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190523 Airport MIN= ATTENDANCE David Brandon, Dan Cameron, Jeff Dean, Valerie Durston, Deb Gilvesy, Geoffrey Lee, Jeffrey Miller, John Prno, Mark Renaud, Jeremy Stockmans Staff: Annette Murray, Dan Locke, Kevin De Leebeeck MEMBERS ABSENT/REGRETS Euclid Benoit 1. Call to Order The meeting was called to order at 5:43 p.m. following a safety walkabout of the airport property by the committee members. Mark Renaud sat as the Chair and John Prno acted as Recording Secretary for the meeting. 2. Adoption of Agenda Resolution #1 Moved By: Deb Gilvesy Seconded By: Jeremy Stockmans THAT the Agenda as prepared for the Airport Advisory Committee meeting of May 23, 2019, be adopted with the addition of 1) Clarification of Pecuniary Interest; and 2) Discussion regarding issues from the safety walkabout. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof Chair Renaud led a discussion to clarify the issue of pecuniary interest. In summary, every committee member must declare any conflict with a financial interest that impacts the The Corporation of the Town of Tillsonburg TILLSONBURG AIRPORT ADVISORY COMMITTEE May 23, 2019 5:30 p.m. Tillsonburg Regional Airport Boardroom 244411 Airport Rd., South-West Oxford MINUTES Tillsonburg Airport Advisory Committee Meeting Minutes, May 23, 2019 - 2 - member either positively or negatively, and must not vote on the issue in question. This ensures that the business of the committee is conducted in a fair, open and transparent manner. If in doubt, declare… as a breach is potentially a criminal offence. In addition, no member of the committee shall advance the business of the committee outside of a formally constituted meeting. At the conclusion of the clarification, no issues or pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of April 18, 2019. Resolution #2 Moved By: Deb Gilvesy Seconded By: Geoffrey Lee THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of April 18, 2019, be approved. Carried 5. Delegations and Presentations None 6. General Business & Reports 6.1. Business Arising 6.1.1 Use of Federal Tax Fund one-time Top-Up Grant for Outstanding Projects Deb Gilvesy reported that Council did not approve the use of the one-time Top-Up to fund completion of the three Airport projects currently unfunded in the 2019 Budget. Deb is optimistic that another method of financing being presented at the next Council meeting, will be positively received. 6.2. Oxford County Transportation Master Plan Kevin De Leebeeck noted that the County Transportation Master Plan has now been published, and that the 500+ page document has been circulated to the committee members for information. The primary concern is that there is only one actual paragraph in the document dedicated to the Airport. Committee members were asked to provide comments Tillsonburg Airport Advisory Committee Meeting Minutes, May 23, 2019 - 3 - to Kevin by June 10th, that can be used in crafting a response that will more clearly show the benefits that the Tillsonburg Airport brings to local communities. 6.3. Follow up on Safety Walkabout During the walkabout that took place before today’s meeting, a number of issues that have been discussed previously, were visualized. These included:  Vehicle traffic carrying gravel onto the taxiways  Gate requirements and card lock issues related to Fire and Paramedic Services  Drainage concerns  Deteriorated apron and taxiway pavement around the Harvard hangars  Need for signage to warn vehicles about restricted access  Need for security cameras to enforce the restricted access  Enlarging the apron to accommodate the heavy aircraft traffic already being realized  Adjusting existing tie-downs to lessen parked aircraft from impeding taxiing aircraft  The need for aircraft turnarounds at the ends of the runway  Above-ground fuel tanks to prevent possible ground contamination in the event of leakage Dan Locke circulated a prototype of the sign proposed to address restricted vehicle access. A number of changes to the text were suggested and adopted. Resolution #3 Moved By: Jeremy Stockmans Seconded By: Deb Gilvesy THAT the Tillsonburg Airport Advisory Committee approve the design for the restricted vehicle access signage as modified. Carried Resolution #4 Moved By: Deb Gilvesy Seconded By: Jeremy Stockmans THAT the Tillsonburg Airport Advisory Committee adopt the following action plan regarding Airside Access:  On an interim basis, use the two existing access points, i.e, Beside the Harvard Hangar (turning right only) for the Commercial side hangars, and beside the Terminal (turning left only) for the General Aviation side hangars. Tillsonburg Airport Advisory Committee Meeting Minutes, May 23, 2019 - 4 -  On an interim basis, post the approved restricted vehicle access signs at each of the two entrances.  Communicate with Airport tenants and the community regarding the changes to vehicle access.  Staff to design and estimate the cost for vehicle access roads to both the Commercial and General Aviation sides for inclusion as 2020 Budget items. Carried 6.4. Work Order Management System Dan Locke reported that MESH, a work order management system is being implemented to monitor work order status. All operational requests including safety issues, are to be submitted to Annette Murray so that a work order can be initiated. Deb Gilvesy noted that before going to Transport Canada with safety issues, the process should be allowed an opportunity to action the concerns. Repeated concerns will be elevated to the Advisory Committee for review. 6.5. Infrastructure Locates Dan Locke reported that all of the infrastructure/utility locates are now complete and being transferred into digital format. The finished product will be presented to the Committee at a later date. 6.6. Tenant Meetings A short discussion ensued about the possibility of regular tenant meetings in an AGM or other format. A more fulsome discussion was deferred to the next meeting. 7. Correspondence None 8. Other Business Committee members were reminded of the Chamber of Commerce “After 5” event being held at the Harvard Hangar on Tuesday, May 28th. 9. Closed Session Tillsonburg Airport Advisory Committee Meeting Minutes, May 23, 2019 - 5 - None 10. Next Meeting The next meeting of the Airport Advisory Committee will be on June 20, 2019 at 5:30 p.m. 11. Adjournment Resolution #5 Moved By: Jeff Dean Seconded By: Jeremy Stockmans THAT the Airport Advisory Committee Meeting of May 23, 2019 be adjourned at 7:00 p.m.