190708 Council MIN 1
MINUTES
Monday, July 8, 2019
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
Sheena Pawliwec, Deputy Treasurer
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council Meeting of Monday, July 8, 2019,
be adopted.
Carried
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4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Minutes of the Council Meetings of June 24, 2019 and June 25, 2019,
be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Zone Change Application ZN 7-19-09, 25 Spruce Street (Madlen and
Lena Isaacs)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Lena Isaacs, appeared before Council in support of the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council approve the zone change application submitted by Madlen
Isaacs, whereby the lands described as Part Lot 1617, 1638, Plan 500,
Part 1 of Plan 41R-1662, & 41R-1932 in the Town of Tillsonburg, known
municipally as 25 Spruce Street, are to be rezoned from ‘General
Industrial Zone (MG)’ to ‘Special General Industrial Zone (MG-sp)’ to allow
for the development of additional service commercial-oriented uses within
an existing industrial mall.
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Carried
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move into the Committee of Adjustment to hear applications
for Minor Variance at 6:10 p.m.
Carried
8.2 Application for Minor Variance A08-19, 80 Brock Street East (Arend
Tenhove)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Council received correspondence from the applicant on July 8, 2019 which
indicated the applicant/owner is not in favour of the cash-in-lieu of parking
recommendation.
Opportunity was provided for comments and questions from Council.
Staff noted that the cash-in-lieu of parking is a one time fee based on land
value and the cost to construct the space.
The applicant, Adrian Ten Hove, appeared before Council in support of
the application but requested that the cash-in-lieu of parking fee be
reduced.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
That the Town of Tillsonburg Committee of Adjustment approve
Application File A-08/19, submitted by 952666 Ontario Limited, for lands
described as Lot 1263, Plan 500, Town of Tillsonburg, as it relates to:
1. Relief from Table 5.24.2.1 – Parking Standards, to decrease the
minimum required parking spaces for a professional office from 7 spaces
(1 per 20 m2 of gross floor area) to nil spaces to facilitate an expansion to
an existing office building;
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Subject to the following condition:
i. The applicant enter into a cash-in-lieu of parking agreement with the
Town of Tillsonburg.
Carried
9. Planning Applications
9.1 CLK 19-19 Memorandum (A05-19)
Resolution # 7
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive CLK 19-19 Memorandum, as information.
Carried
9.2 Application for Minor Variance A05-19, 26 Thomas Avenue (Roy and
Nancy Gardner)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
answer questions.
Motion
Moved by: Councillor Esseltine
Seconded by: Councillor Luciani
THAT the following conditions be amended from the original motion:
i. The driveway be paved with a solid surface, to the satisfaction of the
Town Building Services Department.
ii. The building be located as close to the existing dwelling as possible.
Carried.
Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approves Application File A05-19,
submitted by Roy and Nancy Gardner, for lands described as Lot 88, Plan
M-59, municipally known as 26 Thomas Avenue, Town of Tillsonburg, as it
relates to:
1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
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Structures, to permit an increase to the maximum lot coverage allowance
for residential accessory buildings from 50 m2 (538.2 ft2) to 50.1 m2
(539.27 ft2), and;
2. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures, to permit an increase to the maximum height allowance for a
residential accessory building from 3.7 m (12.1 ft) to 4.19 m (13.75 ft),
Subject to the conditions that the driveway be paved with a solid surface,
to the satisfaction of the Town Building Services Department and that the
building be located as closely to the existing building as possible.
Carried
Resolution # 6
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:42 p.m.
Carried
10. Delegations
10.1 Business Improvement Area Board of Management Update
Mark Renaud, Executive Director, and Karlee Slattery, Events and
Marketing Coordinator for the Tillsonburg BIA, appeared before Council to
present an update from the BIA Board of Management.
Opportunity was provided for comments and questions from Council.
The BIA has ordered additional garbage and recycling bins for the
downtown streets.
The County of Oxford IT Department is currently working with the BIA to
bring back the WIFI.
The BIA is currently creating new branding which will be rolled out with a
new website in the future.
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT Council receive the Business Improvement Area Board of
Management Update, as information.
Carried
10.2 Heritage Permit Application (83 Rolph Street)
Andrew Teeple, Athon Construction and Development Corporation,
appeared before Council and provided an overview of proposed
alterations to the building at 83 Rolph Street (Rolph Street Public School).
Opportunity was provided for comments and questions from Council.
Mr. Teeple noted the target completion date is in Spring or Summer of
2020.
Resolution # 10
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the delegation regarding the Heritage Permit
Application for 83 Rolph Street, as information;
AND THAT this information be referred to item 13.2.1 CLK 19-18, for
consideration.
Carried
10.3 Tillsonburg Cemetery (Plant Holder)
Les Lonsbary was not in attendance.
10.4 Turtlefest Committee Request for Funds
Suzanne Fleet, Festival Director, Turtlefest, appeared before Council to
request an emergency loan in the amount of $7,000.00 to cover unpaid
expenses (event suppliers).
Ms. Fleet noted that their insurance company confirmed an insurance
claim is not possible. This is the first time in nine years that the committee
has needed to request more funding from the Town.
Ms. Fleet noted that due to weather conditions attendance was down
$8,000.00 at the 2019 event compared to the 2018 event. In addition, the
event's expenses were up $21,000.00 due to EMS services, security
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services, the use of additional inflatables and increased marketing and
promotions efforts.
Ms. Fleet noted that a comprehensive financial statement will be brought
forward to Council in the next month.
Resolution # 12
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the delegation regarding Turtlefest, as information;
AND THAT Council provide the $7,000 in the form of a loan;
AND THAT Staff report back to Council with regards to the conditions of
the loan.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 19-33 Cemetery By-Law 3640 Violation
Paul DeCloet, Chair of Parks, Beautification and Cemetery Advisory
Committee, appeared before Council to answer questions.
Opportunity was provided for comments and questions from Council.
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Report RCP 19-33 Cemetery By-Law 3640 Violation be received;
AND THAT Council support the recommendation from the Parks,
Beautification & Cemetery Advisory Committee to adhere to the Cemetery
By-Law #3640 and direct the removal of a wooden pergola which was
installed over a monument within the Cemetery without prior authorization
from the Town.
Carried
12. Information Items
12.1 Correspondence - Ministry of the Solicitor General
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Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the correspondence from the Ministry of the
Solicitor General regarding the Town of Tillsonburg's Emergency
Management and Civil Protection Act (EMCPA) results for 2018, as
information.
Carried
12.2 Oxford County - Notice of Passing of Development Charges By-Law
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the correspondence from the County of Oxford, as
information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.2.1 CLK 19-18 Application for Alteration of Property (83 Rolph
Street)
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive report CLK 19-18 Application for Alteration of
Property (83 Rolph Street), as information;
AND THAT Council consents to the application under Section 33 of
the Ontario Heritage Act to alter the original five dormers and
subsequent window openings and sills of the building located at 83
Rolph Street (Rolph Street Public School).
Carried
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13.3 Development and Communication Services
13.3.1 DCS 19-17 Community Improvement Plan Application - 95
Spruce St
Cephas Panschow, Development Commissioner, appeared before
Council to answer questions.
Staff to bring back the agreement and specify how the Town's
investment would be protected.
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 19-17 Community Improvement
Plan Application – 95 Spruce St;
AND THAT the 95 Spruce Street property be approved for
$100,000 in funding through the Town’s Community Improvement
Plan to encourage redevelopment of the property subject to a
funding agreement being brought back to Council for consideration;
AND THAT funding be provided through the Tax Rate Stabilization
Reserve.
Carried
13.3.2 DCS 19-18 Downtown Retail Gap Analysis
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 19-18 Downtown Retail Gap
Analysis;
AND THAT the Retail Gap Analysis for the Downtown be approved
in principle to guide future downtown marketing and business
attraction initiatives in partnership with the Business Improvement
Association.
Carried
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13.3.3 DCS 19-19 Municipal Access Agreement between the Town
and North Frontenac Telephone Elgin Corp
Staff to review item 4.10. for compliance with the Town's Graffiti By-
Law.
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report DCS 19-19 Municipal Access
Agreement between the Town and North Frontenac Telephone
Elgin Corp;
AND THAT By-Law 4325 to enter into a Municipal Access
Agreement with North Frontenac Telephone Elgin Corp to enable
them to expand their network services in the Town of Tillsonburg be
brought forward for Council consideration.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-33 Results for Tender RFT 2019-012 Concession Street
West Reconstruction
Staff noted that the anticipated completion time is Fall 2019.
The Province has recommended the Town's application for funding
for Concession St. W. to the Federal government. There have been
no further updates at this time.
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report OPS 19-33 Results for Tender RFT
2019-012 Concession Street West Reconstruction;
AND THAT Council award Tender RFT 2019-012 to Euro Ex
Construction of Woodstock, ON at a cost of $1,780,948.06 (net
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HST included), the lowest bid received satisfying all Tender
requirements;
AND THAT Council approves an additional use of DC Reserves in
the amount of $39,276 towards this project;
AND FURTHER THAT Council authorize the use of Gas Tax
Reserves to fund the remaining $6,288 in project costs.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-32 February F.A.R.E. Fundraiser Featuring Toronto
Maple Leafs Alumni
Staff noted that the next steps would be to execute the agreement
and begin planning for the event.
Staff confirmed that an expense and revenue report would be
provided to Council following the event.
Staff to provide an update regarding the event planning and funding
source in September 2019.
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 19-32 – February F.A.R.E.
Fundraiser Featuring Toronto Maple Leafs Alumni;
AND THAT Council approves a February 15, 2020 F.A.R.E.
Fundraiser featuring the Toronto Maple Leafs Alumni.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Staff to bring forward a report regarding the Rzone policy at the Council
meeting on August 12, 2019.
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Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Museum Advisory Committee Minutes dated
May 30, 2019, Parks, Beautification and Cemetery Advisory Committee
Minutes dated June 6, 2019, the Cultural, Heritage and Special Awards
Advisory Committee Minutes dated June 20, 2019, and the Recreation
and Sports Advisory Committee Minutes Date June 26, 2019, as
information.
Carried
15.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 23
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the Long Point Region Conservation Authority
Board of Directors Minutes dated June 5, 2019, as information.
Carried
16. Motions/Notice of Motions
16.1 Notice of Motion for which Previous Notice was Given
Resolution # 24
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT staff investigate and report back to council as part of the aquatics
report information on the renovation of the Ingersoll and Port Hope indoor
pools which would include cost and scope of project, architect and any
other information that may be deemed appropriate as to provide council
with a comparative project based in a similar sized municipality
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
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18.1 By-Law 4323, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-
19-09)
18.2 By-Law 4325, Municipal Access Agreement
Resolution # 25
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 4323, Being a By-Law to Amend Zoning By-Law 3295 (ZN
7-19-09), and
By-Law 4325, Municipal Access Agreement, be read for a first, second,
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 26
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 4324 to Confirm the Proceedings of the Council Meeting held on
Monday, July 8, 2019 be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
The Annandale National Historic Site will be hosting an event called "Putting on
the Ritz" on Saturday, October 19, 2019.
21. Adjournment
Resolution # 27
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Council Meeting of Monday, July 8, 2019 be adjourned at 8:56 p.m.
Carried