160209 Town Hall AGD=
1. Call to Order
2. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of February 9, 2016, be adopted.
3. Disclosure of Pecuniary Interest
4. Approval of Previous Minutes
Moved By: Seconded By:
Proposed Resolution
THAT the Minutes for the November 26, 2015 meeting be approved.
5. General Business and Reports
i) Discussion Regarding Building Condition Assessment – 83 Rolph Street
a) Report CAO 16-01
b) Resolution passed by Town Council January 25, 2016:
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report CAO 16-01, Building Condition Assessment – 83
Rolph Street Public School for information;
AND forwarded to the Town Hall Steering Committee for information and
comment.
ii) KNY Draft Interim Report, dated February 5, 2016
6. Round Table
7. Next meeting
8. Adjournment
Moved By:
The Corporation of the Town of Tillsonburg
Town Hall Project Steering Committee
February 9, 2016
10:00am
Annex Board Room, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
AGENDA
Council Meeting – Agenda - 2 -
Proposed Resolution
THAT the February 9, 2016 meeting be adjourned at _____.
=
Attendance
Present: Marty Klein, Councillor Penny Esseltine, Andrew Gilvesy, Rick Strouth, John Veldman
Staff: David Calder, Lana Lund
Regrets: Mayor Stephen Molnar
1. Call to Order – 4:04pm
2. Adoption of Agenda
Moved By: J.Veldman Seconded By: P.Esseltine
Resolution
THAT the Agenda as prepared for the Committee meeting of November 26, 2015, be
adopted.
‘Carried’
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Moved By: A.Gilvesy Seconded By: R.Strouth
Resolution
THAT the Minutes for the November 10, 2015 meeting be approved.
‘Carried’
The Corporation of the Town of Tillsonburg
Town Hall Project Steering Committee
November 26, 2015
4:00pm
Annex Board Room, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Council Meeting – Agenda - 2 -
5. General Business and Reports
i) Consulting Services to Conduct a Space Needs Analysis
a) RFP-15-013
b) Addendum #1 to RFP-15-013
c) Evaluation Matrix
d) In Design Bid Submission
e) KNY Architects Bid Submission
f) Lundholm Bid Submission
g) Mayhew Bid Submission
h) Nicholson Scheffield
Each Committee member commented on their review and ratings of the five bid
submissions. KNY Architects received the highest scoring by the Committee.
Based on ranking, the CAO to have Town staff carry out reference checks for KNY, and see
if anyone has experienced run-overs.
The following resolution was passed.
Moved by A.Gilvesy
Seconded by J.Veldman THAT the Town Hall Project Steering Committee recommends to
Council the awarding of RFP-15-013, for Consulting Services to Conduct a Space Needs
Analysis, to KNY Architects, pending satisfactory reference checks.
‘Carried’
Following the awarding of the contract, arrangements will be made for the successful bidder
to meet with the Town Hall Project Steering Committee to discuss expectations, and to
ensure timelines are identified and will be met.
An up-to-date listing of Town owned properties in the downtown core to be available in
January.
6. Round Table
7. Next meeting
The next meeting to be at the call of the Chair. The CAO to advise Chair Klein once the
tender has been awarded.
Council Meeting – Agenda - 3 -
8. Adjournment
Moved By: A.Gilvesy
Resolution
THAT the November 26, 2015 meeting be adjourned at 4.21pm.