190228 Council MIN 1
MINUTES
Thursday, February 28, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
Regrets: Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Thursday, February 28,
2019 be adopted.
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Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting held on February 11, 2019 and the
Council Budget meeting held on February 19, 2019 be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
10.1 Town of Tillsonburg Concert Series
Mr. Carruthers notified the Clerk's Office that he was unable to attend the
meeting.
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Correspondence - Ministry of Municipal Affairs and Housing
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Ministry of Municipal
Affairs and Housing, as information.
Carried
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12.2 Correspondence - Ministry of Finance - OMPF
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the correspondence from the Ministry of Finance,
as information.
Carried
12.3 Correspondence - Ministry of Development, Job Creation and Trade
Staff to provide this information to the Economic Development Advisory
Committee.
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the correspondence from the Ministry of
Development, Job Creation and Trade, as information.
Carried
12.4 Regional Reform Report - Woodstock City Council
Oxford CAO's will be meeting to discuss the regional governance review.
The CAO will report back to Council prior to a report being submitted to
County Council.
Stakeholders will have an opportunity to provide input.
Resolution # 7
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives the report for Woodstock City Council regarding
regional government review, as information;
AND THAT Council direct the CAO to participate with Oxford County
CAO's in discussions regarding the regional governance review;
AND THAT this initiative be added to the 2019 Business Plans.
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Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.2.1 CLK 19-07 - Committees of Council Additional Appointments
Resolution # 8
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receives Report CLK 19-07, Committees of Council
Additional Appointments;
AND THAT By-Law 4276, to amend Schedule A of By-Law 4247,
be brought forward for Council consideration.
Carried
13.3 Development and Communication Services
13.4 Finance
13.4.1 FIN 19-04 - 2019 - Proposed Draft Budget Adjustments
Opportunity was given for comments and questions from Council.
Resolution #9
Moved by: Councillor Esseltine
Seconded by: Councillor Parker
THAT Council receives Report FIN 19-04 2019 Proposed Draft
Budget Adjustments, as information.
Carried.
Motion
Moved by: Councillor Givlesy
Seconded by: Councillor Rosehart
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WHEREAS in the 2019 Business Plan and Budget deliberations for
the Town of Tillsonburg there have been 3 identifiable positions
recommended for support in 2019;
AND WHEREAS one of these positions (Financial Coordinator) is
included in the Draft Budget as a Contract position, as amended;
AND WHEREAS additional Full-Time Equivalent requests are
included in the 2019 Draft Business Plan and Budget for a Health
and Safety Coordinator and a Transportation Coordinator;
BE IT RESOLVED that consistent with the Financial Coordinator
position, that the Health and Safety contract position be extended
as a contractual relationship and subject to further review in 2020
Business Plan and Budget deliberations;
AND FURTHER that the Transportation Coordinator position be
introduced as a contractual position and subject to further review in
2020 Business Plan and Budget deliberations.
Carried.
Motion
Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT Item X53 PKS Trails Master Plan implementation be put on
hold subject to a report from staff with regards to maintenance
costs and policing requirements and capabilities.
Carried.
Council passed the sidewalk connectivity program in 2018.
The amount designated to the sidewalk connectivity program in the
proposed 2019 budget would create approximately 150 meters of
new sidewalk.
Staff to report to Council regarding the accomplishments on the
program in 2019.
Motion
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Moved by: Councillor Gilvesy
Seconded by: Councillor Rosehart
THAT Item X-15 Sidewalk Connectivity Program be removed from
the 2019 Budget and that the funds remain in asset management
reserve.
Defeated.
Motion
Moved by: Councillor Gilvesy
Seconded by: Councillor Parker
THAT Staff move forward with fire code compliance at the Station
Arts Centre, Option 2 in the amount of $170, 136 with an estimated
time of completion by July 1, 2019;
AND defer X-91 - the roof repair subject to staff report;
AND THAT a course be set to fundraise to address the other
concerns contained in the report;
AND THAT any money remaining be replaced in asset
management reserves.
Carried.
Motion
Moved by: Councillor Rosehart
Seconded by: Councillor Gilvesy
THAT the Volunteer Appreciation Event be held once during the
final year of the Term of Council.
AND THAT the $5,000 designated for this event in the 2019 budget
be removed.
Defeated.
13.4.2 FIN 19-05 - 2019 - Final Budget and Departmental Business
Plans
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Senior Leadership Team will bring forward a report regarding
the 2019 Business Plan and Budget deliberation process. Council
members to send their comments/recommendations to the Director
of Finance.
Staff to provide public notice regarding the approved 2019 Budget
and Business Plans.
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report FIN 19-05 2019 Final Budget and
Departmental Business Plans;
AND THAT the 2019 Budget in the amount of $15,718,000 from
taxation be adopted;
AND FURTHER THAT a by-law be brought forward setting the
2019 Property Tax Rates.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-03 - Results for Tender RFT 2019-003 Single Axle Cab
and Chassis
Resolution # 11
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report OPS 19-03, Results for Tender RFT
2019-003 Single Axle Cab and Chassis;
AND THAT Council award Tender RFT 2019-003 to TEAM Truck
Centers of Woodstock, ON at a cost of $120,382.08 (net HST
included), the lowest bid received.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-10 - Update to the Municipal Alcohol Policy
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Resolution # 12
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 19-10, Update to the Municipal
Alcohol Policy;
AND THAT Council approves the updated Municipal Alcohol Policy;
AND THAT a by-law be brought forward for consideration.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 13
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Economic Development Advisory Committee
Minutes dated January 8, 2019 and February 12, 2019, the Cultural,
Heritage and Special Awards Advisory Committee Minutes dated February
5, 2019, the Parks, Beautification and Cemetery Advisory Committee
Minutes dated February 7, 2019, the Accessibility Advisory Committee
Minutes dated February 13, 2019, and the Tillsonburg Transit Advisory
Committee Minutes dated February 14, 2019, as information.
Carried
15.2 Long Point Region Conservation Authority Board Minutes
Resolution # 14
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Long Point Region Conservation Authority
Board Minutes dated January 9, 2019, as information.
Carried
16. Motions/Notice of Motions
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Moved by: Councillor Gilvesy
THAT the Council Staff Relations Policy be reviewed in April 2020.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4266, To Adopt a Municipal Alcohol Policy (M.A.P.)
18.2 By-Law 4274, To Adopt a Council-Staff Relations Policy
18.3 By-Law 4275, To Adopt a Pregnancy and Parental Leave for Members
of Council Policy
18.4 By-Law 4276, To Amend Schedule A of By-Law 4247
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT By-Law 4266, To Adopt a Municipal Alcohol Policy (M.A.P.); and
By-Law 4274, To Adopt a Council-Staff Relations Policy; and
By-Law 4275, To Adopt a Pregnancy and Parental Leave for Members of
Council Policy; and
By-Law 4276, To Amend Schedule A of By-Law 4247, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 16
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 4277, to Confirm the Proceedings of the Council meeting held on
February 28, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
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20. Items of Public Interest
21. Adjournment
Resolution # 17
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Thursday, February 28, 2019, be adjourned at 7:40
p.m.
Carried