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190521 Transit MIN The Corporation of the Town of Tillsonburg Tillsonburg Transit Advisory Committee May 21, 2019 10:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Cindy Allen, Kathryn Leatherland, Pete Luciani, Mayor Stephen Molnar, Lynn Temoin, Carolijn Verbakel. Regrets: David Brown, Sherry Hamilton, John Verbakel. Also Present: David Calder, Chief Administrative Officer (Left at 11:06 a.m.) Kevin De Leebeeck, Director of Operations Amelia Jaggard, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 10:03 a.m. 2. Adoption of Agenda Proposed Resolution #1 Moved by: Pete Luciani Seconded by: Lynn Temoin THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee meeting of May 21, 2019, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting (Attached) Proposed Resolution #2 Moved by: Kathryn Leatherland Seconded by: Carolijn Verbakel THAT the minutes of the Tillsonburg Transit Advisory Committee dated April 16, 2019, be approved. Carried. 5. Presentations/Deputations Committee: Tillsonburg Transit Advisory Committee Page - 2 - of 4 Date: May 21, 2019 6. General Business & Reports 6.1. T:GO Transit 6.1.1. Proposed Route and Schedule Feedback Council noted concerns about not having a bus stop at 53 Queen Street. The service provider said either 53 Queen Street or the Livingston Centre can be included as bus stops; however, it would be too much to include both locations. It was noted that the Q’Straint Wheelchair Securement System on the TGO bus requires five minutes to secure an individual’s wheelchair. Kathryn Leatherland will share the proposed route and schedule with tenants of the Livingston Centre. The TGO service provider has run the proposed routes twice and indicated the timing would work. Kathryn Leatherland will correspond with a member of the Multi Service Centre to request assistance in determining the need for public transit for tenants of the Livingston Centre. Public feedback regarding the draft routes currently has no submission deadline. It was noted that extending hours of service would have a significant cost implication. Staff will determine the route/schedule impact of adding both 53 Queen Street and the Livingston Centre as bus stops. It was suggested to expand TGO ticket sales outside of the Customer Service Centre. Staff will confirm that the service provider has a backup bus should a breakdown occur to ensure continuity of service. 6.1.2. Draft T:GO Code of Conduct Guidelines (Attached) Food and beverages section to include “The consumption of alcohol…” Motion Mover: Pete Luciani Seconder: Lynn Temoin THAT the committee endorse the Draft T:GO Code of Conduct Guidelines being implemented. Committee: Tillsonburg Transit Advisory Committee Page - 3 - of 4 Date: May 21, 2019 6.1.3. Website overview/review (Attached) Staff to look into the possibility of developing a TGO website separate from Tillsonburg.ca. 6.1.4. Communications Plan 6.1.4.1. Draft Bus Stop sign options (Attached) The committee endorsed the sign which includes the image of a bus. 6.1.4.2. Draft brochure (Attached) A 842-4TGO phone number has been reserved. It was noted that the brochure should reference the ten-ride pass. It was suggested that the cover of the brochure should reflect the chosen signage. 6.1.4.3. Next steps It was suggested that it would be beneficial to engage with the Multi-Service Centre. Once the brochures are printed, staff will distribute copies to key areas including Hickory Hills, Baldwin Place and Queen Street. The brochure will also be provided to schools in hopes of including them with welcome back to school packages in September. It was suggested that the lottery booth in the mall could sell TGO tickets. David Calder left at 11:06 a.m. The Town website and social media pages will be utilized for promotional purposes. Staff to bring a marketing plan to the committee. It was suggested to provide brochures to every private institute on the TGO route. Staff will have an update on the signage order and install timeline at the next meeting. The brochures cannot be produced until the phone number and launch date are confirmed. It was suggested to put removable stickers on the new signs indicating the effective date. The Transportation Coordinator position is currently closed. Committee: Tillsonburg Transit Advisory Committee Page - 4 - of 4 Date: May 21, 2019 The Inter-community Transit Coordinator position has been posted. It was suggested to include a list of alternate transportation options on the website and in the brochure. 6.2. Inter-Community Transit 6.2.1. Project status – verbal update (Director of Operations) Staff have been working with the Ministry of Transportation (MTO) on revising the work plan. The agreement has not yet been signed. The inter-community transit system must be implemented within the first year after signing the agreement. The agreement is currently with the MTO. The routes on the original application cannot be changed, however the number of stops can be adjusted. The application indicated service to the City of London to be implemented in year three (3); staff think this could be accomplished in year one (1). Report OPS 19-16 to be circulated with the minutes. 6.3. Oxford County Transportation Master Plan (Attached) 6.3.1. Review and Comment Provide comments to the Director of Operations by Monday, June 10, 2019. The Director of Operations will submit comments to Oxford County prior to the deadline of Monday, June 17, 2019. 7. Correspondence 8. Other Business It was suggested that the committee should review quarterly financials. It was suggested to discuss fare rates in the future 9. Next Meeting Tuesday, June 18, 2019, at 10:00 a.m. at the Corporate Office in Suite 203, 200 Broadway, Tillsonburg, ON. 10. Adjournment Proposed Resolution #3 Moved by: Carolijn Verbakel Seconded by: Pete Luciani THAT the May 21, 2019 Tillsonburg Transit Advisory Committee meeting be adjourned at 11:21 a.m. Carried.