190207 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
February 7, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Marian Smith, Christine Nagy, Ken Butcher, Donna Scanlan &
Sue Saelens.
Absent with Regrets: Penny Esseltine, Mike Dean, Paul Wareing & Bob Marsden
Absent without Regrets: Maurice Verhoeve
Also Present: Corey Hill
1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Added agenda items 5.2 Horticultural Society Update (Christine Nagy) & 6.5 Oxford
County Public Consultation Meeting (Corey Hill).
Resolution #1
Moved by: Marian Smith
Seconded by: Christine Nagy
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of February 7, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Ken Butcher
Seconded by: Christine Nagy
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes
of January 31, 2019, be approved.
Carried
5. Presentations/Deputations
5.1 Memorial Park Lions’ Tree Grove – Paul DeCloet
On behalf of the Tillsonburg Lions Club, Paul DeCloet provided an overview of
the ongoing development of the Lions’ Tree Grove that is located in Memorial
Park immediately west of the Kinsmen foot bridge.
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 3
Date: January 31, 2019
5.2 Horticultural Society Update – Christine Nagy
On behalf of the Tillsonburg Horticultural Society, Christine Nagy provided
background information on the Society’s seasonal commercial beautification
program. Christine then introduced a new 4 season commercial beautification
program being launched in 2019 and passed out an information sheet for
Committee members.
6. General Business & Reports
6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Corey Hill
Corey Hill, Committee Staff Liaison, provided a brief summary on the
Committee’s decision on Jan 31 to host the Keep Tillsonburg Beautiful Event,
and expand it to include the Oxford Trails Festival, to be held on the first
weekend in June 2019. A sub-committee was established to work on the
planning of this event. Sub-committee members to include Penny Esseltine,
Sue Saelens, Marian Smith, Paul DeCloet and Corey Hill acting as staff liaison.
The first sub-committee meeting will be scheduled for Thursday, February 14,
2019, at 9am in the Corporate Office Annex Suite 203 meeting room. A sub-
committee Chair will need to be selected at that meeting. Corey Hill to follow-up
with sub-committee members via email regarding the meeting details.
6.2. Review of Terms of Reference
The current terms of reference were discussed and there were no recommended
changes.
6.3. Committee Goals
After discussion, the following goals were identified and agreed upon:
Cemetery
To review the Cemetery By-law and recommend changes as needed.
To review the Cemetery Master Plan and recommend changes as
needed.
Beautification
To continue to support, promote and recommend enhanced beautification
initiatives within the Town of Tillsonburg as achieved through volunteer
organizations such as the Horticultural Society, and working in
partnership with the Town’s Recreation, Culture & Parks Departmental in-
house beautification program.
Parks
To review the Tree By-law and recommend changes as needed.
6.4. Budget Update – Corey Hill
An update was provided on the current status of capital budget projects that are
within the scope of the Committee. The budget deliberation process is ongoing
and final approvals have yet to be achieved.
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 3 - of 3
Date: January 31, 2019
6.5. Oxford County Public Consultation Meeting - Corey Hill
Corey Hill, Committee Staff Liaison, provided information on an upcoming
Oxford County Public Consultation meeting to be held on February 27 at 7pm in
County Council Chambers located at the Oxford County Administration Building
at 21 Reeve Street in Woodstock. The meeting is to hear public feedback on the
County’s intention to dispose of sections of the abandoned railway corridor that
have been deemed as not viable for use as utility and/or trail corridors, as well
as, surplus flank lands through wider sections of the former railway corridors.
Corey Hill distributed a copy of the meeting notice which included a map
identifying the locations of the surplus lands.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, March 7, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203
meeting room.
10. Adjournment
Resolution #3
Moved by: Christine Nagy
Seconded by: Marian Smith
THAT the January 31, 2019 Parks, Beautification and Cemetery Advisory Committee
meeting be adjourned at 10:03 a.m.
Carried