190423 Council MIN 1
MINUTES
Tuesday, April 23, 2019
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
Terry Saelens, Acting Fire Chief
Regrets: Kevin De Leebeeck, Director of Operations
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council moves into Closed Session to consider:
personal matters about an identifiable individual, including Town employees
(recruitment process); and
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a proposed or pending acquisition or disposition of land by the Town
(proposed land acquisition)
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council Meeting of Tuesday, April 23,
2019 be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Minutes of the Council Meeting of April 8, 2019 be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Application for Zone Change - ZN 7-19-01 - Regine Ross(DiLella)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented Report CP 2019-111 for the Application for Zone Change
ZN 7-19-01 - Regine Ross (DiLella)
Opportunity was given for comments and questions from Council.
The solicitor for the applicants, Lisa Gilvesy, was in attendance and spoke
in favour of the application.
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The owners/applicants, Stephen and Yonna DiLella, were in attendance,
in support of the application.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council approves the zone change application submitted by Regine
Ross (Stephen and Sibylle DiLella), whereby the lands described as Part
Lot 8, Concession 12 (Dereham), Town of Tillsonburg, and further
described as the lot to be severed from consent application B18-65-7, are
to be rezoned from ‘Future Development Zone (FD)’ to ‘Low Density
Residential – Type 1 Zone (R1)’ to recognize the new use of the property
as residential and satisfy condition of consent application B18-65-7.
Carried
8.2 Application for Zone Change - ZN 7-19-05 - 83 Rolph Street - Oxford
Lofts Inc.
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented Report CP 2019-117 for the Application for Zone Change
ZN 7-19-05 - Oxford Lofts Inc.
Opportunity was given for comments and questions from Council.
The applicant, Andrew Teeple of Athon Construction and Development
Corporation, was in attendance and spoke in favour of the application. Mr.
Teeple provided information regarding the change in ownership and
changes to the property, including additional units and amenities.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT Council approves the zone change application submitted by Oxford
Lofts Incorporated, whereby the lands described as Lot 761 and Part of
Lots 763 & 764A, Plan 500, known municipally as 83 Rolph Street, are to
be rezoned to amend the provisions of the ‘Special Entrepreneurial Zone
(EC-9)’ to reduce the required minimum gross floor area per unit for 3
dwelling units to 26.6 m2 (286 ft2) to facilitate the residential conversion of
the former Rolph Street Public School.
Carried
9. Planning Applications
9.1 Application for Zone Change - ZN 7-18-13 - Performance
Communities Realty Inc.
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented Report CP 2019-118 for the Application for Zone Change
ZN 7-18-13 - Performance Communities Realty Inc.
Resolution # 6
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council approves the zone change application, File No. ZN 7-17-11,
as submitted by Performance Communities Realty Inc., for lands
described as Block 81, Registered Plan 41M-329, in the Town of
Tillsonburg, to rezone the subject lands to remove the Holding Provision
from properties within Phase 2 of Andrews Crossing.
Carried
10. Delegations
10.1 Restoration of Memorial Park Pillars
Mr. David Morris, President of the Tillsonburg District Historical Society,
appeared as a delegation.
Mr. Morris shared information about the history of the Memorial Park
Pillars, and provided information in regards to the restoration project. The
intent of the Historical Society is to repoint and recap the six pillars at the
two entrance ways. Cost of the project is expected to be approximately
$4,000 and the Society is prepared to proceed this spring, with completion
and a dedication ceremony to follow.
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Donations for future projects of the Historical Society can be made at
Annandale NHS. Tax receipts will be issued.
Resolution # 7
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Delegation - Restoration of Memorial Park Pillars be received,
as information.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Correspondence from Ernie Hardeman, Minister of Agriculture, Food
and Rural Affairs
Resolution # 8
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from Ernie Hardeman,
Minister of Agriculture, Food and Rural Affairs, as information;
AND FURTHER THAT a Regional Review Committee of Council be
created;
AND THAT Mayor Molnar, Councillor Parker and Councillor Gilvesy be
appointed to form the Regional Review Committee;
AND THAT a member of the Tillsonburg Chamber of Commerce,
Tillsonburg BIA and Economic Devleoment Committee be invited to
participate in the Regional Review Committee;
AND THAT the Regional Review Committee develop Made in Tillsonburg
options to bring back to Council for the purpose of sending a submission
to the Regional Review Advisors and Minister of Municipal Affairs and
Housing.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
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13.1.1 CAO 19-03 - Tillsonburg Hydro System Expansion Charges
CAO David Calder spoke to Report CAO 19-03.
Ian McKenzie, General Manager, Tillsonburg Hydro Inc., was also
in attendance to answer Council's questions.
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report CAO-19-03 - Tillsonburg Hydro Inc
– System Expansion Charges, for information;
AND THAT the report be referred to the Shareholder meeting for
discussion.
Carried
Resolution # 10
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council moves into a Special Shareholder Meeting of
Tillsonburg Hydro Inc. at 7:07 pm.
Carried
13.1.2 Special Meeting of the Shareholder of THI
Dan Rasokas, Chair, Tillsonburg Hydro Inc. and Ian McKenzie,
General Manager, Tillsonburg Hydro Inc. were in attendance to
provide information and answer questions of the Shareholder.
Vice-Chair Ann Loker and Board Member Alex Urbanowicz, were
also in attendance.
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Shareholder respectfully request THI to review and
reconsider their current economic evaluation cost sharing model;
AND THAT THI consider alternate options such as:
- using the previous model prior to January 1, 2019, or
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- to phase in the new model over a period of 3 to 5 years to lessen
the impact on Developers, or
- implement a model that captures O, M and A and not D and I,
while taking into consideration the impact on Development and
positioning Tillsonburg so that Tillsonburg is competitive with the
local surrounding area;
AND THAT the Shareholders request the President of THI to
correspond with the OEB to identify that a consistent Economic
Model should be adopted for all Ontario LDCs.
Carried
Resolution # 11
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council moves out of the Special Shareholder Meeting of
Tillsonburg Hydro Inc. and resumes the Regular Council Session of
April 23, 2019 at 7:43 pm.
Carried
13.1.3 CAO-HR 19-02 - Employee Engagement Survey
Ashley Andrews, Manager of Human Resources, was in attendance
to answer any questions.
Noted was that the compensation review will be completed shortly
and results will be brought to Council.
Resolution # 12
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CAO-HR 19-02 – Employee
Engagement Survey, as information.
Carried
13.1.4 CAO 19-04 - County of Oxford - Joint Municipal Service
Delivery Review - Regional Governance
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Public consultation has been extended to May 21.
Resolution # 13
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report CAO 19-04 - County of Oxford -
Joint Municipal Service Delivery Review - Regional Governance;
AND THAT Council endorses the establishment of a Service
Delivery Review Steering Committee comprised of the nine
municipal Chief Administrative Officers in the County of Oxford to
set the Terms of Reference, Request for Proposal content and
evaluation of the RFPs for a joint Service Delivery Review report;
AND FURTHER THAT Council authorizes funding to an upset limit
of $20,000 be contributed on behalf of the Town of Tillsonburg from
the “Improve Service Delivery and Efficiency” funding, received
from the Province in April 2019, toward this project.
Carried
13.2 Clerk's Office
13.2.1 CLK 19-13 - To Amend Business Licence By-Law to include Ice
Cream Refreshment Vehicles
Resolution # 14
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Report CL 19-13, Ice Cream Refreshment Vehicles, be
received as information.
Carried
13.3 Development and Communication Services
13.3.1 DCS 19-04 - Animal Control Subcontractor Agreement
Resolution # 15
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
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THAT Council receives Report DCS 19-04 - Animal Control
Subcontractor Agreement;
THAT Council extends the contract for an additional two (2) year
term with Hillside Kennels Animal Control Ltd. for the provision of
animal control services for the Town of Tillsonburg;
AND THAT Council amends the Rates and Fees By-law 4251 to
reflect the change in rates.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.5.1 Report FRS 19-03 - Fireworks
Acting Fire Chief Terry Saelens was in attendance to answer
questions.
Resolution # 16
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report FRS 19-03 - Fireworks;
AND THAT By-Law 4293, To Regulate the Sale, Display and
Discharge of Fireworks within the Town of Tillsonburg, and to
repeal By-Law 3510, be brought forward for Council consideration.
Carried
13.6 Operations
13.6.1 OPS 19-10 Natural Resources Canada Electric Vehicle RFP
CAO David Calder spoke to Report OPS 19-10, as the Director of
Operations was not in attendance.
Resolution # 17
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
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THAT Council receives Report OPS 19-10 - Natural Resource
Canada – Electric Vehicles and Alternative Fuel Infrastructure
Deployment Initiative;
AND THAT Council supports the submission of an application to
Natural Resources Canada for the installation of a Level 3 Electric
Vehicle Charging Station in Municipal Parking Lot 7A;
AND THAT Council commits to provide funding for its share of the
project in the 2020 municipal budget;
AND THAT the Chief Administrative Officer be authorized to
execute the attestation statement within the formal application;
AND FURTHER THAT Council approves the relocation of the Level
2 Electric Vehicle Charing Station to Municipal Parking Lot 3B.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-14 - Rowing Club Storage Access
Resolution # 18
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-14 - Rowing Club Storage
Access;
AND THAT Council authorizes staff to work with the Rowing Club to
provide them access to the boat storage area for the 2019 season;
AND THAT the cost of the Designated Substances Survey and any
work required to establish and temporarily maintain safe access to
the boat storage be funded from reserves, up to a maximum of
$10,000.
Carried
13.7.2 RCP 19-18 - January-March 2019 RCP Activity Reports
Resolution # 19
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT Council receives Report RCP 19-18 - January-March 2019
RCP Departmental Activity Reports, as information.
Carried
13.7.3 RCP 19-19 - Awarding RFT2019-007 – TCC Auditorium Kitchen
Electrical Upgrades
Resolution # 20
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19 – Awarding RFT2019-007 –
TCC Auditorium Kitchen Electrical Upgrades;
AND THAT Council awards RFT2019-007 – Tillsonburg Community
Centre Auditorium Kitchen Electrical Upgrades to Adrian Droogers
Electrical Contracting at their tendered price of $38,625 plus
applicable taxes.
Carried
13.7.4 RCP 19-20 - Awarding RFT 2019-008 for Grasscutting and
Trimming
Resolution # 21
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19-20 - Awarding RFT 2018-
011 for Grasscutting and Trimming;
THAT Council awards grasscutting and trimming contracts for the
2019, 2020 & 2021 seasons with options to extend for up to two (2)
one (1) year periods with the same terms and conditions of the
original agreement;
THAT Council awards a grasscutting & trimming contract for Zone 1
to Nature’s Choice Lawn Care and Irrigation at an average contract
term cost per cut of $1,003.67 before taxes;
THAT Council awards a grasscutting & trimming contract for Zone 2
to Fitch General Contracting Inc. at an average contract term cost
per cut of $731.00 before taxes;
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THAT Council awards a grasscutting & trimming contract for Zone 3
to Fitch General Contracting Inc. at an average contract term cost
per cut of $548.00 before taxes;
THAT Council awards a grasscutting & trimming contract for Zone 4
to Fitch General Contracting Inc. at an average contract term cost
per cut of $436.00 before taxes;
AND THAT Council awards a grasscutting & trimming contract for
Zone 5 to Fitch General Contracting Inc. at an average contract
term cost per cut of $1,115.00 before taxes.
Carried
13.7.5 RCP 19-21 - Service Review Update
Resolution # 22
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 19-21 – RCP Service Review
Update;
AND THAT Council authorizes staff to issue a request for proposals
from qualified consultants to carry out the RCP departmental
service review;
AND THAT an amount up to a maximum of $40,000 be funded from
the MMAH "One-time Funding" revenue.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 23
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Cultural, Heritage and Special Awards
Advisory Committee minutes dated April 3, 2019, the Parks, Beautification
and Cemetery Advisory Committee minutes dated April 4, 2019, the
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Economic Development Advisory Committee minutes dated April 9, 2019,
and the Recreation and Sports Advisory Committee minutes dates April
11, 2019, as information.
Carried
15.2 Police Services Board Minutes
Resolution # 24
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Tillsonburg Police Services Board Minutes
dated January 16, 2019, as information.
Carried
15.3 Long Point Region Conservation Authority Minutes
Resolution # 25
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Long Point Region Conservation Authority
Board of Directors Annual General Meeting Meetings dated February 22,
2019, as information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4269, To Amend By-Law 3666 To Allow Ice Cream Vehicles
18.2 By-Law 4293, To Regulate the Sale, Display and Discharge of
Fireworks
18.3 By-Law 4294, To Amend Schedule A of By-Law 4251, a Schedule of
Fees
18.4 By-Law 4295, To Amend Zoning By-Law 3295 (ZN 7-18-13)
18.5 By-Law 4296, To Amend Zoning By-Law 3295 (ZN 7-19-01)
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18.6 By-Law 4297, To Amend Zoning By-Law 3295 (ZN 7-19-05)
Resolution # 26
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 4269, To Amend By-Law 3666 To Allow Ice Cream
Vehicles;
By-Law 4293, To Regulate the Sale, Display and Discharge of Fireworks;
By-Law 4294, To Amend Schedule A of By-Law 4251, a Schedule of
Fees;
By-Law 4295, to Amend Zoning By-Law 3295 (ZN 7-18-13);
By-Law 4296, To Amend Zoning By-Law 3295 (ZN 7-19-01); and
By-Law 4297, To Amend Zoning By-Law 3295 (ZN 7-19-05) be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 27
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 4298, to Confirm the Proceedings of the Council Meeting held on
April 23, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The Development Charges Background Study is posted on the Town's
website. The Public Meeting will be held on May 13 at 6:00pm, prior to the
passing of the By-Law on June 13 at 6:00pm at a regular Council Meeting.
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Carl Dixon Live at The Bridges is scheduled for May 4, 2019. Proceeds to the
Annandale House Trust. Tickets are $25, available at Annandale NHS, Station
Arts, or at the door if available.
21. Adjournment
Resolution # 28
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT the Council Meeting of Tuesday, April 23, 2019 be adjourned at 9:12 p.m.
Carried