190114 Council MIN 1
MINUTES
Monday, January 14, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Councillor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session at 5:00 p.m. to consider personal
matters about an identifiable individual, including Town employees; (Union
Negotiations) (Citizen Appointment to Committees).
Carried
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3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, January 14,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Council requested the minutes be amended under item 10.1 to replace "runway"
with "taxiway."
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
AND THAT the Minutes of the Council meeting of Monday, December 10, 2018
be approved, as amended.
Carried
7. Public Meetings
8. Planning Applications
9. Presentations
10. Delegations
10.1 Tillsonburg Horticultural Society Presentation
Christine Nagy presented a delegation regarding the Tillsonburg
Horticultural Society. The Horticultural Society is asking that Council at
least maintain or increase the budget for 2019 beautification projects.
Opportunity was given for comments and questions from Council.
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Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Tillsonburg Horticultural Society Presentation, as
information.
Carried
10.2 Tillsonburg Rowing Club Position Statement
Sharon Howard, President of the Tillsonburg Rowing Club and Angela
Newson, Vice President of the Tillsonburg Rowing Club presented a
delegation regarding the condition of the Tillsonburg Rowing Club storage
space at Summer Place building.
Mr. Tamasi, past President of the Tillsonburg Rowing Club, was also in
attendance.
The Tillsonburg Rowing Club is requesting Council to address the
structural issues of the Summer Place building to maintain the habitability
of the space by the club.
Opportunity was given for comments and questions from Council.
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Tillsonburg Rowing Club Position Statement, as
information;
AND THAT this information be referred to the 2019 budget deliberations.
Carried
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11. Correspondence from Committees
11.1 Letter - Development Committee - New Economic Evaluation Model
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Councillor Beres
THAT Council receive the correspondence from the Development
Committee regarding a new economic evaluation model, as information;
AND THAT the correspondence be referred to staff.
Carried
11.2 Letter - Development Committee - Highway 3 Business Park Naming
Staff to consult with the existing industrial stakeholders on the north side
of Highway 3 regarding the new name.
Resolution # 7
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receive the correspondence from the Development
Committee regarding the naming of the Highway 3 Business Park dated
December 11, 2018;
AND THAT Council adopt the name “Van Norman Innovation Park (VIP)”
as the new name to market the industrial park;
AND FURTHER THAT the name “Van Norman Innovation Park (VIP)”
apply to the industrial park on both sides of Highway 3.
Carried
12. Information Items
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13. Mayor's Report
13.1 MYR 19-01 - CAO Performance Evaluation
Resolution # 8
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives MYR 19-01 CAO Performance Evaluation 2018,
as information;
AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND THAT Council appoints Mayor Molnar, Penny Esseltine and Chris
Rosehart to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2018 CAO
Performance Evaluation Process as outlined in MYR 19-01.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 19-01 - Cannabis Retailing in Tillsonburg
Staff to provide number of by-law charges laid for smoking
violations in 2018.
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive report CAO 19-01 Retail Cannabis in
Tillsonburg;
AND THAT the Town of Tillsonburg not “opt out” of having cannabis
retails stores located in the Town of Tillsonburg.
Carried
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14.1.2 CAO-HR 19-01 Results of Collective Bargaining Negotiations
with the Power Workers' Union, CUPE Local 1000
Resolution # 10
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive report CAO – HR – 19-01 Results of
Collective Bargaining Negotiations with the Power Workers’ Union,
CUPE Local 1000;
AND THAT Tillsonburg Council approve and ratify the
Memorandum of Agreement dated December 15, 2018, between
the Town of Tillsonburg and the Power Workers’ Union, Canadian
Union of Public Employees, (CUPE) Local 1000, in order to effect
the first collective agreement for the bargaining unit;
AND THAT Tillsonburg Council authorizes the public release of the
Memorandum of Agreement upon approval and ratification.
Carried
14.2 Clerk's Office
14.2.1 CLK 19-01 - Council Appointments to Boards and Committees
Staff to notify newly appointed committee members.
Motion
Moved by: Councillor Esseltine
Seconded by: Councillor Parker
THAT additional members be recruited for the Cultural, Heritage
and Special Awards Committee, namely a representative of
the Tillsonburg District Craft Guild (culture), a representative of the
Historical Society and/or Museum (heritage), as well as the
Chamber of Commerce or community leaders (special awards) for
the 2019-2022.
Carried.
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Motion
Moved by: Councillor Esseltine
Seconded by: Councillor Parker
THAT the following be included in the Terms of Reference for all
Council Committees;
• Provide advice with regard to the Community Strategic Plan;
• Set out a clear plan for goals for the committee for the term;
• Liaise with other committees or organizations with overlapping
roles and responsibilities.
Carried.
Resolution # 11
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives Report CLK 19-01 Council Appointments to
Board & Committees;
AND THAT a By-Law to appoint committee members be brought
forward for Council consideration.
Carried
14.2.2 CLK 19-02 - Councillor Appointments to Boards and
Committees
Resolution # 12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CLK 19-02, Councillor Appointments
to Boards & Committees;
THAT the following appointments to Tillsonburg Advisory
Committees shall be for the 2018-2022 term of council;
THAT Pete Luciani be appointed to the Accessibility Advisory
Committee;
AND THAT Penny Esseltine be appointed to the Cultural, Heritage
and Special Awards Advisory Committee;
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AND THAT Deb Gilvesy be appointed to the Economic
Development Advisory Committee;
AND THAT Chris Rosehart be appointed to the Memorial Park
Revitalization Advisory Committee;
AND THAT Chris Rosehart be appointed to the Museum Advisory
Committee;
AND THAT Penny Esseltine be appointed to the Parks
Beautification & Cemeteries Advisory Committee;
AND THAT Chris Parker be appointed to the Recreation & Sports
Advisory Committee;
AND THAT Deb Gilvesy be appointed to the Tillsonburg Airport
Advisory Committee:
AND THAT Pete Luciani be appointed to the Tillsonburg Transit
Advisory Committee.
Carried
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the following appointments to Ad Hoc Committees and
affiliated organizations shall be for the 2018-2022 term of council;
THAT Stephen Molnar, Dave Beres and Penny Esseltine be
appointed to the Physician Recruitment Committee;
AND THAT Stephen Molnar and Penny Esseltine be appointed to
the Town Hall Project Steering Committee;
AND THAT Stephen Molnar, Pete Luciani and Dave Beres be
appointed to the Otter Valley Corridor
Committee:
AND THAT Chris Parker be appointed to the Tillsonburg Non Profit
Housing Corporation;
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THAT Deb Gilvesy be appointed to the Business Improvement Area
Board;
AND THAT Stephen Molnar and Chris Rosehart be appointed to
the Police Service Board;
Carried
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the following appointment to the Police Service Board shall
be for a two year term:
THAT Larry Scanlan be appointed to the Police Service Board until
December 31, 2020.
Carried
Resolution # 15
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Dave Beres be appointed to Tillsonburg Hydro Inc. Board of
Directors until the 2019 Annual General Meeting.
Carried
14.2.3 CLK 19-03 - Policy for Boards and Committees
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CLK 19-03 Policy for Board &
Committees;
AND THAT By-Law 4249 to authorize the policy be brought forward
for Council consideration.
Carried
14.3 Development and Communication Services
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14.4 Finance
14.4.1 FIN 19-01 - 2019 Interim Tax Levy By-Law
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Beres
THAT Council receives report FIN19-01 2019 Interim Tax Levy By-
Law 4248;
AND THAT the 2019 Interim Levy By-Law No. 4248 be brought
forward for Council consideration.
Carried
14.5 Fire and Emergency Services
14.6 Operations
14.7 Recreation, Culture & Park Services
14.7.1 RCP 18-44 - Soccer Club Fence Funding Source Change
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Councillor Beres
THAT Council receives Report RCP 18-44 – Soccer Club Fence
Funding Source Change;
AND THAT Council authorize the balance of $16,200 outstanding
on the wayward ball fence installation project be funded from
reserves instead of from a contribution from the Tillsonburg Minor
Soccer Club.
Carried
15. New Business
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16. Consideration of Committee Minutes
Resolution # 19
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receive the Development Committee minutes dated November 13,
2018 and December 11, 2018, and the Airport Advisory Committee
minutes dated September 11, 2018 and November 26, 2018, and the Heritage,
Beautification and Cemetery Advisory Committee minutes dated December 6,
2018, and the Museum Advisory Committee minutes dated December 20, 2018,
and the Long Point Region Conservation Authority minutes dated November 19,
2018, as information.
Carried
17. Motions/Notice of Motions
17.1 Notice of Motion - Councillor Gilvesy - Capital Budget Project X92
SAG - Station Arts Building and Building Code Compliance
Motion
Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT Council waive the notice requirements contained in section 6.10 of
Procedural By-law 4173 prior to the motion noted below being introduced
and dealt with at tonight's Council meeting.
Defeated.
Resolution # 20
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council review and discuss the following documentation regarding
Capital Budget Project X92 SAG - Station Arts Building and Building Code
Compliance:
1. Facility Condition Assessment Report - Station Arts Building
2. Unsafe Building Order - UBO-10-15-2018 - Tillsonburg Station Arts
Centre
Deferred to the Council Budget Meeting on Monday, January 21, 2019.
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18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4244 To Appoint Dave Beres in the Deputy Mayor Position
19.2 By-Law 4245 To Amend By-Law 4207 and to Establish the Rate of
Remuneration for the Deputy Mayor
19.3 By-Law 4247 To Define the Mandate and Membership for Committees
Established By The Corporation of the Town of Tillsonburg
19.4 By-Law 4249 to Adopt the Policy for Boards & Committees of
Council, to Define the Meeting Procedures for Committees
Established by The Corporation of the Town of Tillsonburg
19.5 By-law 4248 - To Provide for an Interim Tax Levy for the Year 2019
Resolution # 21
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4244 To Appoint Dave Beres in the Deputy Mayor Position;
and
By-Law 4245 To Amend By-Law 4207 and to Establish the Rate of
Remuneration for the Deputy Mayor; and
By-Law 4247 To Adopt the Policy for Boards & Committees or Council;
and
By-Law 4249 To Adopt a Policy for Boards & Committees and To Define
the Meeting Procedures for Committees established By The Corporation
of the Town of Tillsonburg; and
By-Law 4248 To Provide for an Interim Tax Levy for the Year 2019, be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
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20. Confirm Proceedings By-law
Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 4252, to Confirm the Proceedings of the Council meeting held on
January 14, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
Council Budget Meetings are as follow;
• Thursday, January 17, 2019 9:00 a.m. to 4:00 p.m.
• Monday, January 21, 2019 5:00 p.m. to 9:00 p.m.
• Thursday, January 24, 2019 5:00 p.m. to 9:00 p.m.
National Ringette League game in Tillsonburg on Saturday, January 19, 2019.
Tillsonburg Lions Club annual fish fry is on Wednesday, February 13, 2019.
Christmas trees still at curb side can be taken to the transfer station.
Walk for Memories Tillsonburg is on Saturday, January 19, 2019 10:00 a.m. to
12:00 p.m.
22. Adjournment
Resolution # 23
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Monday, January 14, 2019, be adjourned at 8:05
p.m.
Carried