180910 Council MIN 1
MINUTES
Monday, September 10, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Lana White, Deputy Clerk/Executive Assistant
Laura Pickersgill, Legislative Services Coordinator
Regrets: Donna Wilson, Town Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, September
10, 2018, be adopted, as amended.
Carried
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4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council meeting of Monday, August 13, 2018, be
approved.
Carried
7. Public Meetings
Resolution # 3
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04 pm.
Carried
7.1 Application for Minor Variance- A14-18- Autoneum Canada Ltd., 1451
Bell Mill Side Road
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-245, Minor Variance A-14-18.
Opportunity was given for comments and questions from Council.
The applicant or agent were not in attendance.
No other members of the public appeared before Council in support of, or
opposition to the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
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THAT the Committee of Adjustment approves Application File A14-18,
submitted by Autoneum Canada Ltd (Jeff Miller), for lands described as
Part Lot 11, Concession 4, NTR in the Town of Tillsonburg, as it relates to
relief from Section 5.24.2.2.2 – Required Number of Accessible Parking
Spaces, to reduce the required number of accessible parking spaces from
seven to three.
Carried
7.2 Application for Minor Variance- A15-18- Martin Petryshen and Lynda
Walter, 7 Esseltine Drive
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-246, Minor Variance A-15-18.
Opportunity was given for comments and questions from Council.
The applicant, Martin Petryshen was in attendance in support of the
application outlining the proposed changes to the property.
Christopher Wright, 28 Hogarth Drive, owner of property to the rear of the
subject property, appeared before Council in opposition of the
application. Mr. Wright noted concerns that the deck may be too large
and will take over too much grass area in the backyard.
No other members of the public appeared before Council in support of, or
in opposition to the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Committee of Adjustment approves Application File A15-18,
submitted by Martin Petryshen and Lynda Walter, for lands described as
Part Lot 69, Plan 41M-182 in the Town of Tillsonburg, as it relates to:
1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and
Step Encroachments into Required Yards - Rear Yard, to increase the
maximum permitted projection into a required rear yard for an uncovered
deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and,
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2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to
permit a minimum setback between the deck and the rear lot line of 3.77
m (12.3 ft), instead of the required 4 m (13.1 ft);
Subject to the condition that a building permit for the proposed deck shall
be issued within one year of the date of the Committee's decision.
Carried
7.3 Application for Minor Variance- A16-18- 2385667 Ontario Ltd., Blocks
7 and 9, Plan 41M-272 (Harvest Avenue)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-253, Minor Variance A-16-18.
Opportunity was given for comments and questions from Council.
The agent, Michael Higgins of G. Douglas Vallee, on behalf of Oxnard
Developments, was in attendance and spoke in support of the application.
No other members of the public appeared before Council in support of, or
in opposition to, the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approves Application File A16-18,
submitted by 2385667 Ontario Limited (Michael Higgins), for lands
described as Blocks 7 & 9, Plan 41M-272, Town of Tillsonburg, as it
relates to relief from Section 7.2, Table 7.2 – Zone Provisions, to increase
the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40%
to 60% of the lot area.
Carried
Resolution # 7
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
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THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:47 pm.
Carried
8. Planning Applications
8.1 Application for Zone Change - ZN 7-18-05 – Caverley, 610 Broadway
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report CP 2018-248, Zone Change ZN 7-
18-05.
Opportunity was given for comments and questions from Council.
The applicant, Kim Caverley, was in attendance and presented a
PowerPoint outlining their support of the application.
No other members of the public appeared before Council in support of, or
in opposition to, the application.
Council passed the following resolution.
Resolution # 8
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council approves the zone change application submitted by Tom
and Kim Caverley, whereby the lands described as Part Lot 7, Concession
10 (Dereham), Town of Tillsonburg, known municipally as 610 Broadway
are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special
Service Commercial Zone (SC-23)’ to permit the development of one
additional residential dwelling unit in an existing commercial building, for a
maximum of two residential dwelling units in a non-residential building.
Carried
9. Presentations
10. Delegations
10.1 Big Brothers Big Sisters Month
Nicole Killaire, Development Coordinator for Ingersoll Big Brothers Big
Sisters, presented information on the 'Paint Oxford Purple Campaign' in
support of Big Brothers Big Sisters programs.
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Resolution # 9
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Big Brothers Big Sisters Month delegation as
information;
AND FURTHER THAT Council supports the 'Paint Oxford Purple'
campaign in Tillsonburg, and that staff facilitate.
Carried
10.2 Bradburn Area Reconstruction Petition
Ryan Cox and Paul Walker presented on behalf of the Bradburn Area
Subdivision residents as to their reasons for wanting to eliminate the
installation of sidewalks and boulevards in the subdivision.
Opportunity was given for questions and comments from Council.
Resolution # 10
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Bradburn Area Reconstruction Petition as
information.
Carried
Agenda item 14.6.2 was moved up and discussed after agenda item 10.2.
Recess 8:08 pm. Council reconvened at 8:10 pm.
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford County's SouthwestLynx Proposal
Resolution # 11
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
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THAT Council supports Oxford County's SouthwestLynx proposal for the
development of an Integrated High-Performance Public Transportation
Solution for Southwestern Ontario.
Carried
12.2 Emergency Management and Civil Protection Act Compliance
Resolution # 12
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives the correspondence in regards to the Emergency
Management and Civil Protection Act (EMCPA) Compliance as
information.
Carried
13. Quarterly Reports
13.1 FIN 18-23, 2018 Second Quarter Financial Results
Resolution # 13
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives Report FIN 18-23, 2018 Second Quarter
Consolidated Results as information.
Carried
13.2 FIN 18-22, 2018 Second Quarter Finance Department Results
Resolution # 14
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 18-22, 2018 Second Quarter Finance
Department results as information.
Carried
13.3 DCS 18-34, 2018 Second Quarter Economic Development and
Marketing Results
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The slideshow presented to the Development Committee listing the names
of businesses opened and closed in Q2 will be added to this agenda
package for reference.
Resolution # 15
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-34, 2018 Second Quarter
Economic Development & Marketing Results as information.
Carried
13.4 FRS 18-06, 2018 Second Quarter Fire Results
Resolution # 16
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report FRS 18-06, 2018 Second Quarter Fire
Results as information.
Carried
13.5 RCP 18-26, 2018 Second Quarter Recreation Culture and
Parks Results
Resolution # 17
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-26, 2018 Second Quarter
Recreation, Culture and Parks Results as information.
Carried
13.6 DCS 18-30, 2018 Second Quarter Building, Planning & By-Law
Services Results
Resolution # 18
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
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THAT Council receives Report DCS 18-30, 2018 Second Quarter Building,
Planning & By-Law Services Results as information.
Carried
13.7 OPS 18-22, 2018 Second Quarter Operations Services Results
Resolution # 19
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 18-22, 2018 Second Quarter
Operation Services Results as information
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 18-05, Fire Communications South Huron
Resolution # 20
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report FRS 18-05 South Huron Fire
Communications Contract;
AND THAT the capital costs incurred be debt financed with a term
not to exceed five (5) years;
AND FURTHER THAT a by-law to authorize an agreement with the
Corporation of the Municipality of South Huron for the provision of
Fire Dispatch and Communications Services be brought forward for
Council consideration.
Carried
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14.6 Operations
14.6.1 OPS 18-23, Oakpark Estates Subdivision Special Area Levy
This item was removed from the agenda.
14.6.2 OPS 18-24, Results for Tender RFT 2018-009 Bradburn Area
Reconstruction Stage 1 of 2
This item was moved up on the agenda after item after 10.2.
Council discussed the installation and maintenance of sidewalks
and boulevards.
Resolution # 22
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report OPS 18-24, Results for Tender
RFT2018-009 Bradburn Area Reconstruction Stage 1 of 2;
AND THAT Council awards Tender RFT2018-009 to Blue-Con
Construction of London, ON at a cost of $666,381.72 (net HST
included), the lowest bid receiving satisfying all Tender
requirements, less savings gained through the amended scope of
work relating to the decision not to include boulevards and
sidewalks.
Carried
14.6.3 OPS 18-25, Results for Quotation RFQ 2018-002 CCTV Sewer
Flushing
Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 18-25, Results for RFQ 2018-
004 CCTV & Sewer Flushing;
AND THAT Council awards RFQ 2018-004 to DM Robichaud of
Oshawa, ON at a cost of $85,071.36 (net HST included), the lowest
bid received satisfying all bid requirements.
Carried
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14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 24
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the Heritage, Beautification and Cemeteries
Committee minutes dated August 9, 2018, the Development Committee
minutes dated July 10, 2018, the Memorial Park Revitalization Committee
minutes dated June 18, 2018, and the Cultural Advisory Committee
minutes dated July 4, 2018, as information.
Carried
17. Motions/Notice of Motions
17.1 Notice of Motion for which Previous Notice is Given - Pool Grading
Staff to set up a meeting with the property owner to determine a resolution
for this issue and follow up with a staff report.
Resolution # 25
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the letter to the Town dated 31 May 2018 from CJDL Consulting
Engineers, as well as the associated drawings, referencing their 30 May
2018 pool grading site inspection at 111 Valley View Lane be received by
Council as information;
AND THAT the issue has been deliberated upon by Council the status of
the open permit at 111 Valley View Lane is now to be considered
approved or “closed,” although the decision of Council is not intended to
be precedent setting in any way;
AND FURTHER THAT a letter be prepared by the Town Building
department outlining some more common pool, deck and/or fence
construction issues/reminders, so that it can be distributed to all
engineering firms and contractors from the Tri-County area (Oxford, Elgin,
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Norfolk) whom have been involved with the construction of a pool in the
Town in the last three years.
WITHDRAWN
Resolution # 25A
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the letter to the Town dated 31 May 2018 from CJDL Consulting
Engineers, as well as the associated drawings, referencing their 30 May
2018 pool grading site inspection at 111 Valley View Lane be received by
Council as information;
AND THAT the matter be referred to staff for review and a follow up report
for the first regular meeting of November.
Carried
17.2 Notice of Motion for which Previous Notice is Given - PXO Crosswalk
Temporary signage has been ordered to facilitate the safe crossing for
pedestrians at the Trans-Canada Trail crossing at north Broadway.
Resolution # 26
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the installation of an accessible PXO crosswalk for the Trans-
Canada Trail crossing at North Broadway in 2020 be considered by
Council during the 2019 budget deliberations.
AND THAT in the meantime a staff report outlining appropriate temporary
signage to facilitate increased pedestrian safety at this location is
prepared for the first regular meeting of October.
WITHDRAWN
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4218, authorize an Agreement of Purchase and Sale with
Tillsonburg Properties for Community Living
19.2 By-Law 4222, South Huron Fire Dispatch
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19.3 By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610
Broadway Amendments
Resolution # 27
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT By-Law 4218 To Authorize an Agreement of Purchase and Sale
with Tillsonburg Properties for Community Living; and
By-Law 4222, South Huron Fire Dispatch; and
By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway
Amendments, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 28
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT By-Law 4221, to Confirm the Proceedings of the Council Meeting held on
September 10, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Community Skating Rink is available for rentals beginning September 15,
2018. Memorial Skating Rink and the mini pad will be available beginning
October 1, 2018.
2018 Municipal Election will be Telephone/Internet Voting. Electors will receive
Voter Information Letters in the mail the last week of September. Contact 519-
688-3009 or visit www.tillsonburg.ca/election to ensure your name is on the
Voters List.
22. Adjournment
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Resolution # 29
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT the Council Meeting of Monday, September 10, 2018 be adjourned at 9:12
p.m.
Carried