4266 Schedule A - Municipal Alcohol Policy (M.A.P.)TOWN OF TILLSONBURG
Municipal Alcohol Policy
{M.A.P.)
2019 MAP Update
1J
By-Law4266
February 2019
CONNECTED ENRICHED INSPIRED
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TOWN OF TILLSONBURG -MUNICIPAL ALCOHOL POLICY
TABLE OF CONTENTS
1. Introduction
2. Goal Statement
3. Policy Objectives
4. Conditions of the Use of Alcohol in Municipally owned Facilities
SECTION #1 -Municipal Facilities Eligible for Special Occasion Permit Events
(refer to each location for specific facilities)
A Tillsonburg Community Centre
B. Annandale National Historic Site
C. Tillsonburg Municipal Airport
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SECTION #2 -Municipal Parks and Facilities NOT Eligible for Special Occasion Permits
SECTION #3 -Signs
A Serving Practices
B. Accountability
C. No Last Call
D. RIDE Signs
E. Ticket Sales Stop
SECTION '1#4 -Controls Prior to Event
A Special Occasion Permit
B. Control
C. M.A.P.
D. Checklist for Event Organizers
E. List of Trained Persons
F. SOP Signatory
SECTION #5 -Controls During Event
SECTION "#6 -Event Workers -Trained
A Public Events
B. Private Events
SECTION #7 -Alcohol Service
A Low Alcohol and Non-alcoholic Options
B. Control of Alcohol Service
C. Advertising Events
SECTION "#8 -Liability Insurance
SECTION "#9 -Safe Transportation
SECTION #10-Youth Admission
SECTION #11 Security Requirements at Specific Events
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SECTION #12 -Consequences for Failure to Comply
SECTION #13 -Policy Monitoring and Revisions
Appendix "A" -Checklist & Security Plan for Event Organizers
Appendix "B" -Event Category Guideline -Risk Assessment
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INTRODUCTION
The Tillsonburg Council first endorsed a by-law for an Alcohol Management Policy in 1994.
This policy has proven to be very effective in Municipal Risk Management and has been
included in the contract for all Municipal Facilities rented and licensed for Special Occasion
Permits.
The policy is also intended to promote a safe, enjoyable environment for those who use
these facilities. By managing and enforcing this policy, the Town of Tillsonburg hopes to
reduce any possible risk of litigation.
2. GOALSTATEMENT
In order to reduce alcohol related problems that may arise from alcohol consumption within
its facilities and to promote a safe, enjoyable environment for users of these facilities, the
Town of Tillsonburg has developed a M.A.P. The Town of Tillsonburg offers a variety of
unique recreational experiences for people of all ages. Our goal is to encourage
responsible use of alcohol during licensed events to ensure the health and safety of the
participants and the protection of Town of Tillsonburg facilities.
3. POLICY OBJECTIVES
To provide appropriate procedures and education to individuals or Event Organizers
wishing to hold events in parks and facilities within the Town of Tillsonburg's jurisdiction in
order to ensure that all Alcohol & Gaming Commission Board of Ontario legislation
pertaining to Special Occasion Permits (SOP) is properly understood and complied with.
The policy is based on legislation of the Liquor License Act (LLA) and Best Practices (BP).
To encourage and reinforce moderate drinking practices through the development of
appropriate operational procedures, controls, training and education.
Town's Best Practice:
1. To honour the decision of abstainers not to drink alcohol and to encourage their
participation by providing alternative, non-alcoholic beverages.
2. To provide a balance use of alcohol through licensed premises or catered
events so that alcohol becomes a responsible part of a social function, rather than
the reason for it.
3. To provide a balance of licensed and non-licensed programs to ensure that
consumers, abstainers, adults, youth and families will be adequately serviced and
protected.
4. CONDITIONS OF THE USE OF ALCOHOL IN MU NICI PALLY OWNED AND
OPERATED FACILITIES
Anyone who wishes to serve alcohol at a designated site must sign a facility rental
contract that stipulates the conditions under which alcohol may be served and
acknowledges the requirements. In addition, the responsible person must obtain a
Special Occasion Permit (SOP) from the Alcohol & Gaming Commission of Ontario
(AGCO). All applications for SOPs must be made online at
https://www.agco.ca/ The SOP Holder must comply with the Liquor License Act
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(LLA), R.S.O. 1990, Chapter L.19, the Sections and all of the provisions of the
Town of Tillsonburg M.A.P.
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SECTION #1 -MUNICIPAL FACILITIES ELIGIBLE FOR SPECIAL OCCASION PERMIT
EVENTS
TILLSONBURG COMMUNITY CENTRE
Lion's Auditorium
The Auditorium is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area
including a stove, dishwasher and freezer compartments. The Auditorium holds up to 400 guests with
tables and chairs and is wheelchair accessible.
Lion's Den
The Den is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area including
a stove, dishwasher, freezer compartment and separate bar area. The Den holds up to 120 guests with
tables and chairs and is wheelchair accessible.
Marwood Lounge
The Lounge is suitable for holding Special Occasion Permit events with seating for 80. This room is ideal for
meetings and small social functions.
Memorial Arena Floor and Tiered Seating
The Arena Floor and tiered seating is suitable for holding Special Occasion Permit events with main floor
seating for 1400. A variety of events can be held in this facility and is wheelchair accessible with elevator.
The use of Marwood Lounge is required for the purpose of main bar when a Special Occasion Permit is
approved for tiered seating area in Memorial Arena. Liquor License Act states that applicants can now
apply for public event SOP for premises with fixed tiered seating or temporary tiered seating (ie bleachers).
Conditions may be added to the permit to address identifted risks to public safety. SOP applications for
tiered seating facilities will be sent to the AGCO for review.
Senior Centre Auditorium
This facility is suitable for holding Special Occasion Permit events with seating for approximately 120 with
tables and chairs. This room is ideal for meetings and small social functions.
PARKS & PLAYGROUNDS
Kiwanis, Optimist, Hardball, Annandale ball diamonds, as well as, Memorial Park and Coronation Park are
suitable for outdoor Special Occasion permit functions, provided proper approvals have been received and
designated area with proper fencing provided. Designated area will control the people coming in and out.
Event Organizer will be required to provide sanitation requirements, accessibility to the area by emergency
works and access to telephone (cell phones) for those wishing to arrange for transportation.
ANNANDALE NATIONAL HISTORIC SITE
Meeting Room
This facility is suitable for holding Special Occasion Permit events. It will seat approximately 60 and
is ideal for private parties, workshops and general meetings.
TILLSONBURG MUNICIPAL AIRPORT
The exterior grounds at the airport is suitable for holding Special Occasion Permit events providing a
designated area and proper fencing are in place.
Restaurant Area and Boardroom
These areas are suitable for holding licensed events.
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SECTION #2 -MUNICIPAL PARKS & FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS
• Parks and outdoors areas not listed in policy
• Arena Dressing Rooms
• Arena Lobbies (upper and lower level)
• Arena Ice Surfaces
• Pool Change rooms
• Summer Place
• Gibson House
• Health Club
• Exceptions: Any person wishing to hold a Special Occasion Permit event in a
location not listed in this policy must receive written approval from Director of
Recreation, Culture & Parks or designate.
I AREAS DESIGNATED WHERE ALCOHOL USE IS PROHIBITED
The consumption of alcoholic beverages is prohibited in the majority of parks, gardens, sports
facilities and service facilities within the jurisdiction of the Town of Tillsonburg. The Town of
Tillsonburg has a zero tolerance policy on the consumption of alcohol where proper permits
have not been obtained. The Town may change the designation of any site within its jurisdiction at
its discretion.
I SECTION #3 -SIGNS
According to the Liquor License Act:
A. SERVICE PRACTICES:
To provide consistent and proper wording which satisfies the Alcohol & Gaming Commission of
Ontario (AGCO) requirements, the following permanent signs have been designed and strategically
posted.
1. "It is against the Liquor License Act of Ontario for a person to serve customers to
intoxication. For this reason, servers in our facilities are required to obey the law and not serve
anyone to intoxication. We are also pleased to offer non-alcoholic beverages."
2. "In Ontario, the legal drinking age is 19 years of age. You may be asked for proof of age.
Acceptable identification is:
• Ontario Drivers License
• Canadian Passport
• Canadian Citizenship Card with photo
• Canadian Armed Forces I.D. card
• Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario
• A Secure Indian Status Card issued by the Government of Canada
• A Permanent Resident Card issued by the Government of Canada
• A Photo Card issued under the Photo Card Act, 2008
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3. "No person shall sell or supply liquor or offer to sell or supply liquor from a prescribed
premise unless, the premises prominently displays a warning sign containing the prescribed
information that cautions women who are pregnant that the consumption of alcohol during pregnancy
is the cause of Fetal Alcohol Spectrum Disorder"
B. ACCOUNTABILITY
This will inform patrons as to where to direct concerns. This will include telephone numbers of the
Event Organizer(s), local Police Department and the Alcohol & Gaming Commission of Ontario.
RATIONALE: Having these signs visible to participants eliminates any confusion on who to
contact for information or to lodge complaints regarding an event.
C. LAST CALL will NOT be announced".
D. RIDE SIGNS will be posted at all SOP events".
E. TICKET SALES STOP
Starting at 12:00am, only single ticket sales will be made. All ticket sales will stop at
12:45am."
RATIONALE: Oxford O.P.P. recommends that only single ticket sales be made at 12:00am.
This will deter guests from buying multiple tickets and possible over-consumption prior
to bar closing.
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I SECTION #4 -CONTROLS PRIOR TO EVENT
!
EVENT ORGANIZERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND
THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING
According to the Liquor License Act:
A. Private Event SPECIAL OCCASION PERMIT
A Private Event is held for invited guests only. Examples include a wedding reception, an
anniversary party, baptism or birthday party, among others, where only family, friends and people
known to the hosts or permit holders are invited to attend. The public cannot be admitted, and
there can be no intention to gain or profit from the sale of alcohol at the event. Private Events
cannot be publicly advertised. Information about the event may be shared with invited guests and
members only.
B. Public Event SPECIAL OCCASION PERMIT
Public Events: For events that are open to the public. Public events can be advertised and allow
for fundraising/profit from the sale of alcohol.
Town's Best Practice:
A. SPECIAL OCCASION PERMIT: The SOP Holder shall post the Special Occasion Permit at
the bar area clearly stating the name of the SOP Holder and the telephone numbers for the
designated contact person, secondary contact person and the Alcohol & Gaming Commission
Board of Ontario.
While the local authorities and Alcohol & Gaming Commission Inspectors are informed of the date
and place of the special occasion function, they do not always have an opportunity to drop in and
check on the operation of the event.
The SOP Holder shall remain on site at all times. If, for some reason, they cannot, a secondary
name must be posted. Concerned participants will know whom to contact immediately on the
premises. This can facilitate early correction of potentially risky situations.
B. CONTROL: In order to be eligible for a facility rental for a special occasion function, the Event
Organizer must demonstrate to the satisfaction of the Director of Recreation, Culture & Parks or
designate that there are sufficient controls in place to prevent under age, intoxicated or rowdy
people from entering the event and that the intoxicated participants will be refused services and
removed from the event.
RA TIO NALE: Event Organizers must understand that prevention of intoxication is
paramount. Controls must be enforced to allow for an enjoyable and safe
atmosphere for all present.
C. MUNICIPAL ALCOHOL POLICY will be available from Town Staff or designate at the time of
booking.
D. CHECKLIST FOR EVENT ORGANIZERS form and a rental contract form will be provided by the
municipality at the time of booking. These mandatory forms are to be completed by the Event
Organizer and returned to the staff person or designate at least two (2) weeks prior to the event.
Special Occasion Permit may be in jeopardy if forms are not received in the specified time frame.
Signatures from both the Event Organizer and the staff person are required on the forms. Please
see appendix "A".
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E. LIST OF TRAINED PERSONS The Town will endeavor to have a list of trained persons who
have indicated that they may be available to assist at events when the Event Organizer does not
have the required SIP/Smart Serve trained personnel.
F. THE SPECIAL OCCASION PERMIT SIGNATORY must attend the event, and be responsible for
decisions regarding the actual operation of the event. If the event is more than 2 days in length
then a designate may be assigned and their name(s) must appear on the contract. This person and
all event workers must refrain from alcohol consumption during the event, including any clean-up
activities.
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I SECTION #5 -CONTROLS DURING EVENT
All controls and service must be consistent with the provisions of the Alcohol & Gaming Commission
Act of Ontario and its Sections.
According to the Liquor License Act:
1. SOP Holder, Event Volunteers/Event Staff must:
• Abide by all the rules of the M.A.P.
• Attend the event and be sober before and during the event, including any clean-up
activities
• Ensure that the bartenders and servers do not serve alcohol to any one under age,
intoxicated or rowdy at the event
2. Access & Control
The SOP Holder and event volunteers/event staff shall accept the following as proof of age
for alcohol purchase or consumption:
• Ontario Drivers License
• Canadian Passport
• Canadian Citizenship Card with photo
• Canadian Armed Forces 1.0. card
• Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario
• A Secure Indian Status Card issued by the Government of Canada
• A Permanent Resident Card issued by the Government of Canada
• A Photo Card issued under the Photo Card Act, 2008
Entry to public functions must be denied to:
• Intoxicated or unruly individuals
• Individuals carrying unsealed alcoholic beverages
• Individuals previously ejected from the event
3. Entry to the event must be monitored by responsible person(s) meeting the age of majority
requirements at all times. These person(s) shall further observe for individuals that may be
attempting to enter the premises and that appear to be impaired or have a history of causing
problems at events.
4. The SOP Holder has the right to deny entry to any individual.
5. The SOP Holder and the person renting the facility are responsible to ensure that the
event is properly supervised and will provide enough staff to fulfill this obligation.
6. The type of identification to be worn by event workers must be stated on the "Checklist &
Security Form. See appendix "A".
7. All signs of sale and service must be cleared from the premises within 45 minutes of the
end time stated on the licensed permit. This includes the removal of all partially consumed
and empty bottles, and glasses that contained liquor.
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Town's Best Practice:
1. All day outdoor events are required to cease the sale of alcohol for a period of one hour to
allow for clean up.
2. The bar area within the premises shall be closed no later than 1 :00am and NO service or
sale of alcoholic beverages will be allowed after this time.
3. All entertainment within the facility shall cease at 1 :00am.
4. The only exception to the 1 :00am closing time is during New Year's Eve when bar service
will cease serving at 2:00am. Event Organizers must ensure that patrons have vacated the
facility by 3:00am.
5. To assist staff and to ensure that no incidents occur on the premises, patrons must
vacate the facility by 2:00am. Exception: New Year's Eve Refer to #4.
6. Failure to comply with the above could prevent the SOP holder or organization from
further renting of any Town of Tillsonburg facility and where appropriate, O.P.P. and Alcohol
& Gaming Commission of Ontario will be advised and charges may be laid by the O.P.P. or
infractions cited by the A.G.C.O.
7. Bartenders must be Smart Serve trained (further details in Section #6). Event organizers
are encouraged to have all event staff SIP/Smart Serve trained.
8. Leftover liquor must be removed from the premises at the end of the event, with exception
of multiple-day SOPs.
9. The town limits number of tickets to be sold to any person at one time to 4 each. Unused
tickets may be redeemed for cash at any time up until 15 minutes after the bar closes.
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SECTION '1#6 -EVENT -STAFFING REQUIREMENTS
EVENT SERVERS AND MONITORS
The following guideline sets out the ratio of event servers and monitors to event participants. The
requirements may be increased or decreased by the Director of Recreation, Culture & Parks or
designate having operational jurisdiction over the premises depending on crowd dynamics and type
of event.
Trained servers must be certified by a recognized alcohol server training course that has been
approved by the Town. This includes Smart Serve program. The sponsor shall ensure all event
workers are over the age of 19 years of age. Door and entrance monitors are encouraged to
monitor the door for a minimum of 1.5 hours following the advertised admission time and for a
minimum of 1.5 hours prior to the advertised departure time.
Self serving is prohibited and trained bar personnel are required. Sponsor and all event workers will
refrain from alcohol consumption before, during and after the event, including any clean-up
activities.
Passive, moderate, high risk and major event classifications are determined by Town of Tillsonburg
staff based on event dynamics.
Refer to Appendix C -Event Category Guideline
*Category Trained Door/Entrance Monitors Floor Monitors/Bar Ticket Sales
Servers
PASSIVE **1 The sponsor is responsible to The sponsor is responsible to
monitor the entrance to the monitor those in attendance
room
MODERATE 2 1 event worker at the entrance 1 event worker throughout the room
to the room at all times at all times
HIGH 2 + 2 for every 1 event worker at every 2 + 2 per every additional 200
RJSKIIIAJOR additional 200 entrance/exit to the room participants
EVENT participants
* Covers any public or private event
**The server requirement for passive events may be waived at the discretion of the Director of
Recreation, Culture & Parks or staff designate when an event has approximately 50 or less
participants in attendance.
RATIONALE: Event Staff requirements are based on 3 criteria: Attendance, Public Event or
Private Event. History has shown that these were too vague. Not all Public Events require the same
level of event staff as others. Additional event categories were needed to determine sufficient Event
Staff. These additional considerations include:
2. Attendance 3. Incident Histo
5. Invitation 6. Food Availabili
8. Su ervision 9. Threats & Concerns
I SECTION #7 -ALCOHOL SERVICE
A. LOW ALCOHOL AND NON-ALCOHOLIC OPTIONS
Town's Best Practice:
1. The SOP Holder will ensure that 30% of the alcoholic beverages offered consist of low
alcohol options (i.e. low alcohol beer, light wine, and low alcohol/spirits).Non-alcoholic
beverages must be readily available and priced significantly below any alcoholic beverage.
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2. The SOP Holder shall provide a sign, which shall be prominently posted
identifying the low alcohol and non-alcoholic beverages available at the event.
RATIONALE: Low alcohol beverages help prevent intoxication by providing responsible
consumers with an opportunity to consume less alcohol and avoid becoming intoxicated. A
patron consuming a regular beer (at 5% alcohol) would have to drink two "extra light" beers (at
2.5% alcohol) to ingest the same amount of alcohol. Similarly, "light" beer (at 4% alcohol)
represents a 20% reduction in alcohol intake.
3. Discounts will not be offered for volume purchase of tickets when tickets are sold for
alcoholic beverages. The Town limits number of tickets to be sold to any person at one time to
4 each.
RA TIO NALE: By limiting the number of tickets or drinks participants may purchase at one time,
the ticket sellers, monitors, bartenders and servers are provided with more opportunities to
observe participants for signs of intoxication.
B. CONTROL OF ALCOHOL SERVICE
According to the Liquor License Act:
Practices which may encourage the immoderate consumption of alcohol are not permitted. Contests
or games involving the consumption of liquor are not permitted. (Reg. 389/91 Section 18(1))
Liquor cannot be awarded as a prize for any game, contest or raffle. (Reg 389/91 Section 20)
Gambling: Games of chance (i.e. poker, crown & anchor, raffles, 50/50 draws, etc) are not permitted
unless the proper license has been obtained from the province or municipality. Such licenses are only
issued to eligible organizations with charitable or religious purposes. (Section 32). Games of skill are
permitted.
Guests cannot be required to purchase a minimum number of drinks (or drink tickets) to enter or
remain at the event, and no drink containing more than 85 ml of spirits can be sold or served. (Reg.
389/91 Section 16 and Section 13)
RATIONALE: Table consumption can be moderated by not selling rounds of large numbers of
tickets.
2. The following is not permitted at an SOP event, including adjacent washrooms, liquor and
food preparation areas and storage areas of under control of the permit holder:
-Drunken individuals
-Illegal gambling
-Violent or disorderly conduct (fights, etc.)
3. No "Last Call" will be announced prior to the end of the evenUsale of alcohol.
RATIONALE: Announcing, "last call", prior to end sales encourages some
patrons to purchase the maximum number of drinks allowed to prolong the event and drinking.
4. An adequate supply of food must be available to persons attending the event.
Snacks such as chips, peanuts or popcorn are not an acceptable substitute for this
requirement.
5. There will be no self-serve events; even "Wine & Cheese" functions require a bartender.
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Town's Best Practice:
1. Tickets for alcohol must be purchased from designated ticket sellers and must be
redeemed at the bar. A maximum of 4 tickets may be sold at one time.
2. Bartenders and servers are required to pour all beverages into plastic or paper disposable
cups at the bar. All bottles are to be kept behind the bar. Alcoholic and Non-Alcoholic drinks
are to be served in different cups. Exception: Private events by invitation only.
RATIONALE: By following the guidelines we will reduce the risk that Event Organizer's
automatically assume when running an event. These practices are designed to discourage
heavy alcohol consumption. By pouring all beverages into disposable cups, the chance of
glass/bottle breakage is minimized.
3. Any masked events, such as Masques, New Year's Eve parties, Halloween Parties, where
masked identity of individuals are in attendance (costumed events), must meet the following
conditions:
i. Acceptable type of identification, as listed
ii. No one under the age of 19 years admitted
4. A maximum of 2 standard drinks will be served at one time.
The Standard Drink means:
Bottle of Regular Beer -12 oz or 341 ml. (beer, cider or cooler)
Glass of Wine -5 oz or 142 ml.
Shot of Spirits -1 oz or 29 ml.
Fortified Wine -3 oz or 85 ml.
5. Only single drinks will be served (no more than one shot in one glass)
C. ADVERTISING EVENTS
According to the Liquor License Act:
SOP holder may advertise that liquor will be sold and/or served, according to the provisions in
the Alcohol & Gaming Commission application Guidelines, Section 7(2), Reg. 389/91 regarding
alcohol advertising. Reception Events cannot be advertised.
I SECTION ##8 -INSURANCE
LIABILITY INSURANCE: The SOP holder shall:
• Obtain a minimum of FIVE MILLION ($5,000,000) DOLLARS liability insurance
• Name the Town of Tillsonburg as an additional insured, providing a mandatory copy to the
Town at least two weeks prior to the event
• Indemnify and save the Town of Tillsonburg harmless from all claims arising from the
permit or event.
The actual insurance limits required may be increased at the discretion of the Director of
Recreation, Culture & Parks or designate.
RATIONALE: If an individual is injured, and if the Town of Tillsonburg were to be found
"jointly and severally" liable, the Town of Tillsonburg could end up paying part or all of the
judgment should the Special Occasion SOP permit holder be inadequately insured or
uninsured.
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In addition to the expense to the municipality to defend any legal action, the municipality
might have difficulty obtaining continued insurance coverage.
When the Renter is a corporation or organization:
Commercial General Liability Insurance
Commercial General Liability Insurance satisfactory to the Owner and underwritten by an insurer
licensed to conduct business in the Province of Ontario. The policy shall provide coverage for
Bodily Injury, Property Damage and Personal Injury and shall include but not be limited to:
(a) A limit of liability of not less than FIVE MILLION (5,000,000)/occurrence with an
aggregate of not less than TWO MILLION ($2,000,000)
(b) Add the Owner as an additional insured with respect to the operations of the Named
Insured
(c) The policy shall contain a provision for cross liability and severability of interest in
respect of the Named Insured
(d) Non-owned automobile coverage with a limit not less than TWO MILLION
($2,000,000) and shall include contractual non-owned coverage (SEF 96)
(e) Products and completed operations coverage
(f) Broad Form Property Damage
(g) Contractual Liability
(h) Owners and Contractors Protective
(i) Tenants legal liability
U) The policy shall provide 30 days prior notice of cancellation
(k) Liquor Liability endorsement
When the Renter is an individual:
Homeowner's Liability Insurance
Homeowner's liability insurance satisfactory to the Owner and underwritten by an insurer licensed to
conduct business in the Province of Ontario. The policy shall provide coverage for Bodily Injury,
Property Damage and Personal Injury and shall have a limit of liability of not less than FIVE
MILLION ($5,000,000).
The individual must provide proof of a Homeowners Liability Policy by way of a letter from the
Broker. The Owner cannot be added as additional insured.
Party Alcohol Liability Insurance
Party Alcohol Liability in an amount not less than FIVE MILLION (5,000,000) and underwritten by an
insurer licensed to conduct business in the Province of Ontario. The municipality shall be added as
an additional insured.
Sample Indemnification
The Host shall indemnify and save harmless the Municipality from any and all claims, demands,
causes of action, losses, costs or damages that the Municipality may suffer, incur or be liable for,
resulting from the Hosts', event workers' and agents' performance, actions and negligent acts or
omissions in connection with the holding of an event involving the serving of alcohol on Municipal
premises.
I SECTION #9 -SAFE TRANSPORTATION
Town's Best Practice:
Only individuals, Event Organizer or organizations implementing a safe transportation
strategy will be permitted rental privileges of facilities for SOP functions.
The Event Organizer shall identify the strategies, which will be used on the "Checklist for
Event Organizers" form. The Event Organizer shall implement and encourage a
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Designated Drivers Program. This program shall be advertised at the event so that all
patrons are aware this program is available. This program shall consist of the following:
It is suggested that the designated driver be supplied with free soft drinks/coffee during
the function. The Event Organizer shall advertise or announce the availability of this
program during and, if possible, prior to the event.
Advertise the use of taxi service -The Event Organizer shall advertise or announce the
availability of a taxi service to attendees of the event. If not required to provide a taxi
service, the Event Organizer shall ensure that appropriate signage is posted at the facility
which includes the telephone number and/or use their best efforts to obtain any attendee a
taxi upon request.
RATIONALE: The risk of liability is especially high when an impaired driver leaves an
alcohol-related even. Event organizers must assume responsibility for promoting safe
transportation for all drinking participants. Safe transportation options are essential since
the only way to sober up an impaired person is with time.
The SOP holder is responsible for promoting safe transportation options for all the drinking
participants. Examples of safe transportation options are:
-A designated driver provided by the Event Organizer; or
-A taxi paid either by the Event Organizer or the participant.
RATIONALE: The risk of liability is especially high when an impaired driver leaves an
alcohol-related event. Event organizers must assume responsibility for promoting safe
transportation for all drinking participants. Safe transportation options are essential since
the only way to sober up an impaired person is with time.
J SECTION #10 -YOUTH ADMISSION TO ADULT EVENTS
Each rental Event Organizer will be responsible to select a strategy on allowing youth to their
event. In all cases, the following guidelines must be adhered to:
According to the Liquor License Act:
Anyone who appears to be under the age of 25 years will be required to show I.D. before
they are allowed into the event/facility.
Individuals under the age of majority will not be allowed to consume alcohol beverages on
licensed premises. Anyone serving individuals under the age of majority alcohol will be
required to leave the event.
Town's Best Practice:
Two (2) extra floor monitors will be required if persons under the age of majority are
allowed to enter Public events.
It is suggested that for events allowing individuals under the age of majority and with over
250 patrons will be required to identify those persons over the age of majority. Event
Organizers may choose either stamps or wristbands to identify persons over the age of
majority.
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I SECTION #11 -SECURITY REQUIREMENTS AT SPECIFIC EVENTS
For the purposes of this section, security personnel may be either Pay Duty Police Officers and/or
licensed Security Guards that are employed by a registered Security Employer as governed by the
Private Security & Investigative Services Act (PSISA) of Ontario. As per the PSISA, a Security
Guard is a person who performs work, for remuneration, that consists primarily of guarding or
patrolling for the purpose of protecting persons or property. Additionally, no person shall act as a
security guard or hold himself or herself out as one unless the person holds the appropriate license
under the Act.
--cATEGORY • OF SECURITY PERSONNEL
PASSIVE 1 **
MODERATE 2**
HIGH RISKIIIAJOR EVENT 2**
* Covers any public or private event
**Security requirements for events may be increased or decreased at the discretion of the
Director of Recreation, Culture & Parks or designate and with an approved security plan.
According to the Liquor License Act:
The SOP holder must provide security sufficient to ensure that unauthorized persons do not
attend the event and to ensure that the conditions of the permit and requirements of the Liquor
License Act are observed. In order to determine whether security is sufficient, the permit holder
shall consider:
a) The nature of the event;
b) The size of the premises; and
c) The age and number of persons attending the event.
Town's Best Practice
Security must have access or provide a communication link on site to summon emergency
services.
Security is not to be involved in serving of alcoholic beverages nor may assist in any way in
the liquor operation of the event.
The purpose of security is to:
Provide high visibility access control at all entrances/exits to licensed area(s);
• Prevent underage patrons from entering licensed area(s);
• Prevent alcohol from leaving licensed area(s);
Reinforce event rules through verbal interventions;
Observe, report and document event policy and/or procedural violations;
Note -Security Guards do not have the authority to act as an Agent of the Owner (the Town of
Tillsonburg) as per the Trespass to Property Act of Ontario.
Full payment of licensed and bonded security company is the sole responsibility of the Event
Organizer. Time Period required is 9:00pm -2:00am. Exception: Tiered Seating Events during
hockey tournaments, games, carnivals where specific times will vary, the duration of security will be
determined by staff.
The Town of Tillson burg reserves the right to approve or reject licensed and bonded private security
companies. Each event will be reviewed on its own merit. If the Event Organizer demonstrates the
need for less security at their event, the required number of officers may be reduced or waived at
the discretion of the Director of Recreation, Culture & Parks or designate. However, public safety
for the patrons of the event will be paramount.
2019 MAP Update Page 18
Reportable Incidents
All reportable incidents that occur at the event shall be documented by security personnel and a
copy of the incident report shall be forwarded to the Town for their review.
Examples of reportable incidents are as follows:
• Any illegal act as defined by the Criminal Code of Canada;
Damage to property;
Any critical injury as defined by the Occupational Health & Safety Act;
Any other significant incidents not included in the previous bullets.
The incident report shall include all the relevant incident details including;
Who was involved (full names) & contact information;
What occurred (chronological account of events with as much detail as possible);
Where it occurred (specific locations as required);
When it occurred (date & time of incident, when reported and response times);
Why it occurred (if known);
How if occurred (if known);
Police report number (if Police were involved);
Security guard name and contact information;
Any additional relevant information such as actions taken by event organizers etc.
RATIONALE: Security requirements vary depending on category of event. Dances designed for
those over 25 years of age or seniors will differ from those dances geared towards those 25 years
and under. Events that have attendance exceeding 300 will require additional security over those
events with less than 300. Events that are by invitation only versus general admittance will impact
security requirements.
The overall event dynamics must be considered before security requirements can be
imposed. Additional considerations include:
Attendance Incident Histo
Invitation Food Availabili
Su ervision Threats & Concerns
Each of the above nine considerations is evaluated and checked off accordingly. Majority dictates
category of risk and how the requirements of event staff/security are reached.
OUTDOOR EVENTS/FESTIVALS
According to the Liquor License Act:
Outdoor events are those which take place outdoors or in a temporary structure, such as a tent or
marquee. The outdoor area must be clearly defined and separated from unlicensed areas by a
minimum 36" high partition.
Festivals and events can define an area larger than outside beer tents where people can walk
around freely with drinks. Local communities are free to customize the events to their needs.
AGCO may be involved to discuss public safety issues with the permit holder.
Notification must be made to local municipality, including clerk, police, fire and
health department and AGCO 30 days notice for events where fewer than 5,000 people
attend and 60 days notice for events where 5,000 or more people attend.
If a SOP has been issued for an outdoor event that has both licensed areas (bars,
restaurants) and areas to which the SOP applies (ie. street on which the event occurs),
patrons can move freely between these areas with a single serving of alcohol, under
certain conditions and where permission has been granted by the AGCO.
2019 MAP Update Page 19
Town's Best Practice:
The Town of Tillsonburg Fire Chief and Building Official will determine maximum capacity
for outside tents based on exits and floor area.
For potential problem rentals, the Town reserves the right to require the presence of
minimally two (2) guards licensed and bonded Security Company for the duration of an
event. Number of security will be based on Section 11 and Appendix C of this M.A.P.
This cost will be borne by the Event Organizer or individual. The Town also reserves the
right to refuse the issuance of a facility rental permit at their sole discretion.
I SECTION #12 -CONSEQUENCES FOR FAILURE TO COMPLY
SOP Holder's Responsibilities
1. In the case of patrons who are intoxicated to the point that they must be cut-off, the SOP
holder or designated Event volunteer/staff must make every effort to ensure that the patron does
not drive and that he or she will arrive safely at home. In some instances, non-intoxicated friends
might agree to drive the person home, or a cab may be called for the patron.
2. In an effort to encourage patrons not to drink and drive, free access to a phone should be
made available to persons wishing to call a taxi and the telephone number of a taxi company
should be prominently displayed.
3. If an intoxicated person insists on driving, the SOP holder and/or staff may have to attempt to
detain the person and call the police.
4. Where anyone is engaged in a disruptive behaviour as a result of alcohol consumption at social
events, authorities will be called.
5. The SOP holder is required to report in writing to the Director of Recreation, Culture & Parks or
designate within 48 hours all incidents in which patrons are injured or ejected from an event or
Police are called.
6. Although police will be called if a situation deems necessary to do so, it is the responsibility of
the SOP holder to ensure the proper management of an event.
7. Where persons under the age of majority are found to have consumed or to be consuming
alcohol at SOP and non SOP events, the authorities will be called immediately.
ENFORCEMENT PROCEDURES FOR POLICY VIOLATION
A violation of this policy occurs when the SOP holders or individual(s) fail to comply with this
policy or the conditions of the Liquor Licence Act, or any other relevant legislation. Intervention
can be initiated by a participant at the event, Town of Tillsonburg staff, Police or an Inspector of
the AGCO. Random monitoring of events where alcohol is served may be conducted by the
Director of Recreation, Culture & Parks or designate having jurisdiction over the premises.
Town's Best Practice:
1. Event Organizer(s), SOP Holder or the monitor(s) may intervene by informing the
offending individual of the M.A.P. violation and asking that it stop. Event Organizer
members and monitors are encouraged to intervene in this way because intervention at
other levels could result in a loss of privileges and legal charges.
2019 MAP Update Page 20
2. A Town of Tillsonburg staff member with recognized authority will intervene whenever
he/she encounters a violation of the policy. Depending upon the severity of the policy
infraction, the Town of Tillson burg staff may ask the organizers of the event to stop the
violation or they may close down the SOP portion of the event (especially if there is the
potential for harm or loss of enjoyment by non-drinkers). Should the organizers fail to
comply, the staff will call the police for enforcement.
Penalties:
Where an SOP holder has violated the M.A.P., and has been confronted by a Town of
Tillson burg staff member, the sponsoring organization and/or SOP holder will be sent a
registered letter by the Director of Recreation, Culture & Parks or designate advising of
the violation and indicating that further violations will not be tolerated.
Should the sponsoring organization and/or SOP holder violate the policy within one year of
receiving notice of their first violation, the sponsoring organization and event organizers
shall be suspended from organized use of a Town of Tillsonburg facility or area for a
further one year. The Director of Recreation, Culture & Parks or designate will send a
registered letter to the appropriate contact person advising of the suspension. A copy of
the letter will be sent to the Chief Administrative Officer.
Where, in the opinion the Director of Recreation, Culture & Parks or designate, there have
been repeated violations of a municipal, provincial or federal statute, the sponsoring
organization and event organizers shall be immediately suspended from organized use of
a Town of Tillsonburg facility or area for a period of one year or longer as are warranted in
the circumstances. A registered letter shall be sent and copied to the Chief Administrative
Officer or designate and Council.
j SECTION #13 -POLICY MONITORING AND REVISIONS
The Municipal Alcohol Policy for the Town of Tillsonburg will be reviewed as required. It is
subject to change and updates as laws change and circumstances related to its
administration requirements.
Contact will be made with local O.P.P. and Alcohol & Gaming Commission to review
occurrences within our licensed facilities. All reports will be sent to Director of Recreation,
Culture & Parks.
2019 MAP Update Page 21
Appendix "A" CHECK LIST & SECURITY PLAN
Event Location:
Tillsonburg Community Centre
□ Lion's Auditorium
□ Lion's Den
□ Marwood Lounge
□ Arena Floor
Event Date: _____ Event Time: ____ Function: _____ _
Contact Name: _________ Phone#: _______ _
SOP filed:
Proof of Insurance filed:
Yes □
Yes □
No □ Anticipated Attendance: __ _
No □
1. Has customer received and read Municipal Alcohol Policy (M.A.P.)? Yes □ No □
2. List name(s) of trained bartenders, complete with certification numbers.
a)
b)
c)
3. List names of who will be checking identification at the door?
a)
b)
c)
4. List names of who will be monitoring the event, checking washrooms, circulating through the
parking lots to ensure that over drinking, supplying minors and self-serving does not occur?
a)
b)
c)
5. List safe transportation strategies for this event:
a)
b)
c)
6. Will security be provided beyond this plan? Yes □ No □
Approved Private Security Company? (must attend in full uniform)
7. General Comments:
2019 MAP Update Page 22
TOWN OF TILLSONBURG -MUNICIPAL ALCOHOL POLICY
EVENT CATEGORY GUIDELINE -RISK ASSESSMENT
(Appendix B -Municipal Alcohol Policy)
Name/Organization: __________ Type of Event: ______ _
PRIMARY .,, PASSIVE RISK .,, MODERATE RISK .,, HIGH RISK
CONSIDERATION
1. AGE GROUP & An adulUsenior An adult booking an Any public events which is
IIATURITYOF booking an event event that will be predominately attended by
PARTICIPANTS that will be predominately attended persons under 25 years of
predominately by persons under 25 age
attended by persons years
25+ yrs.
2. ATTENDANCE Under50 51-300 Licensed security officers and
an approved Security Plan
required
3. INCIDENT HISTORY Well known sponsor Sponsor has frequent Unknown
organizational
experience
4. EVENT DYNAMICS Stage Performance -Open outdoor public -When the event dynamics
gatherings substantially increases the
Community or family level of risk or threat to
dinner/banquet held -Indoor public gatherings include activities that require
inside a facility care and skill
-Games of Skill
-Video Dance Parties
-Events in tiered seating
-Outside Festivals, Beer
Gardens
5. INVITATION Closed -Personal Closed -Personal Open -General admittance
invitation only invitation with advanced
ticket sales
6. FOOD AVAILABILITY Sit down Regular bar with food Midnight buffet only
dinner/banquet provided throughout the
served with regular event on a no charge Snacks and light meal
bar basis or food is provided provided
in the cost of the ticket
7. IMPACTON Held inside a facility Held inside a facility with -Noise control considerations
NEIGHBOURHOOD limited to the local adequate on-site parking
community only -Substantial parking
requirements
-Transportation service
increased to accommodate
expected participant volume
8. SUPERVISION -Town staff on duty -Town staff on duty -Town staff on duty
-Public Event held inside
-Private event held -Public Event held facility or in an open area.
inside the facility or inside facility or in an -Within an enclosed area
in an open area open area. outside such as a temporary
tent, fencing or barricades.
-Sponsor acting as -Sponsor acting as door -Sponsor acting as door and
door monitor and floor monitors floor monitors
2019 MAP Update Page 23
9. THREATS& None apparent Within 100 meters of a Time of the event
CONCERNS residential property When majority of participants
Moving motorized arrive after 1 0:00pm
vehicles on site Within close proximity to:
Motorized equipment on Waterfront venues, dunk
site tank, ice surface, hills,
ravines, rugged terrain,
heavily forested areas,
accessibility to tiered seating,
livestock, vehicles/equipment,
fireworks
Each al the 9 ml8idai111i011s ii Comments: Comments: Comments: valmd Inf dleck8d off
acco.di ..;,. Majorily diclales
calegary of risk.
/9 /9 /9
CHECKS TOBE Sponsor is well -Conduct a Class alert -Conduct a Class alert
CONDUCTED& known to staff, warning check warning check
APPROVALS OBTAINED therefore no Class
or police check -Obtain trained server -When 1000+ are anticipated,
(Refer ID Section 11 -required information additional approvals are
Secmity Requirements) required from AGCO
-Obtain trained -Obtain copy of SOP
server -Obtain security /operational
Confirmation -Obtain Party Alcohol plan, to include police, fire &
Liability Insurance ($2M) AGCO considerations
-Obtain copy of
SOP -Obtain door and floor -Obtain paid duty O.P.P. or
monitors information approved private security in
-Obtain Party uniform
Alcohol Liability
insurance ($2M) -Obtain trained server
information
-Obtain copy of SOP
-Obtain Party Alcohol
Liability Insurance ($SM)
-Obtain door and floor
monitor information
-Conduct a site inspection, if
required
ANAL APPROVAL Director of Director of Recreation, Director of Recreation,
AUTHORITY Recreation, Culture Culture & Parks or Culture & Parks or
& Parks designated designated staff designated staff
Signature & Date staff
2019 MAP Update Page 24