180813 Council MIN 1
MINUTES
Monday, August 13, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Dave Rushton, Director of Finance
Lana White, Deputy Clerk/Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
-personal matters about an identifiable individual, including Town employees
(CAO Performance and Memorial); and
-a proposed or pending acquisition or disposition of land by the Town (1 Parkside
Drive).
Carried
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2.1 1 Parkside Drive
2.3 Memorial
2.2 UPDATE –CAO Performance Appraisal
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, August 13,
2018, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of July 9 and July 25, 2018, be
approved.
Carried
7. Public Meetings
8. Planning Applications
9. Presentations
9.1 Volunteer of the Month Award - Anne Ploss
Mayor Molnar presented the Volunteer Recognition Award to Anne Ploss.
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Ms. Ploss thanked Council for the award and invited everyone to the 38th
Annual Terry Fox Run, September 16 at the Tillsonburg Soccer Park.
Information regarding the event can be found at terryfox.org.
10. Delegations
10.1 Construction of a Splash Pad in Tillsonburg
Michelle Webb, Tillsonburg project member and Area Optimist Club Board
Member, appeared before Council to present the construction and benefits
of a Splash Pad in Tillsonburg.
At this point, the group is looking for Council's support of the project, as
well as suggestions for location.
The group commits to fundraising and to cover the cost of construction.
The Canadian Optimist Foundation to hold the funds.
Future operating and maintenance costs were discussed.
Ms. Webb confirmed that fundraising would continue following
construction for the first two years.
Resolution # 4
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the 'Construction of a Splash Pad in Tillsonburg'
delegation as information;
AND THAT Council indicates support in principle and direct available staff
and Committee resources to assist further preparation for consideration in
the 2019 Business Plan deliberations.
Carried
10.2 Sea Cadets Storage Container Placement- Lake Lisgar
Rick Saxby appeared before Council, speaking against the proposed
placement of a storage container for the Sea Cadets.
Mr. Saxby stated the neighbours had not been notified or considered. He
suggested there are alternatives and those should be considered prior to a
decision being made.
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Barbara Scott also appeared before Council, speaking against the
proposed placement.
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives the Sea Cadets Storage Container Placement at
Lake Lisgar delegation as information.
Carried
10.3 Sea Scout Accessory Building and Storage Facility
Pat Carroll addressed the concerns that were brought up at the previous
Council Meeting, including CBO requirements and LPRCA review, as well
as protection of the butterfly garden or assisting with relocation of the
garden.
He indicated that the Kinsmen will maintain the building for the next 10
years.
John Danbrook, Tillsonburg Kinsmen Club member, spoke in support of
the project, stating the proposed facility would offer efficiencies and that
the Club will stand behind the project.
Opportunity was given for Council to ask questions.
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives the Sea Scout Accessory Building and Storage
Facility delegation, as presented by the Kinsmen, as information.
Carried
10. Delegations
10.4 Sea Scout Accessory Building and Storage Facility
Floyd Marshall, Leader and Commissioner, Tillsonburg Sea Scouts,
appeared before Council in support of the accessory building and storage
facility for the Sea Scouts, as boats are currently stored in a number of
locations.
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Mark Pick, Leader, Tillsonburg Sea Scouts, appeared before Council in
support of the proposal, stating that the facility being proposed would offer
safe storage, as well as improved access and egress to the lake.
Jacob Wade, member of the Tillsonburg Sea Scouts, appeared in support
of the proposal as well. Currently it takes about 5 people to move a
sailboat into the water. The proposed facility would allow members to sail
more, and the younger scouts would be able to learn more.
The Sea Scouts also assist with clean up of the lake.
Resolution # 7
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives the Sea Scout Accessory Building and Storage
Facility delegation as information.
Carried
13. Staff Reports
13.7 Recreation, Culture & Park Services
13.7.1 RCP 18-25, Proposed Equipment Storage Adjacent to Summer
Place
The Director of Recreation, Culture & Park Services, recapped
Report RCP 18-25, and the recommendations contained therein.
Drainage and structural issues have been addressed.
Opportunity was given for questions from Council.
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the motion for the proposed equipment storage proposal be
deferred until the first regular council meeting of October;
AND THAT a staff report outlining at least three options for Sea
Scouts boat storage be prepared for the second regular council
meeting of September including associated costs,
responsibilities/expectations of the Town, and so on for council
consideration.
Carried
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Resolution # 16
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives Report RCP 18-25, Proposed Equipment
Storage Adjacent to Summer Place;
AND THAT Council approves Option A as outlined in the report.
Deferred
12. Information Items
12.1 2019 Council Award Honouring Outstanding Physicians
Resolution # 8
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the correspondence for the 2019 Council Award
Honouring Outstanding Physicians as information.
Carried
12.2 Water Main Replacement Notice
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives the Water Main Replacement Notice from Oxford
County as information.
Carried
12. Information Items
12.3 Mayor
12.3.1 Mayor's Report 18-05, August 2018 Update
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives report MYR 18-05 as information.
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Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.2.1 CL 18-26, Public Notice Requirements
Resolution # 11
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives Report CL 18-26, Public Notice
Requirements;
AND THAT By-Law 4214, To Prescribe the Form and Manner and
Times for the Provision of Notice for the Town, be brought forward
for Council consideration.
Carried
13.3 Development and Communication Services
13.3.1 DCS 18-33, Construction Agreement - MTO
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives Report DCS 18-33, Construction
Agreement- MTO;
AND THAT By-law 4219 Agreement MTO Hwy 3 and Clearview
Drive, be brought forward for Council consideration.
Carried
13.4 Finance
13.4.1 FIN 18-21, 2018 OILC Debentures
Deputy Mayor Beres assumed the Chair.
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Resolution # 13
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report FIN 18-21, 2018 OILC Debentures
as information;
AND THAT By-Law 4217, 2018 OILC Debentures, be brought
forward to Council consideration.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 18-20, Winter Maintenance Level of Service Policy
Resolution # 14
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-20, Winter Maintenance
Level of Service Policy;
AND THAT By-law 4213, To adopt the Winter Maintenance Level of
Service Policy, be brought forward for Council consideration.
Carried
13.6.2 OPS 18-21, 2018 OCIF Top-Up Application
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report OPS 18-21, 2018 OCIF Top-Up
Application as information.
Carried
14. New Business
15. Consideration of Committee Minutes
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15.1 Committee Minutes
Resolution # 17
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the Development Committee minutes dated June
12, 2018, and the Parks and Recreation Advisory Committee minutes
dated July 3, 2018 as information.
Carried
15.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 18
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the Long Point Region Conservation Authority
Minutes dated June 6, 2018 as information.
Carried
15.3 Tillsonburg Business Improvement Area Board Meeting Minutes
Resolution # 19
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives the Tillsonburg Business Improvement Area Board
Minutes dated June 27, 2018 and July 18, 2018 as information.
Carried
15. Consideration of Committee Minutes
15.4 Police Services Board Minutes
Resolution # 20
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
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THAT Council receives the Police Services Board Minutes dated May 16,
2018 as information.
Carried
Mayor Molnar resumed the Chair at 8:57 p.m.
16. Motions/Notice of Motions
16.1 Notice of Motion
In terms of timing, and due to current work loads, staff to report back in the
new year.
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT By-Law Staff do a review including public consultation of the animal
control by-law to determine if chickens should be allowed to be kept in
rear yards of properties in the Town of Tillsonburg.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
17.1 MYR 18-06, CAO Performance Appraisal
Resolution # 22
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives Report MYR 18-06;
AND THAT Council endorses the recommendations for the identified
Goals and Objectives and recommended Remuneration;
AND THAT the work of the Review Committee be considered complete
and that the Committee be disbanded.
Carried
17.2 DCS 18-32, Offer to Purchase - 1 Parkside Dr
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Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report DCS 18-31, Offer to Purchase – 1 Parkside
Dr;
AND THAT a by-law be brought forward regarding the agreement of
purchase and sale of the property known as 1 Parkside Drive, and more
particularly described as Lot 715L, Plan 500, for Council consideration.
Carried
18. By-Laws
18.1 By-Law 4213, To Adopt a Winter Level of Service Policy
18.2 By-Law 4217, 2018 OILC Debentures
18.3 By-Law 4218, To Authorize an Agreement of P & S with Tillsonburg
Properties for Community Living
18.4 By-Law 4219, To Authorize Agreement with Province Hwy 3 Access
Resolution # 24
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT By-Law 4213, Adopt a Winter Level of Service Policy,
By-Law 4217, 2018 OILC Debentures,
By-Law 4218, Agreement of Purchase and Sale with Community Living,
and
By-Law 4219, Agreement MTO Hwy 3 and Clearview Drive,
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
18. By-Laws
19. Confirm Proceedings By-law
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Resolution # 25
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT By-Law 4216, to Confirm the Proceedings of the Council Meeting held on
August 13, 2018, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
Tillsonburg B.I.A. Sidewalk Sales are scheduled for August 23-25, 2018.
An update regarding the reconstruction of North Broadway was provided. Line
painting will be done this week, and the project will be completed.
Veterans Memorial Walkway Bridge - The fencing has been repaired, and
installation of railing is being reviewed.
21. Adjournment
Resolution # 26
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT the Council Meeting of Monday, August 13, 2018 be adjourned at 9:12
p.m.
Carried