190624 Council MIN 1
MINUTES
Monday, June 24, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Meeting of Monday, June 24,
2019 be adopted.
Carried
2
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council Meeting of June 13, 2019 be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 3
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04pm.
Carried
8.1 Application for Minor Variance A05-19, 26 Thomas Avenue (Roy and
Nancy Gardner)
Heather St.Clair, County of Oxford Planner, appeared before Council and
provided an overview of County Report 2019-187, File A05-19.
Copies of additional comments received were provided by the Planner.
Opportunity was given for comments and questions from Council.
Roy Gardner, applicant, appeared before Council and spoke in favour of
the application.
Greg Tribble, 17 Thomas Avenue, appeared before Council in opposition
to the application. His concerns were that the proposed building is too
large, blocking views and taking up green space, that it may set a
precedent of allowing a second driveway, the proposed driveway would be
3
closer to the fire hydrant than the existing driveway, and it would be
gravel.
Mr. Tribble also referred to an agreement between the developer and the
original owner of the property.
The Planner advised that the agreement does not change the planning
recommendation.
No other members of the public appeared before Council either in support
of, or opposition to, the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Committee of Adjustment defers the Decision of Application File
A05-19, submitted by Roy and Nancy Gardner, for lands described as Lot
88, Plan M-59, municipally known as 26 Thomas Avenue, Town of
Tillsonburg, until July 8, 2019.
Carried
8.2 Application for Minor Variance A06-19 (Brierwood Contracting Ltd.)
Heather St.Clair, County of Oxford Planner, appeared before Council and
provided an overview of County Report 2019-198, File A06-19.
Opportunity was given for comments and questions from Council.
The applicant was not in attendance.
Rick Parrott, 23 Hillyndale Road, appeared before Council noting erosion
concerns if the tree line was to be removed, as his property is lower. He
also noted concerns regarding grading and drainage.
No other members of the public appeared before Council either in support
of, or opposition to, the application.
Council passed the following resolution.
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
4
THAT the Committee of Adjustment approves Application File A06-19,
submitted by Brierwood Contracting Ltd. (Steve Wilson), for lands
described as Lot 3, Plan 986, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, – Zone Provisions (R1) Exterior Side Yard
Width, to reduce the required exterior side yard width from 7.5 m (24.6
ft) to 4.5 m (14.7 ft) to facilitate the construction of a single detached
dwelling with an attached garage,
subject to the condition that a building permit for the proposed dwelling
shall be issued within one year of the date of the Committee's decision.
Carried
8.3 Application for Permission A07-19, 76 Vienna Road (Michael Decloet)
Heather St.Clair, County of Oxford Planner, appeared before Council and
provided an overview of County Report 2019-200, File A07-19.
Opportunity was given for comments and questions from Council.
Michael Decloet, the applicant, was in attendance and appeared before
Council in support of the application.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approves Application File A07-19,
submitted by Michael Decloet, for lands described as Part Lot 1633, Plan
500, municipally known as 76 Vienna Road, Town of Tillsonburg, as it
relates to:
1. Permission to replace an existing legal non-conforming residential
accessory building on the subject lands, to a maximum of 97.5 m2
(1,050 ft2),
Subject to the following conditions:
i. A building permit for the proposed accessory structure shall be
issued within one year of the date of the Committee's decision.
5
ii. The existing accessory structure on the subject lands be
removed, to the satisfaction of the Town Chief Building Official.
Carried
Resolution # 7
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:55pm.
Carried
8.4 Application for Zone Change ZN 7-19-08, 19 Lyndale Road (Broadway
Estates Ltd.)
Heather St.Clair, County of Oxford Planner, appeared before Council and
provided an overview of Report CP 2019-194, in regards to Application for
Zone Change ZN 7-19-08.
Opportunity was given for comments and questions from Council.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 8
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council approves the zone change application submitted by
Broadway Estates Inc., whereby the lands described as Part 1, Plan 41R-
9642 and Lot 66, Plan 41M-218, municipally known as 19 Lyndale Road,
be rezoned to ‘Low Density Residential – Type 1 Zone (R1) to facilitate the
development of one new single detached dwelling per lot.
Carried
9. Planning Applications
10. Delegations
10.1 Grasscutting and Trimming Contract for Zone 1
6
Robert Thornton, Nature's Choice Lawn Care and Irrigation, appeared as
a Delegation before Council, expressing his concerns regarding
clarification of the grasscutting and trimming contract with the Town.
Mr.Thornton provided photos and information, supporting his concerns
and clarification in Zones 1 and 5 of the contracts, as well as with the Dog
Park.
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Delegation - Nature's Choice Lawn Care and Irrigation, in
regards to the grasscutting and trimming contract for Zone 1, be received
as information.
Carried
11. Deputation(s) on Committee Reports
11.1 Joint Committee Report – Tillsonburg Aquatic Facilities
Mr. Eugene Todd, Chair, Recreation & Sport Advisory Committee,
appeared before Council and provided an overview of Report 19-28 Joint
Committee Report - Tillsonburg Aquatic Facilities.
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report RCP 19-28 Joint Committee Report –
Tillsonburg Aquatic Facilities, as information;
AND THAT Council refer the Committee Recommendations to Staff for
consideration.
Carried
12. Information Items
13. Mayor Reports
13.1 MYR 19-08 Oxford County Update
7
Resolution # 11
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report MYR 19-08 Oxford County Update, as
information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 19-17 To Appoint Municipal Trustees
Resolution # 12
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CLK 19-17 To Appoint Municipal
Trustees;
AND THAT By-Law 4322 To Appoint Municipal Trustees be brought
forward for Council consideration.
Carried
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 19-29 Airport Hanger Land Lease Taxiway G1 Lot 2
Resolution # 13
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-29 Airport Hanger Land
Lease Agreement Taxiway G1 Lot 2;
8
AND THAT By-Law 4320 to authorize the Airport Hanger Land
Lease Agreement with Jeff Howe be brought forward for Council
consideration.
Carried
14.6.2 OPS 19-30 Airport Hanger Land Lease Taxiway G1 Lot 3
Resolution # 14
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report OPS 19-30 Airport Hanger Land
Lease Agreement Taxiway G1 Lot 3;
AND THAT By-Law 4321 to authorize the Airport Hanger Land
Lease Agreement with Ernest West be brought forward for Council
consideration.
Carried
14.6.3 OPS 19-31 Results for RFP 2019-007 Transit Consulting
Services
Resolution # 15
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 19-31 Results for RFP 2019-
007 Transit Consulting Services;
AND THAT Council awards RFP 2019-007 to IBI Group of Toronto,
ON at a cost of $127,925.55 (net HST included), the highest
scoring proposal received.
Carried
14.6.4 OPS 19-32 Results for RFP 2019-005 Airport Feasibility
Analysis
Resolution # 16
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
9
THAT Council receives Report OPS 19-32 Results for RFP 2019-
005 Airport Feasibility Analysis;
AND THAT Council awards RFP 2019-005 to HR Aero Aviation
Consulting of Ottawa, ON at a cost of $28,167.17 (net HST
included), the highest scoring proposal received.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 19-25 Summer Place Demolition Costs and Alternatives
Resolution # 17
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 19-25 – Summer Place
Demolition Costs and Alternatives;
AND THAT Council directs staff to proceed with Option C as
identified in this Report.
Carried
14.7.2 RCP 19-26 Memorial Park Parking Expansion
Resolution # 18
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 19-26 Memorial Park Parking
Expansion;
AND THAT Council directs staff to issue the tender for the
expanded parking project as outlined in Report RCP 19-26.
Carried
14.7.3 RCP 19-27 Aquatic Facility Needs and Concepts Update
Resolution # 19
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
10
THAT Council receives Report RCP 19-27 Aquatics Facility Needs
and Concepts Update, for information.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 20
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council receives the Cultural, Heritage and Special Awards
Advisory Committee Minutes dated June 5, 2019, the Accessibility
Advisory Committee Minutes dated June 11, 2019, the Economic
Development Advisory Committee Minutes dated June 11, 2019, and the
Transit Advisory Committee Minutes dated June 18, 2019, as information.
Carried
16.2 Business Improvement Area Board of Management Minutes
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the B.I.A. Board of Management Minutes dated
May 23, 2019, as information.
Carried
17. Motions/Notice of Motions
17.1 Notice of Motions for Which Notice was Previously Given
Resolution # 22
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council adopts the resolution that was passed by the Memorial
Park Revitalization committee and the Recreation and Sport committee at
their joint meeting in regards to Hardball #1 diamond and;
11
THAT the Memorial Park Master Plan be amended to keep the orientation
of Hardball #1 in its current location.
Carried
17.2 Notice of Motion - Beautification Project, Signage, Memorial Plaque -
Dog Park
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council authorize the following motion to be dealt with at tonight's
meeting with a 2/3 vote of Council in accordance with Section 6.10 (3).
Carried
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the beautification project, signage, and the Memorial Plaque be
completed at the Dave Johnson Memorial Dog Park by July 5, 2019;
AND THAT the work be funded from reserves designated for the dog park.
Carried
17.3 Notice of Motion - Installation of Water - Dog Park
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council authorize the following motion to be dealt with at tonight's
meeting with a 2/3 vote of Council in accordance with Section 6.10 (3).
Carried
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Staff provide a report regarding the status of water and the
proposed implementation date for installation at the Dave Johnson
Memorial Dog Park.
12
Carried
17.4 Notice of Motion - Dog Park Advisory Committee
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council authorize the following motion to be dealt with at tonight's
meeting with a 2/3 vote of Council in accordance with Section 6.10 (3).
Carried
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT a Dog Park Advisory Committee be formed;
AND THAT Staff provide a terms of reference for a dog park committee at
the August council meeting for Council's consideration.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4317, To Amend Zoning By-Law 3295 (ZN 7-19-08, 19 Lyndale
Road, Broadway Estates)
19.2 By-Law 4320, To Authorize Airport Hangar Land Lease Agreement
(Howe)
19.3 By-Law 4321, To Authorize Airport Hangar Land Lease Agreement
(West)
19.4 By-Law 4322, To Appoint Municipal Trustees
Resolution # 23
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT By-Law 4317, to Amend Zoning By-Law 3295 (ZN 7-19-08,
Broadway Estates Inc.)
By-Law 4320, to Authorize Airport Hangar Land Lease Agreement (Howe),
and
13
By-Law 4321, to Authorize Airport Hangar Land Lease Agreement (West),
and
By-Law 4322, to Appoint Municipal Trustees, be read for a first, second,
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 24
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 4318 to Confirm the Proceedings of the Council Meeting held on
June 24, 2019 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
A yard sale to raise funds for a future Splash Pad is scheduled for June 28 and
29 at Zehrs, 7:00am-6:00pm both days. Contact Judy at 226-231-1264 to
arrange for pick-up of donations.
Music on the Lawn is back for the season, with events scheduled on Sunday
evenings from now until August 25, on the lawn at Annandale NHS. For
information and a list of performances, visit the Town's website
www.tillsonburg.ca or call 519-842-2294.
Appreciation was extended to the volunteers and sponsors of this year's
Turtlefest event.
A Schedule of Canada Day Activities can be found on the Town's website
www.tillsonburg.ca, facebook and in the Tillsonburg News.
Tillsonburg Non-Profit Housing Association is hosting an Open House
Wednesday, June 26, 2:00 - 5:00pm., at the Sanders Street Seniors Residence.
The 2019 Citizen of the Year Event, recognizing Diane Patenaude, is scheduled
for Tuesday, June 25 at 6:00pm at the Carriage Hall. Doors open at 5:30.
Everyone is welcome to attend.
14
Anyone interested in having their home designated under the Century Plaque
Program is encouraged to contact the Clerk's Office.
22. Adjournment
Resolution # 25
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Monday, June 24, 2019 be adjourned at 9:20 p.m.
Carried