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190128 Council MIN 1 MINUTES Monday, January 28, 2019 6:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Parker Councillor Rosehart Regrets: Councillor Luciani Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks Amelia Jaggard, Legislative Services Coordinator Regrets: Kevin De Leebeeck, Director of Operations Jeff Smith, Fire Chief _____________________________________________________________________ 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Closed Session 3. Adoption of Agenda Resolution # 1 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Agenda as prepared for the Council meeting of Monday, January 28, 2019, be adopted. 2 Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Minutes of the Council Meeting of Monday, January 14, 2019, be approved. Carried 7. Presentations 8. Public Meetings 8.1 Application for Zone Change - ZN 7-18-11 - K.D. Heckford Developments Inc. (Tillsonburg Developments Inc.) - 87, 89, 91, 93, 95, and 97 Sanders Crescent Eric Gilbert, County Planner, County of Oxford, appeared before Council and provided an overview of Report CP 2018-357, Application for Zone Change ZN 7-18-11. Opportunity was given for comments and questions from Council. The agent, Dominic Bradley, was in attendance and spoke in favour of the application. No members of the public appeared before Council in support of, or opposition to, the application. Council passed the following resolution. Resolution # 3 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council approve the zone change application (ZN 7-18-11) submitted by K.D. Heckford Developments Inc. (Tillsonburg Developments 3 Inc.), to amend the existing 'Low Density Residential - Type 2 Holding Zone (R2)' to vary several development standards for six vacant lots along Sanders Crescent to facilitate the construction of single detached dwellings. Carried 9. Planning Applications 10. Delegations 10.1 Station Arts Centre Gale Connor, President of the Tillsonburg District Craft Guild (TDCG) presented to Council and spoke in regards to the proposed Memorandum of Understanding (MOU) between the Town and the TDCG. The MOU requests a three year commitment, and no operational increase for 2019, only consideration that 2020 and beyond be indexed to inflation. The TDCG is recommending an addition to the existing Station Arts Centre building which could improve access for the general public to programming and cultural experiences. The TDCG would be willing to possibly invest, search out grant opportunities and speak with businesses and Station supporters to enable moving the project forward. Opportunity was given for comments and questions from Council. Resolution # 4 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receive the delegation from Gale Connor, President of the Station Arts Centre, as information. Carried 11. Deputation(s) on Committee Reports 12. Information Items 12.1 Correspondence - Trans Canada Trail 4 Resolution # 5 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receive the correspondence from the Trans Canada Trail, as information. Carried 12.2 Correspondence - Ontario Good Roads Association Board of Directors Update Resolution # 6 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receive the correspondence from the Ontario Good Roads Association, as information. Carried 12.3 Correspondence - BIA Appointment Resolution # 7 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receive the correspondence from the BIA, as information; AND THAT a By-Law be brought forward to appoint the BIA for Council Consideration. Carried 12.4 Correspondence - Regional Government Review Resolution # 8 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT the Correspondence from Minister Clark regarding Regional Government Review be received, as information. Carried 5 12.5 Correspondence - Town of Ingersoll Resolution # 9 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receive the correspondence from the Town of Ingersoll, as information. Carried 12.6 Correspondence - Letter to Heads of Council Bill 66 Resolution # 10 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receive the correspondence from Minister Clark regarding Bill 66, as information. Carried 12.7 Correspondence - Township of Zorra Resolution Resolution # 11 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receive the correspondence from the Township of Zorra, as information. Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 19-02 - Master Service Agreement Resolution # 12 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine 6 THAT Council receive report CAO 19-02 Master Service Agreement between the Corporation of the Town of Tillsonburg and Tillsonburg Hydro Inc., as information; AND THAT the Master Service Agreement between the Corporation of the Town of Tillsonburg and Tillsonburg Hydro Inc. be approved and effective January 28, 2019 to December 31, 2023; AND THAT a By-law be brought forward for Council consideration. Carried 13.2 Clerk's Office 13.3 Development and Communication Services 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations 13.6.1 OPS 19-01 - Airport Building Permits Resolution # 13 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receive Report OPS 19-01 Airport Building Permits; AND THAT the matter be referred to the Airport Advisory Committee for review and comment prior to the matter being brought to Council for consideration. Carried 13.7 Recreation, Culture & Park Services 13.7.1 RCP 19-06 - Awarding Sole-source Contract to Install LNG Refill Station at TCC Resolution # 14 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receives Report RCP 19-06 – Awarding Sole-source Contract to Install LNG Refill Station at TCC; 7 AND THAT Council approves the sole-source installation at the Tillsonburg Community Centre of a Coltri Arena Compressor Package by Hi-Tech Fuel Systems (London) at the quoted price of $38,977.78 before applicable taxes. Carried 13.7.2 RCP 19-05 - Tillsonburg District Craft Guild MOU Renewal Resolution # 15 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Report RCP 19-05 – Tillsonburg District Craft Guild MOU Renewal; AND THAT Council appoints the Director of Recreation, Culture & Parks as the liaison between the Town and the Guild; AND THAT a by-law to authorize the MOU be brought forward for Council consideration. Carried 13.7.3 RCP 19-07 - 2018 RCP Departmental Activity Reports Resolution # 16 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Council receives Report RCP 19-07 – 2018 RCP Departmental Activity Reports, as information. Carried 14. New Business 15. Consideration of Committee Minutes 15.1 Council Advisory Committee Minutes Resolution # 17 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres 8 THAT Council receive the Heritage, Beautification and Cemetery Advisory Committee minutes dated January 10, 2019, as information. Carried 15.2 BIA Resolution # 18 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres THAT Council receive the BIA minutes dated January 16, 2019, as information. Carried 16. Motions/Notice of Motions 17. Resolutions 17.1 Landfill Developments Resolution # 19 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT the Town of Tillsonburg receives the correspondence from the Town of Ingersoll as information; AND THAT the Town of Tillsonburg calls upon the Government of Ontario, as part of its “Made-in-Ontario Environment Plan” to formally entrench the right of municipalities to approve or reject landfill projects in or adjacent to their communities; AND THAT in the case of a two-tier municipality, the approval be required at both the upper-tier and affected lower-tier municipalities; AND FURTHER THAT the Town of Tillsonburg encourage all other municipalities in Ontario to consider this motion calling for immediate provincial action; AND THAT the MOTION adopted by Council be forwarded to the DEMAND THE RIGHT COALITION OF ONTARIO MUNICIPALITIES. 9 Carried 18. By-Laws 18.1 By-Law 4253 - Being a By-Law to Amend Zoning By-Law 3295 (ZN 7- 18-11, K.D. Heckford Developments) 18.2 By-Law 4258 - To Authorize a Master Service Agreement with THI 18.3 By-Law 4259 - To Authorize a Memorandum of Understanding with Tillsonburg District Craft Guild 18.4 By-Law 4260 - To Appoint Directors to the Board of Management of the BIA 18.5 By-Law 4262 - To Appoint Directors to the Town of Tillsonburg Non- Profit Housing Board 18.6 By-Law 4264 - To Authorize an Agreement with the Province of Ontario for the purpose of receiving funds from the Dedicated Gas Tax Funds for Public Transportation Program Resolution # 20 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT By-Law 4253 Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-18-11, K.d. Heckford Developments); and By-Law 4258 To Authorize a Master Service Agreement with Tillsonburg Hydro Inc; and By-Law 4259 To Authorize a Memorandum of Understanding with Tillsonburg District Craft Guild; and By-Law 4260 To Appoint Directors to the Board of Management of the BIA; and By-Law 4262 To Appoint Directors to the Town of Tillsonburg Non-Profit Housing Board; and By-Law 4264 To Authorize an Agreement with the Province of Ontario for the purpose of receiving funds from the Dedicated Gas Tax Funds for Public Transportation Program, be read for a first, second, third and final 10 reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 18.7 By-law 4251 - A Schedule of Fees for certain Municipal applications, service and permits. Resolution # 21 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT By-Law 4251 A Schedule of Fees for certain Municipal applications, be read for a third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19. Confirm Proceedings By-law Resolution # 22 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT By-Law 4261, to Confirm the Proceedings of the Council meeting held on January 28, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest The J.L. Scott McLean Outdoor Recreation Pad opened to the public this past weekend. The next Council Budget Meeting is Tuesday, January 29, 2019 at 9:00 a.m. Some Tillsonburg Minor Hockey Teams have made it through to the next rounds of the Ontario Minor Hockey Association playoffs. Visit TMHI.org for a full schedule. 11 The TGO Call-N-Ride community transit service, operated by The BTS Network, is currently being reviewed to define clear routes and designated bus stops. Complaints regarding this service can be directed to Kevin De Leebeeck, Director of Operations and David Calder, CAO who will liaise with the service operator. Through the Community Transportation Grant program, the province will provide the Town of Tillsonburg with $1,457,732 to develop the Inter-community transportation initiative. 21. Adjournment Resolution # 23 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT the Council Meeting of Monday, January 28, 2019, be adjourned at 7:29 p.m. Carried