190408 Council MIN 1
MINUTES
Monday, April 8, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council Meeting of Monday, April 8, 2019
be adopted.
Carried
3. Moment of Silence
2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the Council Meeting of March 25, 2019 and the Special
Council Meetings of March 21 and April 1, 2019 be approved.
Carried
6. Presentations
6.1 Town of Tillsonburg Aquatics Facility Study
Anand Desai, from Monteith Brown Planning Consultants, appeared
before Council to present the Town of Tillsonburg Aquatics Facility Study.
Opportunity was given for Council to ask questions and comment.
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the presentation by Monteith Brown Planning
Consultants, in regards to the Town of Tillsonburg Aquatics Facility Study,
as information;
AND THAT the information be referred to the Town's Advisory Committees
for comment, and subsequently to staff for a report and recommendation
back to Council.
Carried
6.2 Tillsonburg Community Centre Design Discussion, Design Option
Report
Chris Burbidge, from MJMA, appeared before Council to present the
Tillsonburg Community Centre Design Option Report, including costing
assumptions.
Opportunity was given for questions and comments from Council.
3
Information is to be communicated to the service clubs before the end of
the month.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the presentation by Maclennan Jaunkains Miller
Architects (MJMA), in regards to the Tillsonburg Community Centre
Design Options Report, as information;
AND THAT the information be referred to the Town's Advisory Committees
for comment, and subsequently to staff for a report and recommendation
back to Council;
AND THAT this information be brought forward as well as opening the
dialogue from committees for additional options and recommendations
back to Council in June 2019.
Carried
7. Public Meetings
8. Planning Applications
8.1 Application for Zone Change - ZN 7-19-03 - Oxnard Developments
Inc.
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented Report CP 2019-85 for the Application for Zone Change ZN
7-19-03 - Oxnard Developments Inc.
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approves the zone change application, File No. ZN 7-19-03,
as submitted by Oxnard Developments Inc., for lands described as Blocks
6,7 & 9, Plan 41M-272, Town of Tillsonburg, to rezone the subject lands to
remove the Holding Provision from properties within Phase 2 of Potters
Gate.
Carried
9. Delegations
4
9.1 Cedric Tomico - Delegation regarding Item 10.2
Cedric Tomico appeared as a delegation in regards to Agenda Item 10.2,
Tillsonburg Hydro Inc.'s Distribution System Expansion Costs and
Charges.
Mr. Tomico noted concerns from the development community and asked
for consideration to delay these changes.
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the delegation of Cedric Tomico as information.
Carried
10. Deputation(s) on Committee Reports
10.1 CLK 19-10 - Tillsonburg Transit Advisory Committee Terms of
Reference
Sherry Hamilton, Chair of the Tillsonburg Transit Advisory Committee,
appeared before Council to speak to Report CLK 19-10 - Tillsonburg
Transit Advisory Committee Terms of Reference. The report addresses
the changes required to bring the document up-to-date.
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council receives Report CLK 19-10 - Tillsonburg Transit Advisory
Committee Terms of Reference;
AND THAT Council approves the amended Terms of Reference for the
Tillsonburg Transit Advisory Committee.
Carried
10.2 DCS 19-07 - Economic Development Advisory Committee Resolution
Regarding THI’s New Economic Evaluation Model
Jesse Goossens, Chair of the Economic Development Advisory
Committee, appeared before Council to speak to Report DCS 19-07 -
Economic Development Advisory Committee Resolution Regarding THI's
5
New Economic Evaluation Model. The report contains the concerns and
requests of the Committee.
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives Report DCS 19-07 - Economic Development
Advisory Committee Resolution Regarding THI’s New Economic
Evaluation Model as information;
AND THAT the CAO provide an update report for the Council meeting of
April 23, 2019;
AND FURTHER THAT Council call a special meeting of the Shareholder
of Tillsonburg Hydro Inc. and the Board of Directors of Tillsonburg Hydro
Inc. be called on April 23, 2019, to discuss the Economic Evaluation
Model recently approved by the Board.
Carried
10.3 OPS 19-09 - Tillsonburg Airport Advisory Committee Comment
Regarding the Airport Development Manual
Mark Renaud, Chair of the Tillsonburg Airport Advisory Committee,
appeared before Council to speak to Report OPS 19-09 - Tillsonburg
Airport Advisory Committee Comment Regarding the Airport Development
Manual.
Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-09 - Tillsonburg Airport Advisory
Committee Comment Regarding the Airport Development Manual, as
information.
Carried
11. Information Items
11.1 Ministry of Infrastructure and Communities - Gas Tax Fund
6
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from the Minister of
Infrastructure and Communities, in regards to the Gas Tax Fund, as
information.
Carried
11.2 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area -
Appreciation for 2019 Municipal Grant
Resolution # 10
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from Big Brothers Big Sisters
of Ingersoll, Tillsonburg & Area, expressing appreciation for the municipal
grant, as information.
Carried
11.3 Tillsonburg District Chamber of Commerce - THI Distribution System
Expansion Costs and Charges
Resolution # 11
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from the Tillsonburg
District Chamber of Commerce, in regards to Tillsonburg Hydro Inc. (THI)
Distribution System Expansion Costs and Charges, as information.
Carried
12. Mayor Reports
12.1 MYR 19-06 - MMAH Regional Review
Opportunity was given for Council to comment regarding Report MYR 19-
06 - MMAH Regional Review.
7
The CAO provided a verbal update about conversations with area CAOs,
including funding for a service review and a timeline.
Resolution # 12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
WHEREAS the Province of Ontario (MMAH) has begun a Regional
Government Reform initiative that includes Oxford County and hence the
Town of Tillsonburg;
AND Whereas the Council for the Town of Tillsonburg supports an open,
transparent and fact-based approach to identifying any areas of
operational efficiencies and financial savings;
AND WHEREAS the Town of Tillsonburg is committed to both protect and
enhance, in a responsible manner, the proud legacy of our municipality;
AND WHEREAS the Council for the Town of Tillsonburg opposes a One
Tier Governance structure in Oxford County as historical indications
suggest it will not result in better decision making, will not result in
improved services or level of customer service and will not provide any
overall net cost efficiencies;
AND WHEREAS the Town of Tillsonburg supports the continuation of a
Two Tier Governance structure and/or alternative options and supports an
open and transparent approach to identify local and regional efficiencies;
NOW THEREFORE BE IT RESOLVED that Council for the Town of
Tillsonburg endorses any opportunity to reinforce and enhance a Two-tier
Governance structure in Oxford County and/or alternative options;
AND FURTHER THAT the material contained within this report be made
available to the CAO for his subsequent report as anticipated;
AND FURTHER THAT Council endorses the opportunity for enhanced
Public Engagement by hosting an Open House session as to be facilitated
by Town staff;
AND FURTHER THAT a maximum contribution of $20,000 from the
MMAH "One-time Funding" revenue be allocated to partner with other
Oxford municipalities in a Service Review with respect to a Two-tier
governance model;
AND FURTHER THAT this report be forwarded to the other municipalities
in Oxford, including the County of Oxford as information.
8
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.2.1 CLK 19-11 - Amend Business Licence By-Law to include Ice
Cream vehicles
Opportunity was given for Council to ask questions and comment
regarding Report CL 19-11.
An amended By-Law to be brought forward for consideration at the
April 23, 2019 Council Meeting.
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives Report CL 19-11 - Ice Cream Refreshment
Vehicles;
AND THAT a By-Law to amend By-Law 3666 be brought forward
for Council consideration.
Carried
13.2.2 CLK 19-12 - BIA Board of Management Additional
Appointments
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives Report CLK 19-12 BIA Board of
Management Additional Appointments;
AND THAT By-Law 4289 to amend By-Law 4260, be brought
forward for Council consideration.
Carried
9
13.3 Development and Communication Services
13.3.1 DCS 19-05 - Noise By-Law
Geno Vanhaelewyn, Chief Building Official, was present to answer
questions regarding Report DCS 19-05.
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report DCS 19-05 Noise By-Law for
information;
AND THAT Noise By-Law 4255 to regulate noise in the Town of
Tillsonburg be brought forward for Council consideration.
Carried
13.3.2 DCS 19-06 - Community Improvement Plan Application - 165
Broadway
Cephas Panschow, Development Commission, was present to
answer questions.
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report DCS 19-07 - Community
Improvement Plan Application – 165 Broadway;
AND THAT the 165 Broadway property be approved for the
Accessibility Renovation Grant in matching funds to a maximum
contribution of $3,000.
Carried
13.4 Finance
13.4.1 FIN 19-08 - Additional Funding From Upper Orders Of
Government
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Parker
10
THAT Council receives Report FIN 19–08 - Additional Funding
From Upper Orders Of Government for information.
Carried
Resolution # 17a
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council approves $16,000 toward beautification from
additional funding from Upper Orders of Government.
Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-01 - Airport Building Permits
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receives Report OPS 19-01 - Airport Building
Permits;
AND THAT Council directs staff to develop an Airport Development
Manual to support the administration of development activity at the
Airport entirely in-house.
Carried
13.6.2 OPS 19-07 - Results for Tender RFT 2019-004 Bradburn Area
Reconstruction Stage 2 of 2
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-07 - Results for Tender
RFT2019-004 Bradburn Area Reconstruction Stage 2 of 2;
AND THAT Council awards Tender RFT2019-004 to Elgin
Construction of St. Thomas, ON at a cost of $673,902.02 (net HST
11
included), the lowest bid received satisfying all Tender
requirements.
Carried
13.6.3 OPS 19-08 2019 ICIP - Rural and Northern Stream Funding
Application
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-08 - 2019 ICIP – Rural and
Northern Funding Stream Application;
AND THAT Council reaffirms the Concession Street West
Reconstruction as the designated project for the ICIP – Rural and
Northern Communities Funding Stream;
AND THAT the Chief Administrative Officer be authorized to
execute the declaration statement within the formal application.
Carried
13.7 Recreation, Culture & Park Services
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 21
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Museum Advisory Committee Minutes dated
February 28, 2019 and March 28, 2019, the Transit Advisory Committee
Minutes dated March 19, 2019, the Airport Advisory Committee Minutes
dated March 21, 2019, and the Economic Development Committee
Minutes dated March 21, 2019, as information.
Carried
16. Motions/Notice of Motions
12
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4255 - To Control Noise, and repeal By-Law 3002
18.2 By-Law 4269 - To Amend By-Law 3666, to Govern the Licensing of
Businesses (to include ice cream trucks/bicycles)
removed
18.3 By-Law 4286 - To Authorize Specific Complaints to the Assessment
Review Board
18.4 By-Law 4287 - To Authorize an End User Agreement with Elexicon
Group Inc., (formerly Whitby Hydro)
18.5 By-Law 4289 - To Amend By-Law 4260, to Appoint Directors to the
BIA
18.6 By-Law 4290 - To Amend Zoning By-Law 3295 (ZN 7-19-02)
18.7 By-Law 4291 - To Deem Certain Lands Not To Be Within a Registered
Plan of Subdivision (ZN 7-19-02)
18.8 By-Law 4292 - To Amend Zoning By-Law 3295 (ZN 7-19-03)
Resolution # 23
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4255 - To Control Noise, and repeal By-Law 3002,
By-Law 4286 - To Authorize Specific Complaints to the Assessment
Review Board,
By-Law 4287 - To Authorize an End User Agreement with Elexicon Group
Inc., (formerly Whitby Hydro),
By-Law 4289 - To Amend By-Law 4260, to Appoint Directors to the B.I.A.,
By-Law 4290 - To Amend Zoning By-Law 3295 (ZN 7-19-02),
By-Law 4291 - To Deem Certain Lands Not To Be Within a Registered
Plan of Subdivision (ZN 7-19-02), and
By-Law 4292 - To Amend Zoning By-Law 3295 (ZN 7-19-03), be read for
a first, second, third and final reading and that the Mayor and the Clerk be
13
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 24
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 4288, to Confirm the Proceedings of the Council Meeting held on
April 8, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The 2019 Tillsonburg Home & Garden Springfest is scheduled for April 12 - 14.
Nominations are being received for the annual Tillsonburg Citizen of the Year
Award. The deadline for nominations is May 1, 2019 at 4:30 p.m. More
information can be found at www.tillsonburg.ca/citizen
An Evening with Carl Dixon is schedule for May 4, 2019. Tickets available at
Annandale NHS or the Station Arts Centre.
The Transfer Station - Yard Waste Depot is open Monday to Saturday 9:00 a.m.
to 8:00 p.m. April to September.
A revised Sale, Display and Discharge of Fireworks By-Law will be presented to
Council on April 23, 2019.
21. Adjournment
Resolution # 25
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Monday, April 8, 2019 be adjourned at 10:03 p.m.
Carried