191002 CHSA MIN The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
August 7, 2019
5:30 p.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present:
Deb Beard, Councillor Esseltine, Terry Fleming, Vernon Fleming, Erin Getty, Carrie
Lewis and James Murphy (Arrived at 5:51 p.m.)
Regrets:
Rosemary Dean, Mark Dickson and Collette Takacs.
Also Present:
Amelia Jaggard, Legislative Services Coordinator
Regrets:
Patty Phelps, Culture and Heritage Manager/Curator
1. Call to Order
The meeting was called to order at 5:30 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Deb Beard
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of October 2, 2019, be adopted.
Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Vern Fleming
Seconded by: Deb Beard
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of August 7, 2019, be approved.
Carried.
5. Presentations/Deputations
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Date: October 2, 2019
6. General Business & Reports
6.1. Cultural Grant Application – Santa Clause Parade
The committee reviewed the application and passed the following resolution.
Motion:
Moved by: Carrie Lewis
Seconded by: Terry Fleming
THAT the Cultural, Heritage and Special Awards Advisory Committee approve
the Cultural Grant Application submitted by the Tillsonburg and Area Optimist
Club which requests funds to support the annual Santa Clause Parade;
AND THAT staff forward the Cultural Grant in the amount of $2,500 to
Tillsonburg and Area Optimist Club.
Carried.
Staff to include in the notification letter a reminder that the Cultural Grant is
intended to be a one-time grant and that the Committee recommends that the
Club consider other funding opportunities in the future such as introducing float
fees for businesses and selling tickets for a VIP seating area.
6.2. Tillsonburg 150
It was suggested to create an opportunity or means for the public to share their
ideas for Tillsonburg 150 celebrations.
James Murphy arrived at 5:51 p.m.
There was discussion on possible ways to celebrate Tillsonburg 150 including:
• Ask the author of the Tillsonburg book about the potential for a
reintroduction of the book;
• Enactment of historic events;
• Porch decorating contest;
• A mural;
• Collaborate with the Tillsonburg Tri-County Agricultural Fair (Ex. Skill
contest to include 150 year old skill contest);
• Collaborate with Scouts and Guides.
7. Correspondence
8. Other Business
9. Next Meeting
Wednesday, November 6, 2019 at 5:30 p.m. at the Corporate Office in Suite 203.
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Date: October 2, 2019
10. Adjournment
Proposed Resolution #3
Moved by: Carrie Lewis
Seconded by: Terry Fleming
THAT the October 2, 2019 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 6:03 p.m.
Carried.