190321 BIA MIN
Tillsonburg Business Improvement Area
Board Meeting – MINUTES - Thursday, March 21st, 2019
7:00 am breakfast, 7:30 am meeting – Carriage Hall – 25 Brock Street West, Tillsonburg
1. CALL TO ORDER: Determine if a quorum is present. Time: 7:36 am
Members present: C. Tomico, D. Rasokas, M. Tedesco, W. Cameron, M.
Rosehart, C. Pepper, K. Slattery, M. Renaud - Regrets: J. Scott
2. ADOPTION OF THE AGENDA:
a. moved by: D. Rasokas seconded by: W. Cameron
“CARRIED”
3. ADOPTION OF THE MINUTES from the meeting of February 21st, 2019
a. moved by: M. Rosehart seconded by: M. Tedesco
“CARRIED”
The minutes were adopted without comment.
4. TREASURER’S REPORT – D. Rasokas
The treasurer reported the financials. C. Tomico and M. Roseheart queried if
there were any issues or abnormalities. The Treasurer responded that all
was in order. The ED indicated that there were still two issues with First
Ontario. One about online access that the staff accountant was having
difficulty. The ED communicated that First Ontario had still not issued the
credit card and that CIBC had been given the opportunity to provide this
credit facility in lieu of First Ontario. The bank balances as of February 28th,
2019 were listed as $202,158.96. There were no questions.
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5. DELEGATIONS:
There were no delegations.
6. COMMITTEE REPORTS:
a. Beautification:
i. Report– ATTACHED.
There was a general discussion as to the plan presented by the ED - OP-ED-03-19-2019
C. Tomico expressed concern about the funding and referred the ED and Treasurer, (D.
Rasokas), to come up with the tactics for financing/covering these expenses . The ED
agreed to keep the board up to date on all progress made with the plan as approved.
C. Tomico spoke to the importance of each of the board members to speak with their
contacts about trying to get donations in kind including potential labour i.e. installing of
interlocking stone. The ED reiterated the 25% discount available until March 31st, 2019
with Classic Displays. The board agreed unanimously that the beautification is a
strategic imperative and that promotional advertising be muted until the beautification
plan is fully operational – target date of May 15th, 2019.
RESOLUTION: That the BIA Board of Management approves the 2019 Beautification
plan with an upset limit of $40,000 be approved and funded within the existing total
financial envelope of the 2019 BIA budget.
Moved by: M. Rosehart Seconded by: W. Cameron “Carried”
ii. Communications/Promotions: Report from Events and Marketing
Co-ordinator
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There was a general discussion about the verbal report from the EMC. There was some
questions about the upcoming regional ringette tournament and the EMC presented the
work plan including copies of the flyers/materials and the digital elements on her laptop
computer. C. Pepper showed the board her work plan and results. The board had no
concerns about what was presented. The ED complimented the EMC on her extra
efforts and for working well independently with little supervision. The EMC spoke to
growth on all digitial platforms with muted response on Twitter. M. Tedesco spoke in
support of the beautification before promotions as a tactical imperative. M. Tedesco
spoke to the promotions calendar. The EMC/ED distributed the promotions calendar for
2019 and it was accepted as information. The EMC spoke about another event be
added on Brock Street to highlight the fitness businesses.
7. EXECUTIVE DIRECTOR’S REPORT:
The ED indicated that there was late information for this meeting agenda package. C.
Pepper handed out a revised/final report from the Development Commissioner. The ED
suggested this matter be deferred until the next regular meeting so the board has the
time to review the finalized document. The ED will add this item to the April 25th
meeting.
The ED asked the board for comment on the workplan and meetings attended and there
was no discussion. The ED did inform the board of numerous meetings that were being
undertaken to advance the business and decision-making for the BIA operations.
Several board members intimated that it was important to be in sync and that the
synergies to be maximized.
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The ED will meet with M. Tedesco on the afternoon of March 21st to review if there are
items that could be purchased through The Anchor Shoppe to save monies. The ED will
also follow-up with existing vendors and suppliers as well as businesses in the BIA zone
to use those relationships to advance our plans while minimizing expenses.
8. OTHER BUSINESS/CORRESPONDENCE
There were no comments made about the items listed in the agenda for this section.
The ED commented that all of the items with respect to WiFi and correspondence would
be followed up with. There were no board comments about either pieces of
correspondence.
9. NEW BUSINESS:
MOTION TO MOVE INTO CLOSED SESSION TO DISCUSS ACQUISITION OR DISPOSAL
OF LAND. ED REPORT CL-ED -03-19-2019-A.
Moved by: M. Tedesco Seconded by: D. Rasokas
“CARRIED”
MOTION TO MOVE BACK INTO OPEN SESSION: (9:21 a.m.)
Moved by: D. Rasokas Seconded by: M. Rosehart
“CARRIED”
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10. ROUNDTABLE:
The ED mentioned that John Scott indicated that due to work and personal demands, he
would be resigning from the Board of Management. This discussion was had at Staples
at 4:00 pm on Wednesday, March 20th. The ED instructed Mr. Scott to put his
resignation in a e-mail or letter. The ED spoke that there were several people
interested in becoming a board member – (Carl Heutinck from Boston Pizza). The ED is
meeting with C. Heutinck next week.
11. NEXT MEETING – Thursday, April 25th, 2019 at Carriage Hall – 7:00 am
breakfast, 7:30 am meeting
12. MOTION TO ADJOURN :
a. moved by: M. Rosehart - 9:36 am
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