190307 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
March 7, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul Wareing, Bob Marsden, Marian Smith, Christine Nagy, Ken Butcher,
Donna Scanlan, Maurice Verhoeve, Penny Esseltine & Sue Saelens.
Absent with Regrets: Mike Dean
Also Present: Corey Hill
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Bob Marsden
Seconded by: Sue Saelens
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of March 7, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Christine Nagy
Seconded by: Marian Smith
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes
of February 7, 2019, be approved.
Carried
5. Presentations/Deputations
5.1 Cemetery Master Plan – Rick Cox, Director of Recreation, Culture & Parks.
Rick Cox, Director of Recreation, Culture & Parks with the Town of Tillsonburg,
presented as information an overview of the 2014 Cemetery Master Plan
including updates that were completed in 2018 to the Columbaria & Scattering
Garden areas.
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Date: March 7, 2019
6. General Business & Reports
6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Sue Saelens
Sue Saelens, Chair of the Keep Tillsonburg Beautiful/Oxford Trails Festival Event
Sub-Committee, provided the Committee with an overview of the plan for the
event. The event is recommended as taking place on June 2, 2019, from 1230 -
1600hrs at the Trail Entrance on north Broadway Street (south of North St) & the
north Tillson Ave Trail Entrance (south of North St). The Sub-Committee is
pursuing multiple activities to occur that day including an equestrian information
session, a birds of prey presentation, yoga/exercise, guided trail walks, trail
clean-up, tree planting & the official unveiling of a memorial bench for the late
Town Councillor Brian Stephenson.
Proposed Resolution #3
Moved by: Bob Marsden
Seconded by: Maurice Verhoeve
THAT the date, time, location and planned activities for the Keep Tillsonburg
Beautiful/Oxford Trails Festival Event be approved AND that the Sub-Committee
continue working on the event planning.
Carried
6.2. Horticultural Society – Christine Nagy
On behalf of the Tillsonburg Horticultural Society, Christine Nagy presented an
update on the Society’s Commercial Beautification Program. The program
currently has 28 participating businesses with 43 planters being ordered. There
is still a chance to submit additional orders. Christine also advised that the
Society has secured multiple donors to offset the material costs for the Town of
Tillsonburg’s Downtown Flower Urns which is apart of the Town’s Parks
Department’s in-house Beautification Program.
6.3. Oxford County Surplus Lands Public Consultation Meeting Update - Corey
Hill
Corey Hill, Committee Staff Liaison, provided information on the Oxford County
Public Consultation meeting that was held on February 27 at 7pm in County
Council Chambers located at the Oxford County Administration Building at 21
Reeve Street in Woodstock. The meeting was well attended and multiple
speakers addressed County Council both in support of and in opposition to the
surplus lands designation. Following the public consultation portion of the
meeting, County Council approved the surplus lands designation.
6.4. Budget Update – Corey Hill
Corey Hill, Committee Staff Liaison, provided an update on the current status of
Town’s capital and operational budgets. Budgets were approved on February
28, 2019. Corey then reviewed Parks & Cemetery specific budget items that
were approved and not approved. Part of the discussion focused on the
Cemetery Scattering Gardens that was not approved to proceed as a capital
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Date: March 7, 2019
budget item in 2019. Penny Esseltine shared that Council wanted more
information on the Scattering Gardens before approving that kind of expenditure.
Proposed Resolution #4
Moved by: Bob Marsden
Seconded by: Sue Saelens
THAT the committee strike a sub-committee to gather more information on the
operations of a scattering garden AND that this information be shared with
Council for future consideration.
Carried
6.5. Bylaws (#4001 & #3640) – Corey Hill;
Corey Hill, Committee Staff Liaison, distributed copies of the Cemetery Bylaw
(#3640) and the Tree Bylaw (#4001) for the committee to review and discuss
potential amendments at a future meeting.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, April 4, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting
room.
10. Adjournment
Resolution #5
Moved by: Christine Nagy
Seconded by: Marian Smith
THAT the March 7, 2019 Parks, Beautification and Cemetery Advisory Committee
meeting be adjourned at 9:58 a.m.
Carried