190129 Budget Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL BUDGET MEETING
AGENDA
Tuesday, January 29, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Proposed Resolution # 1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council Budget Meeting of Tuesday January 29,
2019, be adopted
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution # 2
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the Council Budget Meeting of January 24, 2019 be approved.
6.2019 Municipal Budget and Business Plans
6.1 FIN 19-05 Parked Budget Items
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council receives Report FIN 19-05, Parked Budget Items, as information.
6.2 Memo - 2019-01-25 - potential cost to install a splash pad at LLWP.complete
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receives Memo - Potential Cost to Install a Splash Pad, as information.
6.3 Memo - 2019-01-25 - potential demolition costs for LLWP and Summer Place
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receives Memo - potential demolition costs for LLWP and Summer
Place, as information.
7.Pre Budget Approval Requests
7.1 OPS 18 - Operations Capital Pre-Budget Approval
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receive Report OPS 19-02 Operations Capital Pre-Budget Approval
Request;
AND THAT Council provide 2019 pre-budget approval for project X13 Bradburn Area
Reconstruction – Stage 2 of 2 (James, Hilldrop, Fairview) in the amount of $800,000;
AND THAT Council provide 2019 pre-budget approval for project X11 North Park
Phase 1 Rehabilitation (Langrell Ave.) in the amount of $220,000;
AND THAT Council provide 2019 pre-budget approval for project X08 The Links
Rehabilitation (Fairway, Green Eagle, Birdyway) in the amount of $210,000;
AND THAT Council provide 2019 pre-budget approval for project X26 Survey
Equipment Replacement in the amount of $50,000.
7.2 RCP 19-11 Capital Pre-Budget Approval Request
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 19-11 Capital Pre-Budget Approval Request;
AND THAT Council provide 2019 pre-budget approval for project X67 PKS –
Annandale Diamond Lighting Phase 2 in the amount of $50,000;
Page 2 of 48
AND THAT Council provide 2019 pre-budget approval for project X72 PKS – Hardball
#1 Backstop in the amount of $30,000;
AND THAT Council provide 2019 pre-budget approval for project X88 TCC – DHW
Replacement & Heat Recovery Integration.
8.Motions/ Notice of Motions
8.1 Councillor Esseltine
Proposed Resolution # 8
Moved By: ________________
Seconded By: ________________
That funding for capital projects relating to the Tillsonburg Airport, including the
Airport Feasibilty Study (X03) and the Airport Master Plan (X28) as well as any other
capital projects proposed for 2019 and beyond comes from funds derived from the
sale of airport lands in lieu of taxation.
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT $10,000 from the allocation for contracted services in the Parks budget be
shifted to the Beautification program budget as a five-year contract for spring garden
cleanup in 29 areas throughout the town has ended;
AND THAT an additional $20,000 be allotted to the Parks budget to sustain the town-
wide Beautification program initiated in 2017 and further developed in 2018 as an
additional $20,000 contributed to Beautification through a provincial downtown
improvement grant in 2018 will not be available in 2019;
AND THAT a portion of the additional allocation be used for an increase of 0.66 FTE
in seasonal and summer Parks staff for beautification work.
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
That approval of capital project X72 – Hardball #1 Backstop at $30,000 from taxation
be deferred pending additional information from an operational review relating to use
of the diamond.
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
That council approve Capital Project X73 – Memorial Park Parking Expansion
Page 3 of 48
project on the condition that the plans and designs for each of the parking areas
included in this project be brought back to council for final review and approval prior
to construction.
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT council consideration of Capital Project X70 – Scattering Gardens
Implementation be deferred until 2020 to allow time for an analysis of the local
demand for this service at the cemetery, as well as for what impact changed
government regulations relating to scattering remains may have on the provision of
this service.
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT funding for Capital Project X92 (Station Arts Building and Fire Code
Compliance) be deferred until a plan for the continued use of the facility and the
extent of the remediation required is determined.
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Capital Projects X94 SP – Summer Place Mould Abatement ($25,000) and
project X98 PBS – SP – Summer Place Roof Replacement ($70,300) be removed
from the 2019 budget;
AND THAT Council approve that the dollars budgeted from taxation for these projects
be applied instead to the demolition of the Summer Place and Rowing Club facilities,
as well as restoration including landscaping the area, and the development of plans
to replace these facilities as required.
8.2 Councillor Gilvesy
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
That item #X98 PBA –SP – Summer Place Roof Replacement be removed from the
Budget 2019.
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
That item #X94 SP – Summer Place Mould Abatement be removed from Budget
Page 4 of 48
2019.
Proposed Resolution #17
Moved By: ________________
Seconded By: ________________
That Summer Place Building including the Boat House demolition costs be included
in the 2019 Budget.
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT $75,000 be put into reserves until all decisions with regards to the Waterpark,
outdoor pool and waterpark building including Item X52FAC Aquatic Design Study
until Council has had the opportunity to have consultation with associated service
clubs who have invested both time and money to bring the Waterpark to fruition;
AND THAT staff send a letter of request to all associated service clubs of the
waterpark to provide their feedback and vision with regards to the future of the
outdoor slide, outdoor pool and Waterpark building;
AND THAT said letter include the full costs for short term and long term repairs which
will be required for all of the above items.
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT Item #X78 CEM – Drive Shed be removed from Budget 2019.
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
That Report RCP-17-50 - Visitor Parking Improvements at the OPP Station be
included in Budget deliberations 2019, with provisions for staff to look at further
enhancing the size of the visitor location than what is indicated in the planned
drawing to help alleviate pressure on the back parking lot.
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
That Item #X66 FAC Parking/site plan design for OPP/Fire/EMS be removed from
Budget 2019.
8.3 Councillor Parker
Proposed Resolution #22
Page 5 of 48
Moved By: ________________
Seconded By: ________________
THAT project X06 – Gibson Pedestrian Bridge Removal be Approved in the 2019
Budget.
Proposed Resolution #23
Moved By: ________________
Seconded By: ________________
That X42 Replace #116 Ice Resurfacer be approved in Budget 2019;
AND THAT Staff prepare a report with alternatives to dumping the snow outside of
the Tillsonburg Community Centre;
AND THAT Staff investigate a service agreement with a company that specializes in
Ice Resurfacing machines.
Proposed Resolution #24
Moved By: ________________
Seconded By: ________________
That X68 TCC – Security Gate to secure Auditorium lobby be removed from 2019
Budget.
8.4 Councillor Rosehart
Proposed Resolution #25
Moved By: ________________
Seconded By: ________________
THAT the Town contract the grass cutting at the cemetery in order to improve the
operational standards at the cemetery.
Proposed Resolution #26
Moved By: ________________
Seconded By: ________________
THAT The Concert Series in the Amount of $12,000 be removed from the 2019
Budget.
Proposed Resolution #27
Moved By: ________________
Seconded By: ________________
THAT The FTE Financial Coordinator position be removed from the 2019 Budget
Proposed Resolution #28
Moved By: ________________
Seconded By: ________________
Page 6 of 48
THAT The Fire Prevention Officer Coordinator position be removed from the 2019
Budget.
Proposed Resolution #29
Moved By: ________________
Seconded By: ________________
That project X06 – Gibson Pedestrian Bridge Removal from the 2019 Budget.
Proposed Resolution #30
Moved By: ________________
Seconded By: ________________
THAT the Town contract the grass cutting at the cemetery in order to enhance the
operational standards at the cemetery.
Proposed Resolution #31
Moved By: ________________
Seconded By: ________________
THAT The Health & Safety Coordinator position be removed from the 2019 Budget.
Proposed Resolution #32
Moved By: ________________
Seconded By: ________________
THAT Project X51 Replace 81924G Loader be removed from the 2019 budget.
Proposed Resolution #33
Moved By: ________________
Seconded By: ________________
THAT The Transportation Coordinator position be removed from the 2019 Budget.
Proposed Resolution #34
Moved By: ________________
Seconded By: ________________
THAT Project X16 Public Works Yard Assessment in the amount of $75,000 be
removed from the 2019 budget.
9.Confirm Proceedings By-law
9.1 By-Law 4263, To Confirm the Proceedings of the Council Meeting of January 29,
2019
Proposed Resolution #35
Moved By: ________________
Seconded By: ________________
THAT By-Law 4263, To Confirm the Proceedings of the Council Meeting held on
Page 7 of 48
January 29, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
10.Adjournment
Proposed Resolution #36
Moved By: ________________
Seconded By: ________________
THAT the Council Budget Meeting of Thursday, January 29, 2019, be adjourned at
________.
Page 8 of 48
1
MINUTES
Thursday, January 24, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Thursday,
January 24, 2019, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
Page 9 of 48
2
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Budget Meeting on Thursday, January 17, 2019
and the minutes of the Council Budget Meeting on Monday, January 21, 2019, be
approved.
Carried
6. Delegations
6.1 Tillsonburg Thunder Senior AA Hockey
Mike and Kathy Holly appeared before Council and presented their
request for Council support for Ribfest.
Council were given the opportunity to ask questions.
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the correspondence from Tillsonburg Thunder
Senior AA Hockey Team, as information.
Carried
7. Information Items
7.1 Correspondence - Tillsonburg Tri-County Agricultural Society
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the correspondence from the Tillsonburg Tri-County
Agricultural Society, as information.
Carried
Page 10 of 48
3
7.2 Cultural Grant Guidelines and Application
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive the grant application from the Cultural Advisory
Committee, as information.
Carried
7.3 Correspondence - Station Arts Centre
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the correspondence from the Station Arts Centre,
as information.
Carried
8. Finance
8.1 FIN 19-04 - Debenture Financed Facility Rehabilitation
Resolution # 7
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive report FIN 19-04 Debenture Financed
Rehabilitation, as information.
Carried
9. Budget Requests Supplementary Information
9.1 Capital Items Identified from January 7, 2019 Meeting
9.2 Operating Items Identified from January 21, 2019 Meeting
Page 11 of 48
4
10. Motion/Notice of Motions
10.1 Notice of Motion - Councillor Gilvesy - Capital Budget Project X92
SAG - Station Arts Building and Building Code Compliance
Staff to meet with the Station Arts Centre and look at all three options to
determine if there is a solution for 2019.
Resolution # 8
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council review and discuss the following documentation regarding
Capital Budget Project X92 SAG - Station Arts Building and Building Code
Compliance:
1. Facility Condition Assessment Report - Station Arts Building
2. Unsafe Building Order - UBO-10-15-2018 - Tillsonburg Station Arts
Centre
Carried
10.2 Notice of Motion - Deputy Mayor Beres - Limit Grant Funding
Resolution # 9
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council limit grant funding request to 1% of the 2019 final budget.
Carried
10.3 Notice of Motion - Councillor Esseltine - Lake Lisgar Revitalization
Hawkins Bridge Shoreline Protection Project
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council direct staff to include the Lake Lisgar Revitalization
Hawkins Bridge Shoreline Protection Project including funding options in
their 2019 budget and business plans for Council deliberations.
Carried
Page 12 of 48
5
10.4 Notice of Motion - Councillor Esseltine - South Ridge School
Accessible Playground Development
It was suggested that the accessible playground be at the Town owned
playground next to the school to benefit both the Town and the School.
Resolution # 11
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council direct staff to include the South Ridge School accessible
playground development on town land as a cooperative project between
the Town and the South Ridge Parent Council in their 2019 Budget and
Business Plans for Council deliberation.
Carried
11. Motions
11.1 Summer Place
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council review & discuss the documentation regarding capital budget
summer place report and Lake Lisgar Waterpark.
Carried
11.2 Waterpark
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
To include costs for demolition of waterpark and waterpark building in the 2019
budget for deliberations.
Carried
11.3 Splashpad
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Staff bring forward costing information to place a splash pad at the Lisgar
Waterpark for 2019 budget for deliberations.
Carried
Page 13 of 48
6
11.4 Demolition of Summer Place
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
To direct Staff to include costs for demolition of summer place in the 2019 budget
for deliberations.
Carried
12. Confirm Proceedings By-law
Resolution # 12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4257, to Confirm the Proceedings of the Council meeting held on
January 24, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
13. Adjournment
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Council Budget Meeting of January 24, 2019, be adjourned at 6:41
p.m.
Carried
Page 14 of 48
Report Title Parked Budget Items
Report No. FIN 19-05
Author Dave Rushton, Director of Finance
Meeting Type Council Budget Meeting
Council Date January 29, 2019
Attachments Parked Items – January 7, 2019 Capital Budget
Parked Items – January 21, 2019 Operating Budget
Page 1 / 1 1422968623,,,FIN 19-05 Budget Deliberations
RECOMMENDATION
THAT Council receives Report FIN 19-05, Parked Budget Items, as information.
BACKGROUND
Council will recall that the items in the attached charts were parked for further Council
deliberations at the January 7, 2019 Capital Budget Meeting and the January 21, 2019
Operating Budget Meeting. The Chart has been provided with the binder reference and page
numbers to assist with your deliberations.
DISCUSSION
Council now has the opportunity to review the draft budget as presented, including the attached
parked items and provide motions regarding numbers or items that you would like to add,
remove or adjust values in the budget. Today’s meeting should allow council to drill deeper into
the budget numbers and move toward a final 2019 budget.
The budget will then be provided at the Council meeting of February 11, 2019 for review and
deliberations.
FINANCIAL IMPACT/FUNDING SOURCE
To Be Determined
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
.
Page 15 of 48
Capital Items arising from previous meetings for January 29, 2019 Meeting
Topic Focus Binder Reference Project #
Review and Investigation of alternative Airport
management business models Unfunded Tab 5 - Operational Services Page 7
Risk Assessment of Public access at the Airport Unfunded Tab 5 - Operational Services Page 7
Northerly Extension of Taxiway G3 (25ft x250ft)Unfunded Tab 5 - Operational Services Page 7
Commercial Taxiway Rehabilitation Unfunded Tab 5 - Operational Services Page 7
Airport Hydro load Capacity testing Unfunded Tab 5 - Operational Services Page 7
Corporate Communications Enhancing our
communication to the
public
Tab 9 - Economic Development Page 2
Customer Service Ergonomics Is the upgrade worth it
without knowing Town hall
status
Tab - 12 Corporate Services Capital X48
Airport Feasibility Study Terms of Reference Tab 13 - Operations Services Capital X03
Broadway Midblock Accessible Parking Stalls Location of parking stalls Tab 13 - Operations Services Capital X18
Public Works Salt Storage Why is there a need for
the Environmental
assessment Study
Tab 13 - Operations Services Capital X16
Sidewalk Connectivity Program Tab 13 - Operations Services Capital X15
Concession St W. - Rolph St. to Charlotte Ave Provide the Town shares
cost relating to the Grant
application. If the grant is
unsuccessful the project
does not go forward
Not in the proposed budget
Zamboni To provide options relating
to an electric version
Tab 13 - Operations Services Capital X42
Gibson Bridge Town ownership, what is
the course of action
Tab 13 - Operations Services Capital
Tab 11 - Capital Projects considered but not funded
X06
X21
Lake Lisgar Water Park Improvements To include in the 2019
budget or not, options to
be provided
Tab 11 - Capital projects Considered but Not Funded
Tab 14 - RCP Capital
X61, X69, X90
X86
Cemetery Capital Program More options provided -
Scattering Gardens &
Drive Shed
Tab 14 - RCP Capital X70, X78, X79 and X96
Trails Master Plan Operational capabilities Tab 14 - RCP Capital X53
Playground Equipment Replacement Prioritization of replacing
playground structure
Tab 14 - RCP Capital X71
Hardball Diamond #1- Operational Review Coordination with
Memorial Park Master Plan
and the usage of the
diamond
Tab 14 - RCP Capital X72
Memorial Park Parking to update new members of
Council relating to
memorial park vision
Tab 14 - RCP Capital X73
Aquatic Facility Design Study What are total aquatic
needs going forward
Tab 14 - RCP Capital X52
Visitor Parking at OPP Construction of visitor
parking lot not in the
budget
Tab 14 - RCP Capital X66
Security Gate at the Community Centre
- Secure the Lobby
Is the gate necessary Tab 14 - RCP Capital X68
Return on Investment/ Green Energy Results from LED
conversions and installing
the Cogeneration at the
Community Centre
Tab 14 - RCP Capital X81 and X88
Station Arts Building To include in the 2019
budget or not, alternatives
to be provided
Tab 14 - RCP Capital X91 and X92
Summer Place Building To include in the 2019
budget or not, options to
be provided
Tab 14 - RCP Capital
Tab 11 - Capital Projects Considered but not funded
X94 and X98
X93
Summer Place Building - demolition Memo 2019-01-25 - Potential Demolition Costs
Lake Lisgar Water Park - demolition Memo 2019-01-25 - Potential Demolition Costs
New Splash Pad Memo 2019-01-25 - Potential Splash Pad Costs
Page 16 of 48
Operating Items arising from previous meetings for January 29, 2019 Meeting
Topic Focus Binder Reference Financial Plan
Health & Safety Coordinator Further discussion by Council Tab 3 - Corporate Services Page 9 - Labour
Transportation Coordinator Further discussion by Council Tab 5 - Operation Services Page 17 - Labour
Page 24 - Labour
Financial Coordinator - Capital Further discussion by Council Tab 5 - Operation Services Page 19 - Labour
Public Transit - TGO Costs analysis regarding ridership
break even point and cost per
rider breakdown
Transit Service Contract
Tab 5 - Operation Services Page 24 -Contracted Services
Concert Series What is the costs pertaining to
the concerts plus what is the
impact of the cancelled concert.
Contract to be provided to
Council. Total of losses on first
two concerts.
Tab 6 - Parks & Recreation Page 14 - User Charges
Health Club operations Costs analysis regarding
extending the hours of operation
Tab 6 - Parks & Recreation Page 14 - Labour
Fire Prevention Officer Further discussion by Council Tab 7 - Police & Fire Services Page 20 - Labour
Fire Strategic Recommendations The 10 items identified require a
budget value and target date
before Council can deliberate
Tab 7 - Police & Fire Services Page 6 -8
Landscaping/ Tree Planting/Cemetery/Smoking
bylaws
the following to be included in
the 2019 business plan for review
Tab 8 - Building & Bylaw
Tab 6 - Parks & Recreation
Page 2
Page 5
Southwestern Ontario Marketing Alliance The history of SOMA to be
provided to Council
Tab 9 - Economic Development Page 8 - Purchases
Downtown Revitalization No feedback from 2018 activity Tab 9 - Economic Development Page 8 - Contracted Services
Hawkins Bridge & Lake Lisgar Shoreline ProtectionShoreline Protection project to be
included in the 2019 Capital
budget
Tab 13 - Operations Services Capital Project # X01
South Ridge Accessible Playground Equipment Capital project to be included in
the 2019 budget
Tab 14 - RCP Capital Project # X71
Wayfinding Signage Not included in the 2019 business
plan
Tab 16 - Economic Development Capital Project # X47
Page 17 of 48
January 25, 2019
TO: Members of Council FROM: Rick Cox, Director of Recreation, Culture & Parks
RE: Potential cost to install a splash pad in place of the LLWP.
As reported verbally at the Council Budget Meeting on January 24, 2019, one potential cost to
install a splash pad in Tillsonburg as proposed by the community volunteers working on the project is $250,000-$300,000. The concept is modeled after the splash pad installed in Aylmer in 2013. This cost estimate does not include any cost to demolish the existing waterpark
infrastructure to prepare the site for a splash pad.
Attached are several newspaper articles regarding recent splash pad installations which
represent a range of costs from $105,000 plus in-kind work to over $600,000.
Until some conceptual design work is undertaken, and an evaluation of the costs to prepare the site for a splash pad it is impossible to provide more specific estimates.
Respectfully submitted,
Rick Cox
Director of Recreation, Culture & Parks
Page 18 of 48
By Nick Lypaczewski
More from By Nick Lypaczewski (https://www.stthomastimesjournal.com/author/by-nick-
lypaczewski)
Published on: January 16, 2013 | Last Updated: January 16, 2013 4:56 AM EST
Summer start for Aylmer's Balmoral
Park splashpad
It looks like Aylmer residents will have a new way to cool down this
summer.
Page 1 of 5Summer start for Aylmer’s Balmoral Park splashpad | St Thomas Times Journal
1/25/2019https://www.stthomastimesjournal.com/2013/01/16/summer-start-for-aylmers-balmoral-pa...
Page 19 of 48
Representatives from the Rotary Club of Aylmer, Aylmer
Splashpad Committee and Ontario Trillium Foundation joined
Elgin-Middlesex-London PC MPP Jeff Yurek at his constituency
office Tuesday afternoon in St. Thomas for a splashpad funding
announcement.
The Trillium Foundation is granting the Rotary Club $55,000 for a
splashpad at Aylmer’s Balmoral Park which is expected to be
completed by summer.
“When our committee started, we were looking to build a
splashpad in our community to be an all-inclusive, welcoming
environment for all the citizens of our town regardless of
background, income or physical ability,” Aylmer Splashpad
Committee secretary Michele Toth said at the announcement.
“We believe we have a unique design that we are going to enable
everyone in our community to come and use.”
The Trillium grant has already been sent to and received by the
club and comes in addition to $100,000 from Aylmer and about
$120,000 raised through the community.
The cost of the actual splashpad is estimated at about $200,000
with the rest of the money going towards landscaping and upkeep.
The committee and Rotary Club have been in partnership for
about two years on the project.
Trillium volunteer Ann Lapchinski presented Toth and Rotary Club
of Aylmer past president Barbara Warnock a plaque Tuesday
officially recognizing the grant.
Lapchinski commended the club and committee for applying and
receiving the grant and the work both groups have done to make
the project a reality.
“(The splashpad) will benefit the children of Aylmer and district for
many years to come and it certainly fits in with one of the
Page 2 of 5Summer start for Aylmer’s Balmoral Park splashpad | St Thomas Times Journal
1/25/2019https://www.stthomastimesjournal.com/2013/01/16/summer-start-for-aylmers-balmoral-pa...
Page 20 of 48
mandates of the Trillium Foundation and that’s healthier
Ontarians,” she said.
“Even at the small ages of two and three, we’re going to get them
active and used to activities.”
Yurek’s CASO station office was the site of the announcement
though Yurek had no involvement in securing the grant.
Stakeholders weren’t sure the weather would be good enough to
hold the announcement at Balmoral Park so the MPP said he’d be
willing to host the group.
In a short address, Yurek said he was president of the St. Thomas
Rotary Club when they began tossing around the idea for a
Pinafore Park splashpad.
Though he left the club before the project’s completion, Yurek said
he and his family have gotten good use out of the Pinafore pad.
“It’s a benefit because it gets community space for families to go
and have family time that’s free,” he added.
“There’s no cost to them and it’s promoting exercise, it’s promoting
communityship with other family members, other friends and
families going there.”
Page 3 of 5Summer start for Aylmer’s Balmoral Park splashpad | St Thomas Times Journal
1/25/2019https://www.stthomastimesjournal.com/2013/01/16/summer-start-for-aylmers-balmoral-pa...
Page 21 of 48
$600,000 for a splash pad? How much is too much,
councillors ask
News Sep 18, 2017 by Matthew Van Dongen (/hamilton-author/matthew-van-dongen/70C601F0-79A5-4189-
B1DA-147F61545D27/) (mailto:mvandongen@thespec.com)â The Hamilton Spectator
Is Hamilton getting soaked on splash pad costs?
The question first bubbled up this month after an in-house audit criticized the city's growing reliance and spending on consultants,
spurring a request for detailed cost information on spray-and-play projects in Bruce Park and Mount Hope that appear on track to
exceed $600,000 each.
But several councillors defended Hamilton's spray-pad spending Monday after seeing a report outlining money-saving suggestions like
restricting design and locations options.
Coun. Donna Skelly said she recently submitted her own research to city staff on splash pad costs in other Ontario cities, which suggest
an average cost of closer to $350,000.
"If our average splash pad cost is $500,000 or more, I just feel like that is quite high … (and) that it would be prudent to delve a little
deeper," she said.
City staff is evaluating Skelly's research. But quoted costs in some cities don't always include design, consulting and archeological
studies, said manager of landscape architectural services Cynthia Graham. "When we strip those things out we're quite comparable," she
said.
Skelly pointed to a City of Ottawa report that lists "hard and soft costs" for a typical splash pad at $350,000. Regardless, she says a
detailed cost outline will allow "apples to apples comparisons" between cities.
City reports show construction costs alone for spray pads in Hamilton ranged by project over the last decade from $129,000 to almost
$350,000. Buchanan Park cost $570,000 to build last year, including $89,000 for consulting. But $117,000 came from resident requests
for walkways and a sun shelter.
Hamilton offers more splash pads than most Ontario cities with 64, or one for every 8,800 residents. London has 14 (1/27,000,)
Mississauga 26 (1/29,000) and Toronto 114 (1/24,000).
The city could save cash by sticking to a small number of basic splash pad designs, ruling out, say, pricier "bucket drops." Restricting
sites to those with water and sewer hookups would save cash, but rule out some parks.
Coun. Tom Jackson argued residents "overwhelmingly" approve of the city's consultative approach to splash pad design. He also
expressed concern about limiting sites, noting the city's commitment to upgrading amenities in underserved areas.
Other councillors have also raised concerns.
Glanbrook Coun. Brenda Johnson has expressed frustration with $125,000 in consulting fees spent trying to install a splash pad in
Mount Hope, a cost she labelled "asinine."
Coun. Terry Whitehead also questioned Monday if "collusion" in the construction industry is keeping bids artificially high. He urged
council to at least explore ways to cut costs. "It's about seeing if we're getting value for the dollar," he said.
mvandongen@thespec.com (mailto:mvandongen@thespec.com)
905-526-3241 | @Mattatthespec
$600,000 for a splash pad? How much is too much,
councillors ask
News Sep 18, 2017 by Matthew Van Dongen (/hamilton-author/matthew-van-dongen/70C601F0-79A5-4189-
B1DA-147F61545D27/) (mailto:mvandongen@thespec.com)â The Hamilton Spectator
Is Hamilton getting soaked on splash pad costs?
Page 1 of 4$600,000 for a splash pad? How much is too much, councillors ask | TheSpec.com
1/25/2019https://www.thespec.com/news-story/7562126--600-000-for-a-splash-pad-how-much-is-to...
Page 22 of 48
Is Hamilton getting soaked on splash pad costs?
The question first bubbled up this month after an in-house audit criticized the city's growing reliance and spending on consultants,
spurring a request for detailed cost information on spray-and-play projects in Bruce Park and Mount Hope that appear on track to
exceed $600,000 each.
But several councillors defended Hamilton's spray-pad spending Monday after seeing a report outlining money-saving suggestions like
restricting design and locations options.
Coun. Donna Skelly said she recently submitted her own research to city staff on splash pad costs in other Ontario cities, which suggest
an average cost of closer to $350,000.
"If our average splash pad cost is $500,000 or more, I just feel like that is quite high … (and) that it would be prudent to delve a little
deeper," she said.
City staff is evaluating Skelly's research. But quoted costs in some cities don't always include design, consulting and archeological
studies, said manager of landscape architectural services Cynthia Graham. "When we strip those things out we're quite comparable," she
said.
Skelly pointed to a City of Ottawa report that lists "hard and soft costs" for a typical splash pad at $350,000. Regardless, she says a
detailed cost outline will allow "apples to apples comparisons" between cities.
City reports show construction costs alone for spray pads in Hamilton ranged by project over the last decade from $129,000 to almost
$350,000. Buchanan Park cost $570,000 to build last year, including $89,000 for consulting. But $117,000 came from resident requests
for walkways and a sun shelter.
Hamilton offers more splash pads than most Ontario cities with 64, or one for every 8,800 residents. London has 14 (1/27,000,)
Mississauga 26 (1/29,000) and Toronto 114 (1/24,000).
The city could save cash by sticking to a small number of basic splash pad designs, ruling out, say, pricier "bucket drops." Restricting
sites to those with water and sewer hookups would save cash, but rule out some parks.
Coun. Tom Jackson argued residents "overwhelmingly" approve of the city's consultative approach to splash pad design. He also
expressed concern about limiting sites, noting the city's commitment to upgrading amenities in underserved areas.
The splash pad at Gage Park. - Gary Yokoyama,The Hamilton Spectator
Page 3 of 4$600,000 for a splash pad? How much is too much, councillors ask | TheSpec.com
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Page 23 of 48
INGLESIDE SPLASH PAD UPDATE
Published on 14 August 2018
HOME PAGE COUNCIL DEPARTMENTS RESIDENTS BUSINES
Page 1 of 4Ingleside Splash Pad Update
1/25/2019https://southstormont.com/news/ingleside-splash-pad-update.htm
Page 24 of 48
The township continues to work with contractors in order to complete the final installation of
Community Park. In recent days, the concrete base was poured and the water features were i
contractors work on connections to the drainage system, installation of a new water line, and
equipment. The Township will continue to provide updates as we get closer to turning the spl
More landscaping construction is also planned over the next couple of months. A seating are
installed, and we will continue to beautify the park with accessible pathways, benches, and wa
Project was made possible through a $70,000 grant from the Ontario Trillium Foundation, com
donations and a substantial in-kind contribution by David Brown Construction Ltd. It is a true
families of South Stormont for many years to come.
RELATED
Township Office Hours During Holidays
19 December 2018
HOME PAGE COUNCIL DEPARTMENTS RESIDENTS BUSINES
Page 2 of 4Ingleside Splash Pad Update
1/25/2019https://southstormont.com/news/ingleside-splash-pad-update.htm
Page 25 of 48
By Elaine Della-Mattia
More from By Elaine Della-Mattia (https://www.saultstar.com/author/by-elaine-della-mattia)
Published on: June 21, 2018 | Last Updated: June 21, 2018 12:10 PM EDT
Splash pad construction begins
Page 1 of 5Splash pad construction begins | Sault Star
1/25/2019https://www.saultstar.com/2018/06/21/splash-pad-construction-begins/wcm/af32e275-e2d...
Page 26 of 48
The shovel is in the ground.
Sault Ste. Marie’s first splash pad is officially under construction.
The splash pad, located at Bellevue Park, is expected to be
completed in early August, giving plenty of time for youngsters to
cool off on the warm summer days ahead.
Mayor Christian Provenzano said the free, accessible park will
provide a fun summer experience for local families and provide an
additional asset at the city’s premiere park.
“Bellevue Park is a tremendous community asset, a world class
park,” enjoyed by residents and visitors alike, he said at the
ground breaking event.
Ward 1 Coun. Paul Christian, co-chair of the splash pad committee,
said he remembers that as a child he enjoyed the small roads and
the wading pools in Bellevue Park.
As a student working for the city, it was his job to turn the taps on
and off at the seven wading pools each day.
For years, the wading pools and zoo have been gone and replaced
with a number of play structures, climbing apparatus, walking and
bike trails.
The city’s first splash pad will complete the park.
“This is truly a fabulous space all of Sault Ste. Marie can be proud
of,” Christian said.
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Page 27 of 48
Most importantly, it adds to the livability and quality of life in Sault
Ste. Marie and was desired by the community in the parks and
recreation plan.
“We need activities and destinations for all age groups and this fills
a gap,” he said.
Co-chair and Ward 2 Coun. Susan Myers agreed the splash pad is
something that residents have wanted for quite some time.
“When we did the research we were amazed how many
communities had splash pads, and multiple splash pads,” she said.
“This was a gap we had and I’m glad we’ve been able to fill it.”
The splash pad comes with a price tag of $550,000, much of which
has been raised through the support of community groups and
organizations.
The Kiwanis Club Lakeshore and its foundation each provided
$42,500 to the project, the Rotary Club $20,000 and Albert
Williams Charity Hockey Tournament slightly more than $13,000.
The mayor’s youth council kicked in $10,000.
City contributions included an initial 25,000 from the 2017 budget,
a further $240,000 from the city’s subdividers reserve and another
$100,200 from the 2017 budget surplus.
CRCS Recreation is the supplier of the splash pad, manufactured
by Waterplay Solutions Corp.
The $300,000 of water play components includes a total area of
372m2 and a spray area of 213m2. There will be 25 active water
components as part of the project as well as a large shade shelter.
The design of the splash pad allows for free physical activity and
community engagement throughout inclusive outdoor summer
play.
Page 3 of 5Splash pad construction begins | Sault Star
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Page 28 of 48
A splash pad, or splash park, is an area for water play that has no
standing water. The nozzle spray system eliminates the need for a
paid lifeguard and there is practically no risk of drowning. The
showers and ground nozzles are often controlled by hand-
activated motion sensors, to run for a limited time. Equipment can
be used by all ages and is also handicap accessible because it is at
ground level.
TRENDING IN CANADA
()
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Page 29 of 48
January 25, 2019
TO: Members of Council FROM: Rick Cox, Director of Recreation, Culture & Parks
RE: Potential demolition costs for the LLWP and Summer Place.
At the Council Budget Meeting on January 24, 2019, Council requested estimated demolition
costs for the LLWP and Summer Place including the Rowing Club.
On average, demolition costs in Ontario range from $4-8 per square foot. In this case, with the potential for requiring the disposal of hazardous materials (mould, fibreglass, asbestos), the
higher end of the range is anticipated.
The above estimated costs do not include any amount to restore the area with landscaping.
Respectfully submitted,
Rick Cox
Director of Recreation, Culture & Parks
Facility
Square
Footage $4 $8
DSS study $5,000 $8,000
LLWP Pool 7500 30,000$ 60,000$
LLWP Building 4300 17,200$ 34,400$
LLWP Slide 50,000$ 80,000$
102,200$ 182,400$
DSS study $5,000 $8,000
Summer Place 2150 8,600$ 17,200$
Rowing Club 4400 17,600$ 35,200$
31,200$ 60,400$
Page 30 of 48
Report Title Operations Capital Pre-Budget Approval Request
Report No. OPS 19-02
Author Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type Council Meeting
Council Date January 29, 2019
Attachments Capital Project Descriptions
Page 1 / 3
RECOMMENDATION
THAT Council receive Report OPS 19-02 Operations Capital Pre-Budget Approval
Request;
AND THAT Council provide 2019 pre-budget approval for project X13 Bradburn Area
Reconstruction – Stage 2 of 2 (James, Hilldrop, Fairview) in the amount of $800,000;
AND THAT Council provide 2019 pre-budget approval for project X11 North Park Phase
1 Rehabilitation (Langrell Ave.) in the amount of $220,000;
AND THAT Council provide 2019 pre-budget approval for project X08 The Links
Rehabilitation (Fairway, Green Eagle, Birdyway) in the amount of $210,000;
AND THAT Council provide 2019 pre-budget approval for project X26 Survey Equipment
Replacement in the amount of $50,000.
SUMMARY
In order to balance construction workload and commence at least one road reconstruction
project in the spring, pre-budget approval of project X13 Bradburn Area Reconstruction Stage
2 of 2 (James, Hilldrop, Fairview) is necessary at this time when considering the lead time
required before a shovel hits the ground. Furthermore to continue to leverage early season
tender pricing, project X11 North Park Phase 1 Rehabilitation (Langrell Ave.) and project X08
The Links Rehabilitation (Fairway, Green Eagle, Birdyway) can be added to the Asphalt
Program tender with pre-budget approval, through addendum given the somewhat similar
scope of work. In addition, to ensure accurate as-built information and construction quantity
verification staff also recommend that project X26 Survey Equipment Replacement receive
2019 pre-budget approval.
Page 31 of 48
Page 2 / 3
FINANCIAL IMPACT/FUNDING SOURCE
The following table summarizes the individual project expenditures and funding sources.
Project
# Project Name Expenditure Grant Debt Reserves Misc. Tax Comment
X13
Bradburn Area
Reconstruction –
Stage 2 of 2 800,000 310,000 490,000 County funding of
Water Asset
X11
North Park Phase 1
Rehabilitation
(Langrell Ave.)
220,000 154,800 65,200
Security Deposit
& Development
Remediation
Reserve
X08
The Links
Rehabilitation
(Fairway, Green
Eagle, Birdyway)
210,000 100,000 110,000
Gas Tax &
Development
Remediation
Reserve
X26 Survey Equipment 50,000 50,000
Total Pre-Budget
Request 1,280,000 410,000 490,000 264,800 65,200 50,000
COMMUNITY STRATEGIC PLAN
The early issuance of construction tenders supports Objective 2 – Economic Sustainability of the
Community Strategic Plan.
Page 32 of 48
Page 3 / 3
Report Approval Details
Document Title: OPS 19-02 Operations Capital Pre-Budget Approval Request.docx
Attachments: - OPS 19-02 Attachment 1 - Capital Project Descriptions.pdf
Final Approval Date: Jan 25, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 25, 2019 - 2:50 PM
David Calder - Jan 25, 2019 - 3:03 PM
Donna Wilson - Jan 25, 2019 - 3:04 PM
Page 33 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X13 Bradburn Area Recon - Stage 2 of 2 (James, Hilldrop, Fairview)
Public Works
3 - SMT final 2019
Description
The reconstruction of the Bradburn Subdivision area Stage 2 of 2 continues along James Ave. to east of Quarter Town Line,
Hilldrop Crescent (from Woodside Dr. to James Ave.) and Fairview St. The project involves the complete reconstruction of
the pavement structure including new barrier curb and gutter, sidewalks, the installation of new storm sewers and catch
basins, new watermain and service laterals and sanitary sewer appurtenance repairs.
Justification
The replacement and renewal of core infrastructure for this project would alleviate the ongoing road maintenance issues to
ensure compliance with MMS due to the series of watermain breaks in the area, provide an opportunity to upgrade the area
to current municipal design standards as well as an opportunity to partner with the County and leverage funding efficiencies
of completing road reconstruction.
Budget
2019Total
Expenditures
Construction
Subcon Exp 800,000800,000
800,000 800,000
800,000 800,000Expenditures Total
Funding
Grants 310,000310,000
Debt 490,000490,000
800,000 800,000Funding Total
Page No. : 1
Page 34 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X11 North Park Phase 1 Rehabilitation (Langrell Ave)
Public Works
3 - SMT final 2019
Description
See attached Report CAO 18-07 Resident’s Concerns – North Park Phase 1 – Langrell Ave.
Justification
Budget
2019Total
Expenditures
Construction
Subcon Exp 220,000220,000
220,000 220,000
220,000 220,000Expenditures Total
Funding
Misc Rev 65,20065,200
Cont.from Reserves 154,800154,800
220,000 220,000Funding Total
Page No. : 8
Page 35 of 48
Report Title CAO18-07 Resident’s Concerns – North Park
Phase 1 – Langrell Ave
Report No. CAO18-07
Author David Calder
Meeting Type Council Meeting
Council Date June 25, 2018
Attachments
Page 1 / 4 CAO18-07 Resident s Concerns North Par
RECOMMENDATION
THAT Council receive report CAO 18-07 Resident’s Concerns – North Park Phase 1 - Langrell
Ave for information.
And that staff be authorized to take the actions as noted in report CAO 18-07 Resident’s
Concerns – North Park Phase 1 - Langrell Ave to address the concerns raised by residents of
North Park Phase 1;
And that securities held by the Town of Tillsonburg for North Park Phase 1 - Langrell Ave in the
amount of approximately $65,245.26 and additional funding of approximately $150,000.00 from
the Development Remediation Reserve Fund for a total of $215,245.26 be allocated to complete
the subdivision deficiencies.
EXECUTIVE SUMMARY
At its meeting of May 28, 2018, Council heard a delegation representing the residents of North
Park Phase 1 – Langrell Drive regarding a number of outstanding subdivision deficiencies that
have not been addressed by the developer. The representative provided a PowerPoint
presentation containing the issues the residents would like to see addressed. At the meeting,
Council requested a staff report for the June 25th, Council meeting. The CAO in conjunction with
a number of departmental staff has prepared this report in response to the concerns raised and
is recommending funding sources in order to complete the subdivision development.
BACKGROUND
The Subdivision Agreement for North Park Phase 1 was registered on title June 17th, 2004. As
with all Subdivision Agreements the developer was required to provide securities in the form of
cash or a letter of credit in order to complete any subdivision deficiencies should the developer
not complete the required works. As an aside, it appears that in addition to cash securities, in
accordance with this particular Subdivision Agreement, the Town accepted 10 lots from the
developer as securities and then released them over time as the development progressed and
certain phases of work were completed. As a result, the Town eventually did not hold any lots as
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Page 2 / 4 CAO
security for outstanding works within the subdivision. As well, initially funds in the amount of
$106,000.00 were posted with Town. Again, over time, as certain works were complete the
amount of securities was reduced leaving a current balance of $65,245.26 in securities retained
by the Town. Staff has calculated the total cost to complete the subdivision deficiencies at
$215,245.26. As a result, the Town does not hold enough developer funded securities to
complete all the outstanding works.
Staff is also aware that the subdivision may have changed hands shortly after the registration of
the Subdivision Agreement in 2004, although the Town does not have any official documentation
indicating the change in ownership. Staff would have to obtain legal assistance to determine who
is responsible for meeting the conditions of the Subdivision Agreement and enforcing the
conditions. Title searches would be required to determine the ownership history of all the lots
within the subdivision.
As outlined to Council in a memorandum dated January 15, 2018 from the Director of
Operations reporting on two other subdivisions, the enforcement process would involve the
Town sending a letter to the developer with a stated completion date followed by a letter from
the Town’s lawyer within 30 days of no action, reiterating the requested completion date. If these
actions did not obtain any results, a report would be prepared for Council requesting a Council
resolution to have the work completed by a specific date. Again, if this date came and went the
Town’s lawyer would send a notice advising that the Town will be utilizing all the remaining
securities with the balance of any costs being invoiced to the Developer. The Town would then
be in a position to tender, award and complete the outstanding work. This would obviously take
time and effort which could drag on without resolving the resident’s concerns. Staff anticipates
that nothing of significance would take place until 2019, if at all, following this process. As well, in
this specific case, there may be difficulty in determining who is directly accountable for meeting
the conditions of the Subdivision Agreement. In 2016, staff issued a notice to the owner
identified in the Subdivision Agreement but received no response.
There are a number of options available to the Town in order to address the concerns outlined
by the delegation to Council on May 28, 2018. Staff has discussed the options as follows:
1. Pursue the developer and encourage the developer to complete the works at the
developer cost. (may be difficult to locate the owner/developer, could involve legal,
lengthy process)
2. Advise the resident’s that the works will be completed by the Town with the balance of the
funds being levied against the individual property owners. (as the individual property
owners may be considered the owners now - this is not practical nor fair as the property
owners paid for their property at values related to a complete subdivision development)
3. Spend the securities held by the Town and complete as much work as possible. (does not
resolve all the deficiencies nor address all the concerns raised by the residents)
4. Allocate the securities held by the Town and fund the balance of the required work
through the Development Remediation Reserve Fund. (recommended approach)
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Page 3 / 4 CAO
5. Any combination of these options.
Staff is proposing to have the Town allocate the required resources, including the securities held
by the Town, to complete the subdivision deficiencies, proceed with tendering and completing
the works. In parallel, the Town could pursue legal remedies in order to attempt to obtain from
the developer the balance of funds that are required to complete the subdivision works. This
process would have the Town tendering, awarding and completing the outstanding works. The
Town would make best efforts to have the works completed as soon as possible but the public
tendering process including drafting a tender would have to be followed which does take time.
As noted, the difficulty identified is that it may be difficult to locate the legal entity responsible for
completing the conditions of the Subdivision Agreement due to the possible undocumented
change in ownership in 2004 (all lots have now been sold). Staff can find no record of this
change other than a note from the original owner stating he sold the development to another
company. As a result, there would appear to be minimal risk in allocating the securities on hand
to help offset the cost of completing the deficiencies. Conversely, the funds allocated from the
Development Remediation Fund may not be replaced through the process of collecting the
outstanding funds if staff cannot locate the legal entity under the Subdivision Agreement and
legal action may be a lengthy process. Regardless, staff with the assistance of the Town
Solicitor would make attempts to pursue reimbursement through the enforcement of the
Subdivision Agreement conditions.
OTHER CONCERNS FROM THE RESIDENTS
The delegation raised a concern of light pollution into the subdivision from a neighbouring
business. Town By-law enforcement staff followed up with the business owner and the lights
have been adjusted to better direct the light downward onto the property rather than spill into the
subdivision.
The delegation also identified a dirt pile abutting the subdivision (from the subdivision but on
town land) which is an eyesore, may cause drainage issues and is grown over with weeds.
Again, staff are looking into having the dirt removed and the area of the site graded. The pile is
located on Town owned lands identified as parkland.
The last item raised was that of safety around the storm water pond. Staff has reviewed some
best practices in other municipalities and is of the opinion that some warning signage could be
posted by the storm water pond to ensure it is not used for recreational purposes and to warn of
fluctuating water levels. Equipment requires maintenance and monitoring to ensure it does not
go missing through theft which then creates additional liabilities. Fencing of storm water ponds is
expensive and does not necessarily provide any protection due to vandalism or unauthorized
entry by climbing the fence. Also, maintenance also becomes an ongoing issue. Staff is
therefore recommending the posting of some warning signage by the pond and general
education regarding storm water ponds.
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Page 4 / 4 CAO
FINANCIAL IMPACT/FUNDING SOURCE
Staff have estimated that the cost of completing the subdivision deficiencies to be approximately
$211,978.80 with an additional $3500.00 as contingency. The Town holds cash securities for the
North Park – Phase 1 subdivision in the amount of $65,245.26 creating a funding deficit of about
$150,000. Staff is recommending that the securities on hand be released to offset the total cost
of completing the North Park – Phase 1 subdivision. Staff is also recommending that $150,000
be released from the Development Remediation Reserve Fund and allocated to complete the
necessary infrastructure works in the North Park – Phase 1 subdivision.
The Developer Remediation Reserve Fund currently has approximately $260,000. If Council
authorizes an allocation of $150,000 from the reserve fund for North Park – Phase 1 a balance
of approximately $110,000 will remain. If funds are recovered from the developer, those funds
would go into the Development Remediation Reserve Fund.
COMMUNITY STRATEGIC PLAN IMPACT
As noted in the Community Strategic Plan (CSP), completion of the subdivision will ensure
Tillsonburg continues to be an attractive place to live.
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Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X08 The Links Rehabilitation (Fairway, Green Eagle, Birdyway)
Public Works
3 - SMT final 2019
Description
Since 2016 staff have been working towards eliminating legacy issues associated with stale subdivision development. In
2018 The Links was identified as the third and last legacy subdivision priority to be addressed.
Some time ago and for whatever reason the Developer of the 1999 Links Subdivision, comprised of Fairway Hills Boulevard,
Green Eagle Drive and Birdyway Drive ceased to have the ability to continue with the development. Unfortunately the Town
does not hold any securities to address the 20 year old outstanding deficiencies of base asphalt repairs, surface asphalt,
sidewalks and gutter & storm repairs.
Justification
An incomplete pavement structure significantly reduces the service life of a roadway. The 20 year old base asphalt has far
exceeded its useful life due to the missing top layer of asphalt causing increased asphalt patching repair work each year.
This project seeks to rehabilitate the roadway reducing ongoing costs associated with maintaining the road asset.
For reasons of safety, accessibility and the promotion of active transportation the installation of missing sidewalks, in
accordance with current AODA legislations, will address the long outstanding deficiency of the approved Subdivision
Agreement Section 5 (a) iv and supports the direction provided in the Official Plan, Community Strategic Plan, Multi-year
Accessibility Plan and the Towns Residential Design Criteria.
Budget
2019Total
Expenditures
Construction
Subcon Exp 210,000210,000
210,000 210,000
210,000 210,000Expenditures Total
Funding
Grants 100,000100,000
Cont.from Reserves 110,000110,000
210,000 210,000Funding Total
Page No. :
Page 40 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X26 2001 Survey Equipment Replacement
Engineering
3 - SMT final 2019
Description
Given the current age of Engineering Services survey equipment (18 years old) and the inability to obtain replacement parts
Engineering is requesting a budget of $50,000.00 for the purchase of a new GPS survey unit.
Justification
Due to its age the current total station survey equipment limits staff’s ability to complete full detailed surveys for capital road
reconstruction projects in a timely and efficient manner due to:
· Battery life only lasting approximately 4 hours that is shortened during cold weather operations, which many of our
surveys are completed in the winter and early spring months.
· Total station survey data collection is a slow process requiring two staff
· Data download requires third party subscription process
The benefits of replacement with a GPS survey unit include:
· Ability to complete full road corridor topographical surveys in half the time,
· Single operator vs. two staff,
· third party subscription charges no longer required,
· the ability to quickly survey water, sanitary and stormwater service connections and pipe elevations during
construction for more accurate as-built data providing improved information for underground locates.
Budget
2019Total
Expenditures
Construction
Subcon Exp 50,00050,000
50,000 50,000
50,000 50,000Expenditures Total
Funding
Taxation 50,00050,000
50,000 50,000Funding Total
Page No. :
Page 41 of 48
Report Title RCP Capital Pre-Budget Approval Request
Report No. RCP 19-11
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Budget Meeting
Council Date January 29, 2019
Attachments
Page 1 / 3 RCP Capital Pre-Budget Approval Request
RECOMMENDATION
THAT Council receives Report RCP Capital Pre-Budget Approval Request;
AND THAT Council provide 2019 pre-budget approval for project X67 PKS – Annandale
Diamond Lighting Phase 2 in the amount of $50,000;
AND THAT Council provide 2019 pre-budget approval for project X72 PKS – Hardball #1
Backstop in the amount of $30,000;
AND THAT Council provide 2019 pre-budget approval for project X88 TCC – DHW Replacement
& Heat Recovery Integration.
SUMMARY
With the potential for an extended budget approval cycle, RCP staff have identified three
projects for which pre-budget approval will be in the Town’s interest.
Implementing Project X67 PKS – Annandale Diamond Lighting Phase 2 in time for the start of
softball season in early May will assist in providing safer softball play on Diamond 3. Phase 3 is
currently scheduled for 2020 and will extend lighting to Diamond 2.
Completing Project X72 PKS – Hardball #1 Backstop prior to the start of the hardball season in
May is required for both the diamond and the outdoor pad to be used. The elements of the
planned backstop that are above ground would be reusable/relocatable if and when the diamond
rotation incorporated into the Memorial Park & Lake Lisgar Master Plan moves forward.
Domestic hot water boilers for the pool and ice operations at the Community Centre have failed
or are failing because they are at the end of their useful life. Moving Project X88 TCC – DHW
Replacement & Heat Recovery Integration forward as soon as possible will minimize the risk the
remaining units will fail before they are replaced. It will also improve the efficiency and energy
performance of the co-generation heat recovery system by utilizing more of waste heat from the
turbines.
Page 42 of 48
Page 2 / 3 RCP Capital Pre-Budget Approval Request
FINANCIAL IMPACT/FUNDING SOURCE
The following table summarizes the individual project expenditures and funding sources.
Project
# Project Name Expenditure Grant Debt Reserves Misc. Tax Comment
X67
PKS - Annandale
Diamond Lighting
Phase 2 $50,000 $50,000 Phase 2 of 3
X72
PKS - Hardball
Diamond #1
Backstop
$30,000 $30,000
Required for
safe use of
diamond &
outdoor pad.
X88
TCC – DHW
Replacement &
Heat Recovery
Integration
$100,000 $5,000 $95,000
Grant is from
energy incentive
programs.
Total Pre-Budget
Request $180,000 $5,000 $95,000 $80,000
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
Page 43 of 48
Page 3 / 3 RCP Capital Pre-Budget Approval Request
Report Approval Details
Document Title: RCP 19-11 - RCP Capital Pre-budget Approval Request.docx
Attachments:
Final Approval Date: Jan 25, 2019
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 25, 2019 - 2:47 PM
David Calder - Jan 25, 2019 - 3:01 PM
Donna Wilson - Jan 25, 2019 - 3:05 PM
Page 44 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X67 PKS - Annandale diamond lighting phase 2
Parks
3 - SMT final 2019
Description
Updating existing lights and adding new lights to a second diamond
Justification
FCA identified substandard existing lighting on Diamond #3. Adding 2nd diamond replaces
capacity lost due to expansion of parking into Diamond #1 - 2nd diamond is also eligible for
development charges funding.
$1,000 per year for five years has been committed by the Ball Association.
Budget
2019Total
Expenditures
Construction
Subcon Exp 50,00050,000
50,000 50,000
50,000 50,000Expenditures Total
Funding
Taxation 50,00050,000
50,000 50,000Funding Total
Page No. : 1
Page 45 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X72 PKS - Hardball #1 backstop
Parks
3 - SMT final 2019
Description
Project Description
Place a backstop and foul-ball mesh at Hardball Diamond #1 to allow for safe
play adjacent to JLSMcORP.
Justification
There is no backstop on the diamond except for a temporary screen. Placement
of the JLSMcORP now requires a full backstop and mesh in order that the ORP
can safely be used when the diamond is also in use.
Budget
2019Total
Expenditures
Construction
Subcon Exp 30,00030,000
30,000 30,000
30,000 30,000Expenditures Total
Funding
Taxation 30,00030,000
30,000 30,000Funding Total
Page No. : 2
Page 46 of 48
Town of Tillsonburg
Capital Projects
Project
Department
Version Year
X88 TCC - DHW Replacement & Heat Recovery Integration
Rec - Bldg Mtce
3 - SMT final 2019
Description
Project Description
Replace end-of-life and failing DHW systems and integrate with heat recovery
loop.
Justification
Pool, resurfacer and dressing room DHW boilers are at end-of-life and some have
already failed or are leaking. As planned, taking advantage of pre-heat from the
co-gen heat recovery loop adds additional operational savings.
Budget
2019Total
Expenditures
Construction
Subcon Exp 100,000100,000
100,000 100,000
100,000 100,000Expenditures Total
Funding
Grants 5,0005,000
User Pay Debt 95,00095,000
100,000 100,000Funding Total
Page No. : 3
Page 47 of 48
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4263 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 29th day of January, 2019
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on January 29th 2019, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 29th DAY OF JANUARY, 2019.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF JANUARY, 2019.
_____________________________ MAYOR – Stephen Molnar
______________________________ TOWN CLERK – Donna Wilson
Page 48 of 48