190117 Budget Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL BUDGET MEETING
AGENDA
Thursday, January 17, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council Budget Meeting of Thursday, January 17,
2019, be adopted.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the Council Budget Meeting of Monday, January 7, 2019, be approved.
6.Finance
6.1 FIN 19-01 - 2019 Rates and Fees
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 19-03 2019 Rates and Fees;
AND THAT By-Law 4251 to establish Rates & Fees for 2019 be brought forward for
Council consideration.
6.2 FIN 19-02 - 2019 Community Budget Requests
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receives FIN19-02 2019 Community Budget Requests as information;
AND THAT the community grant requests be referred to the 2019 budget
deliberations.
6.3 10:00 a.m. - Tillsonburg Cultural Advisory Committee - Grants Summary
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Cultural Advisory Committee grants summary,
as information.
6.4 10:15 a.m. - Tillsonburg Family Day Committee
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receive the correspondence from the Tillsonburg Family Day
Committee, as information.
7.Budget Requests
7.1 10:45 a.m. - Tillsonburg Business Improvement Area
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Business Improvement Area 2019 grant
request, as information.
7.2 11:00 a.m. - Tillsonburg Chamber of Commerce
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Chamber of Commerce 2019 grant request, as
Page 2 of 242
information.
7.3 11:15 a.m. - Tillsonburg Turtlefest
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Turtlefest 2019 grant request, as information.
7.4 11:30 a.m. - Tillsonburg OPP/ Police Services Board
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg OPP/ Police Services Board 2019 grant
request, as information.
7.5 12:00 p.m. - Station Arts Centre
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Station Arts Centre 2019 grant request, as
information.
7.6 1:15 p.m. - Lake Lisgar Revitalization Committee
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receive the Lake Lisgar Revitalization Committee 2019 grant request,
as information.
7.7 1:30 p.m. - Big Brothers Big Sisters
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receive the Big Brothers Big Sisters 2019 grant request, as
information.
7.8 1:45 a.m. - Tillsonburg & District Multi-Service Centre
Proposed Resolution #14
Page 3 of 242
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg & District Multi-Service Centre 2019 grant
request, as information.
7.9 2:00 p.m. - South Ridge Public School
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT Council receive the South Ridge Public School 2019 grant request, as
information.
7.10 2:15 p.m. - Victoria's Quilts Canada
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council receive the Victoria's Quilts Canada 2019 grant request, as
information.
7.11 2:30 p.m. - Upper Deck Youth Centre
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
THAT Council receive the Upper Deck Youth Centre 2019 grant request, as
information.
7.12 2:45 p.m. - Tillsonburg Tri-County Agricultural Society
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT Council receive the Tillsonburg Tri-County Agricultural Society 2019 grant
request, as information.
8.Review of Group Presentations
8.1 2019 Group Budget Requests
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
Page 4 of 242
THAT Council has received applications for grant funding from various community
groups during the 2019 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
Station Arts Centre ($ 40,000 );1.
Lake Lisgar Revitalization Committee ($ ________ );2.
Big Brothers Big Sisters ($ ________ );3.
Tillsonburg & District Multi-Service Centre ($ ________ );4.
South Ridge Public School ($ ________ );5.
Victoria’s Quilts Canada ($ ________ );6.
Upper Deck Youth Centre ($ ________ );7.
Tillsonburg Tri-County Agricultural Society ($ ________ );8.
9.Motions/Notice of Motions
10.By-laws
10.1 By-law 4251 - A Schedule of Fees for certain Municipal applications, service and
permits.
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
THAT By-law 4251 A Schedule of Fees for certain Municipal applications, service
and permits, be read for a first and second reading.
11.Confirm Proceedings By-law
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
THAT By-Law 4254, to Confirm the Proceedings of the Council meeting held on January 17,
2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal thereunto.
12.Adjournment
Proposed Resolution #22
Moved By: ________________
Seconded By: ________________
THAT the Council Budget Meeting of Thursday, January 17, 2019, be adjourned at ____
Page 5 of 242
p.m.
Page 6 of 242
1
MINUTES
Monday, January 7, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Councillor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Amelia Jaggard, Legislative Services Coordinator
Regrets: Donna Wilson, Town Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Monday,
January 7, 2019, be adopted.
Carried
Page 7 of 242
2
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council Budget Meeting of Monday, December 17,
2018, be approved.
Carried
5. Capital Requests
5.1 FIN 19-02 - Asset Management Funding
Resolution # 3
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives FIN 19-02 - Asset Management Funding Report,
as information.
Carried
5.2 Tab 11 - 2019 Capital Funding
Staff to provide memo regarding Lake Lisgar Water Park (LLWP)
Improvements and related reports from 2018. Staff to provide Memo
LLWP reports from 2018, RCP 18-14, RCP 18-18, RCP 18-20, RCP 18-
20b, RCP 18-20c & RCP 18-23.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Tab 11 - 2019 Capital Funding, as information.
Carried
5.3 Tab 12 - Corporate Services 2019 Capital Requests
Staff to provide Customer Service Delivery Model.
Page 8 of 242
3
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Tab 12 - Corporate Services 2019 Capital
Requests, as information.
Carried
5.4 Tab 13 - Operations 2019 Capital Requests
Staff to provide memo regarding the Airport Feasibility Study. Staff to
provide conceptual Master Plan Drawing update 2015.
Staff to provide Downtown Parking and Accessibility Study.
Staff to provide Tillsonburg Master Trail Plan.
Staff to prepare memo on stages for completion of the proposed Public
Works Salt Storage project.
Staff to provide Sidewalk Connectivity Plan mapping.
Staff to add Concession St. W. – Rolph St. to Charlotte Ave. project to the
budget. Staff to provide report OPS 18-21.
Procurement of a new Zamboni to include both electric and natural gas
options.
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report Tab 13 - Operations 2019 Capital Requests,
as information.
Carried
5.5 Tab 14 - Recreation Culture and Parks 2019 Capital Requests
Staff to provide report on a phased in approach to implementing the
proposed scattering gardens at the cemetery.
Staff to provide report on capacity for new trail section near Newell Road.
Staff to provide Trails Master Plan 2015.
Page 9 of 242
4
Staff to provide memo regarding prioritization of replacing playground
equipment.
Staff to complete an operational review of Annandale Park Hardball
Diamond #1 and provide a report.
Staff to provide maps and prior reports relating to the Memorial Park
Master Plan. Staff to provide Memo MPMP and Reports from 2018, PRA
18-01, PRA 18-02, OPS 17-28 and the Parking Expansion Sketch.
Staff to provide Aquatic Facility Design Study survey results and a
summary report.
Staff to include visitor parking at OPP station in overall proposed parking
study. Staff to provide report RCP 17-50.
Staff to provide cost analysis on the proposed security gate at the
Community Centre.
Staff to provide report on Green Energy return on investments. Staff to
provide Streetlights Operating Summary.
Staff to provide Station Arts Building history of ownership. Staff to provide
Facility Condition Assessment Report and Building Department
Compliance Orders.
Staff to provide Facility Condition Assessment Report on Summer Place
Building and provide options.
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report Tab 14 - Recreation Culture and Parks
2019 Capital Requests, as information.
Carried
5.6 Tab 15 - Fire Services 2019 Capital Requests
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report Tab 15 - Fire Services 2019 Capital
Requests, as information.
Page 10 of 242
5
Carried
5.7 Tab 16 - Economic Development 2019 Capital Requests
Staff to ensure the corporate engagement aspect on the capital side isn’t
lost.
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives Tab 16 - Economic Development 2019 Capital
Requests, as information.
Carried
5.8 Tab 17 - 2019 Debt Requirements
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Beres
THAT Council receives Tab 17 - 2019 Debt Requirements, as information.
Carried
5.9 Tab 18 - Public Sector Accounting Board (PSAB)
Staff to provide list of additional pre-budgeted items and associated cost
at next capital budget meeting.
Resolution # 11
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives Tab 18 - Public Sector Accounting Board (PSAB)
Handbook Section 3150 Reconciliation, as information.
Carried
6. Motions/Notice of Motions
7. Confirm Proceedings By-law
Page 11 of 242
6
Resolution # 12
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT By-Law 4250, to Confirm the Proceedings of the Council meeting held on
January 7, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
8. Adjournment
Resolution # 13
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget Meeting of Monday, January 7, 2019, be adjourned at
2:40 p.m.
Carried
Page 12 of 242
Report Title 2019 Rates and Fees
Report No. FIN 19-03
Author Sheena Hinkley, CPA, CGA
Meeting Type Council Meeting
Council Date JANUARY 17, 2019
Attachments By-Law 4251
Schedule A - 2019 Rates & Fees
Page 1 / 2 2019 Rates & Fees
RECOMMENDATION
THAT Council receives report FIN 19-03 2019 Rates and Fees;
AND THAT By-Law 4251 to establish Rates & Fees for 2019 be brought forward for Council
consideration.
EXECUTIVE SUMMARY
Staff reviews the rates and fees on an annual basis to coincide with the annual budget
process to ensure approved fee increases are incorporated into the 2019 budget. The
proposed changes to all fees, including new fees, can be determined by department in each
tab by reviewing the % change column, if any, and the notes column. The non-controlled
Town fees tab is information for the public and Council.
Each director will review their changes to their rates and fee or their rational for n o change to
their rates and fees.
FINANCIAL IMPACT/FUNDING SOURCE
The 2019 budget impact by department has been incorporated into the 2019 budget.
COMMUNITY STRATEGIC PLAN IMPACT
N/A
Page 13 of 242
Page 2 / 2 Provincial Gas Tax Funding
Report Approval Details
Document Title: FIN19-03 2019 Rates and Fees.docx
Attachments: - FIN19-03 By-law 4251.docx
- FIN 19-03 Schedule A 2019 Rates and Fees - Final.pdf
Final Approval Date: Jan 14, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 14, 2019 - 9:25 AM
Page 14 of 242
Report Title 2019 Community Budget Requests
Report No. FIN 19-02
Author Sheena Hinkley, CPA, CGA
Meeting Type Budget Deliberations
Council Date JANUARY 17, 2018
Attachments 2019 Community budget request summary sheet
Presenter summary
Page 1 / 2 2019 Community Budget Requests
RECOMMENDATION
THAT Council receives FIN19-02 2019 Community Budget Requests as information;
AND THAT the community grant requests be referred to the 2019 budget deliberations.
EXECUTIVE SUMMARY
This report is to obtain Council approval to provide funds to the above noted community groups and to
direct Staff to include the figures in the 2019 Budget.
A summary document including the Organization’s purpose, requested funds, proposed use of funds, and
history of grants from the Town of Tillsonburg has been attached.
Page 15 of 242
Page 2 / 2 Fire Communications Infrastructure Issuance of Debt
Report Approval Details
Document Title: FIN19-02 2019 Community Budget Requests.docx
Attachments: - 2019 Community Budget Request Summary Sheet.pdf
- 2019 Presenter Summary.pdf
Final Approval Date: Jan 14, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 14, 2019 - 11:08 AM
Page 16 of 242
Town of Tillsonburg Cultural Advisory Committee Family Day Organizing Committee Tillsonburg Business Improvement AreaTillsonburg District Chamber of CommerceSummary of purpose/mandate of your groupTo advise Council on matters, issues & policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain endorsements of sub-committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Country Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber, Station Arts and sports groups.To provide a fun, local, and affordable winter event for families of Tillsonburg and surrounding area Beautification and promotion of Downtown TillsonburgDowntown Tillsonburg BIA mission: Inspiring change that drives the social and economic prosperity for the commmunityMission Statement: The Tillsonburg District Chamber of Commerce supports and promotes economic growth through advocacy, networking, alliances and education to create the best business environment possible in Tillsonburg and the surrounding area. Vision Statement: Our vision is the creation and preservation of an environment in which business enterprise flourishes, chamber members are engaged, and community partnerships are valued. 2019 Budget Request$10,000 $2,900 Proposed Levy: $136,621Façade Improvement (FIP): $25,000$4,000Has the Town Granted funds in the past 3 years?Yes, $10,000 in 2016, 2017 and 2018 to support cultural initiatves in TillsonburgYes, $2,200 in 2016, $2,500 in 2017 and $2,500 in 2018 for Facility rental costsYes, 2016 to 2018 tax levy of $118,000, $123,900 and $130,116 respectively2016 to 2018 FIP $25,000, $25,000 and $25,000 respectivelyYes, $4,000 in 2016, 2017 and 2018 to share the direct event costsWhat will funds be used for?In order to continue the Town financial support of community groups and activities within the mandate set out above, this committee will require the funding amount requested. Funds will be used to support activities such as the Santa Claus Parade, Tillsonburg Fair activities, cultural activities and tourism activities such as funding for student participation at music festivals.The facility cost is one of the largest costs for the event. The town funding helps offset most of this cost. Our funding comes from donations of product and monetary donations from: Town grant, corporate sponsors, community groups and individuals. BIA Levy per Municipal acti) This is an event that recognizes excellence in the Tillsonburg business community and is not reserved for Chamber members only;ii) Nominations for these awards come from the community at large;We believe the Town of Tillsonburg and the Tillsonburg District Chamber of Commerce share similar views on supporting and recognizing business successes in our community.Internal Grant RequestsPage 17 of 242
Tillsonburg Turtlefest Tillsonburg Police Services Board Tillsonburg Station Arts CentreSummary of purpose/mandate of your groupTo provide a turtle themed festival offering entertainment options for all ages and best value for the entertainment dollar. To boost the town of Tillsonburg’s profile as a tourism destination and family friendly community.The mandate of the Police Services Board is governance of the OPP policing contract with the Town of Tillsonburg as well as community safety and well being of our citizens.Our mandate is to "Promote the Arts in the Community". Our vision is "Arts, Culture, Community, Heritage".As a locally designated historic site and responsible for maintenance and improvement of the site, we provide a home for the arts with 2 galleries with exhibitions by local and region/established and emerging artists and artisans, there is a pottery studio, meeting and working space for artists, artisan gift show and home to the local Farmers' Market. We act as a resource in the community, assisting where possible. We provide visitor information, and service/presence/participation ln/on community committees and events (Turtlefest, Canada Day, Family Day, Christmasfest).2019 Budget Request$10,000$13,500$40,000Has the Town Granted funds in the past 3 years?Yes, $10,000 in 2016, 2017 and 2018 for event coordinatorYes, $8,500 in 2016, 2017 and 2018 for meeting supplies, etc Plus $5,000 in each of the last 3 years for special projectsYes, $35,000 in 2016, 2017 and $40,000 in 2018 through a Service Agreement with the Town-services and amenitiesWhat will funds be used for?We require funding to assist us with creating an annual signature festival for the Town of Tillsonburg. In 2018, we had over 12,000 attendees throughout the weekend including young families. The increased attendance was due to new Block Party crowd-pleasing entertainment acts including Chalk Master Dave (3D chalk artist), The Lumber Jack Show, the Major League Baseball Circus show and the Carver Kings and the Whiskey Jack Band at Memorial Park; the return of the ever-popular Creative Imaginations Festival, Canine Watersports Canada competition, Grand River Inflatables zone and the outdoor movie. The 2019 funds will be used for increased marketing to a broader area to attract more visitors, a custom mascot costume, new entertainment to keep the festival fresh and appealing and a family fun-filled Father's Day at Memorial Park.Meeting expenses, Training and Workshops, OAPSB Membership etc.Cultural and tourism services, support and further development thereof. To increase awareness of the cultural community in Tillsonburg & area. Provide opportunities for the creative community to exhibit and educate, provide programming to introduce and further creative expression Invite & educate visitors to consider Tillsonburg as a tourism & cultural destination, future lifestyle opportunities, and as a community to live in.Internal Grant RequestsPage 18 of 242
Lake Lisgar Revitalization CommitteeBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area Tillsonburg & District Multi-Service CentreSouth Ridge Public SchoolSummary of purpose/mandate of your groupIn September, 2011 a group of concerned citizens joined forces to work voluntarily toward the common goals of reducing the sedimentation at the north end of Lake Lisgar, thereby improving water quality and flow in the Lake’s watershed; controlling weed growth at the north end of the Lake; stocking the lake with annually with rainbow trout (2012-2018); installing new aeration systems; protecting 4 endangered species of turtles; maintaining and improving fish and wildlife habitat; and improving recreational facilities for Tillsonburg’s citizens. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area is a dynamic community-based organization committed to fostering the healthy development of childrebn, youth and their families by providing diverse volunteer led mentoring opportunities.Vision: Embracing Personal Independence ~ Celebrating a Caring CommunityMission: A community organization committed to partnerships, innovation and excellence.MSC provides Adult Literacy, Employment and Home Support Services.2019 Budget Request$12,000 $4,000 $10,000 $10,000Has the Town Granted funds in the past 3 years?Yes, $3,500 in 2017 and 2018Yes, $3,000 in 2016, 2017 and 2018 for mentoring programsYes, $10,000 in 2016, 2017 and 2018 to support literacy program and volunteers, as well as purchase of materials and technology.N/AWhat will funds be used for?To repair the rotting and dangerous logs used 25 years ago for the shoreline protection under the Hawkins Bridge - originally constructed as part of the Lake Lisgar Renaissance Project. Funds will be used to pay for the committees half of this project as it is shared with the Kinsmen Club of Tillsonburg. Armour stone will be installed for a safe, permanent solution to the shoreline protection. Dollars would be used for Matching Programs, Volunteer Recruitment & Retention, Volunteer Training & Support, Parent Support Groups, Life Skills Mentoring, TransportationAdvocacy. Our main focus is for the volunteer recriutment since there are many children on the waiting list, some for as long as 5 years, and some which reach the age of maturity and no longer have the oppourtunity of a big brother/ big sister.Dollars would support: volunteer activities (recruitment, training, orientation, on-going supervision), the purchase of materials and technology (for literacy tutors and students, for workshop participants or for items in our seniors related programs), and helpcover shortfalls in transportation and meals for needy individualsTo remove our current worn playground structure and replace with an accessible playground structure. Our goal is $ 60,000. of which we currently have $ 15,000. To make sure Students from our school (and after hours in our Community) can share in physical activityeven if there may be mobility issues. To have ground cover to allow wheel chair accessible playoptions.External Grant RequestsPage 19 of 242
Victoria's Quilts Upper Deck Youth CentreTillsonburg Tri-County Agricultural SocietySummary of purpose/mandate of your groupVictorias Quilts Canada's mission is to provide hand-made quilts to people with cancer. These quilts are to provide physical comfort as well as spiritual comfort in knowing that they are not alone in their struggle. The quilts are a gift and there is no cost required of the recipient or the person who requests the quilt. They are delievered in a few days of the request. Victoria's Quilts Canada is a national non-profit charitable organization with headquarters in Ottawa with branches all across cities and towns in Canada. There are no paid staff.We are committed to helping youth develop wholistcally by offering programs and developing relationships that nurture the whole person – physically, mentally, emotionally, socially and spiritually. We see the hope and potential in every young person!The Tillsonburg Tri-County Agricultural Society’s purpose is that of a community organization mandated with preserving and celebrating the rural way of life in Ontario. Each year for 163 years, the Tillsonburg and Tri-County Agricultural Society has staged an agricultural fair to showcase the agriculture of the region, and provide entertainment to bring families of the community together in a safe environment. The 2018 Fair is highlighting the wine-and cheese-making industries in the Region.2019 Budget Request$3,000 $5,000 $25,000Has the Town Granted funds in the past 3 years?N/AYes $2,000 in 2016, 2017 and 2018 towards monthly facility costs (utilities, taxes, insurance, maintenance)Yes, $2,000 in 2017 and 2018What will funds be used for?The funds requested will be used to buy the fabric and batting to make more quilts. To be able to provide quilts to more that are battling with cancer than last year, which in Tillsonburg 120 were distributed. There are approximately 30 quilters in the Tillsonburg group, and approximately 125 quilts are produced each year. The first $2,000 of the $5,000 request is for monthly operational expense of the Upper Deck facility including utilities, facility maintenance, phone, taxes, and isurance. The remaining $3,000 reflects our annual tax expense and we would like to have this amount granted back to the Upper Deck to use specifically in our after school programs. The funds would assist in materials, food, outings, conferences and camps. The fair would also like to request to use some of the Town's facilities, free of charge. In 2017 the spaces used were the arena with tables and chairs as well as the Lion's den. We are 100% a non-profit organization at which no one on this board gets paid for there work and committment to the fair and no one is making any financial gains from this organization. Funds are needed to help with advertising (paper, posters, and signs), entertainment for the youth and elderly, demolition derby, insurance, and the midway. Which now we pay for to attend with no percentage back which is a bid impact as midways can cost between $10,000 - $45,000.External Grant RequestsPage 20 of 242
Group Presenter
Town of Tillsonburg Cultural Advisory Committee Rick Cox, RCP
Family Day Organizing Committee Rick Cox, RCP
Tillsonburg Business Improvement Area Cedric Tomico, Chair
Tillsonburg District Chamber of Commerce Lindsay Tribble, President
Tillsonburg Turtlefest Suzanne Fleet, Jason Kane and Cephas Panschow
Tillsonburg Police Services Board Larry Scanlan
Tillsonburg Station Arts Centre Gale Connor, President
Lake Lisgar Revitalization Committee Frank Kempf & Joan Weston
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Deb Landon, Executive Director
Tillsonburg & District Multi-Service Centre Maureen Vandenberghe
South Ridge Public School Jodi & Ken Butcher, Haley Huthison, Cindy Allen, and others.
Victorias Quilts Tom & Carol Nant
Upper Deck Youth Centre Rayburn Lansdell
Tillsonburg Tri-County Agricultural Society Mike & Rosemary Dean
Internal Requests
External Requests
Page 21 of 242
Cultural Advisory Committee
2018 Grant Amount Awarded: $10,000
Organization Amount Description
Annandale Public School 2,650.00$ To fund band trip to music festival
Theatre Tillsonburg 788.00$ To assist with summer camp expenses
South Ridge Public School 2,780.00$ To fund bus trip to music festival
Tillsonburg & Area Optimist Club 3,300.00$ To fund Santa Claud parade bands
9,518.00$
Page 22 of 242
The Family Day Lead Team would like to thank the Town for continuing our
partnership again this year. The Town of Tillsonburg’s support helped to
make the 2018 event a great success that was enjoyed by over 2500
people! Thanks to you, we met our goals of providing local, affordable and
fun activities for families in our community. The day was packed with
activities for the entire family. Some highlights of our day included animals,
pizza making, and crafts. Back by popular demand was our Indoor Carnival,
free popcorn and cotton candy, skating, swimming and our Toddler Lounge.
Our partners from RBC provided great support including a visit from 3-time
Gold medal Olympian hockey player Becky Kellar.
The Tillsonburg Community Centre provides a great place for an event like
this. The facility was buzzing all day with families from town and our
surrounding areas. We couldn’t do this event without the great team of staff
who help out at the event too!
Along with the money raised there were thousands of dollars of product and
services donated to make the day possible. Our three biggest expenses are
for the inflatables, for the facility rental, and for event insurance. We are
happy to report that together we raised $9382.85 in cash, products and
services to help fund the 2018 event. Expenses came in at $8725.83. That
left us with $1161.34, and we immediately deposited half with the
Community Centre and half with Grand River Inflatables to secure the space
and activities for the 2019 event. The contribution from the Town is used
specifically towards the facility rental and event insurance.
Thanks for renewing your partnership with us and we look forward to seeing
all of you at the 2019 Family Day event.
Tillsonburg Family Day Committee
info@tillsonburgfamilyday.ca
Page 23 of 242
Page 24 of 242
Page 25 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
As a member of the Tillsonburg Business Improvement Area, (BIA), you are invited to attend our Annual General Meeting.
Please note that only one person, per member organization is permitted to vote.
ANNUAL GENERAL MEETING AGENDA
Wednesday, January 16th, 2019, 5:30 pm social, 6:00 pm dinner, 7:00 pm Business Meeting
CARRIAGE HALL, 25 Brock Street West, TILLSONBURG, ON N4G 2A3
Tickets are $25 including HST, RSVP to m.renaud@tillsonburgbia.ca payable by cash, cheque or credit card
1. Call to Order
2. Declaration of Pecuniary Interest
3. Welcome and Introductions
4. Motion to Accept the Agenda
5. Motion to Approve the Minutes of the 2017 Annual General Meeting
6. Chair’s Report
7. Treasurer’s Report
a. Approval of FY ‘17 Audited Statements
b. Appointment of FY ‘18/’19 Auditor
8. 2019 Budget
a. Attached: 2019 Budget
9. Nomination of 2019-2023 Board of Management
10. New Business
11. Adjournment
The purpose of the meeting is to decide on the Tillsonburg BIA’s program and budget for 2019 (see over) and
approve nominations for the 2019-2023 Board of Management. The program is paid for by a special levy charge to
commercial property owners and non-residential tenants of such properties. As a member of the Tillsonburg BIA, the
best way to participate in the decisions of the BIA is making on your behalf is to get involved. If you wish to obtain a
copy of the audited financial statements, please contact the Tillsonburg BIA.
Please forward a copy of this notice to your non-residential tenants.
Proof of BIA membership will be required. Please bring photo ID and either a business card, utility bill showing
business/tenant name and address, or your Town of Tillsonburg property tax bill.
Only members of the Tillsonburg BIA, and legal representatives of BIA members, (proof required), are eligible to vote
at the Annual General Meeting. The Ontario Municipal Act states that Business Impr ovement Area Members are
defined as “all persons who own rateable property in a business property class and all persons who are non-residential
tenants of rateable property in a business property class in a business improvement area.”
Page 26 of 242
A “person” is defined by the Act to include “a corporation and the heirs, executors, a dministrators or other legal
representatives of a person to whom the context can apply according to the law.” No person or member organization
in attendance shall have more than one vote.
For more information, contact the Tillsonburg BIA at (519)403-6352 or m.renaud@tillsonburgbia.ca
Tillsonburg BIA
2019 BIA Budget Summary
Summary of Revenues
& Expenditures
2018
Approved Budget
2018
Projected Actual
2019
Proposed Budget
Revenues
BIA Levy 130,116 131,118 136,621
Town contribution to
Façade Improvement
25,000 25,000 25,000
Other 22,060 3,058 32,984
Total Revenues 177,176 162,126 194,605
Expenditures
General,
administrative &
operational
89,676 33,739 100,977
Debt principle &
interest
8,700 0 11,628
HST (1.76%)*
Special projects 4,000 392 500
Marketing & Events 9,250 7,577 18,250
Beautifications 74,250 33,919 63,250
Total Expenditures 177,176 75,627 194,605
*100% of GST recoverable, 78%
of PST recoverable)
Net Revenue/(Deficit) 0 86,499 0
Summary of
Accumulated Surplus
Beginning Balance 106,284 106,284 192,783
Change in Accumulated
Surplus 0 +86,499 0
Ending Balance 106,284 192,783 192,783
Page 27 of 242
GOOD REDDEN KLOSLER
Supporting Growth. Providing Direction.
Chartered Professional Accountants
INDEPENDENT AUDITORS’ REPORT
To the Members of
TILLSONBURG BUSINESS IMPROVEMENT AREA
We have audited the accompanying financial statements of Til}sonburg Business Improvement Area, which are comprised of the statement of financial
position as at December 3~., 2027 and the statements of general operations, and cash flows for the year then ended, and a summary of significant
accounting policies and other explanatory information.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Accounting Standards for
Not-for-Profit Organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit, We conducted our audit in accordance with Canadian Generally
Accepted Auditing Standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected
depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements
in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion.
Basis for qualified Opinion
In common with many non-profit organizations, the association derives revenue from fund raising, donations and other sundry sources, the completeness of
which is not susceptible of satisfactory audit verification. Accordingly, our verlfication of this revenue was limited to the amounts recorded in the records of
the association and we were not able to determine whether any adjustments might be necessary to fundraising and other sundry revenue.
Qualified Opinion
In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all
material respects, the financial position of Tillsonburg Business Improvement Area as at December 3~., 2017, and the results of its operations for the year
then ended in accordance with Canadian Accounting Standards for Not-for-Profit Organizations.
Tillsonburg, Ontario
March 27, 2018
Good LLP
CHARTERED PROFESSIONAL ACCOUNTANTS
Licensed Public Accountants
Integrating Accounting, Advisory & Wealth Management Services goodcas.com
84 Colborne Street North, Simcoe, ON N3Y 3VI 38 Brock Street East, Tillsonburg, ON N4G
T519.426.5160 FS19.426.5174 T519.842.4246 FS19.842.6656
Our Reports and Certificates are issued on the understanding that unless they are reproduced in their entirety, any summaries th~’eof,
excerpts ther~f!’om, or r~eermtces thereto, shall be-subnti~ted to t~ f~r approval --
Page 28 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
STATEMENT OF FINANCIAL POSITION
As at December 31, 2017
{With comparative figures as at December 31, 2016)
(Audited)
ASSETS
2027
Current Assets
Cash :[06,284
Accounts receivable 4,795
Account receivable from Town of Tillsonburg 23,246
HST receivable 8,512
Prepaid expenses 245
2016
68,745
3,582
40,385
10,898
Total Assets 143,082 123,610
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts payable and accrued liabilities 4,242 4,087
Deposits - BIA bucks 800 774
Due to Turtlefest Committee - note 7 5,676
Current portion of long-term debt 2,000 2,000
Total current liabilities 7,042 12,537
Long-Term Debt - note 4 2,000
Total Liabilities 7,042 :[4,537
Net Assets
Unrestricted 25,404 20,214
Restricted 110,636 88,859
Total Net Assets :136,040 109,073
Total Liabilities and Net Assets 243,082 223,620
Approved by:
-2-
Page 29 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
STATEMENT OF GENERAL OPERATIONS
For the year ended December 31, 2017
(With comparative figures for the year ended December 31, 2016)
(Audited)
Revenue
Municipal levies
Facade revenue
Grants and donations
AGM and other miscellaneous income
Interest income
2017 2016
119,741 117,385
25,000 25,856
7,100 8,458
505 2,426
77 204
Total revenue 152,423 154,329
Expenditures
Operational 60,119 56,976
Special projects 28,860 40,634
Beautification 13,814 14,282
Marketing and events 13,674 14,021
Debt payments - note 3 8,989 8,989
Total expenditures 125,456 134,902
Excess of Revenue over Expenditures 26,967 19,427
Net Assets, Beginning of Year 109,073 89,646
Net Assets, End of Year 136,040 109,073
-3-
Page 30 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
STATEMENT OF CASH FLOWS
For the year ended December 3:1, 2017
(With comparative figures for the year ended December 31, 2016)
(Audited)
2017 2016
Cash Flows from Operating Activities
Excess of revenue over expenditures for the year 26,967 19,427
(1,213)
17,139
2,386
(245)
181
(5,676)
Changes in non-cash worldng capital accounts
Decrease (increase) in accounts receivable (3,207)
Decrease (increase)in account receivable from town (6,402)
Decrease (increase) in HST receivable 3,580
Decrease (increase)in prepaid expenses
Increase (decrease) in accounts payable and accrued liabilities
Increase (decrease) in due to Turtlefest committee
Increase (decrease)in deferred revenue (856)
Cash flows from (applied to) operating activities 39,539 10,223
Cash Flows from Financing Activities
Increase (decrease)in long-term debt (2,000)(2,000)
Increase in Cash During the Year 37,539 8,223
Cash at Beginning of Year 68,745 60,522
Cash at End of Year :106,284 68,745
(2,319)
-4-
Page 31 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
NOTES TO THE FINANCIAL STATEMENTS
For the year ended December 31, 20:17
(Audited)
OPERATIONS
The organization is a non-profit organization, established to utilize the combined strength of its members in
the business improvement area to maintain, rejuvenate and revitalize the commercial core of Tillsonburg.
2,SIGNIFICANT ACCOUNTING POLICIES
The organization follows Canadian accounting standards for not-for-profit organizations, significant aspects of
the accounting policies adopted by the Board are as follows:
(a)
(b)
Accrual Basis of Accounting
Revenue and expenditures are recorded on the accrual basis, whereby they are reflected in the accounts
in the period in which they have been earned and incurred respectively, whether or not such transactions
have been finally settled by the receipt or payment of money.
Fund Accounting
The Tillsonburg BIA follows the principles of fund accounting, The Tillsonburg BIA operates with one
general fund. The general fund records amounts used for the day to day operations. The board has
internally restricted the use of funds for various projects. See note 5.
(c) Revenue Recognition
The organization follows the deferral method of fund accounting. Contributions are recognized as
revenue when qualifying expenditures arise, Revenues from tax levies are recognized when due from the
town, investment income is recognized when earned, and other revenues are recognized when received
or become collectable.
(d)
(e)
Estimates
In the preparation of financial statements, estimates and assumptions are made which can effect the
amounts reported and note disclosures. The actual results may differ from these estimates.
Financial Instruments
Financial instruments are recorded at fair value when acquired or issued. In sulssequent periods~ financial
assets with actively traded markets are reported at fair value, with any unrealized gains and losses
reported in income. All other financial instruments are reported at amortized cost, and tested for
impairment at each reporting date. Transaction costs on the acquisition, sale or issue of financial
instruments are expensed when incurred.
(f) Capital Assets
In common with non-profit organizations of this size, capital assets are expensed as incurred,
-5-
Page 32 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
NOTES TO THE FINANCIAL STATEMENTS
For the year ended December 3:1, 2017
(Audited)
3. COMMITMENTS
The Town of Tillsonburg incurred debt on behalf of the Board of Management. The Tillsonburg BIA has
committed to reimburse the Town for the principal and interest payments on this debt. The yearly
repayments are expensed as incurred. The outstanding commitment as at December 31, 2017 was 521,937
(20:16 - 530,465). The commitment will be complete in March of 2020.
The Tillsonburg BIA has entered an agreement to lease office space from the Tillsonburg District Chamber of
Commerce ata monthly rate of 5300. The amounts are expensed as incurred and the annual lease matures
on May 3:1, 20:18,
Tillsonburg BIA enters into facade improvement agreements with property owners in the designated business
improvement area and has approved a total of 6 facade improvement applications with a total commitment
to be paid of 564,978.
4. LONG-TERM DEBT
Represents loan payable to the Town of Tillsonburg. The loan bears no interest and requires yearly principal
payments of 52,000. The total outstanding balance as at December 3:1, 20:17 was 52,O00 and will be fully
repaid in 20:[8.
5, RESTRICTED FUNDS
During the year the following activity occurred within restricted funds:
Opening Balance
Contributions during the year
Qualifying expenditures during the year
Closing Balance
Facade
88,859
50,000
(28,223)
110,636
-6-
Page 33 of 242
TILLSONBURG BUSINESS IMPROVEMENT AREA
NOTES TO THE FINANCIAL STATEMENTS
For the year ended December 31, 2017
(Audited)
6. FINANCIAL INSTRUMENTS
The Business Improvememt Area is exposed to various risks through financial instruments and the Board
monitors, evaluates and manages these risks. The following analysis provides information about risk exposure
and concentration as of December 31, 2017.
Liquidity Risk
Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial
liabilities. The association manages exposure to liquidity risk through the annual budgeting process and
monitoring of financial reports throughout the year.
It is the Board’s opinion that the BIA is not exposed to any significant interest, currency or credit risks arising
from financial instruments.
7,PRIOR PERIOD ADJUSTMENT
at
The 2015 financial statements have been adjusted to include $6,095 in amounts payable to the Turtlefest
Committee. The liability relates to HST collected on Turtlefest related expenses which was outstanding at the
beginning of the fiscal year.
The 2015 statements were also adjusted to decrease amounts receivable from the Turtlefest Committee from
$1,956 to $419, Subsequent to the 2015 year end, the Board identified that certain BIA expenses were paid
for by the Turtlefest Committee in error,
The net effect of these adjustments is to decrease the 2015 net assets by $7,632, increase HST expense by
$7,632, increase Due to Turtlefest Committee liability by $5,676, and decrease Due from Turtlefest Committee
receivable by $1,956.
ECONOMIC DEPENDENCE
The organization is funded by the municipal levies of the Town of Tillsonburg and is dependent on these levies
to carry out its operations.
-7-
Page 34 of 242
2019 - GRANT APPLICATION FORM
Application Deadline Date: Monday, November 19, 2018
Community groups requesting funds are required to present their application to
Council at the meeting on January 17, 2019 between 1pm and 4pm; please provide
any time slots that you cannot accommodate. We will try our best to schedule
accordingly and will contact you with the allocated time slot.
A 10 minute period will be allotted to present and answer questions from Council.
If there is additional information you wish to communicate to Council which is not
included in the form below, please include it under a separate document.
1. Name of Organization: Tillsonburg District Chamber of Commerce
Address and Telephone Number (if applicable): 20 Oxford Street,
Tillsonburg, ON N4G 2G1 (519) 688-3737.
2. Primary Contact Person: Suzanne Renken
Email: suzanne@tillsonburgchamber.ca.
3. 2019 Grant Request Amount: $4,000.00
4. Summary of purpose/mandate of your organization:
Mission Statement: The Tillsonburg District Chamber of Commerce supports
and promotes economic growth through advocacy, networking alliances and
Please submit all completed applications via one of the following methods:
Email: Donna Wilson, Town Clerk DEWilson@tillsonburg.ca &
Sheena Hinkley, Manager of Finance SHinkley@tillsonburg.ca
Post/In person: Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario N4G 5A7
Page 35 of 242
education to create the best business environment possible in Tillsonburg and the
surrounding area.
Vision Statement: Our vision is the creation and preservation of an environment in
which business enterprise flourishes, chamber members are engaged, and
community partnerships are valued.
5. Why do you require funding and what will the funds will be used for?
This $4,000 request is for the Annual Awards of Excellence.
Rationale for this request:
i) This is an event that recognizes excellence in the Tillsonburg business
community and is not reserved for Chamber members only;
ii) Nominations for these awards come from the community at large;
iii) We believe the Town of Tillsonburg and the Tillsonburg District Chamber
of Commerce share similar views on supporting and recognizing business
successes in our community.
6. Detail other sources of funding for this project/program (if applicable).
Example: Donations, grants from other community groups, etc.
None.
7. Has the Town granted funds to your group in the past 3 years? If yes,
please indicate the amount(s) and uses.
Year Amount Uses
2018 $4,000 To use for the direct event costs.
2017 $4,000 To use for the direct event costs.
Page 36 of 242
2016 $4,000. To use for the direct event costs.
8. Financial statements for 2017 attached? xx Yes
9. Have you included additional information for Council’s consideration?
xx No
10. Group member(s) who will be presenting at the January 19, 2019 meeting:
Lindsay Tribble, President Tillsonburg District Chamber of Commerce
11. Will you be using a power point presentation? xx No
Page 37 of 242
Report Approval Details
Document Title: Tillsonburg Chamber of Commerce - 2019 Grant
Request.docx
Attachments: - Financial Statements 2017.pdf
Final Approval Date: Jan 14, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 14, 2019 - 11:16 AM
Page 38 of 242
Page 39 of 242
Page 40 of 242
Page 41 of 242
Page 42 of 242
Page 43 of 242
Page 44 of 242
2019 - GRANT APPLICATION FORM
Application Deadline Date: Monday, November 19, 2018
Community groups requesting funds are required to present their application to
Council at the meeting on January 17, 2019 between 1pm and 4pm; please provide
any time slots that you cannot accommodate. We will try our best to schedule
accordingly and will contact you with the allocated time slot.
A 10 minute period will be allotted to present and answer questions from Council.
If there is additional information you wish to communicate to Council which is not
included in the form below, please include it under a separate document.
1. Name of Organization:
Address/Telephone Number (if applicable):
2. Primary Contact Person:
Email:
3. 2019 Grant Request Amount: $
4. Summary of purpose/mandate of your organization:
Please submit all completed applications via one of the following methods:
Email: Donna Wilson, Town Clerk DEWilson@tillsonburg.ca &
Sheena Hinkley, Manager of Finance SHinkley@tillsonburg.ca
Post/In person: Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario N4G 5A7
Tilllsonburg TurtleFest
519-983-2748
Suzanne Fleet
info@turtlefest.ca
20,000.00
The creation and growth of a signature, turtle themed festival for the community and area.
Page 45 of 242
5. Why do you require funding and what will the funds will be used for?
6. Detail other sources of funding for this project/program (if applicable).
Example: Donations, grants from other community groups, etc.
7. Has the Town granted funds to your group in the past 3 years? If yes,
please indicate the amount(s) and uses.
Year Amount Uses
2018 $
2017 $
2016 $
8. Financial statements for 2017 attached? Yes No N/A
9. Have you included additional information for Council’s consideration?
Yes No
10. Group member(s) who will be presenting at the January 19, 2019 meeting:
11. Will you be using a power point presentation? Yes No
We require funding to assist us with creating an annual signature festival for the Town of Tillsonburg. In 2018, we had over 12,000
attendees throughout the weekend including young families. The increased attendance was due to new Block Party crowd-pleasing
entertainment acts including Chalk Master Dave (3D chalk artist), The Lumber Jack Show, the Major League Baseball Circus show
and the Carver Kings and the Whiskey Jack Band at Memorial Park; the return of the ever-popular Creative Imaginations Festival,
Canine Watersports Canada competition, Grand River Inflatables zone and the outdoor movie.
The 2019 funds will be used for increased marketing to a broader area to attract more visitors, a custom mascot costume, new
entertainment to keep the festival fresh and appealing and a family fun-filled Father's Day at Memorial Park.
Other sources of funding will come from local and area business sponsorships and revenue from the
Silent Auction.
10,000
10,000
10,000
wages and attraction deposits
wages and attraction deposits
wages and attraction deposits
Cephas Panschow and Suzanne Fleet
Page 46 of 242
Page 47 of 242
Outline
TurtleFest 2018 Recap
2018 Overview
By the Numbers
Attendance #’s
Successes
2016 ~ 2018 Financial Comparisons
Planning for 2019
Request
Budget
Thank you to all of our sponsors, donors and volunteers
Page 48 of 242
2018
Overview
8th year for the event
3 Day Event
(Friday/Saturday/Sunday)
4 different event venues
Downtown Block Party
Family Festival @
Fairgrounds
Annandale NHS
Station Arts Centre
The return of old favourites
like the Block Party and
Canine Watersports
Canada as well as
introducing a new EV Car
Show component to the
Downtown Block Party
Page 49 of 242
By the Numbers
More than 50 activities
throughout the weekend.
Over $59,000 in sponsorships
from private donors, businesses
and in kind.
Anticipating more sponsorships
in 2019.
Attendance:
7,063 -Block Party & Stage
4,563 -Family Festival
606 -Annandale NHS
212 -Outdoor movie
Plus other venues
Estimated $1,086,400 in
economic spinoffs for the
Town of Tillsonburg.
Page 50 of 242
Attendance #’s
Location 2016 2017 2018
Memorial Park 4,418 3,691 4,563
Block Party 5,038 6,047 7,063
Museum *573 650 606
Station Arts Centre 46 52 48
Total 10,075 10,440 12,280
* Estimated attendance is for visitors to the museum only and does not include lawn activities
Volunteer #’s 53 65 66
Page 51 of 242
Successes
One entrance fee for
Family Festival at
Fairgrounds
No crowd control issues
Extensive community
support
Integration with Discover
Tillsonburg and the
Discover Tillsonburg
Magazine
Page 52 of 242
2016-2018 Financial Comparisons
REVENUE 2016 2017 2018
Sponsorships $47,251 $62,569 $59,163
Gate admissions $21,910 $13,538 $15,930
Other $14,266 $12,300 $11,665
Total Revenue $83,428 $88,407 $86,759
Expenses (Entertainment)
Entertainment $26,499 $27,360 $25,907
Other $24,153 $23,668 $27,547
Subtotal $50,652 $51,029 $53,454
Expenses (Administrative)$18,521 $10,739 $22,628
Advertising $8,328 $5,238 $8,649
Total Expenses $77,501 $67,005 $84,731
Net Income $5,927 $21,402 $2,028
Page 53 of 242
Planning for 2019
Return of:
Annandale NHS Fun on the Lawn
Canine Watersports Canada
Carver Kings
Downtown Block Party
Grand River Inflatables
Station Arts Centre’s Creative Imaginations
Festival
Page 54 of 242
Planning for 2019
New entertainment for both the Block
Party and Memorial Park to keep the
festival fresh and appealing
Father’s Day celebration at Memorial Park
on Sunday, June 16
Increased marketing to a broader area to
attract new visitors
Custom mascot costume
Page 55 of 242
2019 Request
Requesting an increased contribution of $15,000 from the Town
to add:
Higher profile entertainment acts on the Saturday/Sunday
Purchase of custom mascot costumes
Creation of a Father’s Day signature event
Page 56 of 242
2019 Budget
REVENUE 2018 Budget 2018 Actual 2019 Budget
Sponsorships -Government $15,000 $15,500 = $10,000 + $3,500 + $5,000 + $2,000
Sponsorships -General $75,950 $43,664 $60,000
Subtotal $90,950 $59,164 $80,500
Other Revenue
Admissions $17,893 $15,930 $17,000
Silent auction $1,000 $2,558 $3,000
Vendors $7,250 $2,500 $3,000
Merchandise $1,000 $1,351 $6,000
50% of Memorial Park bar $500 $357 $250
Kinsmen concert $0 $0 $2,000
Subtotal $27,643 $22,695 $31,250
Total Revenue $118,593 $81,859 $111,750
EXPENSES
Expenses (Entertainment)
Contingency $2,316 $0 $3,000
Cost of sponsorship $1,326 $1,001 $1,000
Entertainment $16,134 $17,553 $20,000
Entertainment logistics $18,650 $8,154 $10,000
Other logistics/volunteer meals $5,350 $4,698 $6,250
Father's Day celebration $0 $0 $3,000
Inflatables $23,000 $22,049 $25,000
Subtotal $66,776 $53,454 $68,250
Page 57 of 242
2019 Budget (continued)
EXPENSES 2018 Budget 2018 Actual 2019 Budget
Expenses (Administrative)
Contract staff $16,000 $16,000 $15,000
Insurance $750 $1,188 $7,000
Legal & Accounting $0 $0 $4,600
Merchandise $0 $0 $3,000
Office $713 $540 $1,500
Subtotal $17,463 $17,728 $31,100
Advertising
Radio, print, web $6,480 $4,612 $5,000
Signage $800 $877 $500
General (SOP)$3,000 $3,160 $4,000
Subtotal $10,280 $8,649 $9,500
Total Expenses $94,519 $79,831 $108,850
Net Income $24,074 $2,028 $2,900
Mascot Costumes $0 $0 $15,000
Kinsmen concert $0 $0 $1,500
Tables & chairs $0 $0 $7,000
Net Income after
additional expenses $24,074 $2,028 -$20,600
Page 58 of 242
2019 2020 2021 2022 2023
•Signature Mascot
•High level
entertainment
•Start Father’s Day
celebration @
Memorial Park
•Incorporation
•Obtaining own
event insurance
•Work on
expanding Block
Party/ ANHS
•Start reinvesting
in our natural
habitat
•Enlist more
volunteers
•Continue
developing
Father’s Day
celebration
•Expand Block
Party and ANHS
•Continue
reinvesting in
our natural
habitat
•Continue
developing
Father’s Day
celebration
•Expand
Block Party
and ANHS
•Goal of
20,000 people
•Continue
reinvesting in
our natural
habitat
•Continue
developing
Father’s Day
celebration
•Expand Block
Party and
ANHS
•Continue
reinvesting in
our natural
habitat
•The Father’s
Day
celebration
•Expand
Block Party
and ANHS
Moving Forward –5 year Plan Page 59 of 242
Page 60 of 242
Page 61 of 242
Page 62 of 242
TILLSONBURG POLICE SERVICES BOARD
45 Hardy Ave
Tillsonburg, Ontario
N4G 3W9
Telephone (519) 688-3009 ext 4240
Fax (519) 842-4120
Date: November 12, 2018
To: Mayor Molnar and Members of Council
Re: Tillsonburg Police Services Board Budget Proposal
Budget History 2010-2018 - Operating Budget Numbers
2010
$12605.00 plus an additional $13000.00 for special projects
2011-2013
$ 7900.00 plus $5000.00 for special projects
2014-2018
$8500.00 plus $5000.00 for special projects
2019 Tillsonburg Police Services Board Budget Request
5300 Supplies $1000.00
5405 Meeting Expense $2000.00
5414 Training & Workshops $4100.00
5430 Membership Expense $1400.00
Total Operating $8500.00
2019 Special Projects Fund $5000.00
The Board is requesting the Special Projects Fund to remain at the historical level of
$5000.00. The Board has discussed the purchase of two new bicycles (this has been in
our plans for 4 years but other purchases have taken precedence) at an approximate
cost of $3500.00 to $4000.00
Page 63 of 242
2018 Expenditures period ending October 31, 2018
5300 Supplies $751.00 Pending requests
5404 Meeting Expenses $1499.00 We have 2 requests pending, amount not
5415 Training & Workshops $3663.00 confirmed at this time
5430 Membership Fees $1200.00
Total to Date $7113.00
Miscellaneous Revenue to date - $1034.00 (this amount is not included in the budget
numbers)
Miscellaneous Revenue is money received from the OPP in the form of proceeds of the
annual auction sale of bicycles ect as well as found money that is not claimed. The
understanding is that this money would be used to support Community projects such as
Domestic Violence awareness.
The OPP do not have a budget that supports Youth and Community Engagement and
rely on the support from all Police Services Boards as well as Services Clubs within
Oxford County.
Special Projects Fund Expenditure $5000.00
After eight years of discussion and deliberation the Town of Tillsonburg is no longer a
member of Crime Stoppers of Haldimand, Norfolk and Tillsonburg and is now a member
of the Oxford County Crime Stoppers program. The cost of completing this transition
was $5000.00.
Total 2019 Budget Request $8500.00 plus $5000.00 for a total of $13500.00
Presented to the Police Services Board and approved November 13, 2018
Larry Scanlan
Chair – Tillsonburg Police Services Board
lgscan@hotmail.com
Page 64 of 242
Page 65 of 242
Report Approval Details
Document Title: Police Services Board - 2019 Budget.docx
Attachments:
Final Approval Date: Jan 14, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 14, 2019 - 4:10 PM
Page 66 of 242
Page 67 of 242
Page 68 of 242
Page 69 of 242
Page 70 of 242
Page 71 of 242
Page 72 of 242
Page 73 of 242
Page 74 of 242
Page 75 of 242
Page 76 of 242
Page 77 of 242
Page 78 of 242
LAKE LISGAR
REVITALIZATION PROJECT
KINSMEN BRIDGE SHORELINE
PROTECTION
Page 79 of 242
FIRST KINSMEN BRIDGE
Page 80 of 242
Page 81 of 242
Page 82 of 242
SECOND KINSMEN BRIDGE
OCTOBER, 1993
Page 83 of 242
Page 84 of 242
Page 85 of 242
Page 86 of 242
Shoreline under west side of the Kinsmen
Bridge June 13, 2017
Page 87 of 242
Page 88 of 242
Page 89 of 242
Shoreline under east side of the
Kinsmen Bridge, January 2019
Page 90 of 242
Page 91 of 242
Page 92 of 242
Page 93 of 242
Page 94 of 242
Page 95 of 242
Page 96 of 242
Page 97 of 242
Page 98 of 242
ARMOUR STONE AT AQUATIC
GARDEN
Page 99 of 242
Page 100 of 242
Page 101 of 242
2019 - GRANT APPLICATION FORM
Application Deadline Date: Monday, November 19, 2018
Community groups requesting funds are required to present their application to
Council at the meeting on January 17, 2019 between 1pm and 4pm; please provide
any time slots that you cannot accommodate. We will try our best to schedule
accordingly and will contact you with the allocated time slot.
A 10 minute period will be allotted to present and answer questions from Council.
If there is additional information you wish to communicate to Council which is not
included in the form below, please include it under a separate document.
1. Name of Organization:
Address/Telephone Number (if applicable):
2. Primary Contact Person:
Email:
3. 2019 Grant Request Amount: $
4. Summary of purpose/mandate of your organization:
Please submit all completed applications via one of the following methods:
Email: Donna Wilson, Town Clerk DEWilson@tillsonburg.ca &
Sheena Hinkley, Manager of Finance SHinkley@tillsonburg.ca
Post/In person: Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario N4G 5A7
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Inc.
58 Thames St. South, Ingersoll, ON N5C 2T1 519-485-1801
Deb Landon, Executive Director
deb.landon@bigbrothersbigsisters.ca
4,000.00
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area is a dynamic community-based
organization committed to fostering the healthy development of children, youth and
their families by providing diverse mentoring opportunities.
Page 102 of 242
5. Why do you require funding and what will the funds will be used for?
6. Detail other sources of funding for this project/program (if applicable).
Example: Donations, grants from other community groups, etc.
7. Has the Town granted funds to your group in the past 3 years? If yes,
please indicate the amount(s) and uses.
Year Amount Uses
2018 $
2017 $
2016 $
8. Financial statements for 2017 attached? Yes No N/A
9. Have you included additional information for Council’s consideration?
Yes No
10. Group member(s) who will be presenting at the January 19, 2019 meeting:
11. Will you be using a power point presentation? Yes No
Deb Landon, Executive Director
3,000
3,000
11 mentoring programs in community, schools and libraries
11 mentoring programs in community, schools and libraries
11 mentoring programs in community, schools and libraries3,000
See Appendix A
See Appendix A
Page 103 of 242
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area
APPENDIX A
TOWN OF TILLSONBURG
2019 Municipal Grant Request
Agency Mission Statement
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area, is a dynamic community based organization committed
to fostering the healthy development of children, youth, and their families by providing diverse mentoring
opportunities.
Executive Members
PRESIDENT: Kim DeKlein
PAST PRESIDENT: Melanie Rodrigues
VICE-PRESIDENT: Jason Routley
SECRETARY: Jennifer Schafrick
TREASURER: Mathew Williams
EXECUTIVE DIRECTOR: Deb Landon
Reports (Attached) – 2017 Audited Statements; October 30, 2018 Financial Statement, 2019
Approved Budget; Approved resolution for request for funding
Provincial or Federal Funding Received in Last 12 Months
Ministry of Education Funding, managed through Big Brothers Big Sisters of Canada, for our site-based
programmes - In-School Mentoring and Go Girls!
2017/18 School Year - $12,813
2016/17 School Year - $11,120
2015/16 School Year - $11,500
Under the new Provincial government, the Ministry of Education will not be funding any school-based
programming at this time. It is crucial that we find the necessary funds from the community to ensure the
continuance of these programs.
Why Public Funds Should Be Given To Our Organization
Big Brothers Big Sisters is a mentoring organization for children and youth, impacting the lives of over 250
children annually. Screened volunteers are matched with children and youth aged 6 to 17. They participate in a
variety of mentoring programs and activities that provide an opportunity for them to realize their full potential.
We offer 11 mentoring programs in the community and within local schools and libraries. Funds are needed to
provide the professional resources, space and equipment to recruit, screen, match, monitor and evaluate each
match relationship; whether that is 1:1 or group programming. The agency also offers recreational activities
Page 104 of 242
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area
that engage the children and volunteers to help build those relationships. For many of our children and youth,
these activities are not experienced in their personal lives. Educational opportunities are offered for our
members as well, such as anxiety workshops, mental health information nights, cooking classes, life skills
training, etc. The agency could not exist without the support of community. We rely on donations, grants,
special events and corporate support to provide these valuable programs.
The primary goal of the Big Brother Big Sister organization is to provide friendship and support through
one-to-one contact and group activities. A Big Brother/Big Sister/Mentor can provide their young friend with a
suitable influence designed not so much to solve problems, as to help the child see their own worth and
develop confidence and self-esteem. The key to the Big Brother Big Sister program is FRIENDSHIP, the emphasis
being on preventative work with children. Volunteers are encouraged first and foremost to establish a warm
and natural relationship with their Little Brother/Little Sister/Mentee. Helping children reach their full potential
can lead to positive community outcomes like a reduction in poverty and unemployment, a sense of
belongingness, safer schools and neighbourhoods, and a new generation of civic-minded adults.
For What Purposes Will The Grant Be Used
Funds will be used for agency program delivery and services. We currently provide the following programs and
services:
Matching Programs: Big Brother / Big Sister
Couples for Kids
Adult In-School Mentoring
Literacy Mentoring
BIG/bunch Group Mentoring - 5 groups
Cops for Kids Group Mentoring - 1 group
Go Girls! Healthy Bodies, Healthy Minds (school-based group programming for
girls aged 12-14) – available in all elementary schools (public &
separate)
Game On! Eat Smart, Play Smart (school-based group programming for boys
ages 12-14) – available in all elementary schools (public & separate)
Volunteer Recruitment & Retention
Volunteer Training & Support Program
Parent Support Groups
Life Skills Mentoring
Transportation
Advocacy
Our greatest need is to recruit volunteers to our traditional Big Brother Big Sister program for the over 40
children on our waiting list - primarily boys. Many of our boys have been waiting up to 5 years for a Big
Brother. Some have reached the age of maturity and have never been matched. We are thankful for our
group and waiting list programs that continue to meet the needs of every child in our program.
We have been fortunate in the past to receive funding to implement and expand new programming but
unfortunately that funding does not provide sustaining dollars. It is our obligation to solicit funds from our
communities through donations, sponsorships, and fundraising events. We are also recommended by Big
Brothers Big Sisters of Canada to hold at least 50% of our operational funds in reserve to realize our short -term
goals. Throughout the year we have drawn from our reserve fund to cover any unforeseen deficits.
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area received accreditation by Big Brothers Big Sisters of
Canada in July 2014. The agency is proud to be recognized as a highly respected and efficiently run agency.
Page 105 of 242
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area
COMMUNITY-BASED PROGRAMS – Big Brother, Big Sister, Couples, BIG/bunch & Cops for Kids
Lone parents head a large and growing number of Canadian families with children. Children from single
parent families are known to be at an increased risk of a variety of emotional and behavioural problems
as well as difficulties in school.
All children require stable relationships with caring adults, in order to build healthy self-esteem,
confidence, knowledge and skills. Building these skills enable children to survive and thrive, despite
life’s challenges. “At risk” children confront a number of factors that may minimize their opportunities
for building such relationships. The children referred to the Match Programs represent a range of
complexity of needs, and differing degrees of needs. Needs can range from low self-esteem, lack of
positive role model, lack of family stability, and can be economically disadvantaged. The more
identified needs the children have, the greater the complexity of needs and intervention required.
Being a Big Brother or Big Sister is about being a friend and someone to look up to. It’s about hanging
out, talking and sharing, with many smiles along the way. It’s about making one child feel very special.
After the enrolment process, the agency provides training and matches the volunteer with a Little
Brother or Little Sister who shares their interests. Every child needs someone they can share with, talk
to or confide in. Whether it’s playing sports, learning a new craft, playing computer games or just
hanging out, a Big Brother or Big Sister will make a big difference in in the life of that child. They will
both be forever changed by the experience. It’s about sharing a little time together – a few hours a
week or every couple of weeks.
Group mentoring programs are designed for children waiting to be matched with a mentor. Group
activities are organized and supervised by adult volunteers. These activities are suitable for all kids
waiting for a match, as well as children who have different needs than those in the one-to-one
program.
The community-based programs strive to do the following:
Provide a role model and a friend
Promote the importance of staying in school and healthy relationships with family and
peers
Install trust and self-confidence in order to make healthy decisions
Encourage leadership skills and independent thinking
And above all, make a difference while having fun
SITE-BASED PROGRAMS – Adult In-School Mentoring, Go Girls! & Literacy Mentoring
Studies show that mentoring helps kids stay in school, avoid risky behavior such as bullying, and grow
up having more respect for family, peers and community. Through site-based mentoring programs, we
collaborate with our educational partners and local libraries to assist children and youth understand
and maximize their unique talents, strengths and capabilities.
Adult In-School Mentoring & Literacy Mentoring
The In-School Mentoring program provides boys and girls with a role model and a friend to talk to and
share experiences of growing up with, within school grounds. For one hour a week, mentors meet
with their mentee and engage in activities such as board games, crafts or just hang out in the
Page 106 of 242
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area
playground. The program requires a weekly visit of 1 hour for the duration of the school year.
Matches do not meet over the summer break or during other school holidays.
The Literacy program takes place at the local library during the school year.
In-School & Literacy Mentoring Makes a Difference
90% of mentors saw a positive change in the child they were mentoring
88% of students showed improved literacy skills
64% had developed higher levels of self-esteem
Go Girls! Healthy Bodies, Healthy Minds
This program is a group mentoring program for girls ages 12-14 that focuses on physical activity,
balanced eating and self-esteem. The single, most important goal of the program is to positively shape
the lives of young women and girls by helping them build a positive self-image – setting them on a path
to reach their full potential in life.
RATIONALE
All of our programs have been developed around the concept of opportunities with the sole purpose of
assisting children to deal with obstacles in their lives. The volunteer provides different experiences that they
may not have without this relationship. Volunteers by teaching youth through example create safe, happy
children in the short term and caring independent adults in the long term.
Big Brothers Big Sisters is a proven service that produces noticeable changes in the lives of young people and
helps build community resiliency. To ensure that every child who needs a mentor, has a mentor, Big Brothers
Big Sisters needs the additional support from volunteers, corporate sponsors and donors.
We are proud to have the continued support of the municipalities within our service area who recognize the
value of our programming and the need that it fulfills in their communities.
Expected Donations, Gifts, Etc. That We Expect To Receive In The Funding Year
1. Sponsorship and proceeds derived from annual special events:
Bowl for Kids Sake
Curl for Kids Sake
Bid for Kids Sake
Children’s Christmas party
food for events
In-Kind support through donations of equipment, services, etc.
2. United Way member funding
3. Prize donations for all our events and activities
4. In-Kind Computer & Technical Support
5. Camp sponsorship opportunities donated by community groups and Tim Hortons
6. Directed funds for Christmas hampers for clients
7. Unsolicited donations from community members and groups
Outline Of Activities Provided By Our Organization
1. Mentoring programs and services (see attached flyer)
2. Agency activities and programs that address education, physical activity, recreation, arts & culture, life
skills
3. Camp and registrations for extra-curricular activities (eg. Soccer, music)
4. Child Safety Program
Page 107 of 242
Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area
5. Community Development
6. Participation in youth oriented committees/organizations
7. Berdine Hurley Scholarship Bursary - to assist former clients to pursue post secondary school education
(Interest derived from a $30,000 restricted investment provides funds for annual allocations; fund cannot be used
for any other purposes of the organization)
8. Ryan Landon Memorial Fund & Mary Smith Memorial Fund - recipient named each year at Recognition
Night; restricted funds for special projects
9. Paul’s Shoes & New Balance Partnership - provide back-to-school shoes for eligible agency children
each year
10. Satellite Office in Tillsonburg through partnership with Tillsonburg Multi-Service Centre - open
Wednesday and Thursday afternoons
11. Canadian Tire Jump Start Program - lead agency for Ingersoll & Tillsonburg chapters for distribution of
over $50,000 per year for sport registrations
Partners
Name of Partner How They Contribute
United Way of Oxford Major funder. Through our support and participation at United Way
workplace campaign presentations, we are able to showcase our agency’s
programs and services therefore offering more awareness about our
agency.
Thames Valley District School
Board
Referral of children for our site-based (school & library) mentoring programs
and to our community-based (1:1 and group) mentoring programs. Use of
space in local schools for programming, support of local school staff as
liaison for site-based programs. Working closely with SAFE Schools to
develop a process to promote, engage, and oversee all BBBS mentoring
programs within each school in the County and region.
London District Catholic School
Board
Referral of children for our site-based (school & library) mentoring programs
and to our community-based (1:1 and group) mentoring programs. Use of
space in local schools for programming, support of local school staff as
liaison for site-based programs.
Fusion Youth Centre Use of facilities for quarterly agency activities.
Fusion staff are available to mentor in the schools in support of our in-school
mentoring and Go Girls group program.
Use of facility and staff for implementation and ongoing training of our new
community-based Go Girls program held in the evening.
Use of facility and staff for implementation and ongoing training of future
Game On group programming for boys.
Partnering together to offer an event which will showcase both the Fusion
Centre and BBBSIT to make the community aware of our programs and for
recruitment purposes.
Upper Deck Youth Centre Use of space for Cops for Kids group programming in Tillsonburg.
Ingersoll Public Library Use of space for agency Literacy Mentoring Program.
Tillsonburg Public Library Use of space for agency Literacy Mentoring Program.
Tim Horton Children’s
Foundation
Sponsorship of children in our program to participate in camp opportunities
and scholarships.
Woodstock & District Big
Brothers Big Sisters Association
Joint recruitment radio campaign. Sharing booths at local trade shows and
community fairs. Sharing agency event calendars to look at possible joint
marketing (eg. Bowl for Kids Sake 2016 – joint advertising and shared pledge
sheets)
Page 108 of 242
Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area
CAS Oxford Free reference checks on agency volunteer applicants.
Training for agency staff in regards to “Duty to Report” and other program
related issues.
Scotiabank Tillsonburg Sponsorship of annual Curl for Kids Sake event; manager and staff volunteer
as In-School mentors; advocacy for agency programs.
Unifor Local 88 Use of free space for agency activities and events. Financial support of our
annual Bid for Kids Sake Charity Auction & Battle of the Hors D’Oeuvres as
title sponsor, team sponsorship in our annual Curl for Kids Sake, team
participation in our annual Bowl for Kids Sake; volunteers and advocacy for
agency programming.
Oxford OPP Fees waived for police clearance and vulnerable sector checks on all agency
volunteers.
Staff are engaged as volunteer leaders in our Cops for Kids Program in
Tillsonburg.
Ingersoll Masons Provide financial support of our annual Children’s Christmas party; team
sponsorship in our annual Curl for Kids Sake; free use of space in their
Masonic Hall.
Local Municipalities Annual financial support of agency programs
Ingersoll Lions Club Reduced rate for office lease; participation in all agency fundraising events;
volunteers recruited from the Lions Club.
Tillsonburg Lions Club Mann the bar at our annual Bid for Kids Sake and donate 50% of proceeds
back to the agency in support of agency programs and services.
Local Business & Industry Local business & industry has provided flex time or time off to allow their
employees to volunteer with the agency. This includes mentoring, office
support, events, etc.
They also make donations to our agency events to help raise funds or
provide incentives to increase participation of participants.
Tim Horton Children’s
Foundation & Local Stores
Event sponsorship through advertising; camp opportunities; leadership
training for children; scholarships for post-secondary education for those
children who complete leadership training
Paul’s Shoes Free “back to school” shoes to eligible children in our program
Local Newspapers & Print
Media
Free coverage and promotion
Canadian Tire Jumpstart We are the lead chapter for Ingersoll and Tillsonburg which provides
convenient opportunity for our clients to be registered in recreational
activities in the community at little to no cost. It also provides additional
awareness of our programs through contact with local sporting
organizations who may refer clients to our agency.
Support from local government is greatly needed and appreciated.
Making a difference - one child at a time!
Page 109 of 242
November 15, 2018
Mayor Stephen Molnar and Members of Council
c/o Donna Wilson, Clerk
Town of Tillsonburg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Dear Mayor & Members of Council:
Re: 2019 Municipal Funding Program
Enclosed please find our application for a municipal grant to assist our organization in continuing to
provide quality mentoring programs and services to children within our community.
As a respected local agency and recognized member agency of Big Brothers Big Sisters of Canada, we
respectfully submit our request for financial assistance from the Town of Tillsonburg in the amount
of $4,000. With the addition of new programs to help meet the diverse needs of our children and to
accommodate the time commitment of our current and prospective volunteers, Big Brothers Big
Sisters is positioned to make an impact on both our families and the community.
As we strive to meet the growing need for our programs and services, we look forward to the
continued support that we have received from the Town of Tillsonburg over the past several years.
Please do not hesitate to contact me if you have any questions or require additional information.
Respectfully,
Deb Landon
Executive Director
Attach.
Main Office: 58 Thames St. South, Ingersoll, ON N5C 2T1 Phone: 519 -485-1801
Satellite Office: 96 Tillson Ave., Tillsonburg, ON Phone: 519 -842-9008 ext. 229
Page 110 of 242
Meeting of the Board of Directors – October 11, 2018
RESOLUTION
MOTION: JASON ROUTLEY / MATHEW WILLIAMS
THAT Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area , through its Executive
Director, seek and apply for funding through local municipal, foundation and United Way
granting bodies for the 2019 fiscal year. Carried.
Page 111 of 242
Page 112 of 242
Big Brothers Big Sisters of Ingersoll, Tilsonburg Area
2019 Approved Budget
REVENUE Approved 2019
Bowl for Kids Sake 40000
Curl for Kids Sake 23000
Bid for Kids Sake 40000
Give for Kids Sake 8000
Other Events 0
General Fund Raising 1000
TOTAL SPECIAL EVENTS & FR 112,000
Nevada-Ingersoll (King St Variety)500
Nevada-SW Oxford (Available)0
Nevada-Thamesford (Mac's)5000
Nevada-Tillsonburg (Mac's)13000
TOTAL GAMING 18,500
United Way Member Funding 75000
United Way Designated Pledges 1000
Community Foundations 2000
Municipal 12000
BBBSC Ministry of Education 0
Other Grant Funding 10000
TOTAL GRANTS 100,000
Third Party Fundraiser 5000
Unsolicated Donations 5000
Program Sponsorships/Partnerships 10000
TOTAL DONATIONS 20,000
Reserve Fund Interest 500
Hurley Bursary Interest 800
Mary Smith Memorial Fund 0
Ryan Landon Memorial Fund Interest 0
TOTAL BURSARIES/FUNDS 1,300
TOTAL REVENUE 251,800
EXPENSES Approved 2019
Office Equipment 3000
Infosystems 1500
Office Rent 14000
Office Maintenance 1500
Office Supplies 3000
Computer Support 3000
Postage & Shipping 1000
Telephone 1500
Utilities 3200
TOTAL OFFICE 31,700
Wages 137272
Employee Benefits 6864
Page 113 of 242
Big Brothers Big Sisters of Ingersoll, Tilsonburg Area
2019 Approved Budget
EXPENSES Approved 2019
EI Expense 2571
CPP Expense 7149
WSIB Expense 1052
TOTAL PAYROLL 154,908
Mileage 3000
Insurance 4800
Membership Dues 6500
Accounting Fees 5900
Conferences & Education 3000
Annual Meeting/Vol. Recog 2000
Bank Charges & Interest 100
Miscellaneous 100
TOTAL ADMINISTRATION 25,400
Bowl for Kids Sake 2500
Curling for Kids Sake 3000
Bid for Kids Sake 5000
Other Events 0
General Fundraising 200
TOTAL SPECIAL EVENTS EXPENSE 10,700
Nevada-Ingersoll (King St Variety)200
Nevada-S W Oxford (Available)0
Nevada-Thamesford (Mac's)3000
Nevada-Tillsonburg (Mac's)7500
TOTAL GAMING EXPENSE 10,700
Program Resources 5392
Activities/Events 5000
Marketing 8000
TOTAL PROGRAM EXPENSE 18,392
Capital Expenditures 0
TOTAL CAPITAL EXPENSE 0
TOTAL EXPENSE 251,800
NET INCOME 0
Page 114 of 242
Page 115 of 242
Page 116 of 242
Page 117 of 242
Page 118 of 242
Page 119 of 242
Page 120 of 242
Page 121 of 242
Page 122 of 242
Page 123 of 242
Page 124 of 242
Page 125 of 242
Page 126 of 242
Page 127 of 242
Page 128 of 242
Offers 12 unique mentoring programs and services
approximately 250 children and youth each year.
Page 129 of 242
The Mentoring Effect
•Boys are 2x more likely to believe that school is fun and
that doing well academically is important.
•Teens who engage in mentoring are ½ as likely to
engage in binge drinking, drug use and daily cigarette or
alcohol use.
•Boys are 2x less likely to develop negative conducts like
bullying, fighting, lying and cheating or losing their
temper.
•In all our agency programs 89% of matches are made
up of formalized one-to-one mentoring relationships.
This is proven to be the MOST impactful form of
mentorship support!
Page 130 of 242
•“It’s amazing to see the difference you can make in one person’s life!”
– In-School Mentor
•“I trust her with the most important thing in my life” – Little’s mom
•“Her Big Sister has done things that I could never do for my child. She is
someone to her that I just can’t be” – Little’s mom
•“She just makes my heart feel good” – Little Sister
•“He is the best part of my week” – Little Brother
•“I feel I have a genuine, unconditional friendship with her” - Big Sister
•“I learned to trust people and that there are people who will help me” – Big
Bunch Mentee
•“The best part about having a mentor is that he helps me understand stuff
better and he makes me feel better about myself” – In-School Mentee
Testimonials
Page 131 of 242
Site Based
Programs
Page 132 of 242
Page 133 of 242
Active Living
Balanced Eating
Feeling Good
Eat Smart
Play Smart
Live Smart
Page 134 of 242
Page 135 of 242
Community
Based Programs
Page 136 of 242
Page 137 of 242
Page 138 of 242
Funding Sources
•United Way of Oxford
•Agency Fundraising Events
–Curl for Kids Sake
–Bowl for Kids Sake
–Bid for Kids Sake Charity Auction & Battle of the Hors
D’Oeuvres
•Municipalities
•Granting Bodies (foundations, etc.)
•Sponsorship – Events & Programs
•Donations – Individual, Corporate
•Third Party Fundraisers
Page 139 of 242
Opportunities for Children
•Berdine Hurley Educational
Bursary
•Ryan Landon Memorial Award
•Canadian Tire Jump Start
(funding for sports)
•Tim Horton’s Children’s
Foundation Camps
•Local Camp Experiences
•Shoes for Kids
•Agency Activities
•Local Events
Page 140 of 242
Page 141 of 242
Thank you for taking the time
to learn more about the
benefits of mentoring through
Big Brothers Big Sisters.
Page 142 of 242
Page 143 of 242
Page 144 of 242
Page 145 of 242
Page 146 of 242
Page 147 of 242
Page 148 of 242
Page 149 of 242
Page 150 of 242
Page 151 of 242
Page 152 of 242
Page 153 of 242
Page 154 of 242
Page 155 of 242
Page 156 of 242
Page 157 of 242
Page 158 of 242
Page 159 of 242
1
2017/18 clients (all programs/all areas – Literacy, Employment, Home Support): 7,336
Tillsonburg proportion of clients: 77.7%
MSC Facts
Adult Literacy: serving the tri-county community since 1987
Employment Services: available in the community since 1985
Home Support Services: operating in the community since 1978
185 volunteers & 10 volunteer teams provided 9,984 hours of service
Visit www.multiservicecentre.com for more info.
MSC has been accredited by Accreditation Canada since 2003
What’s On at MSC
Milestones reached over the past year include:
Positive program developments such as:
o Increased community support for Adult Literacy.
o Partnerships in Employment Services resulting in increased number of Job Fairs and
improved response to sudden lay-offs for job seekers.
o Continued work with partners, in Home Support, leading to improved Central Intake
processes for seniors needing services.
Infrastructure improvements:
o Ongoing improvements to website and technology options (all services).
o Commitment to volunteer capacity: ongoing recruitment, training and recognition activities.
Investment in Community Partnerships:
o Continued financial and management support of partner building The Livingston Centre .
Client Stories
Please visit: https://www.youtube.com/channel/UCs32XRdOQV-CAi3LGsnIIgg (or click on the
YouTube icon on our website).
Tillsonburg Statistics: 2017-18
Page 160 of 242
Page 161 of 242
Page 162 of 242
Page 163 of 242
Page 164 of 242
.
Page 165 of 242
Playgrounds that are not new may not be inclusive of kids with
disabilities.For instance,playgrounds can be inaccessible by having:
Multilevel platforms
Stairs
Narrow walkways
Monkey bars
Bucket swings
Swings
Slides (plastic or metal)
Playgrounds with multilevel platforms with stairs make playing hard for
a child with a mobility impairment.Narrow walkways do not allow
wheelchair users to move freely.Furthermore,monkey bars and bucket
swings are not impairment friendly.
Another challenge for kids with impairments are ground covers,such as:
Sand
Woodchips
Gravel
Page 166 of 242
Accessibility features for Ontario playgrounds for kids with
disabilities include:
Wide walkways Handrails Ramps
Interactive games
Inclusive overhead climbers
ground cover that allows those with wheelchairs to come up to the
equipment
Accessible playgrounds also work to incorporate the entire
family into the fun,mindful that there are plenty of parents and
grandparents with disabilities or mobility impairments who
would love to take their children and grandchildren to the park
but are physically unable to.
WHICH BRINGS US TO OUR REQUEST FOR COMMUNITY
FUNDS….
Page 167 of 242
WHAT IS OUR GOAL AND/OR PURPOSE HERE TODAY???
We are looking to raise $ 60,000 PLUS…to replace existing inaccessible
playground structure on the North side of South Ridge Public school.
Our goal is to make our playground accessible,per the AODA (Accessibility for
Ontarians with Disabilities Act)by incorporating some accessible ground level pieces
of equipment.Such items might include an accessible trapeze beam or an
accessible paddle power unit as well as accessible ground cover.
WHAT HAVE WE DONE SO FAR?
-CRAFT SALES
-PAINT NIGHTS
-COIN FUNDRAISERS
-SILENT AUCTIONS
-ONLINE AUCTIONS
-CHILDREN MADE AND SOLD THEIR OWN PRODUCTS
-OBTAINED DONATIONS FROM BUSINESSES
CURRENTLY WE HAVE APPROXIMATELY $ 15,500.
Page 168 of 242
Page 169 of 242
Includes 2 accessible components
Orbis Accessible Trapeze Beam1 Orbis Accessible Paddle Power2
System is mostly deckless to allow new and exciting challenges to our
older students.Encouraging fitness-forward play.
The surfacing that has been quoted is Engineered Wood Fiber (playground mulch)which
is considered an accessible material for surfacing.Many schools and parks use this
surfacing due to cost effectiveness vs the use of poured rubber.
Page 170 of 242
Accessible stationary cycler and again mostly
deckless system.Same ground cover as last drawing
Page 171 of 242
Page 172 of 242
2019 - GRANT APPLICATION FORM
Application Deadline Date: Monday, November 19, 2018
Community groups requesting funds are required to present their application to
Council at the meeting on January 17, 2019 between 1pm and 4pm; please provide
any time slots that you cannot accommodate. We will try our best to schedule
accordingly and will contact you with the allocated time slot.
A 10 minute period will be allotted to present and answer questions from Council.
If there is additional information you wish to communicate to Council which is not
included in the form below, please include it under a separate document.
1. Name of Organization:
Address/Telephone Number (if applicable):
2. Primary Contact Person:
Email:
3. 2019 Grant Request Amount: $
4. Summary of purpose/mandate of your organization:
Please submit all completed applications via one of the following methods:
Email: Donna Wilson, Town Clerk DEWilson@tillsonburg.ca &
Sheena Hinkley, Manager of Finance SHinkley@tillsonburg.ca
Post/In person: Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario N4G 5A7
Victoria's Quilts Canada / Woodstock Oxford Branch
519-240-5366
Tom Nant
tomnant@me.com
3000.00
Victoria's Quilts Canada's mission if to provide hand-made quilts to people with cancer. These quilts provide physical comfort aswell as spiritual comfort in knowing that they are not alone in their struggle. The quilts are a gift. No cost is ever passed on the quiltrecipient or the person who requests the quilt. Quilts are usuallt delivered within a few days of receiving the request.
Victoria's Quilts Canada is a national non-profit charitable organization with headquarters in Ottawa and indipentent brancheds incities and towns across Canada. We have no paid staff. additional information can be found at www.victoriasquiltscanada.com
Page 173 of 242
5. Why do you require funding and what will the funds will be used for?
6. Detail other sources of funding for this project/program (if applicable).
Example: Donations, grants from other community groups, etc.
7. Has the Town granted funds to your group in the past 3 years? If yes,
please indicate the amount(s) and uses.
Year Amount Uses
2018 $
2017 $
2016 $
8. Financial statements for 2017 attached? Yes No N/A
9. Have you included additional information for Council’s consideration?
Yes No
10. Group member(s) who will be presenting at the January 19, 2019 meeting:
11. Will you be using a power point presentation? Yes No
Woodstock Community Grants $3000, Norwich Nostalgia Days Quilt Auction $2500, Corporatedonations $1100, Personal donations $6000, Other fundraising $3000Our branch budget for 2018 is $18,900
Tom and Carol Nant
The funds requested will be used to but fabric and batting to make more quilts. Tillsonburg has a groupof approximately 30 quilters that meet monthly and make approximately 125 quilts a year. this group ispart of the Woodstock/Oxford branch. in the past 2 1/2 years the Woodstock/Oxford Branch has madeand distributed almost 800 quilts. Over 120 of these were given to Tillsonburg residents suffering with cancer.
Page 174 of 242
Victoria’s Quilts Canada
Woodstock/Oxford Branch
Page 175 of 242
Mission Statement
The mission of Victoria’s Quilts Canada is to
provide handmade quilts to people living with
cancer in Canada. By providing these quilts, we
hope to bring physical comfort to those dealing
with cancer, as well as spiritual comfort in
knowing they are not alone in their struggle.
Page 176 of 242
•The quilts are a gift. No cost is ever passed on to the quilt recipient or
to the person who requests the quilt.
•Formal request procedure is in place, no one is denied
•VQC is a registered non-profit charitable organization
•Registration number 88036 4815 RR0001
•Started in 1999 in Ottawa
•Since 1999 VQC has delivered over 68,000 quilts to cancer patients in
Canada
Page 177 of 242
•Woodstock / Oxford Branch
•Started in 2015
•Woodstock Group–35 Volunteers
•Tillsonburg Group –32 Volunteers
•Made and delivered over 850 quilts since 2015
•Made and delivered 334 quilts in 2018
•In 2018 91 were delivered in Tillsonburg and surrounding area
Page 178 of 242
Funding
2018 2019 Budget
Individual/Corporate Donations $7,665 $9,500
Fundraising $6,475 $5,500
Total $14,140 $15,000
Page 179 of 242
Expenses
•All money raised is used to buy cotton, batting flannel and thread
•We have no paid employees
•Each quilts costs $95 to make
•$3000 grant would fund material to make 31 quilts
Page 180 of 242
2019 GRANT APPLICATION FORM
YFC/Youth Unlimited Tillsonburg – Upper Deck Youth Centre
Community Group Name: YFC/Youth Unlimited Tillsonburg Upper Deck Youth Centre, 19 Queen St.,
Tillsonburg, ON., N4G 3G5, 519 688 2266
Primary Contact Person: Rayburn Lansdell email: rayburn.l@swoyfc.com
2018 Grant Request Amount: $5,000
Summary of purpose/mandate of your group: We are committed to helping youth develop wholistcally
by offering programs and developing relationships that nurture the whole person – physically, mentally,
emotionally, socially and spiritually. We see the hope and potential in every young person!
Why do you require funding and what will the funds will be used for? The first $2,000 of the $5,000
request is for monthly operational expense of the Upper Deck facility including utilities, facility
maintenance, phone, taxes, and insurance. The Town has been one of several annual sponsors covering
one month in the year of these operational expenses. The remaining $3,000 reflects our annual tax
expense and we would like to have this amount granted back to the Upper Deck to use specifically in our
after school programs – I Matter Girls Group, Chiseled Boys Group, and Supper Club. The funds would
assist in materials, food, outings, conferences and camps.
Detail other sources of funding for this project/program. Funding for these programs comes out of the
General Account of the Upper Deck which is funded through the many individual partners, businesses,
service clubs and churches, and fundraising events that occur throughout the year. We’re grateful the
Town is one of our many partners and hope to maintain and build on this shared investment in the
youth of our community.
Has the Town granted funds to your group in the past 3 years? If yes, please indicate the amount(s)
and uses.
Year Amount Uses
2018 $2,000 – one month of facility costs (utilities, taxes, insurance, phone, maintenance)
2017 $2,000 – same as above
2016 $2,000 – same as above
Group member who will be presenting at the January 17, 2019 meeting: Rayburn Lansdell
Will you be using a power point presentation? Yes
Time slot: I will make any time slot work
Have you included additional information for Council’s consideration? Yes, year end newsletter and
Financial Statement 2017 Actual, 2018 Projected to Dec. 31, and 2019 budget.
Page 181 of 242
YFC/Youth Unlimited Tillsonburg
Financial Statements 2017 (actuals), 2018 (projected), 2019 Budget
2017 (actual) 2018 (projected) 2019 Budget
Revenues
Donations 40,301 56,025 46,200
Deputation (Staff Funding) 77,314 82,540 72,700
Subsidies 11,030 2,775 0
Snack Bar Sales 3,142 3,550 3,000
Fundraising Events 51,198 61,680 55,000
Event Fees 3,390 4,950 6,600
Total Revenues 186,375 211,520 183,500
Expenditures
Programs 6,519 9,295 9,500
Events 1,197 5,620 6,050
Staff 86,960 150,900 115,000
Facility 26,012 25,432 14,500
Snack Bar 2,142 3,260 2,000
Office 6,421 7,865 7,150
Fundraising 9,581 9,300 9,800
Administration 16,022 15,600 14,500
Training 2,048 1,240 1,500
Total Expenditures 156,902 228,512 180,000
Current Balance 29,473 (16,992) 3,500
Balance Forward 5,606 35,080 18,088
Ending Balance 35,080 18,088 21,588
Page 182 of 242
YFC/Youth Unlimited Tillsonburg
19 Queen Street Tillsonburg, ON N4G 3G5
519 688-2266
November 2018
Upper Deck Update
My heart was heavy as I processed the news. A young man of 21 that we had known for many years had taken
his life. My co-workers and I tried to understand why he would be so desperate to think suicide was his best
choice. Made in the image of God, each person is of infinite value. I know he had heard this before from us.
The pain of rejection that ran deep along with poor thoughts of himself drove him to hopelessness and led to
his suicide.
Our tagline is, “We see the hope and potential in every young person”, but it’s so much more than just a tagline.
It’s a belief system grounded in a faith that there is a God and this God has planted a plan and purpose in each of
our lives. When we experience the loss of one of our youth, the impact runs deep but it deepens our determina-
tion. We are committed to bring this message of hope and potential to the young people we serve.
We are so grateful for the ongoing support of our community for the Youth Centre and the programs we run.
Through the summer and fall we’ve been able to complete several exterior renovation projects including a fresh
coat of paint, new steel on the mansard roof, two new doors, new back steps, and new signs. We still have some
windows to replace and next year I’d really like to tear out and redo the washrooms. Twenty years this facility
has serviced our youth, but time has a way of wearing down and wearing out the buildings and equipment.
As we enter in to 2019 the Upper Deck will be celebrating 25 years of serving the youth of our community.
We are planning an Open House party for Saturday February 23 from 1:00-4:00. Invitations will be sent out in
January, but I wanted to give an advance Save the Date notice in hopes that you will be able to join us that day.
Thank you for your partnership with us. If you would like to make a year-end donation to support the Upper
Deck and our work with the youth of our community, the enclosed response form is available or you can go to
our website at www.yfctillsonburg.com and donate online.
Merry Christmas to you and blessings to you this season.
Sincerely,
Rayburn Lansdell
YFC/Youth Unlimited Tillsonburg is a division of Southwestern Ontario Youth for Christ
Page 183 of 242
Page 184 of 242
Page 185 of 242
Page 186 of 242
Page 187 of 242
1854 -Tillsonburg Fair began with 70 members
1863 -George Tilson gave 4 acres of land (Ridout St. N of Ridout and W of Bidwell)
1864 -A two story building was built on Ridout St.
1875 -The fair was moved to its present 12 acre site, with the Crystal Palace
1944 -The park was named Tillsonburg Memorial Park formerly Lake Lisgar park
-Tillsonburg Fairground Park, Dixie Tribe Memorial Park and Vannorman Park
.
1961 -Society name charged to Tri County Agriculture Scoiety.
-Fair received $1000 grant from the government
1962 -The Cattle Barn was built
1965 -The Grand Stand was built (1967 the roof was built on the grandstand)
1969 -Wood bleachers and aluminium ones were built
Page 188 of 242
1980 -Food Booth was built
1984 -Transfer of land from the Fair to the Town of Tillsonburg. The fair can use buildings but
the town pays the insurance coverage for them. (parking lot, property that the
poultry barn, grandstand, general office, cattle barn, palace, and food booth is on).
2004 -Money was received from the Trillium Foundation to do upgrades on buildings
sometime in the late 2000’s
-Crystal Place was rebuilt with washrooms by the Fair board
2014 -The Grandstand was tore down
2016 -New Bleachers were purchased
2018 -New outdoor ice rink and areas to the fair grounds
-Bandshell along with dog park
-Honored with commemorative plaque and certificate from the Ministry of
Agriculture, Food and Rural Fairs “ celebrating more than 150 years of farming”
Page 189 of 242
The primary mission of the Tillsonburg Tri-County Agricultural Society is to
promote and educate the community in the science of agriculture,
horticulture, household arts, and family living. We encourage youth by
providing competitions and exhibits during the annual county fair and
educate the non-farm community of the importance of agriculture in their
daily lives. Providing an attractive and functional facility is instrumental in
promoting tourism in Tillsonburg and the year round use of the fairgrounds
by H-4, and the general public.
Page 190 of 242
We are 100% nonprofit organization committed to promote the town of
Tillsonburg by highlighting quality of life through a variety of agricultural
events and fun filled experiences
We are a 3 day event highlighting the qualities of Tillsonburg to visitors and
residents in order to promote the town as an excellent community for
families and businesses. The fair will promote a variety of entertainment
and activities for all ages by exploring local music, crafts, culture and
natural surroundings of Tillsonburg in s educational and learning
atmosphere.
We create opportunities for businesses and non profit organizations to
support the community, thereby develop the growth and vitality of the
town and surrounding areas.
Page 191 of 242
The Tillsonburg Tri-County Agricultural Fair is a non-profit organization whose
overall purpose is to serve and participate in the interests and need of the
community and to promote agriculture. Our main showcase is our annual
Fair, this event is provided for the community. Fair's are, and have been part
of rural Canada for many years. This annual fair is provided for the
community, invites people to visit each other and to rediscover their heritage
and community of yesterday and today.
The goal of the Tillsonburg Tri-County Agricultural Fair is to present agricultural
in a manner that is both educational and entertaining to all ages of fair
goers with competitive element. This makes the fair meaningful to everyone.
The county fair continues to improve the quality of life in Ontario, and is an
aspect of our community as important as any other function.
Page 192 of 242
Volunteers put in more than 6000 hours each year with events, meetings, and preparation
Board of Directors, Committee and Volunteers includes over 45 members
Board Meetings:
First Monday of every month. 7:00 pm –9:00 pm
Home Craft Division Meeting:
First Thursday of every month. 7:30pm –9:30pm
Page 193 of 242
President Rosemary Dean
1st Vice President Tracy Green
2nd Vice President Tiffany Swick
3rd Vice President Glen Dunn
Treasurer Bonnie Sitts
Secretary
Secretary
Wendy Lamb
Judith Becker
Past President Mike Dean
Home Craft President Beth Boughner
Page 194 of 242
The Tillsonburg Tri-County
Agricultural Fair has been
promoting agriculture
and the rural lifestyle for
the past 165 years.
Tillsonburg Tri-County
Agricultural Fair was
recently honored with
commemorative plaque
and certificate from the
Ministry of Agriculture,
Food and Rural Fairs “
celebrating more than
150 years of farming”
Page 195 of 242
* Christmas Craft Fair
* Food Booth open for Events
* Raffle Draws
* Costume Rentals
*Samko
* Calendar Sales
* Advertising Signs
These are some of what we
continue to do to help sustain
the fair and events that come.
Page 196 of 242
* Advertising / Public Relation
* Agriculture Education Awareness
* Agricultural Products
* Commercial Space
*Donations/Advertising
* Fair Schedule of Events/ Prize Book
* Food Booth
* Fundraising Activities
*Gates
* Grounds Up-Keep
* Hospitality room
*Midway
*Opening ceremonies
*Building maintenance
*Pageants
-Ambassadors Sr. -Jr.
-mini king & king
*Vendors
* Baby show
* Pet show
*4-H
* Building rentals (winter storage)
* Demolition derby
Page 197 of 242
•Winter storage of vehicles in buildings
•Pigeon Club meetings
•Rabbit Club meetings
•Mopar Car Show event
•Musical Entertainment events
•Celebration of Life events
•Turtle Fest & Rib Fest
•Ball team storage of equipment
•Western Region OPP event
•Dance events for kids
•Family Reunions
Page 198 of 242
Building Repairs and Reno's
Page 199 of 242
Balance Oct.2017
Scotia Bank $13,075.36
First Ontario $1,614.47
Petty Cash $9.50
TOTAL $14,699.33
Balance Oct.2018
Scotia Bank $4,119.21
First Ontario $5,543.35
Petty Cash $9.50
TOTAL $9,672.06
Expenses:
Bank Charges $149.35
Insurance $1,432.27
Insurance $1,555.20
Copier $139.37
Convention $475.03
Phone/Internet $2,662.69
Office $450.66
Gas, Heat,Rental $857.45
Judges $314.80
Ribbons/Trophies $2,641.45
Advertising $3,780.85
Advertising/Books $2,887.14
Entertainment/Comic $5,627.50
Entertainment $19,115.00
Fair/OAAS $306.00
Fair/Expense $7,713.05
Miscellaneous $1,610.85
TOTAL:$51,718.66
Income:
Building Rental $5,440.00
Membership $115.00
Grants,Sponsors $8,217.90
Advent, in Comic Book $2,060.00
Raffles $4,512.00
Cash $3,247.70
Vendors $3,225.00
Gates $12,735.00
Food Booth $2,494.00
TOTAL $42,046.60
Page 200 of 242
2019
Advertising $4,500.00
Ribbons $500.00
Thrill Shows $5,500.00
BCTPA / Tractor Pullers $850.00
Necessities (fencing and portable toilets)$1,600.00
Comic Con $2,000.00
Insurance $3,000.00
Bank Charges $150.00
Office Supplies $2,000.00
Utilities $900.00
Convention $500.00
Entertainment / Petting Zoo $1,500.00
Gates $900.00
Baby Show $100.00
Pet Show $80.00
Fair / Prize List Activities $2,700.00
Junior Ambassador $300.00
Mini King &Queen $200.00
Midway $10,000.00
Miscellaneouss $400.00
Power Wheels $250.00
First Aide $400.00
Dog Show $450.00
Tent for vendors $2,500.00
TOTAL Project Expenses $41,280.00
2019
Gates $15,000.00
Grants $4,000.00
Comic Con $2,000.00
Sponsors /Donors $3,000.00
Vendors $2,000.00
Food Booth $2,000.00
Storage $5,000.00
Titan Trailers $1,500.00
Memberships $150.00
Building Rental $1,000.00
Entry Fees $100.00
Turtle Fest $800.00
Fundraising
November Vendor Show $1,000.00
Home & Rec Show $900.00
Home & Rec Show Food Booth $800.00
Calendars $1,000.00
Raffles $2,000.00
Samko $250.00
Misc.Icome $1,500.00
TOTAL Project Income $44,000.00
Page 201 of 242
1. Crystal Palace
•Reno’s to the grounds buildings
•Grassmere Contraction quote
Revised Budget Price Breakdown
1. Crystal Palace $67,500.00
2. Office $18,000.00
3. Food Booth $13,000.00
4. Cattle Barn $67,000.00
5. Rabbit House/Poultry Barn $32,000.00
For a Grand Total of…………$197,500.00
All Prices are 13% HST Extra
Page 202 of 242
4. Cattle Barn
5. Rabbit House
3. Food Booth2. Fair Board Office
Page 203 of 242
•Cost of Midway
•Cost of Derby
•Cost of Concerts
We are looking for council and the community for support.
Weather –cant guarantee Mother Nature and in 2018 we had 3 days of rain
which effect gate income
Page 204 of 242
GENERAL:$5:00
CHILDREN 5 AND UNDER
ARE FREE
Page 205 of 242
Jr. Ambassador –Ashlynne
Page 206 of 242
•4-H displays &showmanship
•Association for community living
•Clever kids(Jr)
•Country kitchen(baking,canning)
•Focus & flash (photography)
•Grow & show flowers
•Hobbies &crafts
•JR vegetables &gardens
•Quilts &afghans
•Roots, fruits &vegetables
•School days (elementary arts)
•Show & tell, 3D displays
•Treasurers of the past (antiques)
Page 207 of 242
Dog Show
Friendly Camel
Educational Animal Display
Ice Cream Eating Contest
Rabbit Club
H4 Show Pet Show
Page 208 of 242
Kids Games Henna Tattoo's
Baby Show
Tractor Pull
Midway
Entertainment
Page 209 of 242
Page 210 of 242
•Midway
•Entertainment Venue for Saturday Night
(working with Harmony Records)
•Increasing Vendors
•New Membership
•Advertising options
•Donations for our Penny Sale
•Horse Events (Horse competitions)
•Educational Animal Displays
•Educational Agricultural Displays
•OPP, EMS, Fire Educational Displays
•Military Display and Recruiting Bus
•Ambassador and Mini King and Queen
•Baby Show
•Pet Show
•Antique Car Show
•Derby and Power Wheel Competition
Page 211 of 242
From the gates and sponsorship money it covers
•Up keep for all Fair buildings
•Insurance
•Gates (service groups)
•Hydro the week of the Fair
•Portable Fencing
•Portable Washrooms
•St. Johns Ambulance
•Sometime we have to hire to have electrical work done (vendors,entertainment)
This is just to name some of the expenses that we have and where the money goes
We would like to THANK the volunteer group that runs our Fair food booth and
100% of the profits they make come back to the Fair
•Printing of the Prize Books
•Advertising
•Prize Money
•Thrill Show Productions
•All musical entertainment
•Petting Zoo
•Midway
Page 212 of 242
Tri-County Agricultural Society
P.O. Box 43
Tillsonburg,ON
N4G 4H3
Phone:519.842.5964
Fax:519.842.2624
Email:ttriags@bellnet.net
Rosemary Dean
Fair President
519-688-0729
Email:advanceauto1@bellnet.ca
Page 213 of 242
Page 214 of 242
Page 215 of 242
2019 Budget Request 2018 Awarded GrantCurrently in 2019 Operating budgetDepartmentCouncil Deliberated AmountNotesTown of Tillsonburg Cultural Advisory Committee$10,000$10,000$10,000Council Family Day Organizing Committee $2,900$2,500$2,900CouncilTillsonburg Business Improvement Area2019 Tax levy: $136,6212019 FIP $25,0002018 Tax levy: $130,1162018 FIP $25,000$0BIADCSTillsonburg District Chamber of Commerce$4,000$4,000$4,000EcDevTillsonburg Turtlefest $10,000$10,000$0CouncilTillsonburg Police Services Board$13,500$13,500$13,500PoliceTillsonburg Station Arts Centre$40,000$40,000$40,000CouncilLake Lisgar Revitalization Committee$12,000$3,500$0CouncilBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area $4,000$3,000$0CouncilTillsonburg & District Multi-Service Centre$10,000$10,000$0CouncilSouthridge Public School $10,000$2,780 via Cultural Advisory Committee $0CouncilVictorias Quilts $3,000n/a$0CouncilUpper Deck Youth Centre $5,000$2,000$0CouncilTillsonburg Tri-County Agricultural Society$25,000$2,000$0CouncilRemaining to be allocated in Council budget $ 16,100 Page 216 of 242
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4251
A BY-LAW a Schedule of Fees for certain Municipal applications, service and permits.
WHEREAS Section 39(1) of the Municipal Act, S. O. 2001, c. M. 25, as amended, provides that
without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or
charges on persons, for services or activities provided or done by or on behalf of it, for costs
payable by it for services or activities provided or done by or on behalf of any other municipality
or any local board; and for the use of its property including property under its control;
WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal
applications, services and permits;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Schedule "A" to this By -Law is adopted as the Schedule of Fees for certain
Municipal applications services and permits listed therein.
2. Should the provisions of any other By -Law of the Town of Tillsonburg or other document
purporting to set the Fees listed in Schedule " A" be in conflict with the provisions of this
By -Law, the provisions of this By -Law shall prevail.
3. That Schedule "A" to this by-law forms part of this by-law as if written herein.
4. This By-Law shall come into full force and effect on the day of its passing.
5. That By-Law 4156 passed on the 8th of January, 2018 shall be hereby repealed.
READ FOR A FIRST AND SECOND TIME THIS 17th DAY OF January, 2019.
READ FOR A THIRD AND FINAL TIME AND PASSED 17th DAY OF January, 2019.
__________________________
Mayor – Stephen Molnar
__________________________
Town Clerk – Donna Wilson
Page 217 of 242
Building-Bylaw-Clerks-PlanningItem 2018 Fee Proposed 2019 Fee % Change TaxNotesAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0% HSTAs per Animal Control ContractCall out fee for service 105.00 105.00 0% HSTAs per Animal Control ContractDog license - spayed or neutered before March 31 (discounted) 17.00 17.00 0% ExemptSchedule V Part VI (ETA)- ExemptDog license - spayed neutered after March 31 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog license - intact - before March 31 (discounted) 22.00 22.00 0% ExemptSchedule V Part VI (ETA)- ExemptDog license - intact - after March 31 40.00 40.00 0% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Cat license - spayed or neutered before March 31 15.00 15.00 0% ExemptSchedule V Part VI (ETA)- ExemptCat license - spayed neutered after March 31 20.00 20.00 0% ExemptSchedule V Part VI (ETA)- ExemptCat license - intact - before March 31 20.00 20.00 0% ExemptSchedule V Part VI (ETA)- ExemptCat license - intact - after March 31 25.00 25.00 0% ExemptSchedule V Part VI (ETA)- ExemptCat/dog license - replacement 5.00 5.00 0% ExemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 63.00 63.00 0% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0% HSTAs per Animal Control ContractLive Trap Placement 105.00 105.00 0% HSTAs per Animal Control ContractMuzzle Order Appeal - 200.00 NEW ExemptBy-law EnforcementInvoice admin processing fee 225.00 250.00 11% HSTIssue Order 100.00 125.00 25% HSTRe-issuance of Permit/License/Document 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0% HSTFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0% HSTProperty Standards Appeal 125.00 350.00 180% ExemptNoise By-Law Exemption Permit - Minor - 250.00 NEW ExemptNoise By-law Exemption Permit - Major - 375.00 NEW Exempt1Page 218 of 242
Building-Bylaw-Clerks-PlanningItem 2018 Fee Proposed 2019 Fee % Change TaxNotesBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 50.00 55.00 10% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 55.00 55.00 0%Permit Review Fee - major amendment to existing permit 50.00 50.00 0%HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Building - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,285.00OR$127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $3,330.00OR$130.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included $130.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI – New $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included $130.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI Major Alterations/Renovations/Additions(> 75,000) $1,017.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,037.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) $254.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included $259.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction.- plumbing permit fees included2% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction. $130.00 Flat Rate + $11.40 per each additional $1000.00 in value of construction. 2% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 127.00 130.00 2% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 509.00 519.00 2% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 127.00 130.00 2% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 254.00 259.00 2% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 254.00 259.00 2% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review 509.00 + cost of peer review 519.00 + cost of peer review 2% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report 76.00/hr 78.00/hr 3% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 76.00 78.00 3% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 76.00 78.00 3% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 102.00 125.00 23% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 102.00 104.00 2% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% Exempt Schedule V Part VI (ETA)- Exempt2Page 219 of 242
Building-Bylaw-Clerks-PlanningItem 2018 Fee Proposed 2019 Fee % Change TaxNotesSignsPermit fees - signs - permanent a) $50.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of a) $75.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of 50% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 25.00 30.00 20% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 250.00 275.00 10% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 375.00 400.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 250.00 275.00 10% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 275.00/ea 275.00/ea 0% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Driver Licence RenewalExemptSchedule V Part VI (ETA)- Exempt (delete - renewal not applicable as per proposed by-law 4051) Reduced reate for renewal deleted as proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence Renewal 50.00 50.00 0%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence 50.00 50.00 0%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Vehicle Licence 72.00 72.00 0% ExemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law 4051)Kennel - new 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptClerk Issued Documents -LicencesLicences.3Page 220 of 242
Building-Bylaw-Clerks-PlanningItem 2018 Fee Proposed 2019 Fee % Change TaxNotesBusiness Licence New Business 135.00 140.00 4% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 135.00 140.00 4% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 205.00 0% ExemptSchedule V Part VI (ETA)- ExemptPawnbroken Licence - renewal 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 205.00 0% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 205.00 0% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 205.00 0% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 205.00 0% ExemptCharge does not apply to not for profit organizationsOther Marriage Licence 128.00 130.00 2% ExemptSchedule V Part VI (ETA)- ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location 300.00 300.00 0% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 25.00 0% HSTTwo witnesses are required for each ceremony. Burial Permits 20.00 20.00 0% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.31 0.55 77% HSTPhotocopying/ Printing single sided 0.27 0.50 85%HSTComissioner of Oaths Signatures where Clerk must produce affidavit (max. 3 see notes) 25.00 25.00 0% nonePension applications and bankruptcy forms Exempt. An additional $5 will be charged for more than 3 documents requiring signature.Commissioner of Oaths Signatures or Certified True Copies (max. 5 see 25.00 25.00 0% noneMaximum 5 copies; additional fee of $2.00 for each additional copy Register Document on Title 200.00 200.00 0% ExemptRemove/Release Document from Title 200.00 200.00 0% ExemptTitle Search 55.00 55.00 0% ExemptFreedom of Information Request (FOI) - Initial Fee - 5.00 NEW ExemptInitial fee; photocopy charges may apply.Planning & DevelopmentCash-in-lieu of parkland (consents) 550.00 1,000.00 82% ExemptUp to 5% of lot value for residentail & 2.5% for commercialPlanning Application - Minor Variance 600.00 900.00 50% ExemptPlanning Application - Minor Variance - after the fact 900.00 1,800.00 100% ExemptPlanning Application - Site Plan - Minor 300.00 500.00 67% ExemptPlanning Application - Site Plan - Minor - after construction 400.00 1,000.00 150% ExemptPlanning Application - Site Plan - Major 600.00 1,000.00 67% ExemptPlanning Application - Site Plan - Major - after construction 950.00 2,000.00 111% ExemptPlanning Application - Site Plan - Amendment Application 175.00 500.00 186% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 300.00 1,000.00 233% ExemptSite Plan Application - 3rd & subsequent submissions - 500.00 NEW ExemptSite Plan Agreement Administration Fee (includes registration on title) - 500.00 NEW ExemptPlanning Application - Zone Change- prior to use 700.00 1,200.00 71% ExemptPlanning Application - Zone Change- after use has occupied 1,200.00 2,400.00 100% ExemptPlanning Application - Zoning - Removal of (H) 200.00 250.00 25% ExemptSubdivision Certificate 50.00 55.00 10% ExemptZoning Certificate 45.00 50.00 11% ExemptSchedule V Part VI (ETA)- ExemptLand Division (severance) Clearance Letter - 50.00 NEW ExemptSeverance Agreement - 1,000.00 NEWExemptPlanning - Preservicing Agreement Administration fee 1,250.00 1,500.00 20% HSTSubdivision Agreement Administration Fee 800.00 1,500.00 88% HSTSubdivision Drawing Review (per lot) - 100.00 NEW ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter - 50.00 NEW ExemptEngineering Inspection Fee - 150.00 NEW Exempt4Page 221 of 242
Building-Bylaw-Clerks-PlanningItem 2018 Fee Proposed 2019 Fee % Change TaxNotesStorm Water Management Pond Review - 500.00 NEW ExemptEncroachment Agreement Fee 1,100.00 1,300.00 18% ExemptSchedule V Part VI (ETA)- Exempt5Page 222 of 242
FinanceItem 2018 Fee Proposed 2019 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.31 0.55 77%HST per pagePhotocopying/ Printing single sided 0.27 0.50 85%HST per pageInterest on overdue accounts1.25% 1.25%0%HST per monthTax DepartmentTax certificate50.00 50.00 0% Exempt eachTax registration service costs3,000.00 3,000.00 0% Exempt eachTax Bill reprint10.00 10.00 0% Exempt each No Charge through Virtual City HallTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution15.00 15.00 0% Exempt each NewWater/Sewer Admin Charge45.00 45.00 0% Exempt eachCorporateNSF Fee35.00 35.00 0% Exempt each6Page 223 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesCommunity Centre - AquaticsAquafit - 10 passes 50.00 51.00 2% HST 10 passes UFS applicableAerobics - 10 passes 50.00 51.00 2% HST 10 passes UFS applicableAquafit - 20 passes 79.10 80.70 2% HST 20 passes UFS applicableAquatfit/Aerobics Classes - 50 passes 157.10 160.20 2% HST 50 passesAquafit/Aerobics Classes - 100 passes 277.40 282.90 2% HST 100 passesAerobics - 20 passes 79.10 79.10 0% HST 20 passes UFS applicableAerobics - 5 passes 35.20 35.90 2% HST 5 passes UFS applicable30 minute Swimming Lesson 53.00 54.60 3% Exempt 8 lessons Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 56.10 57.80 3% Exempt 8 lessons Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson 59.20 61.00 3% Exempt 8 lessons Schedule V, Part VI, UFS ApplicableBronze Star 61.20 62.40 2% HST course UFS applicableBronze Medallion 76.00 77.50 2% HST per course UFS applicableBronze Cross 76.00 77.50 2% HST per course UFS applicableFirst Aid 76.00 77.50 2% HST per course UFS applicableFirst Aid Recert 53.00 54.10 2% HST per course UFS applicableNational Lifeguard 210.10 214.30 2% HST per course UFS applicableNational Lifeguard Recert 50.00 51.00 2% HST per course UFS applicableAssistant Swimming Instructors School 64.80 66.10 2% HST per course UFS applicableAdditional Fee 26.80 27.30 2% HST per course UFS applicableSwim for Life Instructors School 102.50 104.20 2% HST per course UFS applicableLifesaving Instructors 102.50 104.60 2% HST per course UFS applicableSwim/Lifesaving Instructors 210.10 214.30 2% HST per course UFS applicablePrivate Lessons (14+ years) 110.20 112.40 2% HST 6 classes UFS applicablePrivate Lessons 110.20 112.40 2% Exempt 6 lessons Youth, UFS applicableLifesaving Sport Fundamentals 57.10 58.20 2% Exempt 8 lessons YouthSwim Synchro Swimming Lessons 57.10 58.20 2% Exempt 8 lessons YouthSynchronized Swimming Team485.50 495.20 2% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor103.00 105.10 2% HST per courseNational Lifeguard Instructor147.90 150.90 2% HST per course UFS applicableExaminer Standards/Advanced Instructors 37.20 37.90 2% HST per course UFS applicableCommunity Centre - classes, courses, and campsAdult Friendly Badminton 68.30 69.70 2% HST 13 lessonsBabysitting Course 53.00 54.10 2% Exempt 8hr course Schedule V, Part VIBus Trip - Base (Youth Trips) 55.00 56.10 2% ExemptBus Trip - Adults 170.00 173.40 2% HST Four Adult prices based on Location,Venue and Meal CostsBus Trip Adults 92.00 93.80 2% HSTBus Trip Adults 75.00 76.50 2% HSTBus Trip - Adults 65.00 66.30 2% HSTDance 30 min class 36.50 36.50 0% Exempt 6 lessons Schedule V, Part VIDance 45 min class 57.60 58.80 2% Exempt 6 lessonsDance 60 min class 65.80 67.10 2% Exempt 6 lessons Schedule V, Part VIFitness for Teens 68.90 70.30 2% HST 8 lessonsStability Ball 68.90 70.30 2%HST6 lessons7Page 224 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesFloor Gymnastics 53.80 54.90 2% HST 6 lessons new courseUltimate Mix Sports 36.50 37.20 2% HST 6 lessons new courseIndoor Soccer 36.50 37.20 2% HST 6 lessons new courseKarate - Kids Karate 58.10 59.30 2% Exempt 12 lessons Schedule V, Part VIKarate - Tiny Tigers 46.90 47.80 2% Exempt 12 lessons Schedule V, Part VIPreSchool Program 58.10 59.30 2% Exempt 10 lessons Schedule V, Part VILearn to Run (Clinic) 69.90 71.30 2% HST 12 lessonsWorkshops - 1/2 day 26.50 27.00 2% HSTWorkshops - Specialty Course 79.60 81.20 2% HSTWorkshops - 8 hours 106.10 108.20 2% HSTYoga 26.50 27.00 2% HST 6 lessonsYouth Boys/Girls Volleyball 36.50 36.50 0% HST 6 lessonsYouth Co-Ed Basketball Gr 5/6 36.50 36.50 0% HST 6 lessonsYouth March Break Program - daily 32.60 33.30 2% Exempt daily Schedule V, Part VIYouth Camp - week 131.60 134.20 2% Exempt week Schedule V, Part VIYouth Camp day 32.60 33.30 2% Exempt daily Schedule V, Part VIYouth Camp Lunch 5.90 6.00 2% Exempt each Schedule V, Part VIYouth Camp Special 181.60 185.20 2% Exempt week Schedule V, Part VIYouth Camp - short week 106.10 108.20 2% Exempt Schedule V, Part VICancellations less than 24 hours notice 70% of registration 70% of registration 0%Community Centre - EventsRun - 10km - day of registration 52.00 53.00 2% HST per person Ties in with area racesRun - 10km - regular registration 41.80 42.60 2% HST per personRun - 10km - early bird registration 36.70 37.40 2% HST per person T Shirt includedRun - 5km - regular registration 36.70 37.40 2% HST per person Ties in with area racesRun - 5km - early bird registration 31.60 32.20 2% HST per person T Shirt includedRun - 5km - day of registration 46.90 47.80 2% HST per personBike Tour - 25km 20.40 20.80 2% HST per personBike Tour - 40km 40.80 41.60 2% HST per personBike Tour - 100km 61.20 62.40 2% HST per personBike Tour - 100mi 81.60 83.20 2% HST per personCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 91.80 93.60 2% HST hour Effective April through MarchArena - Weekdays after 5pm & weekends 171.40 174.80 2% HSThour Effective April through MarchArena - Minor 120.40 122.80 2% HST hour Effective April through MarchArena - Shinny 5.60 5.70 2% HST per personArena - Ice Flat Rate 416.20 424.50 2% HST per dayArena Floor - Commercial 2,193.00 2,236.90 2% HST per dayArena Floor - Full Use 1,652.40 1,685.45 2% HST per dayArena Floor - Flat Fee (no set up) 540.60 551.40 2% HST per dayArena Floor - Chilled Floor (additional fee) 2,080.80 2,122.40 2% HST per dayArena Floor - Hourly League Fee 66.80 68.10 2% HST per hourArena Floor - Set up Day/Tear Down Day 826.20 842.70 2% HST per dayArena Storage Room A 26.00 26.50 2% HST per month8Page 225 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesArena Storage Room B 15.60 15.90 2% HST per monthArena Storage Room C 5.40 5.50 2% HST per monthArena - Mini Practice Rink 44.40 45.30 2% HST hourAuditorium - Friday or Saturday 520.20 530.60 2% HST per dayAuditorium - Sunday - Thursday 290.70 296.50 2% HST per eveningAuditorium - Hourly 58.70 59.90 2% HSTRoom Set up & Decorating Fee (Day before) 109.10 111.30 2% HSTBall Diamond - Occasional Use 78.00 79.60 2% HST per dayBall Diamond - Seasonal Youth Team 78.00 79.60 2% HSTBall Diamond - Seasonal Team Practice 275.40 280.90 2% HST per teamBall Diamond - Seasonal Adult Team 453.90 463.00 2% HST per teamBall Diamond - 2-day Tournament (Annandale Diamonds) 535.50 546.20 2% HST 2 daysBall Diamond - Tournament per diamond per day 78.00 79.60 2% HST per diamond/dayBall Diamond - portable washrooms - 1 day tournament 204.00 208.10 2% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 255.00 260.10 2% HST 2 unitsTractor with Groomer - Prep Friday 77.50 79.10 2% HST per eventTractor with Groomer - Prep Saturday 38.80 39.60 2% HST per eventTractor with Groomer - Prep Sunday 38.80 39.60 2% HST per eventTractor with Groomer - Repair Monday 77.50 77.50 0% HST per eventAdministrative Fees 102.00 104.00 2% HST per eventSite clean up - 1 or 2 day event 166.00 169.30 2% HST 3 staffBall Diamond - Keys 11.70 11.90 2% HST Ball Diamonds - Lights left on/equipment not stored properly 50.00 51.00 2% HST per occurrenceDamage Deposit 510.00 520.20 2% ExemptDen - Fri or Sat 177.50 181.10 2% HST per dayDen - Sun - Thursday 129.50 132.10 2% HST per dayDen - Hourly 31.10 31.70 2% HSTEntire TCC Building - 1 arena 9am-4pm 2,070.60 2,112.00 2% HSTEntire TCC Building - 2 arenas 9am-4pm 2,601.00 2,653.00 2% HSTGibson House 68.90 70.30 2% HST per dayGibson House - Hourly 26.50 27.50 4% HST per hourKinsmen Canteen 26.50 27.00 2% HST per dayLobby Area 31.90 32.50 2% HSTMarwood B or C 68.90 70.29 2% HST per dayMarwood BC 134.60 137.30 2% HST per dayMarwood B or C - Hourly 26.00 26.50 2% HSTMarwood BC - Hourly 31.10 31.70 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 89.80 91.70 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 56.10 57.20 2% HST per dayMemorial Park for Major Concert (includes bandshell & pavilion) - 650.00 NEW HSTper event up to 4 daysNewman Park Gazebo 54.60 55.70 2% HST per dayParking Lot 109.10 111.30 2% HST per dayRotary Room 68.90 70.30 2% HSTRotary Room - Hourly 26.50 27.00 2% HSTRowing Club per month 96.90 98.50 2% HST9Page 226 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesSchool Lessons 3.70 3.80 3% Exempt per person Youth, UFS applicableSwim to Survive Rentals 89.50 91.30 2% Exempt per hour Youth, UFS applicableSwim Meet 307.10 313.20 2% HST per day UFS applicableSwim Meet Evening 153.60 153.60 0% HST per day UFS applicableStorage Pool Deck 27.00 27.50 2% HST per monthSwim Lane 15.30 15.60 2% HST per hourStorage Rooms 108.10 110.30 2% HST per contractStorage Office A 26.50 27.00 2% HST per monthStorage Office B 16.00 16.30 2% HST per monthStorage Office C 5.50 5.60 2% HST per monthPool - 0-50 swimmers 87.40 89.10 2% HST per hour UFS applicablePool - 101+swimmers 222.60 227.10 2% HST per hour UFS applicablePool - 51-100 swimmers 118.60 121.00 2% HST per hour UFS applicableTicket Ice - 10 ePunch 7.30 7.40 1% HST each Change in HST applicationWaterPark - 0-100 swimmers 318.40 324.80 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 212.20 216.40 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 433.00 441.70 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 318.40 324.80 2% HST add. Hr. UFS applicableWaterpark 300+ swimmers 583.70 595.40 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 461.60 470.80 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 282.40 288.00 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 156.90 160.00 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 502.10 512.10 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 251.10 256.10 2% HST add. Hr. UFS applicableCommunity Centre - Leagues and MembershipsAdult League - Individual 58.10 59.30 2% HST eachAdult League - Team 375.40 382.90 2% HST per teamCourt Membership - Adult 52.00 53.00 2% HST SeasonalCourt Membership - Youth 18.70 19.10 2% HST SeasonalDisc Golf - Deposit 20.40 20.80 2% HSTDisc Golf - Set 33.70 34.40 2% HST eachDisc Golf - Single 12.80 13.10 2% HST eachTennis Lessons - 1 hour 83.10 84.80 2% HST 8 lessonsTennis Lessons - 1/2 hour 36.50 37.20 2% HST 8 lessons YouthTennis Advanced Lessons - 1 hour 86.70 88.40 2% HST 8 lessonsMembership - Aqua Fit/Aqua Jogging - 12 mo 307.00 313.10 2% HST 12 month UFS applicableMembership - Fitness or Yoga- 10 Pass 50.00 51.00 2% HST 10 visitsMembership - Fitness or Yoga - 20 Pass 79.10 80.70 2% HST 20 visitsMembership - Parent Pass 35.20 35.90 2% HST 6 weeks10Page 227 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesMembership - Personal Training - 5 110.20 112.40 2% HST 5 sessions 1 hrMembership - Pool - 12 month 194.80 198.70 2% HST each UFS applicableMembership - Pool - 6 month 136.70 139.40 2% HST each UFS applicableMembership - Pool 20 Pass 64.80 66.10 2% HST each UFS applicableMembership - Weight Training 55.60 56.70 2% HST up to 6 hoursMembership - HC Adult - 01 month 71.90 73.30 2% HST 1 monthMembership - HC Adult - 03 month 188.70 192.50 2% HST 3 monthMembership - HC Adult - 06 month 275.40 280.90 2% HST 6 monthMembership - HC Adult - 12 month 422.30 430.70 2% HST 12 monthMembership - HC Adult - 5 pass 41.90 42.70 2% HST 5 visitsMembership - HC Adult - 20 Pass 167.30 170.60 2% HST 20 VisitsMembership - HC Family - 01 month 162.20 165.40 2% HST 1 monthMembership - HC Family - 03 month 404.90 413.00 2% HST 3 month Membership - HC Family - 06 month 603.80 615.90 2% HST 6 monthMembership - HC Family - 12 month 846.60 863.50 2% HST 12 monthMembership - HC Student/Senior - 01 month 58.10 59.30 2% HST 1 monthMembership - HC Student/Senior - 03 month 160.10 163.30 2% HST 3 monthMembership - HC Student/Senior - 06 month 197.90 201.90 2% HST 6 monthMembership - HC Student/Senior - 12 month 312.10 318.30 2% HST 12 monthMembership - Student - 5 Passes 24.00 24.50 2% HST 5 visitsMembership- Student - 20 Passes 78.00 79.60 2% HSTMembership - HC Glendale Student 95.90 97.80 2% HST 5 MonthMembership - Special - Adult 275.40 280.90 2% HST 12 monthMembership - Special - Student/Senior 204.00 208.10 2% HST 12 monthMembership - Special - Under 14 57.10 58.15 2% HST 12 monthMembership - Replacement Card 5.10 5.20 2% HST eachMembership - Squash Adult - 01 month 69.90 71.30 2% HST 1 monthMembership - Squash Adult - 03 month 182.60 186.30 2% HST 1 monthMembership - Squash Adult - 06 month 268.30 273.70 2% HST 1 monthMembership - Squash Adult - 20 pass 86.70 88.40 2% HST 1 monthMembership - Squash Family - 01 month 157.10 160.20 2% HST 1 monthMembership - Squash Family - 03 month 391.70 399.50 2% HST 1 monthMembership - Squash Family - 06 month 588.50 600.30 2% HST 1 monthMembership - Squash Student - 01 month 58.10 58.10 0%HST 1 monthMembership - Squash Student - 03 month 160.10 163.30 2% HST 1 monthMembership - Squash Student - 06 month 197.90 201.90 2% HST 1 monthPay as you go - AdmissionAquatfit/Fitness/Yoga Class 7.50 7.50 0% HST included each UFS applicableBoard of Education - Squash/HC 2.75 2.75 0% HST includedBoard of Education - Arena/Pool 3.00 3.00 0% HST included11Page 228 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesCourt Fee 5.00 5.00 0% HST includedDrop In Swimming Lessons 8.50 8.50 0% HST included per lesson UFS applicableDrop In Swimming Lessons - ea. Additional child 5.25 5.25 0% HST included per lesson UFS applicableHealth Club Adult 10.50 10.50 0% HST included eachHealth Club - Youth 4.75 4.75 0% HST included each Min Age of 12Squash 10.75 10.75 0% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.00 0% HST includedRoller Skate - Admission With skate rental 5.00 5.00 0% HST includedSwim Child 2.00 2.00 0% HST included each UFS applicableSwim Family 9.00 9.00 0% HST included each UFS applicableSwim - Over 14 4.25 4.25 0% HST included each UFS applicableSkate Child 2.00 2.00 0% HST included eachSkate Family 9.00 9.00 0% HST included eachSkate - Over 14 4.25 4.25 0% HST included eachWallyball 11.50 11.70 2% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over 4.50 4.50 0% HST included each UFS applicableWaterprak 60 years & Over Half Price 2.25 2.25 0% HST included each UFS applicableWaterpark 6-14 yrs 4.00 4.00 0% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.00 2.00 0% HST included each UFS applicableWaterpark Additional Family Member 2.00 2.00 0% HST included each UFS applicableWaterpark Adult 6.75 6.75 0% HST included each UFS applicableWaterpark Adult Half Price 3.40 3.40 0% HST included each UFS applicableWaterpark Family 24.50 24.50 0% HST included per family of 5 UFS applicableWaterpark Family Half Price 12.25 12.25 0% HST included per family of 5 UFS applicableWaterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) 30.00 30.00 0% HST per person UFS applicableWaterpark Non-resident Pass (Youth & Srs 60+) 42.00 42.00 0% HST per person UFS applicableWaterpark Non-resident Pass (Adult under 60) 62.00 62.00 0% HST per person UFS applicableCommunity Centre - Other feesAdmin - Refund Admin Fee 15.30 15.60 2% Exempt eachAdmin - Reprint receipt 5.10 5.20 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.20 10.40 2% HSTAdmin - Copies - Single sided0.27 0.30 10% HSTAdmin - Copies - Double sided0.31 0.35 11% HSTUFS - Aquatics Facility User Fee Surcharge- 1.50 NEW HST Operational requirementsAudio/Visual - Cordless Microphones 21.90 22.30 2% HSTAudio/Visual - TV/DVD Sound System 21.90 22.30 2% HSTCamping - Non Serviced per site31.90 32.50 2% HSTCamping - Serviced per site53.00 54.10 2% HSTRentals - 8' wooden tables 5.50 5.60 2% HST12Page 229 of 242
TCCPrograms2018 Fee Proposed 2019 Fee % Change Tax Unit NotesRentals - Black plastic chairs 2.10 2.10 0% HST eachDelivery of Table & Chairs( per round trip) 26.50 27.00 2% HSTRentals - Black curtains/hardware rental per foot 2.60 2.74% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,060.80 1,082.00 2% HST eachAdvertising - Community Arena Backlit 530.40 541.00 2% HST eachAdvertising - Memorial Arena Board 688.50 702.30 2% HST eachAdvertising - Community Arena Board423.30 431.80 2% HST eachAdvertising - Ice Re-Surfacer - Side530.40 541.00 2% HST eachAdvertising - Ice Re-Surfacer - Top1,060.80 1,082.00 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides2,346.00 2,392.90 2% HST eachAdvertising - Skate Aid - 10.00 NEW HST per monthAdvertising - Inside Front/Back Page Glossy1,555.50 1,586.60 2% HST eachAdvertising - Back Page Glossy2,080.80 2,122.40 2% HST eachAdvertising - Brochure 1/8 page106.10 108.20 2% HST eachAdvertising - Brochure 1/4 page185.60 189.30 2% HST eachAdvertising - Brochure 1/2 page317.20 323.50 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 624.20 636.70 2% HST eachAdvertising - Brochure Full page634.40 647.10 2% HST eachAdvertising - Brochure Full page (internal corporate)208.10 212.30 2% HST eachAdvertising - Miscellaneous106.10 108.20 2% HST eachAdvertising - Digital Ad Set up 20.70 21.10 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term)52.00 53.00 2% HST eachAdvertising - Digital Ad - Tournament/Special Events52.00 53.00 2% HST eachAdvertising - Fence - Per Season116.30 118.60 2% HST per seasonAdvertising - Fence - Per Year232.60 237.30 2% HST annuallyA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.13Page 230 of 242
FireItem 2018 Fee Proposed 2019 Fee % Change Tax UnitNotesFireFee for response to a nuisance fire alarm - first incident in 12 month period 218.50 224.00 3% Exempt per alarm First incident, caused by negligant actFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourSubsequent incidents based on two apparatus dispatched to the alarm.Response to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourEach incident based on two apparatus dispatched to the alarm.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Fee for each fire apparatus dispatched to Natural Gas Leak $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Fee for each fire apparatus dispatched to a Hazardous Materials Incident. $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fee for each fire apparatus assigned to a fire watch authorized by Fire Chief $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Fee for each fire apparatus dispatched to a burn complaint where the by-law is contraviened and/or fire department is required to extinguish an open air burn. $459.45/hr + $229.73/ each hald hr thereafter $477.00/hr + $238.50 each half hr thereafter (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a complaint.Additional Fire department expense incurred during an emergency required to mitigate the emergency Actual cost Actual Cost Exempt This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. MTO - ARIS fee 14.00 14.00 (based on MTO set rate)each Fee added to the hourly fire department response charge any time that the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fire Incident Report 108.25 110.50 2% HST eachFire Investigation report 218.00 225.00 3% HST eachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 84.85 87.50 3% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 217.50 222.50 2% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Each additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 32.30 33.50 4% HST each New fee for additional area over base fee14Page 231 of 242
FireItem 2018 Fee Proposed 2019 Fee % Change Tax UnitNotesFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 212.25 215.00 1% HST each OBC Classification C. Separated from other occupancies for 2015.Each additional suite or apartment over base fee 32.30 33.25 3% HST each New fee for additonal unit(s). Fee per apartment over base fee.Fee to conduct a requested inspection of any licensed occupancy excluding a daycare 166.50 169.40 2% HST eachFee to conduct a requested inspection of a daycare facility 83.25 85.00 2% HST eachFee to conduct verification of fire drill scenario 205.00 210.00 2% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery of labour.Business License Inspection 81.70 83.50 2% Exempt eachFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection- 50.00 - 50.00 0% HST each CreditFee to conduct each required re-inspection after one verification re-inspection same as original same as original 0% HST each Subsequent inspections following the second. Fee charged to registered owner.Residential carbon monoxide alarm or smoke alarm left with a homeowner on loan 85.00 86.50 2%HST, if not returnedper detector not returnedFee charged if loaner alarm not returned within two (2) weeks of being left on site.Fire department approval as part of a Demolition Permit issued by the Building Department. 107.00 109.00 2% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 178.50 182.00 2% HST eachFee to review an application for a Display Fireworks (F.2) event 132.00 140.00 6% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 210.00 214.00 2% HST eachFee to issue open air burn permit 110.00 112.00 2% HST eachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 60.00 65.00 8% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 317.50 325.00 2% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane$765 $780 2% HST each Plus actual costs to retain a 3rd part engineer or other firm if required.Fee for facilitating fire safety training 111.00 111.60 1% HST per hour Plus cost of materialsFee to facilitate fire extinguisher training (theory only) 105.00 107.00 2% HST Max 20 studentsFee to facilitate live fire training 200.00 205.00 3% HST each Max 20 students; plus cost of materialsFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 54.00 55.00 2% HST per hour Plus cost of materialsFee to recharge self-contained breathing air cyclinders 32.00 32.00 0% HST per cylinder Excludes customers with special agreementFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0% HST per yearFee to clean set of bunker gear 2.65 2.75 4% HST eachRental of Training Room (excluding emergency services) 218.50 220.00 1% HST per day15Page 232 of 242
MuseumItem 2018 Fee Proposed 2019 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 5.31 6.00 13%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 45.00 0%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.00 0%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 10.62 12.00 13%HSTdailyMuseum-Admission-Group Rate 4.00 4.00 0%HSTdailyMuseum-Admission-Senior 4.42 5.00 13%HSTdailyMuseum-Admission-Student 3.00 3.00 0%HSTdailyMuseum Volunteer-Admission-Free FREE FREE 0%dailyMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE 0%eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 50.00 0%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 0%HSTeachMuseum-Rentals-Kitchen 25.00 25.00 0%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.00 0%HSTeachMuseum-Rentals-Program Room 50.00 50.00 0%HSThalf dayMuseum-Rentals-Program Room 75.00 75.00 0%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 75.00 0%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 100.00 0%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 0%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.00 0%ExempteachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 0%ExempteachMuseum- School Program- per student (1 hour) 2.50 2.50 0%ExempteachMuseum - School Program - per student (2 hours) 3.50 3.50 0%ExempteachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeach16Page 233 of 242
MuseumItem 2018 Fee Proposed 2019 Fee % Change Tax UnitMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum-Slide Show Presentations-Off Site 40.00 40.00 0%HSTeachMuseum-Slide Show Presentations-On Site 30.00 30.00 0%HSTeachMuseum-Admission - Pratt Gallery only 2.50 2.50 0%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 80.00 80.00 0%HSTMuseum- Special Event - Lunch & Learn- Single Pass 25.00 25.00 0%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.00 0%HSTMuseum- Special Event Tea 15.00 15.00 0%HSTMuseum - Special Event - Dinner 55.00 55.00 0%HSTper eventMuseum - Special Event - Performance 40.00 40.00 0%HSTWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HST17Page 234 of 242
Cemetery-ParksItem2018 Fee2018 Perpetual Care Fee 2018 Net Fee 2019 Fee2019 Perpetual Care Fee 2019 Net Fee % Change Tax Unit NotesInterment RightsGrave 10 x 4 700.00 280.00 420.00 700.00 280.00 420.00 0% HST graveInfant Grave 3X3 225.00 150.00 75.00 225.00 150.00 75.00 0% HST graveCremation Grave 3x3 550.00 220.00 330.00 550.00 220.00 330.00 0% HST graveColumbarium Niche 1,900.00 285.00 1,615.00 1,900.00 285.00 1,615.00 0% HST niche Includes brass nameplate and datesColumbarium Niche 1,500.00 225.00 1,275.00 1,500.00 225.00 1,275.00 0% HST niche Includes brass nameplate and datesCemetery Services - Cemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0% Exempt interment Fee is set by the ProvinceColumbarium Niche Open/Close 255.00 255.00 200.00 200.00 -22% HST eachAdult Interment 835.00 835.00 835.00 835.00 0% HST eachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0% HST per 1/2 hour Charged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0% HST each Length is 5' or lessCremated Remains Interment Infant 300.00 300.00 200.00 200.00 -33% HST eachCremated Remains Interment Adult 475.00 475.00 350.00 350.00 -26% HST eachStatutory Holidays - Funeral FeeHST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,087.50 2,087.50 2,087.50 2,087.50 0% HST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,565.63 1,565.63 1,565.63 1,565.63 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0% HST each Length is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0% HST eachDisinterment/Exhumation-Child/Infant Cremains (Ground) 300.00 300.00 300.00 300.00 0% HST eachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 22.50 22.50 22.50 22.50 0% HST per cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0% HST eachUpright Monument (small) with Floater/Slab Foundation 170.00 170.00 170.00 170.00 0% HST eachFlat Marker with Granite Border & no concrete 40.00 40.00 40.00 40.00 0% HST eachFlat Marker with 4" concrete border 100.00 100.00 100.00 100.00 0% HST eachUpright Monument (small) Foundation 170.00 170.00 170.00 170.00 0% HST eachMonument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0% HST eachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0% HST eachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0% HST eachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0% HST eachFlower Campaign 100.00 100.00 100.00 100.00 0% HST Per basketWreath Campaign 60.00 60.00 60.00 60.00 0% HST Per wreathMemorial Benches1,650.00 2,000.00 200.00 1,800.00 21% HSTeachMemorial Tree600.00 650.00 65.00 585.00 8% HSTeachFees are set by the Province. 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee Perpetual care fees regulated by the Province18Page 235 of 242
Public WorksItem 2018 Fee Proposed 2019 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 6.00 6.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 42.00 42.00 0% HST per monthAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement or Dining Area Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 275.00 275.00 0% HST per weekAirport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0% HST per SFAirport - Infrastructure fee < 5,000 SF hangar 500.00 525.00 5% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,000.00 1,050.00 5% HST upon signingAirport - Maintenance fee 100.00 105.00 5% HST per yearAirport Toque 10.00 10.00 0% HST per unitAirport Fuel Call Out Fee 25.00 25.00 0% HST per call outAirport Administration Fee 25.00 25.00 0% HST per unitAirport Hangar Application Fee - 300.00 NEW HST per applicationAirport Hangar Transfer Fee - 150.00 NEW HST per applicationRoadsPublic Works Administration Fee - 50.00 NEW HST flat rateRoads-Labour 37.50 38.25 2% HST per hourRoads-Labour Overtime 52.00 53.25 2% HST per hourRoads-Labour Double Time 66.50 68.25 3% HST per hour1/2 Ton Pickup Truck 15.00 15.00 0% HST per hour1-Ton Truck 30.00 30.00 0% HST per hour19Page 236 of 242
Public WorksItem 2018 Fee Proposed 2019 Fee % Change Tax UnitSingle Axle Dump Truck 80.00 80.00 0% HST per hour With Plow & Wing 12.00 12.50 4% HST per hour With Sander/Salter 19.00 19.50 3% HST per hour With Plow, Wing & Sander/Salter 31.00 32.00 3% HST per hour With Anti-Icing System 4.00 4.50 13% HST per hourFront End Loader 60.00 70.00 17% HST per hour With Plow Blade 5.00 7.00 40% HST per hour With Snowblower 180.00 180.00 0% HST per hourBackhoe 45.00 50.00 11% HST per hourGrader 75.00 75.00 0% HST per hourStreet Sweeper 65.00 70.00 8% HST per hourSidewalk Machine 45.00 45.00 0% HST per hour With Plow 5.50 6.00 9% HST per hour With Sander 4.50 5.00 11% HST per hour With Snowblower 15.50 16.00 3% HST per hour With Plow & Sander 10.00 11.00 10% HST per hour With Snowblower & Sander 20.00 21.00 5% HST per hour With Angle Broom 8.00 8.50 6% HST per hour With Flail Mower 8.50 10.00 18% HST per hour With Cold Planer 35.00 35.00 0% HST per hourLeaf Vacuum 85.00 85.00 0% HST per hourLine Striper 11.00 12.00 9% HST per hourSewer Rodder 90.00 90.00 0% HST per hourWood Chipper 25.00 25.00 0% HST per hourZero Radius Mower 25.00 25.00 0% HST per hourPortable Pump 35.00 35.00 0% HST per hourWalk Behind Snowblower 2.00 2.50 25% HST per hourWalk Behind Push Mower 2.00 2.50 25% HST per hourChainsaw 2.50 2.50 0% HST per hour20Page 237 of 242
UtilityItem 2018 Fee Proposed 2019 Fee % Change Tax Unit NotesUtility NSF Cheque Fee (plus bank charges) 15.00 15.00 0% HST eachas per OEB rate scheduleUtility-Account Set Up Fee 30.00 30.00 0% HST eachas per OEB rate scheduleUtility - Late Payment (per annum) 0.20 0.20 0% HST %as per OEB rate scheduleUtility-Collection of Account Charge (no disconnection) 30.00 30.00 0% HST eachas per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-During Hours Remove Load Control Device 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-Interval Meter 1,100.00 1,100.00 0% HST eachChanges to rates must be approved by the THI Board of Directors or OEBUtility-Special Meter Reading 30.00 30.00 0% HST eachChanges to rates must be approved by the OEBUtility -Service Call (after hours) 165.00 165.00 0% HST eachas per OEB rate scheduleUtility-Access to Utility Poles 22.35 43.63 95% HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 45.50 45.50 0% HST hourUtility-Truck Charges - #26 15.00 15.00 0% HST hourUtility-Truck Charges - #30 15.00 15.00 0% HST hourUtility-Truck Charges - #41 20.00 20.00 0% HST hourUtility-Truck Charges - #65 67.50 67.50 0% HST hourUtility-Truck Charges - #66 67.50 67.50 0% HST hourUtility-Truck Charges - #68 75.00 75.00 0% HST hourUtility-Truck Charges - #74 65.00 65.00 0% HST hourUtility-Truck Charges - #22 15.00 15.00 0% HST hourUtility-Truck Charges - #28 15.00 15.00 0% HST hourUtility-Truck Charges - #44 30.00 30.00 0% HST hourUtility-Truck Charges - #45 15.00 15.00 0% HST hourUtility-Sewer Camera Job 55.00 55.00 0% HST hour1 hour minimumUtility-Water Heater Rental - 40 gal. 10.00 11.00 10% HST monthUtility-Water Heater Rental - 60 gal 11.00 12.00 9% HST month21Page 238 of 242
Non-Controlled Town FeesItem 2018 Fee Proposed 2019 Fee % Change Tax UnitNotesBag Tags2.00 2.00 0%incl HST County approvedBlue Box (apartment )3.50 3.55 1%incl HST County approvedBlue Box (large)5.50 5.50 0%incl HST County approvedBlue Box Lid1.50 1.50 0%incl HST County approvedComposter10.00 10.00 0%incl HST County approvedRain barrels45.00 45.00 0%incl HST County approvedGreen Cones40.00 40.00 0%incl HST County approvedFine - allow or permit an animal to trespass on private property 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog 305.00 305.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog 305.00 305.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order 305.00 305.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch 300.00 300.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than two cats 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pidgeons 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length 305.00 305.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees 150.00 150.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag 105.00 105.00 0%Exemptper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesSpecial Sales License $1 per thousand $1 per thousand 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)50/50 Raffle 3% with min. of $25 3% with min. of $25 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)22Page 239 of 242
Non-Controlled Town FeesItem 2018 Fee Proposed 2019 Fee % Change Tax UnitNotes Bingo Only 2% up to $5500 2% up to $5500 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Nevada @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Nevada @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachAlcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0%ExempteachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0%ExempteachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachFee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeachPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands 500.00 500.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage 200.00 200.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided 20.00 20.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - near fire hydrant 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit 300.00 300.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Parking/standing in fire route 75.00 75.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to corner 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road 30.00 30.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands 500.00 500.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands 500.00 500.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris 500.00 500.00 0% Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbage 500.00 exemptSchedule V Part VI (ETA)- ExemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.23Page 240 of 242
Non-Controlled Town FeesItem 2018 Fee Proposed 2019 Fee % Change Tax UnitNotesDid erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of anytown facility entrance or exit 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.24Page 241 of 242
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4254
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 17th
day of January, 2019.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on January 17, 2019, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 17th DAY OF JANUARY, 2019.
READ A THIRD AND FINAL TIME AND PASSED THIS 17th DAY OF JANUARY, 2019.
________________________________
Mayor – Stephen Molnar
________________________________
Town Clerk – Donna Wilson
Page 242 of 242