190718 BIA AGD Tillsonburg Business Improvement Area
Board Meeting – Agenda - Thursday, July 18th, 2019
7:30 am meeting – BIA Board Office – 20 Oxford Street, Tillsonburg
1. CALL TO ORDER: Determine if a quorum is present. Time: __________
Members present:
Members absent:
2. ADOPTION OF THE AGENDA:
a. moved by:___________________ seconded by: __________________
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. ADOPTION OF THE MINUTES from the special meeting of May 9th, 2019
a. moved by:___________________ seconded by: __________________
5. ADOPTION OF THE MINUTES from the special meeting of May 14th, 2019
a. moved by:___________________ seconded by: __________________
6. ADOPTION OF THE MINUTES from the meeting of June 20th, 2019
a. moved by:___________________ seconded by: __________________
7. DELEGATIONS: Introduction of summer students Zachary Corriveau and Ashley
Cammaert by the ED.
8. TREASURER’S REPORT – D. Rasokas
a. June 2019 First Ontario bank statements attached.
b. June 2019 CIBC bank statement attached.
c. Funds as of June 30th, 2019: CIBC $143,868.59 First-Ontario: $65,499.92
Total: $209,368.51
d. Financial reports will be sent under separate cover.
9. COMMITTEE REPORTS:
a. Beautification: Very positive feedback continues. Some continuing push-
back from the militant smokers resulting in the Tillsonburg OPP being
called to deal with vandalism to the non-smoking signage, demarcation
points and damage to the hexagonal picnic table. The ED and mall staff
relocated this table back to the Staples parkette on Bridge Street the
evening of July 9th. The Rona umbrellas are not wearing well and are of
poor quality particularly with respect to the sewing of the corner pockets
that hold the metal framing. The ED will follow-up with Rona Head Office.
The ED purchased 10 additional replacement umbrellas from Canadian
Tire. They are of better quality, with less moving parts, better sewed
panel and overall good value.
1
b. Communications & Promotions/Report from Events and Marketing Co-
ordinator:
i. To be provided under separate cover.
10. EXECUTIVE DIRECTOR’S REPORT: The ED was successful in obtaining two
summer students with a total maximum reimbursement of $5,000. Zachary
Corriveau commenced work on July 3rd and Ashley Cammaert commenced work
on July 9th. Zachary will be on board until the end of August and Ashley will be
on board until October 15th. This staffing will allow us to have an on-street
presence, 7 days a week to ensure cleanliness, order and to help execute any/all
special events. We will be training the new students to help with overall BIA
activities including member engagement such as distribution of communication
materials; data compilation; and othe activities to support the forward movement
of the BIA business plan. The Turtlefest committee held two post-event meetings
to discuss the event for 2019 and moving forward into 2020. It was unanimous
amongst the committee members that the planning for 2020 Turtlefest begins in
earnest forthwith. Staples Corporate has still not sent a corrected invoice or the
damaged parts required to fix the chairs that had crushed feet components
during shipping. Rona finally delivered the remaining larger umbrella bases and
bistro sets on Thursday, July 11. These will be distributed to some of the side
streets and the Broadway corridor south of Oxford/Baldwin Streets. The ED has
been speaking with BIA members about joining the board.
11. OTHER BUSINESS: n/a
12. NEW BUSINESS:
a. Revised meeting calendar for balance of 2019 (handout)
b. The ED and EMC will be updating the BIA Constitution for consideration at
the 2020 AGM.
13. ROUNDTABLE: at the discretion of the board members present
14. NEXT MEETING – Thursday, September 19th, 2019 at BIA office boardroom –
7:30 am meeting
15. MOTION TO ADJOURN :
a. moved by:___________________ b. seconded by: __________________
2