
lands described as Part of Lot 24, Plan 1653, in the Town of Tillsonburg, subject to the
conditions of draft approval as contained in Report CP 2018-173.
Carried
7. Planning Applications
7.1. Request for Extension of Draft Plan Approval - 32T-07006 - Lindprop
32T-07006 DAE Report
Report Attachments
Eric Gilbert, Senior Planner, County of Oxford, was present and was available to
answer Council’s questions.
Resolution #8
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT Council supports an extension of draft approval for a plan of subdivision
submitted by Lindprop Corp., for lands described as Lots 4 & 5, Concession 10
(Dereham), Town of Tillsonburg, to October 22, 2020, to grant additional time to satisfy
the conditions of draft plan approval and register the draft plan of subdivision.
Carried
8. Delegations and Presentations
8.1. Volunteer of the Month - Sandra Andrews
Presented by: Mayor Molnar and Councillor Stephenson
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9. Committee Reports & Presentations
9.1. CL 18-22, Century Plaque Program Policy
Presented By: Councillor Esseltine, Heritage, Beautification and Cemetery Committee
CL 18-22, Century Plaque Program Policy
9-008 Century Plaque Program- DRAFT
Century Plaque Program Application Form
Century Plaque Program Procedure
Councillor Esseltine, a member of the HBC Committee, provided an overview of the
Century Plaque Program Policy.
Noted was that this program should be for all buildings, not just houses.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives Report CL 18-22, Century Plaque Program Policy;
AND THAT Council supports the recommendations of the Heritage, Beautification and
Cemetery Committee;
AND FURTHER THAT a by-law to adopt the Century Plaque Program Policy be brought
forward for council consideration.
Carried
10. Information Items
10.1. Update on Norfolk County Official Plan Review
CP 2018-143- Update to Proposed Changes to Norfolk County OP
Eric Gilbert, Senior Planner, County of Oxford, was in attendance to provide
comment and to answer questions from Council.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives CP Report 2018-143, Norfolk County Official Plan
Changes - Norfolk Mall, as information.
Carried
Council Meeting – Minutes - 7 -
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. CAO 18-07, Resident’s Concerns – North Park Phase 1 – Langrell Ave
CAO18-07 Residents Concerns - North Park Phase 1 - Langrell Ave
David Calder, CAO, provided an overview of Report CAO 18-07.
Opportunity was given for Council to comment and ask questions.
Staff to provide additional information through finance in regards to the
development remediation fund.
The intent is for work to be completed this construction season where possible,
but some work may go into 2019.
Staff will be meeting with the neighbourhood representative, to discuss
expectations, timing, etc.
Cindy Allen, resident of Langrell Avenue, was given opportunity to ask questions.
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CAO 18-07, Resident’s Concerns – North Park
Phase 1 - Langrell Ave for information;
AND THAT staff be authorized to take the actions as noted in Report CAO 18-07
Resident’s Concerns – North Park Phase 1 - Langrell Ave to address the
concerns raised by residents of North Park Phase 1;
AND THAT securities held by the Town of Tillsonburg for North Park Phase 1 -
Langrell Ave in the amount of approximately $65,245.26 and additional funding of
approximately $150,000.00 from the Development Remediation Reserve Fund
for a total of $215,245.26 be allocated to complete the subdivision deficiencies.
Carried
13.1.2. CAO 18-10, Update - Wood Haven Subdivision Outstanding Works
CAO 18-10 Update - Wood Haven Subdivision Outstanding Works
Attachment 1 to CAO 18-10
Council Meeting – Minutes - 8 -
Attachment 2 to CAO 18-10
David Calder, CAO, provided an overview of Report CAO 18-10.
Opportunity was given for Council to comment and ask questions.
Next steps were discussed and Council passed the following resolution.
Deputy Mayor Beres arrived at 7:46pm.
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CAO 18-10 Update - Wood Haven Subdivision
Outstanding Works;
AND THAT Council direct Staff to notify the Developer that the Town will be
utilizing the remaining posted securities to complete the outstanding works and
charge back to the Developer any funding deficiencies. The Town would then
initiate the tender process.
Carried
13.2. Clerk’s Office
13.2.1. CL 18-23, Council Remuneration
CL 18-23 Council Remuneration
2-008 Council Expense Policy Draft (3)
By-Law 4207 Council Remun 2014 - 2018
Council and Mayor Comp tax balanced
Council Expense Policy - Corporate Policy
AMO 2017 Annual Council Remuneration Servey
RemunerationSurvey-2017
Council Remuneration Data
AMCTO council compensation 2018
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CL 18-23, Council Compensation;
AND THAT By-Law 4206 to authorize the Council/Local Board Expense policy be
brought forward for Council consideration;
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AND THAT By-Law 4207 to establish the rate of remuneration for members of
Council be brought forward for Council consideration.
Carried
13.3. Development and Communication Services
13.3.1. DCS 18-26, Community Improvement Plan Application – 10 Clearview Dr
Report DCS 18-26
Application
The Development Commissioner was in attendance to provide comment and
answer questions from Council.
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 18-26, Community Improvement Plan
Application – 10 Clearview Drive;
AND THAT the 10 Clearview Drive property be approved for the Tax Increment
Grant Back Program and the Permit Fee Grant Back Program of the Community
Improvement Plan, related to enhancements of the property, at the Strategic
Level, which offers the following growth related rebates:
• Years 1 to 6 - 100% rebate of the incremental tax increase
• Year 7 - 80% rebate
• Year 8 - 60% rebate
• Year 9 - 40% rebate
• Year 10 - 20% rebate
• with full property taxes being payable in 2029; and,
• a 50% rebate of the building permit fees.
Carried
13.3.2. DCS 18-27, Community Improvement Plan Application – 83 Rolph Street
Report DCS 18-27
Application
The Development Commissioner was in attendance to provide comment and
answer questions from Council.
Council Meeting – Minutes - 10 -
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-27, Community Improvement Plan
Application – 83 Rolph Street;
AND THAT the 83 Rolph Street property be approved for the Accessibility
Renovation Grant, the Tax Increment Grant Back Program and the Permit Fee
Grant Back Program of the Community Improvement Plan, related to
enhancements of the property, at the Strategic Level, which offers the following
growth related rebates:
• Years 1 to 6 - 100% rebate of the incremental tax increase
• Year 7 - 80% rebate
• Year 8 - 60% rebate
• Year 9 - 40% rebate
• Year 10 - 20% rebate
• with full property taxes being payable in 2029; and,
• a 50% rebate of the building permit fees.
Carried
13.4. Finance
13.4.1. FIN18-18, Ground Lease Agreement History
FIN18-18 Ground Lease
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report FIN18-18, Ground Lease Agreement History be received, as
information.
Carried
13.4.2. FIN 18-19, 2017 Surplus Allocation
2018 Surplus Allocation
Resolution #17
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report FIN 18-19, 2017 Surplus Allocation, as
information;
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AND THAT Council approves the allocation of the 2017 surplus of $239,598 be
contributed to specific reserves; Fleet & Equipment $235,000; and the balance to
Tax Rate Stabilization $4,598.
Carried
13.4.3. FIN 18-20, 2017 Financial Statement Reconciliation
FS Reconciliaton
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report FIN 18-20, 2017 Financial Statement
Reconciliation, as information.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-17, Results for Tender RFT 2018-010 North Broadway Asphalt
Rehabilitation
OPS 18-17 Results for Tender RFT 2018-010 North Broadway Asphalt Rehabilitation
Resolution #19
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT Council receives Report OPS 18-17, Results for Tender RFT 2018-010
North Broadway Asphalt Rehabilitation;
AND THAT Council awards Tender RFT 2018-010 to Permanent Paving Ltd. of
Woodstock, ON at a cost of $1,014,849.97 (net HST included), the lowest bid
received satisfying all Tender requirements.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 18-24, Green Energy Act Reporting 2018
RCP 18-24 - Green Energy Act Reporting 2018
Energy consumption spreadsheet
Council Meeting – Minutes - 12 -
Resolution #20
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives Report RCP 18-24, Green Energy Act Reporting 2018,
for information;
AND THAT Council approves the Energy Consumption and GHG Emissions
report for 2018.
Carried
14. Unfinished Business
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
180531 Museum Advisory MIN
180607 HBC Committee MIN
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Museum Advisory Committee Minutes dated May 31,
2018, and the Heritage, Beautification & Cemetery Advisory Committee Minutes
dated June 7, 2018, as information.
Carried
17. Notice of Motions
17.1. Notice of Motion
Consideration of the Notice of Motion was deferred to the July 9, 2018 Council
Meeting.
Resolution #22
Moved By: Councillor Rosehart Seconded By:
THAT By-Law 3507, to provide for the licensing, regulation and control of animals
within the Town of Tillsonburg, be amended to allow chickens to be kept in a
structure/coop in rear yards of properties within the municipal boundaries of the
Town of Tillsonburg.
Council Meeting – Minutes - 13 -
18. Resolutions
19. By-Laws
By-Laws from the Meeting of Monday, June 25, 2018
19.1. Resolution #23
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4204, To adopt the Century Plaque Program Policy; and
By-Law 4206, To Adopt the Council/Local Board Expense Policy; and
By-Law 4207, To Establish the Rate of Remuneration for Council; and
By-Law 4210 , To Amend By-Law 4079, Building By-Law Deposit
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
19.2. Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4208, To confirm the proceedings of Council at its meeting held on
the 25th day of June, 2018 be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
The Museum is celebrating its 45th Anniversary, June 29, 2018.
A Pancake Breakfast will be held at the Station Arts Centre July 1, 8:00am to 12:00noon.
Lake Lisgar Waterpark will officially open July 1, 11:00am to 7:00pm.
A schedule of Canada Day events can be found on the Town website, www.tillsonburg.ca
Beyond the Garden Gate Tour is Saturday, July 7. Tickets are available at Garden Gate.
21. Adjournment
Resolution #25
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, June 25, 2018 be adjourned at 8:43 p.m.
Carried