180709 Council MIN 1
MINUTES
Monday, July 9, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE Mayor Molnar
Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Regrets: Councillor Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Dave Rushton, Director of Finance
Lana White, Deputy Clerk/Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00pm.
2. Closed Session
There was no Closed Session meeting.
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, July 9,
2018, be adopted.
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Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council Meetings of June 25 and 26, 2018 be approved.
Carried
7. Public Meetings
Resolution # 3
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council moves into the Committee of Adjustment to hear an application for
Minor Variance.
Carried
7.1 Application for Minor Variance- A-13/18- Tillsonburg Christian
Reformed Church, 150 Concession St W.
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-197, Minor Variance A-13/18.
Opportunity was given for comments and questions from Council.
Jake Feyen, Outgoing Council Chair with the Tillsonburg Christian
Reformed Church/applicant, was in attendance in support of the
application, outlining the proposed changes and improvements to the
property.
Gene Stampfer, 9 Myrtle Street, owner of property to the east of the
church, appeared before Council in support of the application.
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No other members of the public appeared before Council in support of, or
in opposition to, the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Tillsonburg Committee of Adjustment approves Application File
A13-18, submitted by Tillsonburg Christian Reformed Church (Baribeau
Construction), for lands described as Lot 8, Concession 11 (Dereham) and
Parts 1 & 2, 41R-2824, in the Town of Tillsonburg, municipally known as
150 Concession Street West, Town of Tillsonburg, as it relates to
permission to construct an addition to the existing place of worship, 588.9
m2 (6,339.1 ft2) in size.
Carried
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council moves out of the Committee of Adjustment and moves back
into regular Council session.
Carried
8. Planning Applications
8.1 Application for Site Plan Approval- TSPC 7-188- J.L. Scott McLean
Outdoor Recreation Pad
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report CP 2018-193, Application for Site
Plan Approval, TSPC 7-188.
Opportunity was given for comments and questions from Council.
Parking was discussed. Clarification was provided with respect to the road
closure location, parking, and access to the area.
Jeff from PK Construction, agent for the Committee, appeared before
Council in support of the application.
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Staff to provide an additional report regarding next steps, processes,
operational matters, building code requirements and regulatory
requirements.
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council directs staff to approve Site Plan Application TSPC 7-188,
to facilitate the construction of a multi-use recreational pad, on lands
legally described as Lots 121, 541, 545Q, 545R, 564, & Part Lots 122 &
123, Plan 500, Tillsonburg, known municipally as 45 Hardy Avenue.
Carried
9. Presentations
10. Delegations
10.1 Future Oxford Update
Randy Peltz, Jeff Surridge and Bryan Smith appeared before Council and
presented the attached Future Oxford Update.
Suggestion was made to add 'education facilities' to the document.
More information can be found at www.futureoxford.ca
Resolution # 7
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the Future Oxford Update delegation, as
information.
Carried
10.2 Sea Scouts Accessory Building
Pat Carroll, Project Chairman, Tillsonburg Kinsmen Club, appeared before
Council to propose a storage option for the Sea Scouts.
Mr. Carroll reported on site meetings, discussions and the proposal.
Mr. Carroll's comments were submitted for the public record.
Opportunity was given for comments and questions from Council.
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Resolution # 8
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the Sea Scouts Accessory Building delegation, as
information.
Carried
10.3 Placement of the Sea Cadets Storage Container at Lake Lisgar
Barbara Scott appeared before Council in opposition to the placement of a
storage container at Lake Lisgar for the purpose of storage for the Sea
Cadets.
Ms. Scott's comments were submitted for the public record.
Opportunity was given for comments and questions from Council.
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the delegation regarding the Placement of the Sea
Cadets Storage Container at Lake Lisgar, as information.
Carried
11. Deputation(s) on Committee Reports
11.1 PRA 18-02, Memorial Park Parking Upgrade
Mel Getty, Chair, of the Parks and Recreation Advisory Committee,
appeared before Council to provide an overview of Report PRA 18-02.
Opportunity was given for questions from Council.
Staff confirmed appropriate parking signage will be addressed.
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Report PRA 18-02, Memorial Park Parking Upgrade be received;
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AND THAT Council endorses the Memorial Park parking upgrade
prioritization recommended by the Advisory Committee and that it be
brought forward to 2019 Business Plans.
Carried
11.2 PRA 18-03, Sea Scout Storage Project
Mel Getty, Chair, Parks and Recreation Advisory Committee, appeared
before Council to provide an overview of Report PRA 18-03.
Opportunity was given for questions from Council.
The CAO provided clarification of previous discussions and decisions
regarding a deck.
Discussion was held to postpone the project, work with financial
contributors, and look at alternatives/options.
Staff cannot comment on merits of this project, but can provide
information.
A staff report to be brought back, and an opportunity for public
engagement to be provided.
Resolution # 11
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Report PRA 18-03, Sea Scout Storage Project be received;
AND THAT a staff report be brought back regarding the Sea Scout
storage project for Council's consideration.
Carried
11.3 Town Hall Steering Committee Project Update
John Veldman, Vice Chair, Town Hall Project Steering Committee,
appeared before Council to provide a project update.
Rick Strouth, Committee member, was also in attendance.
Confirmation was given that potential sites have been identified. Potential
sites have been identified in the downtown core.
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Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives the delegation on Town Hall Steering Committee
Project Update, as information.
Carried
12. Information Items
12.1 Ontario SPCA No Hot Pets Campaign Correspondence
Resolution # 13
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Ontario SPCA No Hot Pets Campaign
correspondence, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 18-11, Results for RFP 2018-001 Town Transit System
Councillor Adam requested a recorded vote.
Resolution # 14
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report CAO 2018-11, Results for RFP
2018-001 Town Transit System;
AND THAT Council awards RFP 2018-001 to BTS Network Inc. at
an hourly operating rate of $42.80 in 2018 and an hourly operating
rate of $43.88 in 2019 (before taxes), the highest scoring proposal
received.
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Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
Councillor Stephenson
The recorded vote reflects the vote is 6 in favour of the Motion and 0 against the
Motion.
The motion is "Carried "
13.2 Clerk's Office
13.2.1 CL 18-24, Restricted Acts After Nomination Day (Lame Duck)
Resolution # 15
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives Report CL 18-24, Restricted Acts After
Nomination Day (Lame Duck);
AND THAT By-Law 4211 to delegate authority to the Chief
Administrative Officer for certain acts during a “Lame Duck” Period
be brought forward for Council consideration.
Carried
13.2.2 CL 18-25, Vacant Seat on Council
Resolution # 16
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
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THAT Council receives Report CL 18-25, Vacant Seat on Council,
as information;
AND THAT the matter be brought before Council at the August
13th Council meeting.
Carried
13.3 Development and Communication Services
13.3.1 DCS 18-25, Traffic By-Law Amendment – Concession E Re-
Construction & Stop Signs
Resolution # 17
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 18-25; Traffic By-Law
Amendment – Concession E Re-Construction & Stop Signs as
information;
AND THAT By-Law 4205 to amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg be brought forward for Council consideration.
Carried
13.3.2 DCS 18-28, Request for Funding Extension – Tillsonburg Hub
Consortium
Resolution # 18
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 18-28 Request for Funding
Extension – Tillsonburg Hub Consortium;
AND THAT the Tillsonburg Hub Consortium be provided an
extension in the period to obtain external sources of funding from
June 30, 2018 to June 30, 2019;
AND FURTHER THAT the Town agrees to be a Co-Applicant on
the next application to the Rural Economic Development program.
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Carried
13.3.3 DCS 18-29, Results for Tender RFT 2018-004 Highway 3
Intersection
Cephas Panschow, Development Commissioner, was present to
respond to questions from Council.
Staff will explore using future development charges for the project.
Resolution # 19
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report DCS 18-29 Results for Tender RFT
2018-004 Highway 3 Intersection;
AND THAT Council awards Tender RFT 2018-004 to Coco Paving
Inc of London, ON at a cost of $658,387 (including net HST) - the
lowest bid received satisfying all Tender requirements.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 18-18 Development Cost-Sharing Pre-Budget Approval
Resolution # 20
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 18-18 Development Cost-
Sharing Pre-Budget Approval;
AND THAT Council provides 2019 pre-budget approval in the
amount of $435,000 for the coordinated reconstruction and
urbanization of Lowrie Crescent, Reid Street and Jane Street.
Carried
13.7 Recreation, Culture & Park Services
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14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives the Memorial Park Revitalization Committee
minutes dated May 28, 2018 and June 18, 2018; the Parks and
Recreation Advisory Committee minutes dated June 19, 2018, the
Development Committee minutes dated May 8, 2018, the Airport Advisory
Committee minutes dated June 28, 2018, and the Accessibility Advisory
Committee minutes dated July 3, 2018, as information.
Carried
16. Motions/Notice of Motions
16.1 Notice of Motion, to amend By-Law 3507, to allow chickens
The following Notice of Motion was withdrawn.
Moved by Councillor Rosehart
THAT By-Law 3507, to provide for the licensing, regulation and control of
animals within the Town of Tillsonburg, be amended to allow chickens to
be kept in a structure/coop in rear yards of properties within the municipal
boundaries of the Town of Tillsonburg.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4211, To Delegate Authority to the Chief Administrative
Officer (Lame Duck)
18.2 By-Law 4205, To amend By-Law 3701, To regulate traffic and the
parking of motor vehicles in the Town of Tillsonburg.
Resolution # 23
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
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THAT By-Law 4205- To Amend By-Law 3701 Traffic By-Law; and
By-Law 4211- To Delegate Authority to the CAO (Lame Duck).
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 24
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT By-Law 4212, to Confirm the Proceedings of the Council Meeting held on
July 9, 2018, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The Veterans Memorial Walkway Bridge will be closed for repair, commencing
July 16, for approximately 1 week.
A public information session to review Winter Maintenance, Level of Service
Policy, is scheduled for Thursday, July 12 in the Lions Den, Tillsonburg
Community Centre.
Road construction at the intersection of Broadway and North Street is expected
to impede traffic for approximately 4 weeks.
21. Adjournment
Resolution # 25
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, July 9, 2018 be adjourned at 10:29 p.m.
Carried