191125 Council MIN 1
MINUTES
Monday, November 25, 2019
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Mayor Molnar
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
That the meeting be called to order at 4:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider:
personal matters about an identifiable individual, including Town employees;
(CAO Recruitment) (CAO Performance)
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litigation or potential litigation, including matters before administrative
tribunals, affecting the Town; (Field and Flock)
a proposed or pending acquisition or disposition of land by the Town. (Cedar
Street) (Brock Street)
Carried
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Monday, November 25,
2019, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of November 12, 2019, be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Applications for Consent and Zone Change B19-77-7 & ZN 7-19-11
(Baird and Cassidy)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
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The applicant, Scott Baird, appeared before Council in support of the
application.
No members of the public appeared before Council in support of the
application.
Colleen Pepper appeared before Council to represent Michael Pepper and
Dianne Pepper of 16 First Street who are in opposition to the application.
Mr. and Mrs. Pepper are concerned about the intended residential use of
the lot to be severed.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approve-in-principal the zone change application submitted
by Shane Cassidy and Scott Baird, whereby the lands described as Part
Lots 488 & 489, Plan 500, in the Town of Tillsonburg, known municipally
as 14 First Street, are to be rezoned from ‘Low Density Residential Type 1
Zone (R1)’ to ‘Special Low Density Residential Type 2 Zone (R2-sp)’ to
allow for a reduced lot depth and reduced minimum lot area to facilitate
the creation of a vacant residential lot;
AND FURTHER Council advises the Land Division Committee that it is in
favour of the proposal to sever the subject property, subject to the
conditions contained in Report 2019-349.
AND FURTHER that the applicant provide a letter from Town Building and
By-Law to indicate that any and all By-Law infractions have been
addressed.
Carried
9. Planning Applications
10. Delegations
10.1 Southwest Snow Riders Club - Snowmobile Trail Land Use
Permission
Larry Stuyt and William DeJonge appeared before Council on behalf of the
Southwest Snow Riders to request access rights to ride snowmobiles from
Zenda Line to Broadway using the multi use trail which would provide
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members access to fuel, food and emergency services. The trail would be
marked in accordance with MTO specifications with extra "Quiet Zone"
signs.
Opportunity was provided for comments and question from Council.
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive the delegation by the Southwest Snow Riders Club
regarding a Snowmobile Trail Land Use Permission request, as
information.
AND THAT the matter be referred to staff for a report back to Council.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 19-13 Remediation of 58 Brock Street
Resolution # 6
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report CAO 19-13, Remediation of 58 Brock
Street.
Carried
13.2 Clerk's Office
13.2.1 CLK 19-31 2020 Council Meeting Calendar
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive report CLK 19-31 2020 Council Meeting
Calendar, as information;
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AND THAT the following regular Council Meetings be re-scheduled
for 2020:
1. Monday, February 24, 2020 be re-scheduled to Thursday,
February 27, 2020 due to the OGRA Conference (February 23
to 26, 2020).
2. Monday, April 13, 2020 be re-scheduled to Tuesday, April 14,
2020 due to Easter Monday.
3. Monday, June 8, 2020 be re-scheduled to Thursday, June 11,
2020 due to the AMCTO Conference (June 7 to 10, 2020).
4. Monday, October 12, 2020 be re-scheduled to Tuesday,
October 13, 2020 due to Thanksgiving Monday.
AND THAT the following regular Council Meetings be cancelled for
2020:
1. Monday, July 27, 2020
2. Monday, August 24, 2020
3. Monday, December 28, 2020
Carried
13.2.2 CLK 19-32 Additional Appointments and Appointment
Removal to Dog Park Advisory Committee
Resolution # 8
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receive Report CLK 19-32 Additional Appointments
and Appointment Removal to the Tillsonburg Dog Park Advisory
Committee;
AND THAT By-Law 4360 to amend Schedule A of By-Law 4247, be
brought forward for Council consideration.
Carried
13.3 Development and Communication Services
13.4 Finance
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13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 19-51 Glendale West Subdivision Assumption By-law
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 19-51 Glendale West
Subdivision Assumption By-law;
AND THAT a By-law to assume the Municipal Works and Services
within the Glendale West Subdivision, Registered Plan 41M-305 be
brought forward for Council consideration.
Carried
13.6.2 OPS 19-52 Results for Tender RFT 2019-021 Medium Duty
Single Axle Cab and Chassis
Resolution # 10
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive Report OPS 19-52, Results for Tender RFT
2019-021 Medium Duty Single Axle Cab and Chassis;
AND THAT Council award Tender RFT 2019-021 to Oxford Dodge
Chrysler Ltd. of London, ON at a cost of $55,761.43 (net HST
included), the only bid received.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 19-55 Tillsonburg Concert Series Update
Resolution # 11
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Report RCP 19-55 Tillsonburg Concert Series Update is
received for information.
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Carried
13.7.2 RCP 19-56 F.A.R.E. Februrary TMLA Fundraiser Update
Staff to provide an updated budget for the event.
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Report RCP 19-56 F.A.R.E. February TMLA Fundraiser
Update is received for information.
Carried
13.7.3 RCP 19-57 Comparator Municipalities for RCP Department
Service Review
Resolution # 13
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Report RCP 19-57 Comparator Municipalities for RCP
Department Service Review is received for information.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receive the Cultural, Heritage and Special Awards Advisory
Committee Minutes dated November 6, 2019, and the Parks,
Beautification and Cemeteries Committee Minutes dated October 29,
2019, as information.
Carried
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16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4360, Being a By-Law to Amend Schedule A of By-Law 4247
(Committee Appointments)
Resolution # 15
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 4360, Being a By-Law to Amend Schedule A of By-Law
4247 (Committee Appointments) be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT By-Law 4362, to Confirm the Proceedings of the Council Meeting held on
November 25, 2019, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Annandale National Historic Site will be having a Penny Auction from November
22, 2019 until December 20, 2019.
The tree lighting will be on December 6, 2019 at 5:00 p.m. in the Parket.
21. Adjournment
Resolution # 17
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
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THAT the Council Meeting of Monday, November 25, 2019 be adjourned at 7:07
p.m.
Carried