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180809 HBC MIN= ATTENDANCE MEMBERS PRESENT: Ken Butcher, Reg Butcher, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Laura Pickersgill, Sue Saelens, Marian Smith, Maurice Verhoeve, Paul Wareing. Guest Robert Verhoeve MEMBERS ABSENT/REGRETS: Charles Baldwin 1. Call to Order The meeting was called to order at 9:00 a.m. by the Chair, R. Marsden 2. Adoption of Agenda Moved By: P. DeCloet Seconded By: K. Butcher Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of August 9, 2018 be adopted with additions. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting Moved By: R. Butcher Seconded By: P. DeCloet Proposed Resolution #2 THAT the minutes for the June 7, 2018 meeting be approved. Carried. 5. Delegations and Presentations – None 6. General Business & Reports 6.1 Report from Tillsonburg Horticultural Society (THS) – Beyond the Garden Gate tour sold almost twice the number of tickets this year, very successful. Newman Park is outstanding and people are taking advantage of photo ops. Broadway planters are disappointing with thriller grass not developing. Yellow cannas in the commercial planters were far more exceptional. THS is not accepting any more projects due to a shortage of volunteers. Moved By: S. Saelens Seconded by: P. Esseltine Proposed Resolution #3 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried 7. Correspondence 8. Other Business The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE August 9, 2018, 9:00 a.m. Corporate Annex 200 Broadway MINUTES 8.1 Century Home plaques – slight change to the title on the plaque to “Century” plaque program instead of “Heritage”. Laura also read an e-mail from Laurel Beechey regarding the Century Plaques. No action taken on the e-mail. Moved By: S. Saelens Seconded by: K. Butcher Proposed Resolution #4 THAT a second plaque be initiated for businesses which would say “Century Building” rather than “Century House”. Carried 8.2 Town beautification – has been successful despite staffing challenges. Parks, Oxford Parkette, Clock Tower, Customer Service, etc. looking beautiful. Planters not up to expectations but planning for next year. 8.3 Appointment of Secretary for the remaining meetings – M. Smith will be unavailable due to surgery to take minutes from October until the end of the year. 8.4 Keep Tillsonburg Beautiful – attendance not as successful due to no tree planting taking place as has been the focus in previous years. Need an appropriate site for tree planting for 2019. P. DeCloet advised that memorial stones need to be kept to a smaller size because of possible impaction of roots and damage to trunks. It was suggested that there be guidelines developed for memorial trees and stones (new committee task). 8.5 Cemetery tour – P. Wareing suggested that this committee tour the cemetery thoroughly in the fall. Dates to be suggested. Corey responded to a complaint about the work yard in the cemetery. It is a working area with service trucks etc. in and out. A privacy fence is in the plans. Another concern was the lack of personnel to sell cemetery sites. This is because of the resignation of the Cemetery Registrar and retirement of other staff. Town is trying to hire a replacement. 8.6 Letter of Recognition was requested by P. Wareing who is applying for a volunteer position with the Bereavement Authority of Ontario. Paul is to forward details to Laura for clarification. Moved By: M. Verhoeve Seconded by: C. Nagy Proposed Resolution #5 THAT a letter be given to P. Wareing acknowledging his participation and membership on this committee. Carried. 8.7 Scattering Garden – C. Hill presented a slide of the draft design for the scattering garden in the cemetery. Discussion took place and questions were fielded by C. Hill. Moved By: P. Wareing Seconded by: P. DeCloet Proposed Resolution #6 THAT this presentation be accepted as information only for the future scattering garden. Carried. 8.8 Veterans grave restoration – Commonwealth Graves Commission has provided funding for restoration of individual World War 1 monuments in the cemetery. 9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on September 6, 2018 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway. 10. Adjournment Moved By: C. Nagy Proposed Resolution #7 THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on August 9, 2018 be adjourned at 9:50 a.m. Carried.