190502 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
May 2, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Bob Marsden, Marian Smith, Christine Nagy, Donna Scanlan,
Maurice Verhoeve, Penny Esseltine, Sue Saelens & Mike Dean
Absent with Regrets: Ken Butcher & Paul Wareing
Also Present: Corey Hill
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Marian Smith
Seconded by: Christine Nagy
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of May 2, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Sue Saelens
Seconded by: Bob Marsden
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of April
4, 2019, be approved.
Carried
5. Presentations/Deputations
5.1. BIA Beautification Plan – Mark Renaud, BIA Executive Director
Mark Renaud outlined the BIA’s 2019 Downtown Beautification Plan for the
Committee’s information.
6. General Business & Reports
6.1. Keep Tillsonburg Beautiful/Trails Festival Event – Sue Saelens
Sue Saelens, Chair of the Keep Tillsonburg Beautiful/Oxford Trails Festival Event Sub-
Committee, provided the Committee with an update as to the planning progress for the
event. The next sub-committee meeting is scheduled for May 9, 2019. The Sub-
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 2
Date: May 2, 2019
Committee members also encouraged as many Committee members as possible to
attend on June 2 to show support for the event and pitch in to help wherever needed.
6.2. Scattering Gardens Sub-Committee Report – Ken Butcher;
In Ken’s absence, Corey Hill, Committee Staff Liaison, outlined that the sub-committee
met on April 18th and that Ken Butcher was selected as the sub-committee Chair. It was
also explained that the sub-committee is going to create a standardized questionnaire
for other municipalities and similar sized cemeteries regarding their scattering gardens.
The next sub-committee meeting is scheduled for May 16, 2019.
6.3. Cemetery By-law #3640
The Committee briefly discussed issues and/or items pertaining to the Cemetery By-law
that they would like to review and discuss in more detail. Those items are as follows:
Signage;
Overlap & compliance with the Funeral, Burial and Cremation Services Act;
Compliance with current by-law provisions;
Staffing & hours of the Cemetery Office;
By-law communication strategies;
Service delivery model.
The Cemetery By-law will be added as a standing agenda item to permit further
Committee discussion & recommendations.
6.4. New Committee Initiatives
Committee members were asked for any new items or initiatives that they felt the
Committee should be working on that would be over and above those initiatives
previously identified. There were 3 topics mentioned as follows:
More to do with trees;
Parks master plan;
Trails master plan.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, June 6, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room.
10. Adjournment
Resolution #5
Moved by: Bob Marsden
Seconded by: Penny Esseltine
THAT the May 2, 2019 Parks, Beautification and Cemetery Advisory Committee meeting be
adjourned at 10:04 a.m.
Carried