180924 Council MIN 1
MINUTES
Monday, September 24, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Regrets: Mayor Molnar
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
Regrets: Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, September
24, 2018, be adopted.
Carried
3. Moment of Silence
2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council meeting of September 10, 2018, be approved.
Carried
The Director of Operations introduced the new Manager of Engineering, Shayne
Reitsma
6. Public Meetings
Resolution # 3
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:02 pm.
Carried
6.1 Application for Minor Variance A17-18, 15 Morning Glory Drive
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented Minor Variance Application A-17/18.
Opportunity was given for comments and questions from Council.
The applicant, Evan Prouse, was in attendance in support of the
application.
No members of the public appeared before Council in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
3
THAT the Committee of Adjustment approves Application File A17-18,
submitted by Evan Prouse (Brandon Whitehead), for lands described as
Lot 33, Plan 41M-145, Town of Tillsonburg, as it relates to:
1. Relief from Section 5.37.1, Permitted Projections into Required Yards,
to increase the permitted encroachment into the required rear yard for
a covered deck from 1.5 m (4.9 ft) to 4.27 m (14 ft), and;
2. Relief from Section 6.2, Lot Coverage, to increase the maximum
permitted lot coverage from 33% to 35%, to construction of a covered
deck addition to an existing single detached dwelling on the subject
property,
subject to the following conditions:
1. That a building permit for the proposed covered deck shall be issued
within one year of the date of the Committee's decision; and
2. That the applicant provide an updated Building Location Survey, to the
satisfaction of the Town’s Chief Building Official.
Carried
Resolution # 5
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:10 pm.
Carried
7. Planning Applications
8. Presentations
9. Delegations
9.1 2018 Turtlefest Review
Cephas Panschow and Les Anderson appeared before Council and
introduced the Committee members.
They provided an overview of the 2018 Turtlefest event.
Opportunity was given for Council to ask questions.
The Committee has agreed to provide their 2018 budget and actual details
during 2019 Budget deliberations.
4
Resolution # 6
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives the 2018 Turlefest Review delegation as
information.
Carried
9.2 Sea Scouts Storage Alternative Solutions
Mr. Oliver Gauld, representing the Lake Lisgar Neighbourhood
Association, appeared before Council, to address Report RCP 18-25,
specifically a proposed storage container at Lake Lisgar, and more
generally the issue of parks and green space.
Mr. Gauld filed his comments for the public record.
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the Sea Scouts Storage Alternative Solutions
Delegation, presented by Oliver Gauld, Lake Lisgar Neighbourhood
Association, as information.
Carried
9.3 Community Garden Update
Karen Robinson appeared before Council to provide an update on the
Community Garden.
No expansions are expected at this time, however they are hoping for
some assistance with repair of the fencing.
The fee for a plot will be increasing to $35, from $25. Plots are 10' x 10'.
Anyone interested in a plot can contact The Community Garden on
facebook, or contact Karen Robinson.
Ms. Robinson filed her comments for the public record.
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
5
THAT Council receives the Community Garden Update, presented by
Karen Robinson, as information.
Carried
10. Deputation(s) on Committee Reports
11. Information Items
12. Staff Reports
12.1 Chief Administrative Officer
12.2 Clerk's Office
12.2.1 CL 18-28, Community Garden Agreement
Resolution # 8b
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report CL 18-28, Community Garden
Agreement;
AND THAT Council authorizes extending the agreement between
the Town of Tillsonburg and The Multi-Service Centre for a
Community Garden for an additional Five (5) year term ending
December 31, 2023.
Carried
12.3 Development and Communication Services
12.4 Finance
12.4.1 FIN 18-24, HST Audit Refund Proceeds
The Director of Finance presented the attached Report.
Council was given an opportunity to ask questions.
Resolution # 9
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Report FIN 18-24, HST Audit Refund Proceeds, be received;
AND THAT the Town portion of HST audit refund proceeds of
$101,967.90 be allocated to specific reserves; Tax Rate
6
Stabilization Reserve $72,804.41 and Asset Management Funding
Reserve $29,163.49.
Carried
12.4.2 FIN 18-25, 2019 Budget Survey - Tillsonburg Results
The Director of Finance presented the attached Report.
Additional County results/information to be provided by the Director
(ie. library, water, waste management, EMS, etc.)
Resolution # 10
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives Report FIN 18-25, 2019 Budget Survey -
Tillsonburg Results, for information.
Carried
12.5 Fire and Emergency Services
12.6 Operations
12.6.1 OPS 18-26 2018 - 2021 Highway Coarse Bulk Salt
Resolution # 11
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-26, Results for the 2018 –
2021 Supply of Highway Coarse Bulk Salt;
AND THAT Council awards the Supply of Highway Coarse Bulk
Salt to Compass Minerals of Mississauga, Ontario, at a per tonne
unit cost of $76.73 for 2018/2019, $79.03 for 2019/2020, and
$81.40 for 2020/2021 (net HST included).
Carried
12.7 Recreation, Culture & Park Services
12.7.1 RCP 18-27, Sea Scout Storage Options
The Director of RCP presented the attached report and options.
7
Information regarding funding of the project and expectations on
the Town's part was requested for the next meeting.
For the October 9 Council Meeting, the expectation is to choose a
location.
Resolution # 12
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 18-27, Sea Scout Storage
Options as information.
Carried
12.7.2 RCP 18-28, Licensing the seating area in the Kinsmen
Memorial Arena
Resolution # 13
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-28, Licensing the seating
area in the Kinsmen Memorial Arena;
AND THAT Council confirms that the permission provided to the
Tillsonburg Thunder to obtain a Special Occasion Permit for the
service of alcoholic beverages in the tiered seating area of the
Kinsmen Memorial Arena until the end of the 2017-18 season is
extended to include both the Tillsonburg Thunder and the
Tillsonburg Hurricanes organization for the duration of the 2018-
2019 season as long as the provisions of the Municipal Alcohol
Policy are complied with.
Carried
12.7.3 RCP 18-29, JL Scott McLean Outdoor Recreation Pad Update
There will be opportunity for public consultation for permanent
closure of the road.
The project is expected to be completed by the beginning of
December.
8
Resolution # 14
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-29, J.L. Scott McLean
Outdoor Recreation Pad Update for information.
Carried
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the Development Advisory Committee minutes
dated August 14, 2018, the Museum Advisory Committee minutes
dated August 30, 2018, and the Cultural Advisory Committee minutes
dated September 4, 2018, as information.
Carried
14.2 Business Improvement Area Minutes
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives the Business Improvement Area Board Meeting
Minutes dated August 15, 2018 as information.
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
18. Confirm Proceedings By-law
Resolution # 17
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
9
THAT By-Law 4224, to Confirm the Proceedings of the Council Meeting held on
September 24, 2018, be read for a first, second, third and final reading and that
the Deputy Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
19. Items of Public Interest
Station Arts Annual Dinner and Auction - September 29. For tickets, please
call 519-842-6151.
Tillsonburg Food Bank Drive - September 29, beginning at 10:00 am.
The October 22 Municipal Election will be internet and telephone voting. Voter
Information Letters have be mailed. Anyone that does not receive a VIL by
October 3 is asked to contact the Customer Service Centre or Corporate
Office. Voter Help Centres will be set up at the Customer Service Centre and
Corporate Office between October 12 and 22. In addition, Help Centres will be
held at various locations within the town beginning October 13. A complete
schedule can be found on the Town's website www.tillsonburg.ca/election.
20. Adjournment
Resolution # 18
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, September 24, 2018 be adjourned at 7:53
pm.
Carried