190905 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
September 5, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Bob Marsden, Marian Smith, Donna Scanlan, Sue Saelens, Mike
Dean, Ken Butcher, Paul Wareing & Robert Verhoeve
Absent with Regrets: Christine Nagy & Penny Esseltine
Also Present: Corey Hill & Allison Jakobi
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Ken Butcher
Seconded by: Bob Marsden
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee
meeting of September 5, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
It was noted in the August 1st meeting minutes that the motion for adjournment was moved by Bob
Marsden in error. The motion for adjournment was moved by Donna Scanlan. This will be
corrected.
Resolution #2
Moved by: Bob Marsden
Seconded by: Donna Scanlan
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of August 1,
2019, be approved.
Carried
5. Presentations/Deputations
None
6. General Business & Reports
6.1. Scattering Gardens Sub-Committee Report – Ken Butcher
Ken Butcher, Chair of the Scattering Gardens Sub-Committee, presented a final summary
of the Sub-Committee’s work. It was noted that 43 Cemeteries had been contacted and
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 2 - of 2
Date: September 5, 2019
that approximately 25% either had Scattering Gardens or were working towards
implementing a Scattering Garden. Cemeteries that have Scattering Gardens reported
that scatterings are regularly utilized, although it represents a small percentage of their
overall services. Following the report, the Committee engaged in a discussion regarding
the findings and whether a recommendat ion would be made supporting of the development
of a Scattering Garden within the Tillsonburg Cemetery.
Resolution #3
Moved by: Ken Butcher
Seconded by: Marian Smith
THAT the Parks, Beautification & Cemetery Advisory Committee recommends that a
Scattering Garden is developed within the Tillsonburg Cemetery as identified within the
amended Cemetery Master Plan; and THAT Council allocates budget for a three (3) year
phased implementation of a Scattering Garden commencing with the 2020 capital budget.
Carried
6.2. Cemetery By-law #3640 Revisions – All;
The Committee reviewed and revised Sections A, B, and C of the current Cemetery Bylaw
#3640. Suggested changes were recorded by the Staff Liaison and will be tracked. Upon
completion of the By-law review process, a revised By-law document will be presented
back to the Committee for their final review.
6.3. New Carrol Trail Enhancements;
Deferred until next meeting.
6.4. Parks Map;
A map of the Town of Tillsonburg Parks & Sportsfields was distributed to the Committee as
information. It was noted that the map is a few years old and is not 100% accurate,
however it is a good visual reference for new Committee members.
7. Correspondence
None
8. Other Business
None
9. Next Meeting
Thursday, October 3, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room.
10. Adjournment
Resolution #4
Moved by: Ken Butcher
Seconded by: Mike Dean
THAT the September 5, 2019 Parks, Beautification and Cemetery Advisory Committee meeting be
adjourned at 10:05 a.m.
Carried