190116 BIA AGM AGD
TILLSONBURG BUSINESS IMPROVEMENT AREA
As a member of the Tillsonburg Business Improvement Area, (BIA), you are invited to attend our Annual General Meeting.
Please note that only one person, per member organization is permitted to vote.
ANNUAL GENERAL MEETING AGENDA
Wednesday, January 16th, 2019, 5:30 pm social, 6:00 pm dinner, 7:00 pm Business Meeting
CARRIAGE HALL, 25 Brock Street West, TILLSONBURG, ON N4G 2A3
Tickets are $25 including HST, RSVP to m.renaud@tillsonburgbia.ca payable by cash, cheque or credit card
1. Call to Order – acknowledgement of quorum
a. Let the group know to hold questions until the end of the agenda
2. Declaration of Pecuniary Interest
3. Welcome and Introductions – Board to introduce Mark Renaud as new ED and Karlee
Slattery as new Events & Marketing Co-ordinator
4. Motion to adopt the Agenda as presented - Rasokas
5. Motion to Approve the Minutes of the 2017 Annual General Meeting - Rosehart
6. Chair’s Report – Cedric to present PowerPoint presentation
7. Treasurer’s Report – Rasokas to present 2018 profit and loss to date
a. Approval of FY ‘17 Audited Statements – Appleton to provide oral statement that these
were adopted in March of 2017.
b. Appointment of FY ‘18/’19 Auditor – Motion moved by ______________
8. 2019 Budget
a. Attached: 2019 Budget
b. Motion to adopt the budget as presented: Tedesco
9. Nomination for and appointment of 2019-2023 Board of Management:
a. Any nominations from the floor for board members?
b. Motion - _________________________
10. New Business
11. Adjournment
The purpose of the meeting is to decide on the Tillsonburg BIA’s program and budget for 2019 (see over) and
approve nominations for the 2019-2023 Board of Management. The program is paid for by a special levy charge to
commercial property owners and non-residential tenants of such properties. As a member of the Tillsonburg BIA, the
best way to participate in the decisions of the BIA is making on your behalf is to get involved. If you wish to obtain a
copy of the audited financial statements, please contact the Tillsonburg BIA.
Please forward a copy of this notice to your non-residential tenants.
Proof of BIA membership will be required. Please bring photo ID and either a business card, utility bill showing
business/tenant name and address, or your Town of Tillsonburg property tax bill.
Only members of the Tillsonburg BIA, and legal representatives of BIA members, (proof required), are eligible to vote
at the Annual General Meeting. The Ontario Municipal Act states that Business Improvement Area Members are
defined as “all persons who own rateable property in a business property class and all persons who are non-
residential tenants of rateable property in a business property class in a business improvement area.”
A “person” is defined by the Act to include “a corporation and the heirs, executors, administrators or other legal
representatives of a person to whom the context can apply according to the law.” No person or member organization
in attendance shall have more than one vote.
For more information, contact the Tillsonburg BIA at (519)403-6352 or m.renaud@tillsonburgbia.ca
Tillsonburg BIA
2019 BIA Budget Summary
Summary of Revenues &
Expenditures
2018
Approved Budget
2018
Projected Actual
2019
Proposed Budget
Revenues
BIA Levy 130,116 131,118 136,621
Town contribution to
Façade Improvement
25,000 25,000 25,000
Other 22,060 6,008 32,984
Total Revenues 177,176 162,126 194,605
Expenditures
General,
administrative &
operational
89,676 33,739 100,977
Debt principle &
interest
8,700 0 11,628
HST (1.76%)*
Special projects 4,000 392 500
Marketing & Events 9,250 7,577 18,250
Beautifications 74,250 33,919 63,250
Total Expenditures 177,176 75,627 194,605
*100% of GST recoverable, 78%
of PST recoverable)
Net Revenue/(Deficit) 0 86,499 0
Summary of Accumulated
Surplus
Beginning Balance 106,284 106,284 192,783
Change in Accumulated
Surplus
0 +86,499 0
Ending Balance 106,284 192,783 192,783