190404 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
April 4, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Paul Wareing, Bob Marsden, Marian Smith, Christine Nagy,
Ken Butcher, Donna Scanlan, Maurice Verhoeve, Penny Esseltine, Sue Saelens.
Absent without Regrets: Mike Dean
Also Present: Corey Hill
1. Call to Order
The meeting was called to order at 9:01 a.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Bob Marsden
Seconded by: Sue Saelens
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of April 4, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Marian Smith
Seconded by: Maurice Verhoeve
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes
of March 7, 2019, be approved.
Carried
5. Presentations/Deputations
There were no presentations/deputations.
6. General Business & Reports
6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Sue Saelens
Sue Saelens, Chair of the Keep Tillsonburg Beautiful/Oxford Trails Festival Event
Sub-Committee, provided the Committee with an update as to the planning
progress for the event. The next sub-committee meeting is scheduled for April
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 3
Date: April 4, 2019
11. It was mentioned that the Oxford County Trails Association is still seeking
Corporate Sponsors for the Trails Festival event (which includes the Tillsonb urg
& Harrington locations). The Sub-Committee members also encouraged as
many Committee members as possible to attend on June 2 to show support for
the event and pitch in to help wherever needed.
6.2. Keep Tillsonburg Beautiful/Trails Festival Event Sub-Committee
Membership – Corey Hill
Corey Hill, Committee Staff Liaison, explained that the Committee needed to
approve Carol Jones & Kathy Sayeau to officially be apart of the Keep
Tillsonburg Beautiful/Trails Festival Event Sub-Committee.
Proposed Resolution #3
Moved by: Sue Saelens
Seconded by: Christine Nagy
THAT the committee approve Carol Jones & Kathy Sayeau to be added to the
Tillsonburg Beautiful/Trails Festival Event Sub-Committee.
Carried
6.3. Horticultural Society – Christine Nagy
On behalf of the Tillsonburg Horticultural Society, Christine Nagy presented an
update on the Society’s Commercial Beautification Program. The program
currently has 31 participating businesses with 55 planters being ordered.
Christine also advised that the Society’s fundraising Garden Auction is
scheduled for May 21st and that donations are being sought from businesses
with the Town.
6.4. Scattering Gardens Sub-Committee - Corey Hill
Corey Hill, Committee Staff Liaison, explained that the sub-committee that was
struck at the March 7, 2019, meeting did not identify the specific scope of work
as well as the term of the sub-committee. The topic was discussed amongst the
group and Robert Verhoeve, who was attending as a guest and was approved to
speak by the Chair, expressed interest in being apart of the sub-committee.
Proposed Resolution #4
Moved by: Bob Marsden
Seconded by: Ken Butcher
THAT the committee strike a sub-committee to determine the success of
scattering gardens, including the demand and potential users, in a similar sized
municipality AND to report its findings back to the committee at the August 2019
committee meeting. The members of the sub-committee will be Paul Wareing,
Ken Butcher, Maurice Verhoeve & Bob Marsden with Corey Hill acting as staff
liaison.
Carried
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 3 - of 3
Date: April 4, 2019
Proposed Resolution #5
Moved by: Sue Saelens
Seconded by: Paul Wareing
THAT the committee approve Robert Verhoeve to be added to the Scattering
Gardens Sub-Committee.
Carried
6.5. Beautification Program Update – Corey Hill
Corey Hill, Committee Staff Liaison, provided an update on the status of the
Town’s Beautification Program. There is a current posting for the seasonal full -
time staff member for the program and the plan is to deliver the level of services
that were provided in 2017. In addition, there was a recent meeting with Mark
Renaud, Executive Director of the BIA, and there is a BIA plan to enhance
downtown beautification in 2019 in cooperation with the Town & the Horticultural
Society. There was a suggestion that perhaps Mark Renaud could be invited to
a future committee meeting to outline the BIA plans.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, May 2, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting
room.
10. Adjournment
Resolution #5
Moved by: Ken Butcher
Seconded by: Maurice Verhoeve
THAT the April 4, 2019 Parks, Beautification and Cemetery Advisory Committee
meeting be adjourned at 9:47 a.m.
Carried
The Corporation of the Town of Tillsonburg
Keep Tillsonburg Beautiful/Trails Festival
Sub-Committee
March 21, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Members Present: Sue Saelens & Marian Smith
Members Absent with Regrets: Paul DeCloet, Paul Wareing & Penny Esseltine
Also Present: Corey Hill & Carol Jones
1. Call to Order
The meeting was called to order at 9:06am
2. Adoption of Minutes of Previous Meeting
Proposed Resolution #1
Moved by: Marian Smith
Seconded by: Sue Saelens
THAT the Keep Tillsonburg Beautiful/Trails Festival Sub-Committee Minutes of March 8,
2019, be approved.
Carried
3. General Business & Reports
3.1. Reports/Updates:
3.1.1. Sub-Committee Membership
Corey explained that contrary to what was advised last meeting, a Council report
formally recommending Carol Jones & Kathy Sayeau be approved to sit on the Keep
Tillsonburg Beautiful/Trails Festival Sub-committee is not required. Instead, the Parks,
Beautification & Cemetery Committee must approve their involvement in the Sub-
committee. This will be added to the next PBC meeting agenda.
3.1.2 Event Opening & Memorial Bench - Penny & Corey
No updates at this time.
3.1.3 Refreshments & BBQ - Sue
Sue provided additional information to the Knights of Columbus. Request to be
considered at their March 26 meeting. No update on the ice cream truck option.
3.1.4 Tree Planting - Corey
Corey met with Paul Gagnon from the LPRCA at the tree planting site and determined
there would be a few suitable tree species that could be planted. Holes would need to
be pre-augured which could be done by Parks. LPRCA to investigate tree availability.
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3.1.5 Logistical Requirements - Penny & Corey
No updates at this time.
3.1.6 Marketing & Promotion - Sue & Corey
No updates at this time. Next Trails Meeting Apr 1.
3.1.7 Budget - Corey
The Trans Canada Trial Clean-up grant was approved and $1,000 has been awarded.
Awaiting Oxford County regarding an updated sponsorship letter with the Oxford County
Trails Council letterhead.
3.1.8 Onsite/Adjacent Property Owner Liaison – Paul W
No updates at this time (Paul absent).
3.1.9 Canadian Raptor Conservancy Show - Carol
The show has set aside the date from 2-4pm. There is a $500 fee and Carol will follow-
up to determine what needs to happen to solidify the booking (deposit etc.).
3.1.10 NETRA Information – Carol
There is a commitment by Carol to represent the Norfolk Equestrian Trail Riding
Association and hopefully have a horse onsite. No further update at this time.
3.1.11 Exercise - Paul
No updates at this time (Paul absent).
3.1.12 Trail Walks – Marian
No update at this time.
3.1.12 Station Arts – Corey
No updates at this time.
3.1.13 Oxford County Display – Sue & Corey
No updates at this time
4. Other Business
4.1. Sue to speak to Glendale High School about student Volunteers. Corey to follow-up
regarding Town requirements for volunteers (sign-in sheets etc.).
5. Next Meeting
Thursday, April 11, 2019, at 9:00am at the Corporate Office Annex Suite 203
meeting room.
6. Adjournment
The meeting was adjourned at 10:00am