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191209 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, December 9, 2019 4:30 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider: advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Town Hall Project); and l personal matters about an identifiable individual, including Town employees; (CAO Update) l 3.Adoption of Agenda Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of Monday, December 9, 2019, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council meeting of November 25, 2019, be approved. 7.Presentations 8.Public Meetings Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at _________ p.m. 8.1 Application for Minor Variance A 15-19 (McPherson) Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A15-19, submitted by Dianne McPherson, for lands described as Part Lot 70, Plan 41M-182, Parts 38, 39, 40 & 41 of 41R-9347, Town of Tillsonburg, as it relates to: Relief from Section 7.5.5.2.4, – Zone Provisions (R2-5) - Maximum Permitted Lot Coverage, to increase the maximum permitted lot coverage from 50% to 52% of lot area, to facilitate the construction of a sunroom addition to an existing single detached dwelling, and; 1. Relief from Section 7.5.5.2.12.1, – Zone Provisions (R2-5) – Porch, Balcony, Deck and Step Encroachments Into Required Rear Yards, to increase the permitted projection for a sunroom into a required rear yard from 1.5 m (5 ft) to 2.5 m (8.2 ft). 2. Subject to a building permit for the proposed sunroom addition being issued within one year of the date of the Committee's decision. 8.2 Application for Minor Variance A 17-19 (Veldmen) Proposed Resolution #6 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approve Application File A17-19, submitted by Johannes and Ann-Marie Veldmen, for lands described as Part Lot 716, Plan 500, Part 1 Plan 41R-2656, municipally known as 68 Concession Street West, Town of Page 2 of 317 Tillsonburg, as it relates to: Permission to construct an addition to the existing single detached dwelling on the subject lands for the purpose of an attached garage and secondary residential dwelling unit, and; 1. Permission to construct a detached residential accessory building, to a maximum size of 165 m2 (1,776 ft2) on the subject lands, Subject to the conditions contained in Report 2019-376. 2. Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT Council move out of the Committee of Adjustment and move back into regular Council session at ____________pm. 8.3 Application for Zone Change ZN 7-19-13 (Clause) Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT Council approve the zone change application submitted by Daryll and Nicole Clause, whereby the lands described as Lot 3, M-16, Town of Tillsonburg, known municipally as 4 Woodcock Drive are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential Type 3 Zone (R3-15)’ to allow for a range of dwelling types, including a single detached dwelling, a duplex dwelling, a triplex dwelling and a multiple-unit dwelling, consisting of 4 dwelling units and requiring a minimum lot area of 1,184.7 m2 (12,752 ft2). 9.Planning Applications 9.1 Initiation of Zone Change Application - OakPark Estates Proposed Resolution #9 Moved By: ________________ Seconded By: ________________ THAT Council direct staff to initiate a zoning by-law amendment to implement a holding provision for vacant lots within the OakPark residential plan of subdivision to ensure the orderly development of the lands. 10.Delegations 10.1 Oxford Health Coalition Page 3 of 317 Presented by: Lorraine Sinclair Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council receive the Oxford Health Coalition delegation, as information. 11.Deputation(s) on Committee Reports 11.1 Town Hall Project Steering Committee Recommendation Presented by: John Veldman, Chair, Town Hall Project Steering Committee Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receive the Town Hall Project Steering Committee's recommendation, as information. 12.Information Items 12.1 Oxford County Holiday Waste Collection 2019 12.2 Tillsonburg Transfer Station Holiday Schedule 2019 Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT the information items regarding holiday waste collection and Tillsonburg Transfer Station holiday hours be received, as information. 13.Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 19-14 Town Hall Recommended Option - Town Hall Project Committee Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ THAT Report CAO 19-14 Town Hall Recommended Option – Town Hall Steering Committee be received; AND THAT, given that the quotes have come in well in excess of the Page 4 of 317 benchmark and will create a negative impact on future budgets, that Council reject all proposals for the Design, Build/Lease of a new Town Hall and terminate the current RFP process. AND THAT that staff report back in February with recommendations on how to proceed with consideration of a complete set of options on how to proceed towards new corporate space for the Town of Tillsonburg with lower costs to the Town. 13.1.2 CAO 19-17 Shelter During Extreme Cold Warnings Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Report CAO 19-17 Shelter During Extreme Cold Warnings be received; AND THAT Council approve in principle a program to provide overnight emergency shelter during declared extreme cold warnings; and THAT staff work with volunteer agencies to ensure that appropriate volunteers are available to manage the centres and report back to Council with costs and a proposed policy to provide authority, conditions and guidance on the operation of the emergency shelters. 13.1.3 CAO 19-18 Declaration of Surplus Property - 29 Cedar Street Proposed Resolution #15 Moved By: ________________ Seconded By: ________________ THAT Report CAO 19-18, Declaration of Surplus Property – 29 Cedar Street be received; AND THAT the Director of Economic Development provide notice of the intent to declare 29 Cedar Street surplus to the needs of the Corporation in the Tillsonburg News, the Town website and by posting a sign on the property and report back to Town Council at their meeting scheduled for January 13, 2019. 13.2 Clerk's Office 13.2.1 CLK 19-28 Municipal Retail Cannabis Policy Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ Page 5 of 317 THAT Council receives Report CLK 19-28 Municipal Retail Cannabis Policy; AND THAT By-Law 4369 to adopt a Municipal Cannabis Retail Policy be brought forward for Council consideration. 13.2.2 CLK 19-33 Deputy Mayor Position Proposed Resolution #17 Moved By: ________________ Seconded By: ________________ THAT Council receive Report CLK 19-33 Deputy Mayor Position; AND THAT Council appoint _________________ as Deputy Mayor for a term ending November 14, 2022; AND THAT an additional $1,300.00 remuneration be provided for this position annually; AND THAT a By-Law be brought forward for Council consideration. 13.2.3 CLK 19-34 Committee of Adjustment Proposed Resolution #18 Moved By: ________________ Seconded By: ________________ THAT Council receive Report CLK 19-34 Committee of Adjustment; AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; AND THAT an appointment By-law be brought forward for Council’s consideration. 13.3 Development and Communication Services 13.3.1 DCS 19-35 Traffic By-Law Amendment - Municipal Bus Stops, Stop Signs, Yield Signs Proposed Resolution #19 Moved By: ________________ Seconded By: ________________ THAT Council receives Report DCS 19-35 Traffic By-Law Amendment – Municipal Bus Stops, Stop Signs, Yield Signs, as information; AND THAT By-Law 4345 to amend By-Law 3701 be brought forward for Council consideration. Page 6 of 317 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations 13.6.1 OPS 19-54 Contract Award RFP 2019-012 Transit Operations Proposed Resolution #20 Moved By: ________________ Seconded By: ________________ THAT Council receive Report OPS 19-54 Contract Award for RFP 2019- 012 Transit Operations; AND THAT Council Award RFP 2019-012 to 947465 Ontario Ltd., o/a Voyago at the revised pricing as outlined in this report. 13.6.2 OPS 19-55 Concession Street West Heavy Truck Route Proposed Resolution #21 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 19-55 Concession Street West Heavy Truck Route; AND THAT By-Law 4371 authorizing the temporary suspension of heavy truck traffic along Concession Street West from Westerly Town Limit to Quarter Town Line be brought forward for Council consideration. 13.7 Recreation, Culture & Park Services 13.7.1 RCP 19-59 Snowmobile Use on Trans-Canada Trail Between Broadway and East Town Limit Proposed Resolution #22 Moved By: ________________ Seconded By: ________________ THAT Report RCP 19-59 is received for information; AND THAT the Town of Tillsonburg supports the County of Oxford extending their Agreement with the Southern Sno-Riders Snowmobile Club to include the portion of the Trans-Canada Trail between Zenda Line and Broadway for use as an official OFSC snowmobile trail as a pilot for December 2019-March 2020; AND THAT the Town requires a 20km/hr speed limit on the portion of the Page 7 of 317 Trans-Canada Trail within the limits of the Town of Tillsonburg be posted by the Snowmobile Club as part of their signage plan; AND THAT snowmobile trailer parking is limited to the Tillson Ave trail parking lot; AND THAT this support is limited to the 2019-2020 season, pending a review before supporting this use for additional seasons. 13.7.2 RCP 19-60 Implementing Recycling at Town Facilities Proposed Resolution #23 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 19-60 Implementing Pilot Recycling Program at Town Facilities for information. 13.7.3 RCP 19-62 Awarding the Purchase of Columbaria for Tillsonburg Cemetery Proposed Resolution #24 Moved By: ________________ Seconded By: ________________ THAT the Town of Tillsonburg purchases the supply and delivery of one 96-niche granite and metal octagon columbaria from CFC-Supply (Maidstone) at a cost of $33,800 plus applicable taxes; AND THAT the Town of Tillsonburg purchases the supply and delivery of one 4-niche all-granite family columbarium from Ingersoll, Memorial Ltd. (Woodstock) at a cost of $2,901 plus applicable taxes. 14.New Business 15.Consideration of Committee Minutes 15.1 Committee Minutes Proposed Resolution #25 Moved By: ________________ Seconded By: ________________ THAT Council receive the Economic Development Advisory Committee minutes dated November 12, 2019, the Tillsonburg Transit Advisory Committee minutes dated November 19, 2019, and the Museum Advisory Committee minutes dated October 24, 2019 and November 28, 2019, as information. 16.Motions/Notice of Motions Page 8 of 317 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws 18.1 By-Law 4345, To amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg 18.2 By-Law 4363, To Assume Municipal Services in Glendale West Subdivision, Registered Plan 41M-305 18.3 By-Law 4364, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-19-10) 18.4 By-Law 4268, To Appoint a Committee of Adjustment for the Town of Tillsonburg 18.5 By-Law 4369, To Adopt a Municipal Retail Cannabis Policy for the Town of Tillsonburg 18.6 By-Law 4370, To Suspend Heavy Truck Traffic on Concession Street West 18.7 By-Law 4372, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-19-13) Proposed Resolution #26 Moved By: ________________ Seconded By: ________________ THAT By-Law 4345, To amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg; and By-Law 4363, To Assume Municipal Services in Glendale West Subdivision, Registered Plan 41M-305; and By-Law 4364, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-19-10); and By-Law 4268, To Appoint a Committee of Adjustment for the Town of Tillsonburg; and By-Law 4369, To Adopt a Municipal Retail Cannabis Policy for the Town of Tillsonburg; and By-Law 4370, To Suspend Heavy Truck Traffic on Concession Street West; and By-Law 4372, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-19-13) be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.8 By-Law 2020-001, To Provide a Schedule of Fees for certain Municipal applications, services and permits Page 9 of 317 Proposed Resolution #27 Moved By: ________________ Seconded By: ________________ THAT By-Law 2020-001 To Provide a Schedule of Fees for certain Municipal applications, services and permits be read for a first and second time. 19.Confirm Proceedings By-law Proposed Resolution #28 Moved By: ________________ Seconded By: ________________ THAT By-Law 4371, to Confirm the Proceedings of the Council Meeting held on December 9, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Proposed Resolution #29 Moved By: ________________ Seconded By: ________________ THAT the Council Meeting of Monday, December 9, 2019 be adjourned at ______ p.m. Page 10 of 317 1 MINUTES Monday, November 25, 2019 4:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Luciani Councillor Parker Councillor Rosehart Regrets: Mayor Molnar Staff: Ron Shaw, Chief Administrative Officer Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks Amelia Jaggard, Deputy Clerk _____________________________________________________________________ 1. Call to Order That the meeting be called to order at 4:00 p.m. 2. Closed Session Resolution # 1 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council move into Closed Session to consider:  personal matters about an identifiable individual, including Town employees; (CAO Recruitment) (CAO Performance) Page 11 of 317 2  litigation or potential litigation, including matters before administrative tribunals, affecting the Town; (Field and Flock)  a proposed or pending acquisition or disposition of land by the Town. (Cedar Street) (Brock Street) Carried 3. Adoption of Agenda Resolution # 2 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Agenda as prepared for the Council meeting of Monday, November 25, 2019, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 3 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT the Minutes of the Council meeting of November 12, 2019, be approved. Carried 7. Presentations 8. Public Meetings 8.1 Applications for Consent and Zone Change B19-77-7 & ZN 7-19-11 (Baird and Cassidy) Eric Gilbert, Senior Planner, County of Oxford, appeared before Council to provide an overview of the application. Opportunity was provided for comments and questions from Council. Page 12 of 317 3 The applicant, Scott Baird, appeared before Council in support of the application. No members of the public appeared before Council in support of the application. Colleen Pepper appeared before Council to represent Michael Pepper and Dianne Pepper of 16 First Street who are in opposition to the application. Mr. and Mrs. Pepper are concerned about the intended residential use of the lot to be severed. Council passed the following resolution. Resolution # 4 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council approve-in-principal the zone change application submitted by Shane Cassidy and Scott Baird, whereby the lands described as Part Lots 488 & 489, Plan 500, in the Town of Tillsonburg, known municipally as 14 First Street, are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential Type 2 Zone (R2-sp)’ to allow for a reduced lot depth and reduced minimum lot area to facilitate the creation of a vacant residential lot; AND FURTHER Council advises the Land Division Committee that it is in favour of the proposal to sever the subject property, subject to the conditions contained in Report 2019-349. AND FURTHER that the applicant provide a letter from Town Building and By-Law to indicate that any and all By-Law infractions have been addressed. Carried 9. Planning Applications 10. Delegations 10.1 Southwest Snow Riders Club - Snowmobile Trail Land Use Permission Larry Stuyt and William DeJonge appeared before Council on behalf of the Southwest Snow Riders to request access rights to ride snowmobiles from Zenda Line to Broadway using the multi use trail which would provide Page 13 of 317 4 members access to fuel, food and emergency services. The trail would be marked in accordance with MTO specifications with extra "Quiet Zone" signs. Opportunity was provided for comments and question from Council. Resolution # 5 Moved By: Councillor Parker Seconded By: Councillor Esseltine THAT Council receive the delegation by the Southwest Snow Riders Club regarding a Snowmobile Trail Land Use Permission request, as information. AND THAT the matter be referred to staff for a report back to Council. Carried 11. Deputation(s) on Committee Reports 12. Information Items 13. Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 19-13 Remediation of 58 Brock Street Resolution # 6 Moved By: Councillor Esseltine Seconded By: Councillor Parker THAT Council receive Report CAO 19-13, Remediation of 58 Brock Street. Carried 13.2 Clerk's Office 13.2.1 CLK 19-31 2020 Council Meeting Calendar Resolution # 7 Moved By: Councillor Esseltine Seconded By: Councillor Luciani THAT Council receive report CLK 19-31 2020 Council Meeting Calendar, as information; Page 14 of 317 5 AND THAT the following regular Council Meetings be re-scheduled for 2020: 1. Monday, February 24, 2020 be re-scheduled to Thursday, February 27, 2020 due to the OGRA Conference (February 23 to 26, 2020). 2. Monday, April 13, 2020 be re-scheduled to Tuesday, April 14, 2020 due to Easter Monday. 3. Monday, June 8, 2020 be re-scheduled to Thursday, June 11, 2020 due to the AMCTO Conference (June 7 to 10, 2020). 4. Monday, October 12, 2020 be re-scheduled to Tuesday, October 13, 2020 due to Thanksgiving Monday. AND THAT the following regular Council Meetings be cancelled for 2020: 1. Monday, July 27, 2020 2. Monday, August 24, 2020 3. Monday, December 28, 2020 Carried 13.2.2 CLK 19-32 Additional Appointments and Appointment Removal to Dog Park Advisory Committee Resolution # 8 Moved By: Councillor Luciani Seconded By: Councillor Parker THAT Council receive Report CLK 19-32 Additional Appointments and Appointment Removal to the Tillsonburg Dog Park Advisory Committee; AND THAT By-Law 4360 to amend Schedule A of By-Law 4247, be brought forward for Council consideration. Carried 13.3 Development and Communication Services 13.4 Finance Page 15 of 317 6 13.5 Fire and Emergency Services 13.6 Operations 13.6.1 OPS 19-51 Glendale West Subdivision Assumption By-law Resolution # 9 Moved By: Councillor Luciani Seconded By: Councillor Esseltine THAT Council receive Report OPS 19-51 Glendale West Subdivision Assumption By-law; AND THAT a By-law to assume the Municipal Works and Services within the Glendale West Subdivision, Registered Plan 41M-305 be brought forward for Council consideration. Carried 13.6.2 OPS 19-52 Results for Tender RFT 2019-021 Medium Duty Single Axle Cab and Chassis Resolution # 10 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Council receive Report OPS 19-52, Results for Tender RFT 2019-021 Medium Duty Single Axle Cab and Chassis; AND THAT Council award Tender RFT 2019-021 to Oxford Dodge Chrysler Ltd. of London, ON at a cost of $55,761.43 (net HST included), the only bid received. Carried 13.7 Recreation, Culture & Park Services 13.7.1 RCP 19-55 Tillsonburg Concert Series Update Resolution # 11 Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart THAT Report RCP 19-55 Tillsonburg Concert Series Update is received for information. Page 16 of 317 7 Carried 13.7.2 RCP 19-56 F.A.R.E. Februrary TMLA Fundraiser Update Staff to provide an updated budget for the event. Resolution # 12 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Report RCP 19-56 F.A.R.E. February TMLA Fundraiser Update is received for information. Carried 13.7.3 RCP 19-57 Comparator Municipalities for RCP Department Service Review Resolution # 13 Moved By: Councillor Rosehart Seconded By: Councillor Gilvesy THAT Report RCP 19-57 Comparator Municipalities for RCP Department Service Review is received for information. Carried 14. New Business 15. Consideration of Committee Minutes 15.1 Committee Minutes Resolution # 14 Moved By: Councillor Parker Seconded By: Councillor Luciani THAT Council receive the Cultural, Heritage and Special Awards Advisory Committee Minutes dated November 6, 2019, and the Parks, Beautification and Cemeteries Committee Minutes dated October 29, 2019, as information. Carried Page 17 of 317 8 16. Motions/Notice of Motions 17. Resolutions/Resolutions Resulting from Closed Session 18. By-Laws 18.1 By-Law 4360, Being a By-Law to Amend Schedule A of By-Law 4247 (Committee Appointments) Resolution # 15 Moved By: Councillor Parker Seconded By: Councillor Luciani THAT By-Law 4360, Being a By-Law to Amend Schedule A of By-Law 4247 (Committee Appointments) be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 19. Confirm Proceedings By-law Resolution # 16 Moved By: Councillor Esseltine Seconded By: Councillor Luciani THAT By-Law 4362, to Confirm the Proceedings of the Council Meeting held on November 25, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest Annandale National Historic Site will be having a Penny Auction from November 22, 2019 until December 20, 2019. The tree lighting will be on December 6, 2019 at 5:00 p.m. in the Parket. 21. Adjournment Resolution # 17 Moved By: Councillor Esseltine Seconded By: Councillor Parker Page 18 of 317 9 THAT the Council Meeting of Monday, November 25, 2019 be adjourned at 7:07 p.m. Carried Page 19 of 317 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A 15-19 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: December 9, 2019 REPORT NUMBER: 2019-389 OWNER: Diane McPherson 30 Essletine Drive, Tillsonburg ON, N4G 0G2 APPLICANT: Bill Klyn Bill Klyn Carpentry Inc. 2 Palmer Street East, Norwich ON, N0J 1P0 REQUESTED VARIANCES: 1. Relief from Section 7.5.5.2.4, – Zone Provisions (R2-5) - Maximum Permitted Lot Coverage, to increase the maximum permitted lot coverage from 50% to 52% of lot area, to facilitate the construction of a sunroom addition to an existing single detached dwelling, and; 2. Relief from Section 7.5.5.2.12.1, – Zone Provisions (R2-5) – Porch, Balcony, Deck and Step Encroachments Into Required Rear Yards, to increase the permitted projection for a sunroom into a required rear yard from 1.5 m (5 ft) to 2.5 m (8.2 ft). LOCATION: The subject property is described as Part Lot 70, Plan 41M-182, Parts 38, 39, 40 & 41 of 41R- 9347, in the Town of Tillsonburg. The property is located on the north side of Esseltine Drive, lying between Quarter Town Line and Hogarth Drive and are municipally known as 30 Esseltine Drive, Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Page 20 of 317 File Number: A15-19 Report Number 2019-389 Page 2 Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Special Low Density Residential Type 2 Zone (R2-5) SURROUNDING USES: Predominately low density residential uses to the east, west and south, and an existing institutional use to the north (Westfield Public School). COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above-noted sections of the Town Zoning By-law to facilitate the construction of a sunroom in place of an existing deck on the subject lands. Specifically, the applicants are proposing to convert the existing deck to a sunroom, approximately 4.57 m (15 ft) x 2.64 m (8.6 ft) in size. The subject property is approximately 335.4 m2 (3,610.2 ft2) in size, with approximately 12.19 m (40 ft) of frontage on Esseltine Drive. The subject lands contain an existing single detached dwelling (circ. 2017), with attached garage and are located immediately south of Westfield Public School. The property was created through a plan of subdivision, known as Baldwin Place. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, Close-up of Subject Lands (2015 Air Photo) provides an aerial view of the vacant subject lands (as they existed in 2015). Plate 3, Applicant’s Sketch, shows the location, size and setbacks of the existing dwelling and proposed sunroom on the subject lands. (b) Agency Comments: The application was circulated to a number of public agencies for comment. The Tillsonburg Building and By-Law Services Department, and the Town of Tillsonburg Engineering Services Department, have indicated they had no comments or concerns with respect to the application. Public Notice was mailed to surrounding property owners on November 28, 2019 in accordance with the requirements of the Planning Act. As of the writing of this report, no comments or concerns had been received from the public. (c) Intent and Purpose of the Official Plan: The subject lands are designated Low Density Residential according to the Official Plan. Within the Low Density Residential designation, permitted land uses primarily consist of low density Page 21 of 317 File Number: A15-19 Report Number 2019-389 Page 3 housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling and accessory uses thereto conforms to the Low Density Residential policies of the Official Plan. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Special Low Density Residential Type 2 Zone (R2-5)’, which permits the development of single detached dwellings, subject to a number of site specific development criteria, such as minimum lot frontage, lot area, lot depth and rear yard depth. The intent of the rear yard depth provision is to ensure that single detached dwellings maintain adequate setback to provide a buffer between neighbouring properties, and to maintain sufficient space for recreation and amenity areas. Rear yard space is also required to be maintained for drainage purposes. The intent of the lot coverage provision is to limit the extent of buildings/structures on a lot to ensure sufficient area is maintained for parking and private amenity area as well as ensuring the general lot grading for the overall subdivision and the individual lot are not negatively impacted. The lot coverage provision is also intended to ensure that the general scale of development is consistent and appropriate for the size of the lot. In this case, it is not anticipated that the reduced rear yard depth or increased lot coverage will have a negative impact on available amenity area of the subject lands, or the necessary lot grading and drainage provisions. The proposed sunroom will replace an existing deck and will provide suitable amenity space for the occupants of the dwelling. A lot grading plan will be reviewed as part of the building permit process to ensure the proposal will have no adverse drainage impacts on neighbouring property owners, and that required drainage swales can be appropriately accommodated. (e) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. As the proposed relief is not anticipated to impact the ability of the property to provide adequate parking and amenity space, or negatively impact drainage or overall subdivision stormwater management design, the requested relief can be considered minor. Further, Staff are satisfied that the proposed relief will add value to the residential dwelling on the subject lands without creating an undesirable precedent for similarly zoned lands in the area and the proposed development will be in keeping with the character of similar type development in the Baldwin Place community and will not have adverse impacts on surrounding lands uses. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and can be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A15-19, submitted by Dianne McPherson, for lands described as Part Lot 70, Plan 41M-182, Parts 38, 39, 40 & 41 of 41R-9347, Town of Tillsonburg, as it relates to: Page 22 of 317 File Number: A15-19 Report Number 2019-389 Page 4 1. Relief from Section 7.5.5.2.4, – Zone Provisions (R2-5) - Maximum Permitted Lot Coverage, to increase the maximum permitted lot coverage from 50% to 52% of lot area, to facilitate the construction of a sunroom addition to an existing single detached dwelling, and; 2. Relief from Section 7.5.5.2.12.1, – Zone Provisions (R2-5) – Porch, Balcony, Deck and Step Encroachments Into Required Rear Yards, to increase the permitted projection for a sunroom into a required rear yard from 1.5 m (5 ft) to 2.5 m (8.2 ft). Subject to the following condition: i. A building permit for the proposed sunroom addition shall be issued within one year of the date of the Committee's decision; As the proposed variances are: (i) deemed to be minor variances from the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By- law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, MCIP, RPP, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 23 of 317 File Number: A15-19 Report Number 2019-389 Page 5 Report Approval Details Document Title: A15-19_rpt.docx Attachments: - Report Attachments.pdf - A15-19_30 Esseltine Dr_Application.pdf Final Approval Date: Nov 29, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Nov 29, 2019 - 2:37 PM Page 24 of 317 November 29, 2019 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: A 15-19: McPherson Part Lot 70, 41M-182, Parts 38-41 of 41R-9347, 30 Esseltine Drive, Tillsonburg Esseltine Drive Hogarth Drive Weston Drive Quarter Town Line Westfield Public School Subject Property Page 25 of 317 November 29, 2019 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Subject Property Esseltine Drive Weston Drive Hogarth Drive Plate 2: Close-Up of Subject Lands (2015 Air Photo) File No: A 15-19: McPherson Part Lot 70, 41M-182, Parts 38-41 of 41R-9347, 30 Esseltine Drive, Tillsonburg Page 26 of 317 Plate 3: Applicant's Sketch File No: A 15-19: McPherson Part Lot 70, 41M-182, Parts 38-41 of 41R-9347, 30 Esseltine Drive, Tillsonburg Page 27 of 317 Page 28 of 317 Page 29 of 317 Page 30 of 317 Page 31 of 317 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A17-19 APPLICATION FOR PERMISSION TO: Town of Tillsonburg Committee of Adjustment MEETING: December 9, 2019 REPORT NUMBER: 2019-376 OWNERS: Johannes and Ann-Marie Veldmen 68 Concession Street, West, Tillsonburg ON, N4G 1RS REQUESTED PERMISSION: Pursuant to Section 45(2) of the Planning Act, the applicants have applied for permission to extend an existing legal non-conforming use to permit the construction of an addition to an existing dwelling and a new detached accessory building. It is proposed that the said addition will consist of an attached garage and additional living space, approximately 171.8 m2 (1,850 ft2) in size. LOCATION: The subject property is described as Part Lot 716, Plan 500 and Part 1 Plan 41R-2656, in the Town of Tillsonburg. The subject lands are located on the north side of Concession Street West, lying between Victoria Street and Charlotte Avenue and are municipally know as 68 Concession Street, West, Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential, Open Space and Environmental Protection Schedule ‘T-2’ Town of Tillsonburg Residential Low Density Residential, Density Plan Open Space and Environmental Protection Page 32 of 317 File Number: A17-19 Report Number 2019-376 Page 2 TOWN OF TILLSONBURG ZONING BY-LAW: Passive Open Space (OS1) with 100 year Flood Line Regulated Limit SURROUNDING USES: Surrounding land uses are predominately comprised of wooded flood plain land associated with Stoney Creek, with recreational trails to the south. Low density residential development, consisting mainly of single detached dwellings are located to the east and southwest and institutional lands are located to the north (Glendale Secondary School). (a) Purpose of the Application: The applicants have applied for permission under Section 45(2) of the Planning Act to allow for the extension of an existing legal non-conforming residential dwelling, which will be comprised of an addition to the existing garage and will include an accessory residential dwelling unit. The applicants have also requested permission to build a detached residential accessory building. The applicants have indicated that the existing dwelling that is located on the subject property, which is located entirely within the regulated flood plain area, was built in 1966. It is proposed that the garage addition will be located on the north side of the existing dwelling, while the proposed detached shed will be located to the east, outside of the area designated as Environmental Protection. It is also proposed that the accessory dwelling unit will be occupied by family members of the applicants. The applicants have also submitted a peer-reviewed Environmental Impact Study prepared by Dance Environmental to support the proposed development and demonstrate there will be no adverse impact to the Environmental Protection areas or adjacent natural heritage features if all of the recommendations of the EIS are implemented. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Photo, provides an aerial view of the subject lands. Plate 3, Applicant’s Site Sketch, shows the location of the existing and proposed development, including the approximate location of the proposed detached accessory building. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received: Long Point Region Conservation Authority provided the following comment: Staff has reviewed the above noted application and LPRCA has no objections to its approval. It should be noted that portions of the subject property are located within the Flood and Erosion Hazards associated with Big Otter Creek, however; from the site layout details provided in the application, the proposed development is located above /outside of the Regulated Flood and Erosion Hazard. The subject lands are also located completely within the Regulation Limit of Page 33 of 317 File Number: A17-19 Report Number 2019-376 Page 3 Ontario Regulation 178/06 and a permit is required from this office for site development as proposed within this application. Town Building and By-Law Services Department indicated that the project will require LPRCA approval. Town Engineering Services Department indicated that an easement is required over the trunk sanitary sewer to the west of the dwelling. The easement may also be in the form of a blanket easement. (c) Public Consultation: Public Notice was mailed to surrounding property owners on November 7, 2019. To date no comments of concern have been received from the public. (d) Planning Review: Section 45(2) of the Planning Act provides that the Committee of Adjustment may, where any land, building or structure, on the day the by-law was passed, was lawfully used for a purpose prohibited by the by-law, may permit the enlargement or extension of the building or structure, if the use that was made of the building or structure on the day the by-law was passed, continued until the date of the application to the committee, but no permission may be given to enlarge or extend the building or structure beyond the limits of the land owned and used in connection therewith on the day the by-law was passed. Section 10.3.5 (Zoning By-law and Non-Conforming Uses) of the Official Plan states that the Committee of Adjustment may permit the extension, enlargement or change of use of a legally established land use that does not conform to the Official Plan and the local area municipal Zoning By-law. In evaluating such applications, the Committee shall consider the following criteria:  the use has been continuous from the day the Zoning By-law came into effect;  there will be no extension of the site or building beyond the limits of land owned and used from the effective date of the By-law;  permission for the extension, enlargement or change in the non-conforming use is in keeping with the general intent of the Official Plan and will not aggravate those aspects of the use that do not conform to the Official Plan or Zoning By-law;  that existing municipal services such as water, sewers, stormwater management facilities and roads will be adequate;  that there are adequate parking and loading facilities to accommodate the proposed use;  that the proposed extension, enlargement or change in use would include measures to reduce nuisances, protect adjacent properties and improve the compatibility of the use with surrounding areas; and,  that the extension, enlargement or change in use is necessary to avoid undue hardship on the applicant, provided that all other criteria have been met, there are no negative effects on environmental resources and the proposed use is more compatible than the existing use relative to the relevant Official Plan policies. Page 34 of 317 File Number: A17-19 Report Number 2019-376 Page 4 In considering such applications for permission, the policies also state that the Committee of Adjustment may attach such conditions as it deems appropriate to the approval of an application within its jurisdiction to extend, enlarge or change a legal non-conforming use. The majority of the subject lands are designated as Environmental Protection and Open Space, while the area containing the existing and proposed development is designated as Low Density Residential. It is the intent of the Environmental Protection designation to ensure the long-term protection, conservation and enhancement of designated Environmental Protection Areas and to prohibit uses incompatible with this objective and to ensure that development permitted within or adjacent to Environmental Protections Areas adheres to environmental planning principles. It is also the intent of the Official Plan to require Environmental Impact Studies within or adjacent to Environmental Protection Areas as part of the development review process to assess the sensitivity of the area and its function and to ensure that possible development or site alteration will not detrimentally impact the area. Permitted uses within the Environmental Protection designation include minor additions to existing buildings developed and located on existing cleared land in accordance with the Zoning By-law The subject lands are also designated as Open Space, which applies to regulated flood plan areas, floodways where two zone flood plain policies apply, Conservation Authority lands and other public lands, as well as Earth Science Areas of Natural and Scientific Interest and parks, pathways, recreation areas and stormwater management facilities. Permitted uses in the Open Space designation are generally limited to active and passive recreational uses, and structures necessary to the Open Space use, such as golf course “pro shops”, clubhouses, refreshment stands, bleachers and change houses. The Official Plan provides that existing uses are permitted within the designation and such uses may expand or undergo a change in use, subject to the provisions of the existing zoning. The applicant is proposing an addition to an existing single detached dwelling that is located on a portion of the subject lands that is designated as Low Density Residential, which is intended for the development of a variety of low-rise, low density housing forms, including single detached dwellings, semi-detached dwellings, duplexes, converted dwellings, quadraplexes, townhouses and low density cluster development. This land use designation is intended for a mixing and integration of different forms of housing to achieve a low overall density of use. It is the opinion of the Planning office that this application complies with the criteria outlined in Section 10.3.5 of the Official Plan. Property information on file and information provided by the applicant indicate the existing dwelling has been located on the subject lands since 1966, and have continued to be used for residential purposes since that time which is in keeping with the above-noted criteria outlined in the Official Plan. Further, it is noted that the proposed development will be wholly located within the confines of the subject lands and will be adequately serviced by existing municipal water and wastewater. Further, staff are satisfied that approval of the applicant’s request will have minimal impact on the quality of the surrounding Environmental Protection features as the proposed development will be located outside of this area, in the area designated as Low Density Residential, which permits infill development. To further demonstrate there will be no adverse effect on the integrity of the surrounding environmental features, the applicant has submitted a peer-reviewed Environmental Impact Study and the recommended implementation measures from the study are included as proposed conditions of approval. A permit from the Long Point Conservation Authority will be required prior to the issuance of a building permit. It is also recommended that Page 35 of 317 File Number: A17-19 Report Number 2019-376 Page 5 a condition be included requiring the applicant to provide the Town & County with an easement over the existing trunk sanitary sewer, located to the west of the dwelling. (f) Summary: In light of the foregoing, it is the opinion of this Office that the applicant’s proposal can be given favourable consideration. Staff are satisfied that the application complies with the criteria outlined in Section 45(2) of the Planning Act and complies with the policy direction contained in Section 10.3.5 of the Official Plan respecting non-conforming uses. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A17-19, submitted by Johannes and Ann-Marie Veldmen, for lands described as Part Lot 716, Plan 500, Part 1 Plan 41R-2656, municipally known as 68 Concession Street West, Town of Tillsonburg, as it relates to: 1. Permission to construct an addition to the existing single detached dwelling on the subject lands for the purpose of an attached garage and secondary residential dwelling unit, and; 2. Permission to construct a detached residential accessory building, to a maximum size of 165 m2 (1,776 ft2) on the subject lands, Subject to the following conditions: i. A building permit for the proposed accessory structure shall be issued within one year of the date of the Committee's decision; ii. An LPRCA permit shall be issued and a silt-control fence shall be installed as per Figure 1 & 2 of the Environmental Impact Study prepared by Dance Environmental prior to any earthworks being undertaken on the subject lands; iii. A tree-saving plan be prepared prior to removing any trees on the property; iv. Planting of replacement native deciduous trees (one for each tree removed) be done on the property; v. That the applicant provide an easement to the County of Oxford over the existing trunk sanitary sewer. vi. That the proposed addition and accessory building be located in a manner in- keeping with that illustrated on Plate 3 of Report 2019-376. Authored by: Heather St. Clair, MCIP, RPP, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 36 of 317 File Number: A17-19 Report Number 2019-376 Page 6 Report Approval Details Document Title: A17-19_rpt.docx Attachments: - A17_19_report_attachments.pdf - a17-19t_appl-20191107.pdf - DE-427B Final EIS Addendum 25Oct2019.pdf Final Approval Date: Nov 27, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Nov 27, 2019 - 9:12 PM Page 37 of 317 November 20, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 3830 Notes NAD_1983_UTM_Zone_17N 192 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: A 17-19: Veldman Part Lot 716, Plan 500 Part 1, 41R-2656, 68 Concession Street West, Tillsonburg Concession St W Victoria St Glendale S.S. Charlotte Ave Subject Lands Broadway Page 38 of 317 November 20, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 960 Notes NAD_1983_UTM_Zone_17N 48 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Photo File No: A 17-19: Veldman Part Lot 716, Plan 500 Part 1, 41R-2656, 68 Concession Street West, Tillsonburg Subject Lands Concession St W Glendale S.S. Page 39 of 317 Plate 3: Applicant's Sketch File No: A 17-19: Veldman Part Lot 716, Plan 500 Part 1, 41R-2656, 68 Concession Street West, Tillsonburg Page 40 of 317 A17-19 Page 41 of 317 Page 42 of 317 Page 43 of 317 Page 44 of 317 Page 45 of 317 Page 46 of 317 ADDENDUM to the EIS for Proposed Garage & Granny Flat Addition at 68 Concession St. W, Tillsonburg, ON. Prepared for: John Veldman ℅ Courtland Landscape & Grounds Prepared by: Dance Environmental Inc. 807566 Oxford Rd. 29 R.R. #1 Drumbo, ON N0J 1G0 DE-427B September 27, 2019. Page 47 of 317 1.0 INTRODUCTION In November 2018, Dance Environmental Inc. prepared an EIS for a Proposed Garage and Granny Flat Addition at 68 Concession St. W., Tillsonburg, ON, see Figure 1. The clients are Mr. and Mrs. John Veldman. In June 2019, Dougan and Associates provided the County of Oxford with peer review comments on the EIS. Objectives of the present addendum report are: (1) to address the key comments listed in the peer review; (2) to document more recent correspondence with the LPRCA and MECP; and (3) to complete an impact assessment for a more recent addition to the Scope of proposed development on the site, namely a dry shed/workshop. See Figure 2 for location of this proposed shed. 2.0 RESPONSES TO PEER REVIEW KEY COMMENTS Comment 1. The County Planner reviewed and approved the Terms of Reference. Comment 2. In late June 2019 the client approved setting up a site meeting with LPRCA staff. This meeting took place on July 12, 2019. The location of the proposed building footprints including the dry shed/workshop were reviewed with LPRCA staff on site. LPRCA documented their comments in an email dated 22 July, 2019, see Appendix 1. LPRCA concluded that the proposed buildings were far enough away from Stony Creek. The client was reminded that a Permit Application Form had to be completed and submitted to the LPRCA. Figure 2 in the present report shows the location of the dry shed/workshop fronting on the existing driveway and that the footprint of this building is approximately 4m from a small drainage swale. An existing earth berm of approximately 60cm height separates the swale from the proposed shed/workshop. No changes to the drainage or toe of the ravine slope are required to accommodate the proposed shed. Figure 3 shows the extent of Regulated Area on the site. -2- Page 48 of 317 FIGURE 1. Proposed Addition. Base map source: John Veldman, October 2018. DE-427B Sept. 26/19. Dimensions as shown. Stony Creek 75 feet to Stony Creek Wooded Slope Proposed Concrete Walkway Retaining Wall (proposed) Existing Driveway Woodland Edge LEGEND Approximate silt fence location. Approximate Shed Location Page 49 of 317 FIGURE 2. PROPOSED DRY SHED. LEGEND Basemap: received from J. Veldman, Sept. 30/19. DE-427B Sept. 30/19. Approximate location of tree crown Approximate location of silt control fence Existing Driveway Silt control fence Silt control fence Approximate location of trunk of Black Walnut Tree Tag #151 Approximate location of trunk of Black Walnut Tree Tag #150 Page 50 of 317 68 Concession St. W. Tillsonburg, ON Base map source: LPRCA, Sept. 16/19. FIGURE 3. Extent of LPRCA Regulated Area. Sept. 17/19 DE-427B Page 51 of 317 Comment 3. The process of dealing with MNRF that had been recommended in the EIS had been suggested by the MNRF Biologist that we were corresponding with 2018. Since that time MECP has taken over responsibility for reviewing SAR issues. Appendix 2 contains the email received following MECP’s review of the proposed undertaking (which included the dry shed/workshop). . MECP has concluded that they have “no concerns with this proposal under the Endangered Species Act”. Comment 4. Federal, provincial and local policies are addressed as follows: Federal 1. Species at Risk Act (2002) No SAR listed federally were found during the inventories. Mitigation measures described in Tables 4 and 5 will prevent any impacts on aquatic and terrestrial habitat, so no negative impacts on federally listed SAR and their habitat are expected. 2. Fisheries Act (1986) This act requires that there be no negative impact on fish habitat. Fish habitat is present in Stony Creek and possibly in Paget Drain, see Figure 3. There are adequate setbacks between the proposed undertakings and fish habitat present. Silt control fence will prevent sediment from reaching the fish habitat and rapid introduction of vegetative cover to stabilize any disturbed soils will prevent erosion following the completion of construction. No negative impact on fish habitat is expected. 3. Migratory Birds Convention Act (1994) This act requires that migratory birds, their active nests, eggs and young not be destroyed. In the present case, there will be very little need to remove vegetation. Timing recommendations for removal of up to four trees to build the proposed structures are that tree removals be undertaken between November 1 and March 31, to avoid impacts on nesting birds. Provincial 1. Provincial Policy Statement The PPS requires that natural heritage features such as fish habitat, significant woodlands, significant valleylands, endangered and threatened species, and significant wildlife habitat be considered and that no significant impacts on these features occur. PPS requirements are also reflected in the Oxford County OP. These natural heritage features were addressed in the 2018 EIS. -3- Page 52 of 317 2. Endangered Species Act (2007) This act requires that the listed species and/or their habitat not be impacted. No occurrences of endangered or threatened species were found during the 2018 or 2019 site visits. Existing information sources did not have records of occurrence for the site. SAR were addressed in the 2018 EIS. 3. Conservation Authorities Act and Ont. Reg. 178/06 and Ont. Reg. 178/07. This act and these regulations were considered during the original EIS, hence the recommendation to the client that a site meeting be held with the LPRCA. This site meeting occurred in Summer 2019 and correspondence from the LPRCA is contained in Appendix 1 of the present addendum. The proponent is currently preparing a Permit Application under Regulation 178/06 to obtain the necessary permit to develop within the regulated area. Local 1. Oxford County Official Plan (2015) The County of Oxford OP was cited in the 2018 EIS and a Terms of Reference for the EIS was reviewed by Eric Gilbert. The Natural Heritage features required to be assessed and addressed in an EIS were documented in the 2018 EIS (see Sections 6.3, 6.4, 6.5, 6.6, and 6.7) and are addressed later in the present Addendum relative to the new proposal for a dry shed/workshop. Comment 5. This comment relates to stormwater management and surface water/groundwater implications. The two small buildings proposed will be fitted with eavestrough and down spouts. Rain and melt water from these roof areas will be clean and will be discharged to turf grass surfaces that are part of the residential landscape present in the yard. The roof water discharged will not be re-directed to new drainage areas. There will be ample opportunity for infiltration in the grassed areas and there will be no direct discharge to any of the surface water bodies in the area, namely Stony Creek and Paget Drain. Given the small scale of the new impermeable surfaces and the large green space that is available to infiltrate the small quantities of rain water and melt water, no negative impacts on surface water and groundwater quantity and quality are expected. Comment 6. We agree that tree removals should occur between November 1 and March 31. -4- Page 53 of 317 Comment 7. The 2018 EIS focused on the SWH categories that we believed were pertinent, see Section 6.2. The 4 categories specifically listed by the peer reviewers are addressed in more detail below. Seeps and Springs: This is one element in the Specialized Habitat for Wildlife category. Small seepage zones were observed in several locations along the downslope areas of the FODM5-9 Sugar Maple woodland that is located upslope of the proposed granny flat/garage and dry shed/workshop building footprints. In all cases the surface seepage is upslope of the proposed building footprints and the seepage does not flow downslope through the proposed building footprints. The seepage is intercepted by an existing drainage channel, located upslope of the development, which conveys it easterly to the Paget Drain. Since more than 2 seeps are present in the FODM5-9 unit that is located north of the proposed development, the area of woodland (the recharge area) and the seeps located upslope of the development should be considered to be SWH. Since the development footprints are not within the recharge or discharge areas for the seeps we do not expect any impact on the seeps from the proposed development. Woodland Raptor Nesting Habitat: As noted in the 2018 EIS, during 8 site visits no raptors were seen or heard. During 2 site visits in 2019 no raptors were seen or heard. No raptor stick nests were observed in the study area. In our opinion there is not confirmed SWH for Woodland Raptor Nesting. Bat Maternity Colonies: As noted previously, FODM5-9 Sugar Maple Woodland is present to the north and south of the proposed development, so there is Candidate SWH for this factor in locations adjacent to the development. The development is proposed on footprints along the margins of the FODM5-9 unit, but not within it. Each of the four trees that would need to be removed to accommodate the proposed development were evaluated for their potential to provide bat maternity colony habitat. Table 1 below summarizes the characteristics of these 4 trees. -5- Page 54 of 317 TABLE 1. Tree Analysis, Veldman Property, 11 Sept. 2019. Tree Tag No. Species Diameter at Breast Height (cm) Condition Bat Maternity Colony Habitat Potential Reason for Removing Tree 150 Black Walnut 33 Poor; many cankers, leaning; no hollows, cavities, or loose bark. None Within footprint of dry shed/workshop. 151 Black Walnut 66 Good; is producing nuts; no hollows, cavities or loose bark. None Within footprint of dry shed/workshop 152 Sugar Maple 33 Good; no hollows, cavities or loose bark. Little, is on the edge of an active driveway, play area. On the edge of the footprint for granny suite/garage. 153 Sugar Maple 16 Poor, north half has no branches, shaded by other trees. Little, is on the edge of an active driveway, play area. On the edge of the footprint for granny suite/garage. -6- Page 55 of 317 The potential for impact on Bat Maternity Colonies from the proposed undertaking is predicted to be virtually zero. Reptile Hibernacula As indicated in Table 1 of the 2018 EIS, six site visits were made on Spring and Autumn season dates when snakes could have been at or near hibernacula. Section 5.2.4 of the 2018 EIS documents that only Common Gartersnake was found in the study area and the largest number of snakes seen at one time was 2. Although the wooded slope located north of the two proposed development footprints could be considered to be candidate SWH for reptile hibernaculum based on the presence of the wooded slope and seepage areas within the woodland the defining criteria of a minimum of five individual snakes or 2 or more snake species was not met, so SWH for this factor was not confirmed. Since the proposed development is downslope outside of the candidate SWH no impact on potential snake hibernation sites is expected. Comment 8. Tree removals and SAR bat habitat. Table 1 in the present addendum describes the trees to be removed and the number of the aluminum tree tag that has been affixed to each tree. Appendix 2 in the present Addendum contains the MECP’s opinion on whether SAR might be affected. Appendix 3 in the present Addendum contains the information sent to MECP with the request for a SAR screening. Bullet (5) on the Findings page of the Synopsis of 2018 EIS describes the trees that need to be removed from a bat habitat perspective. Comment 9. Fish Habitat Fish habitat was addressed in the 2018 EIS in report Section 8.2 and in Table 5. The peer reviewers have asked for additional discussion. The following text addresses elements of the PPS Section 2.1.6 and 2.1.8 and requirements of the Oxford County OP Section 3.2.4.2.3. Regarding the PPS: yes the granny suite and garage are within lands adjacent to Stony Creek. The ecological function of the footprint area of the granny suite/garage is very limited since currently most of the footprint is paved driveway which drains away from the creek. The proposed development will not require any removal of vegetation which shades the creek, stabilizes the creek bank or contributes leaf energy. The surface water infiltration contribution from the proposed development area will be maintained by discharging downspouts to the grassed lawn area between the new building and Stony Creek. Silt control fence and rapid revegetation of any soils disturbed by the construction footprint will prevent any potential for sediment to be washed into Stony Creek. -7- Page 56 of 317 The silt fence will also act as a defining perimeter to prevent construction machinery from driving toward Stony Creek and to prevent stock piling between the development and Stony Creek. With the foregoing discussion in mind, it is our opinion that there will be no negative impacts on the natural features or ecological functions of the Stony Creek fish habitat. Regarding the Oxford County OP and fish habitat: (a) since it has been predicted that there will be no negative impacts on fish habitat the project does not need to be revised or modified; (b) appropriate mitigation measures have been described, namely: silt control fence, discharge of downspouts to the lawn, and quick revegetation of any disturbed soils; (c) the LPRCA has agreed that there is an appropriate setback between the building envelope and the creek bank and the creek channel has and will have vegetated margins in the future; (d) since there is no predicted loss of fish habitat, no compensation is required. Given the proposed mitigation elements it is our opinion the Oxford County OP requirements relative to fish habitat have been met. 3.0 RECENT CORRESPONDENCE WITH LPRCA & MECP. See Appendices 1, 2 and 3. 4.0 IMPACT ASSESSMENT FOR THE DRY SHED/WORK SHOP. Figure 2 shows the location of a dry shed/workshop that has been proposed since the 2018 EIS was submitted. The area of this shed had been inventoried during each of the 2018 site visits and it was also studied during site visits on July 12 and September 11, 2019. 4.1 Vegetation The footprint for the proposed dry shed starts at the existing paved driveway and extends westerly across lawn to the base of the Sugar Maple woodland that covers the slope to the west. The two Black Walnut trees growing in the footprint that would need to be removed are described in Table 1 and their approximate trunk and crown locations have been drawn on Figure 2. Tree number 150 is in poor condition, with many cankers and it is not producing nuts. It has no hollows or cavities of value to wildlife. Tree number 151 is healthy and is producing nuts. It has no hollows or cavities of value to wildlife. -8- Page 57 of 317 It is recommended that a new native deciduous tree be planted within the grounds of the Veldman property to replace each of the walnuts that are removed. These trees should be cut down between November 1 and March 31 to avoid impacts on birds and other wildlife. 4.2 Federal, Provincial and Local Policies 4.2.1 Federal a. Species at Risk Act (2002) The impact assessment and conclusions are the same as for the granny suite/garage footprint. b. Fisheries Act The dry shed is located more than 60m from Stony Creek, so no impacts on fish or fish habitat in this watercourse are expected. Silt fence, see Figure 1, and an existing earthen mound will separate the dry shed construction zone from the drainage swale to the west where flow was observed during Spring melt. This swale flows into the Paget Drain to the north and this Drain discharges into Stony Creek. Revegetation of the dry shed area, as soon as is practical following construction will ensure that soil does not wash into the local watercourses, so fish habitat will be protected. c. Migratory Birds Convention Act (1994) Site clearing is to occur between November 1 and March 31 to avoid impacts on nesting birds. 4.2.2 Provincial a. Provincial Policy Statement The assessment and conclusions are the same as for the granny suite/garage footprint. b. Endangered Species Act (2007) MECP has concluded that there will be no impact on SAR, see Appendix 2. c. Conservation Authorities Act and Ont. Reg. 178/06 and Ont. Reg. 178/07. The LPRCA has concluded that there will not be impact. The proponent is currently preparing a Permit Application under Regulation 178/06 to obtain the necessary permit to build the dry shed within the regulated area. -9- Page 58 of 317 4.2.3 Local a. Oxford County Official Plan (2015) Since there are no features or functions present in the dry shed footprint and adjacent study area that were not considered in the granny suite/garage study area the impact assessment and conclusions are the same for the dry shed as they were for the granny suite/garage. There will be no negative impact on features or functions that the Oxford County OP requires be assessed. 4.3 Stormwater Management The dry shed will be fitted with eavestroughs and downspouts that will discharge to grassed areas adjacent to the shed. There will be ample opportunity for infiltration on the grassed areas. Given the small area of the dry shed roof we expect no negative impacts on surface water and groundwater quantity and quality. 4.4 Significant Wildlife Habitat The impact assessment contained in the original 2018 EIS also applies to the dry shed study area since this location was inventoried and assessed in the original study as being an area where construction equipment would pass by to access the granny suite/garage footprint. The preceding addendum text on SWH also applies to the dry shed study area. Regarding Bat Maternity Colonies and the dry shed study area we have the following comments: as can be seen in Table 1, neither of the 2 Black Walnut trees that need to be removed to build the dry shed have hollows or cavities of value to bats and walnut leaf clusters are not known to harbour bats. The November 1 to March 31 tree removal timing window would also help to avoid any impacts on any bat maternity colonies. 5.0 RECOMMENDATIONS The following listed recommendations summarize the mitigation measures that will be implemented to avoid impacts on the important natural environment features and functions that are present in the study area: 1. The permit required by the LPRCA should be obtained before any earthmoving occurs. 2. Silt control fence should be installed in the locations shown on Figures 1 and 2 prior to any earthmoving and the silt fence should be inspected on a weekly basis and should be repaired immediately if repair or maintenance is required. -10- Page 59 of 317 3. Turf grass should be established around the margins of each of the two construction sites as soon as is practical following completion of construction. Once the turf grass is established the silt fence can be removed. 4. Any tree removals should occur between November 1 and March 31. 5. Planting of replacement native deciduous trees (one for each tree removed) will be on the Veldman property in locations chosen by the owner. 6. A Tree Saving Plan satisfactory to the municipality should be submitted and be approved prior to removing any trees in the construction zones. 7. All other elements of the mitigation measures described in Tables 4 and 5 of the 2018 EIS should be implemented. 6.0 CONCLUSIONS Assuming that the mitigation measures recommended are successfully implemented we expect no residual negative natural environment impacts from the proposed granny suite/garage or the dry shed construction. Please contact me if there are any questions about this addendum report. Report prepared by: K. W. Dance, M.Sc. President, Dance Environmental Inc. -11- Page 60 of 317 APPENDIX 1 LPRCA email of 22 July 2019. -12- Page 61 of 317 Page 62 of 317 APPENDIX 2 MECP email of 27 August 2019. -13- Page 63 of 317 Page 64 of 317 Page 65 of 317 APPENDIX 3 Correspondence Sent to MECP Regarding SAR Screening Request. -14- Page 66 of 317 Page 67 of 317 Page 68 of 317 DE-427B August 15, 2019. Synopsis of 2018 EIS for 68 Concession St., W. Tillsonburg. ____________________________________ Site Visits See Table 1. Eight visits occurred in 2018. TABLE 1. Site Visit Dates, Times, Weather and Staff. DATE (2018) TIMES (24 hr.) Start End WEATHER STAFF Purpose of Visit April 23 15:10 15:42 Sunny, cloud 1%, 150C, wind: Beaufort 1 KSD KWD Spring vegetation,birds, snakes May 1 14:05 14:45 Sunny, no cloud, 220C, wind: Beaufort 2 KWD JLD Spring vegetation,birds, snakes May 8 12:50 13:20 Sunny, no cloud, 220C, no wind KWD JLD Spring vegetation,birds, snakes May 16 13:50 14:20 Sunny, cloud 50%, 220C, wind: Beaufort 1 KWD JLD Spring vegetation,birds, snakes June 5 07:01 07:36 Sunny, bright, cloud 5%, 130C, wind: Beaufort 1 KWD JLD Breeding birds, snakes June 19 07:42 08:19 Sunny, cloud <5%, 210C, wind: Beaufort 1 KWD Breeding birds, snakes, vegetation, butterflies Sept. 24 13:05 14:11 100% cloud, 170C, wind: Beaufort 1 KSD KWD ELC, snakes, birds, vegetation Oct. 9 13:15 14:16 Sunny, cloud 5%, 290C, Wind:Beaufort 2 KWD JLD Snakes. LEGEND KSD = Kevin Dance, M.E.S. JLD = Janet Dance KWD = Ken Dance, M.Sc. Page 69 of 317 DE-427B Synopsis of 2018 EIS Aug. 15, 2019. Findings (1) See Table 2 bird inventory. No SAR breeding birds observed during any of the 8 site visits. (2) Vegetation: see Figure 3 ELC communities. Two common ELC communities present. No Butternuts present. (3) Snakes: only Common Gartersnake was found - 2 at a time wat the largest number. No sign of a hibernaculum. (4) No signs of American Badger were observed. (5) No hollow trees or tree with loose bark are present adjacent to the proposed building locations. Two or 3 Sugar Maple trees in the 15 to 37cm dbh range would need to be removed to build the granny suite/garage. Two Black Walnut trees would need to be removed to build the workshop. All of these trees are on the outer edge of the wooded slope adjacent to the existing paved driveway – so no significant impacts on bat habitat are expected. (6) The granny suite/garage and workshop undertaking would not impact the aquatic habitat in Stony Creek which would be protected by setbacks and silt control fence. (7) No Riverine Clubtails were observed in the study area and the Stony Creek habitat would not be impacted. Conclusions No SAR were found and no impact on SAR or their habitat is expected. K.W. Dance. August 14, 2019. Page 70 of 317 TABLE 2. 2018 Bird Species List for 68 Concession St. W., Tillsonburg, ON. Page 71 of 317 CVR_3 FODM5-9 FODM5-9 FODM5-9 DE-427 Oct. 17/18 Figure 3. ELC Vegetation Communities, 68 Concession Street. LEGENDELC Code Name FODM5-9 CVR_3 Dry-Fresh Sugar Maple -Hardwood Deciduous Forest Type Single Family Residential ELC polygon Boundary Approximate Location of Stony Creek Concess i o n S t r e e t Proposed Addition Page 72 of 317 Page 1 of 7 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 To: Mayor and Members of Tillsonburg Council From: Heather St. Clair, Development Planner, Community Planning Application for Zone Change ZN 7-19-13 – Daryll and Nicole Clause REPORT HIGHLIGHTS  The application for zone change proposes to rezone the subject property to ‘Special Low Density Residential Type 3 Zone (R3-sp)’ to permit a range of residential dwelling types, including a single detached dwelling, a duplex, a triplex or a multiple-unit dwelling (to a maximum of 4 units).  The applicant has also requested a site specific reduction to the minimum required lot area and parking provisions of the Town Zoning By-law to facilitate the range of possible dwelling types on the subject lands (with parking in the front), and has indicated that the preferred development is a multiple-unit dwelling, consisting of 3 or 4 units, which would be marketed towards senior citizens.  Planning staff are recommending approval of the application as it is generally consistent with the policies of the Provincial Policy Statement respecting the provision of a range and mix of housing types and densities, and maintains the intent and purpose of the Official Plan respecting low density residential uses. DISCUSSION Background OWNERS: Daryll and Nicole Clause 32 North Street East, Tillsonburg ON, N4G 1B3 LOCATION: The subject property is described as Lot 3, Plan M-16, Town of Tillsonburg. The lands are located on the east side of Woodcock Drive, lying between North Street East and Owl Drive and are municipally known as 4 Woodcock Drive, Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential Page 73 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 2 of 7 TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Low Density Residential Type 1 Zone (R1) Proposed Zoning: Special Low Density Residential Type 3 Zone (R3-sp) PROPOSAL: The purpose of the application for zone change is to permit a range of dwelling types on the subject lands, consisting of a single detached dwelling, duplex dwelling, triplex dwelling and multiple-unit dwelling (to a maximum of 4 units). The applicant has also requested a reduction to the required minimum lot area for a multiple-unit dwelling and has indicated that parking will be provided in the front of the proposed dwelling. A site sketch indicating how 4 units (and required parking) can be accommodated on the subject lands has been submitted, as well as a concept sketch of what a 4 unit multiple-unit dwelling would look like on the subject lands. The subject lands are located on the east side of Woodcock Drive, and are approximately 1,184.7 m2 (12,752.4 ft2) in size, with approximately 20.5 m (67.25 ft) of frontage on Woodcock Drive and 51 m (167.3 ft) of depth. The subject lands are currently vacant and surrounding land uses consist of a variety of single detached dwellings along North Street East, to the east and west, and Woodcock Drive to the north, as well as recently constructed multiple-unit dwellings to the northwest (on Wren Court) and existing service commercial uses to the south. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the vacant subject lands. Plate 3a, Applicant’s Sketch, shows the proposed site plan, with approximate dimensions and parking layout. Plate 3b, Applicant’s Concept Sketch, shows a potential concept for the proposed 4 unit multiple- unit dwelling. Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Page 74 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 3 of 7 Section 1.4.3 of the PPS states that Planning Authorities shall provide for an appropriate mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents and permitting and facilitating all forms of residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3. OFFICIAL PLAN: The subject lands are designated ‘Residential’ and ‘Low Density Residential’ according to the Land Use Plan and Residential Density Plan for the Town of Tillsonburg, as contained in the County’s Official Plan. Low density residential districts are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single-detached dwellings, semi-detached, duplex and converted dwellings, street- fronting townhouses and other, similar development. Within areas designated Low Density Residential, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies of Section 8.2 (Town of Tillsonburg Housing Development and Residential Areas) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built-up areas and existing housing stock in all neighbourhoods. The policies also encourage a variety of housing type, tenure, cost and location that meets the changing needs of all types of households. The policies of Section 8.2.2.2 (Tenure Mix) provides that Town Council shall encourage the creation of housing opportunities that may result in a mix of tenure forms, such as ownership, rental and cooperative, throughout the Town. Such encouragement will include the provision of opportunities for the development of a variety of housing forms in newly developing areas and by permitting sensitive infilling and accessory apartments in built-up areas. The policies of Section 8.2.2.5 (Residential Intensification and Redevelopment) provides that residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. It is not intended that residential intensification will occur uniformly through the Town. The location, form, and intensity of residential intensification will be determined by the policies of the various land use designations, with the intention of permitting smaller scale developments, such as individual infill lots, in areas designated as Low Density Residential. Infill housing is defined as the placement of new residential development into established built-up areas on vacant or underutilized sites. In order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential areas. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development of both sides of the street. In order that street oriented infill projects are sensitive to the continuity of the existing residential streetscape, Council shall ensure that;  The proposal is consistent with street frontage, setbacks and spacing of existing development within a two-block area on the same street; Page 75 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 4 of 7  For proposals involving more than two dwelling units, the exterior design in terms of height, bulk, scale and layout of the proposed building is consistent with present land uses in the area;  The location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets, pedestrian safety, and surrounding properties is acceptable;  Existing municipal services and public facilities will be adequate to accommodate the proposed infill project;  Stormwater runoff will be adequately controlled and will not negatively affect adjacent properties;  Adequate off-street parking and outdoor amenity areas will be provided;  The extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area;  The effect of the proposed development on environmental resources;  Consideration of the potential effect of the development on natural and heritage resources and their settings;  Compliance of the proposed development with the provisions of the Town Zoning By-Law and other municipal By-Laws. Street oriented infill proposals may be subject to site plan control. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘Low Density Residential Type 1 Zone (R1)’, according to the Town of Tillsonburg Zoning By-law, which permits the development of single detached dwellings. The applicants are proposing to rezone the subject property to ‘Special Low Density Residential Type 3 Zone (R3-sp)’. The ‘R3’ zone permits a converted dwelling containing not more than 4 dwelling units, an existing single detached, a semi-detached or duplex dwelling, a multiple-unit dwelling containing not more than 4 dwelling units, and a street fronting townhouse dwelling. A multiple-unit dwelling is defined in the Zoning By-Law as a dwelling consisting of 3 or more dwelling units, which are horizontally or vertically attached, which may be entered from an independent entrance directly from the outside or from an internal common space or an access balcony and in which 50% or more of dwelling units have direct access to grade or a roof terrace. A multiple unit dwelling includes a triplex, a fourplex, a sixplex and a townhouse, but does not include a street fronting townhouse or apartment dwelling. The ‘R3’ zone requires a minimum lot area of 330 m2 (3,552 ft2) per dwelling unit, lot frontage of 20 m (65.5 ft), lot depth of 30 m (98.4 ft), rear yard depth of 10.5 m (34.4 ft), and interior side yard of 4.5 m (14.8 ft) on one side and 3 m (9.8 ft) on the narrow side. Maximum lot coverage is 40% of lot area, and required amenity area is 48 m2 (516.7 ft2) per dwelling unit. The applicant has requested a reduction to the minimum lot area requirement to facilitate the construction of a 4 unit multiple-unit dwelling, which given the existing lot area of the subject lands, being 1,184.7 m2 (12,752.4 ft2), would result in approximately 296.1 m2 (3,188.1 ft2) per unit. Each dwelling unit requires 1.5 parking spaces, and parking areas are only permitted in the rear yard for a multiple-unit dwelling in a R3 Zone. Section 5.24.7.1.3 provides that within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area. Page 76 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 5 of 7 AGENCY COMMENTS: The application was circulated to various public agencies considered to have an interest in the proposal. The Town of Tillsonburg Building Department has commented that barrier free parking will need to be provided and cannot be arranged in a tandem layout on the subject lands and the development of a proposed 4 unit multiple-unit dwelling will be subject to site plan control. This department has further commented that the proposal will also be subject to confirmation of adequate servicing. The Tillsonburg Manager of Water and Wastewater has commented that at site plan stage, the applicants will be required to confirm that the existing water service will be sufficient to service the proposal. The Tillsonburg District Chamber of Commerce has commented that they have no issue with the proposed development and that multiple-unit residential development at a smaller scale would be beneficial in the community to provide flexibility and affordability, as well as rental options. The Town of Tillsonburg Fire Chief has indicated they have no concerns with the proposal. PUBLIC CONSULTATION: Notice of complete application was circulated to surrounding property owners on November 7, 2019 and notice of public meeting regarding this application was circulated on November 25, 2019. To date, no written comments have been received from the public. Planning Analysis The proposed zone change application has been requested to allow for a variety of dwelling types on the subject lands, including a single detached dwelling, a duplex dwelling, a triplex and a multiple-unit dwelling, consisting of 4 dwelling units. It is the intent of the applicants to increase the marketability of the subject lands by allowing for a range of dwelling options, but it is noted that a 3 or 4 unit multiple-unit dwelling is the preferred form of development for the applicants. Planning staff have reviewed the applicant’s request and are of the opinion that the proposal is consistent with the PPS and Official Plan direction to provide for an appropriate variety of housing types and densities to meet the needs of current and future residents. If approved, the multiple- unit dwelling will provide additional housing options and tenures, and will increase rental supply in the Town. Further, staff are of the opinion that the proposal represents an efficient use of existing municipal infrastructure. Planning staff are also satisfied that the proposal conforms to the street oriented infill policies of the Official Plan. Based on the concept plan submitted by the applicants, the multiple-unit dwelling will be constructed as a low rise residential dwelling, and will be of an appropriate scale and building form, in keeping with the character of the existing residential development in the surrounding area, and the lot is sufficiently deep that the required front and rear yard depths will be maintained. The applicant has also provided a preliminary site plan sketch to demonstrate how parking could be accommodated in the front yard of the subject lands, which will comply with the off-street parking criteria outlined in the Official Plan and meet the minimum parking requirements provided in the Zoning By-law, while having minimal impact on vehicle and Page 77 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 6 of 7 pedestrian safety or the existing traffic flow in the immediate area. It is noted however, that relief from the parking provisions of the Zoning By-law has been requested to facilitate parking in front of the proposed dwelling, which will be further in keeping with the characteristic of existing residential development in the immediate area. To facilitate the possibility of a 4 unit multiple-unit dwelling, the applicants have requested a reduction to the minimum required lot area, which at 330 m2 (3,552 ft2) would require a minimum lot area of 1,320 m2 (14,208.8 ft2), whereas the subject lands are currently 1,184.7 m2 (12,752 ft2) in size. It is the intent of the minimum lot area provision to ensure that sufficient space is maintained on private property to accommodate for sufficient lot grading and drainage, as well as private parking and amenity space, suitable for the proposed number of units. Planning staff are satisfied that a reduction to this minimum lot area, which will result in approximately 296.17 m2 (3,188 ft2) per unit, can be considered acceptable in this instance. Staff note that the subject lands have sufficient lot depth to accommodate rear yard amenity space and on-site drainage, as well as the necessary parking at the front of the proposed dwelling. Future relief of the zoning by-law may be required depending on the proposed design and location of the dwelling and parking areas. Further, it is noted that any concerns regarding servicing will be addressed through the Town’s site plan approval process, which will also review such issues as lot grading, landscaping, building design, and parking and aisle width in greater detail, should the applicants choose to develop the lands for the proposed 4 unit multiple-unit dwelling, to the satisfaction of the Town. In light of the foregoing, it is Planning staff’s opinion that the requested rezoning to permit a range of low density residential dwelling options on the subject lands, and to reduce the minimum required lot area for a potential 4 unit multiple-unit dwelling can be considered appropriate from a planning perspective and can be given favourable consideration. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Daryll and Nicole Clause, whereby the lands described as Lot 3, M-16, Town of Tillsonburg, known municipally as 4 Woodcock Drive are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential Type 3 Zone (R3-15)’ to allow for a range of dwelling types, including a single detached dwelling, a duplex dwelling, a triplex dwelling and a multiple-unit dwelling, consisting of 4 dwelling units and requiring a minimum lot area of 1,184.7 m2 (12,752 ft2). SIGNATURES Authored by: Heather St. Clair, MCIP RPP, Development Planner Approved for submission: Eric Gilbert, MCIP, RPP Senior Planner Page 78 of 317 Report No: CP 2019-394 COMMUNITY PLANNING Council Date: December 9, 2019 Page 7 of 7 Report Approval Details Document Title: 7-19-13_Rpt.docx Attachments: - 4 Woodcock Plate 1.pdf - 4 Woodcock Plate 2.pdf - Plate 3.pdf - 7-19-13_appl-20191106.pdf Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Dec 2, 2019 - 8:45 AM Page 79 of 317 November 6, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No. ZN 7-19-13 - Clause Lot 3, M-16, Town of Tillsonburg- 4 Woodcock Drive, Town of Tillsonburg Subject PropertyWoodcock Drive Owl Drive Tanager Drive Wren Court North Street East Vance Drive Tanager Drive Page 80 of 317 November 6, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Subject Property Plate 2: 2015 Aerial Map File No. ZN 7-19-13 - Clause Lot 3, M-16, Town of Tillsonburg- 4 Woodcock Drive, Town of Tillsonburg Page 81 of 317 WOODCOCK DRIVE DRAF T Plate 3a: Applicant's Sketch File No. ZN 7-19-13 - Clause Lot 3, M-16, Town of Tillsonburg- 4 Woodcock Drive, Town of Tillsonburg Page 82 of 317 Plate 3b: Applicant's Concept Sketch File No. ZN 7-19-13 - Clause Lot 3, M-16, Town of Tillsonburg- 4 Woodcock Drive, Town of Tillsonburg Page 83 of 317 ZN 7-19-13 Nov. 6/19 Nov. 6/19 000210059 Page 84 of 317 Page 85 of 317 Page 86 of 317 Page 87 of 317 Page 88 of 317 Page 89 of 317 Page 90 of 317 Page 91 of 317 Page 92 of 317 Page 93 of 317 Page 94 of 317 Page 95 of 317 Page 96 of 317 Page 97 of 317 Page 98 of 317 Page 99 of 317 Page 100 of 317 Page 101 of 317 Page 102 of 317 Page 103 of 317 Page 104 of 317 Page 105 of 317 Page 106 of 317 Page 107 of 317 Page 108 of 317 Page 1 of 5 Report No: CP 2019-364 COMMUNITY PLANNING Council Date: December 9, 2019 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Initiation of Zone Change Application - Oak Park Estates REPORT HIGHLIGHTS  Staff are seeking support to initiate a zone change application to apply a holding provision to the unserviced registered lots within a plan of subdivision known as Oak Park Estates.  Approximately 82 registered lots are present in the development, with 19 of them being held in separate ownership from the subdivision developer. Three lots within the 2019 Phase of Oak Park Estates, which included the extension of Beech Boulevard, are separately owned.  It is recommended that holding provisions be applied to all of the remaining lots in the subdivision plan, to ensure that any required easements and appropriate development agreements are place for the orderly development of the lands prior to building permit issuance. DISCUSSION Background LOCATION: The subject lands consist of the remaining undeveloped 82 lots in Plan 41M-143 and Plan 41M- 144 in the Town of Tillsonburg. The subject properties have frontage on Beech Boulevard, Walnut Drive, Hemlock Drive, Sycamore Drive, Magnolia Court and Concession Street West, in the Town of Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Schedule “T-2” Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan Residential Low Density Residential Page 109 of 317 Report No: CP 2019-364 COMMUNITY PLANNING Council Date: December 9, 2019 Page 2 of 5 TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Low Density Residential – Type 1 Zone (R1A) Proposed Zoning: Low Density Residential – Type 1 Holding Zone (R1A-H) PROPOSAL: The Oak Park Estates plan of subdivision was draft approved and registered in its entirety in 1994. The original developer entered into a subdivision agreement to develop the lots (construction of single detached homes) including the construction of streets, sewers, water and other infrastructure in a phased manner. Some of the phases were developed, however a significant area of the subdivision remains undeveloped. Consequently, there are a number of lots that have been created that do not front on an improved street, and have no water, sanitary, or municipal storm services. For reasons unknown, the original developer was unable to continue the development of the subdivision beyond the initial phases noted above and, at some point, a number of lots were transferred to individuals pursuant to tax sales under the Municipal Act. Of the total number of vacant lots remaining in the development (109), 19 are held in separate ownership from the current owner of the subdivision. The current owner has completed a number of phases, including phases in 2002, 2008 & 2012 which involved the construction of William Street and the northern portion of Beech Boulevard, including all municipal services. The current owner has also recently constructed the extension of Beech Boulevard to Concession Street West. Plate 1, Location Map with Zoning, shows the location of the plan of subdivision and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the remaining lands in the Oak Park Estates subdivision. Plate 3, Ownership of Lands, shows the lots that are owned by the developer and other individuals. In 2018, Town Council adopted By-Law 4220, being a Local Services By-Law that introduced a Special Local Municipal Levy to front-end the servicing costs for the 19 lots that were not owned by the developer. The By-law allows the Town to pay the developer who installs the services up-front, and recover the costs from the individual owners on a pro-rated basis when the streets are constructed and municipal services provided to the individual lots. As part of the 2019 Phase of Beech Boulevard, it has come to the attention of Town and County staff through the review of detailed engineering design and subdivision lot grading plans, that 3 of the lots that were recently serviced in the current phase that are not owned by the developer are located in areas that require rear yard drainage swales and are included in areas that require drainage easements to be registered in favour of the Town. As these lands are in separate ownership, the current developer is unable to secure these drainage easements as required by the provisions of the Town’s current subdivision agreement. Page 110 of 317 Report No: CP 2019-364 COMMUNITY PLANNING Council Date: December 9, 2019 Page 3 of 5 To ensure that the owners of these lots will provide the required easements to implement the overall subdivision design, and to ensure that the required subdivision agreement is registered on title prior to the issuance of a building permit, it is recommended that holding provisions be introduced on these lots. The holding provisions would be recommended for removal once the property owner has provided proof of registration of the required easements, and has entered into a subdivision agreement with the Town and County to ensure that the overall design for the development is adhered to. It is also recommended that the holding provision be placed on all remaining lots in the development, with the exception of the 2019 Beech Boulevard Phase, (for which a subdivision agreement will be executed in the near future). This approach would have a number of benefits as identified below:  Holding provisions would publicly identify that services are not available for the lots. Currently, Town and County staff field a significant number of calls for information from the public when one of the registered lots is offered for sale. Potential purchasers typically assume that the lot is fully serviced, as it is standard practice that only serviced lots are registered. Staff have been advising potential purchasers that the lots are un-serviced, there is no immediate timetable for servicing, and are not able to obtain a building permit, notwithstanding that they are legally conveyable lots. A holding provision would be a public ‘flag’ that would disclose the lots are not building permit ready.  Holding provisions would ensure that, similar to any other developer in Town, a building permit would not be issued until the applicant enters into a development agreement with the Town and County and proof is provided that the agreement has been registered on title;  Holding provisions would ensure that, similar to any other developer in Town, any required easements for drainage or servicing are provided to the Town and County in accordance with the approved, overall design of the subdivision;  Holding provisions would ensure that the vacant lots are treated in a similar fashion to other vacant draft plans of subdivision that have holding provisions in place to ensure that appropriate development agreements are in place, and adequate servicing capacity is available to service the development.  Holding provisions could be used to ensure that the outstanding financial obligations arising from the adopted Special Services By-Law have been met prior to Building Permit issuance. The use of Holding Provisions is regulated by Sections 34 & 36 of the Planning Act. Holding provisions are an administrative tool that prevents the issuance of building permits until they are removed. Holding provisions are typically used for phasing in draft plans of subdivision, to manage service capacity, and to ensure that appropriate development agreements are in place prior to building permit issuance. The Town has regularly used Holding Provisions in new draft plans of subdivision. To impose a Holding Provision, the provisions of Section 34 of the Planning Act apply and it is processed similar to other zoning by-law amendments. All affected property owners would be notified directly through written correspondence, and would receive notice of complete application, notice of public meeting, and notice of Council’s decision on the matter. Page 111 of 317 Report No: CP 2019-364 COMMUNITY PLANNING Council Date: December 9, 2019 Page 4 of 5 The removal of a holding provision is a more streamlined process. The request proceeds to Council following circulation of the request, no public meeting or public notification is required other than to the property owner on which the holding provision is being removed, and the sole right of appeal lies with the applicant. It is expected that once the individual owner of each lot has entered into the appropriate development agreements, any required easements have been provided, and confirmation of payment for servicing has been received that a staff report would come to Council recommending that the holding provisions be removed. Lots owned by the developer would have the holding provision lifted for each phase once the required capital servicing works have been constructed and inspected, subdivision agreements have been registered, and required easements have been registered. RECOMMENDATION It is recommended that the Council of the Town of Tillsonburg direct staff to initiate a zoning by-law amendment to implement a holding provision for vacant lots within the OakPark residential plan of subdivision to ensure the orderly development of the lands. SIGNATURES Authored by: Eric Gilbert, MCIP, RPP Senior Planner Approved for submission: Gordon K. Hough, RPP, Director Page 112 of 317 Report No: CP 2019-364 COMMUNITY PLANNING Council Date: December 9, 2019 Page 5 of 5 Report Approval Details Document Title: OakPark Estates Commencement Report.docx Attachments: - Plate 1.pdf - Plate 2.pdf - Plate 3.pdf Final Approval Date: Nov 26, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Nov 26, 2019 - 10:10 AM Page 113 of 317 November 18, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2050 Notes NAD_1983_UTM_Zone_17N 102 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1- Location Map with Existing Zoning Page 114 of 317 November 18, 2019 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2050 Notes NAD_1983_UTM_Zone_17N 102 Meters Environmental Protection Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2- 2015 Aerial Map Page 115 of 317 Plate 3 - Ownership of Lands 2019 Phase Sycamore Drive Hemlock Drive Magnolia Court Walnut Drive Beech Boulevard Concession St W William Street Page 116 of 317 Council Delegation Request Members of the public or citizen group may submit a Delegation Request to speak at an open meeting of Council. Page 117 of 317 First Name * Melissa Last Name * Holden Street Address * 31 Canrobert Street Town/City * Woodstock Postal Code * N4S 8W8 Phone Number * 226-228-5102 E-mail * unifor636mel@gmail.com Website Do you or any members of your party require accessibility accommodations? *  Yes  No Council Meeting Date * December 9, 2019 Subject of Delegation * Motion to Stop Cuts to Health Care in Ontario. Name(s) of Delegates and Position(s) * Lorraine Sinclair Name of Group or Person(s) being represented (if applicable) Ontario Heath Coalition I acknowledge Delegations are limited to fifteen (15) minutes each. *  I accept Page 118 of 317 Brief Summary of Issue or Purpose of Delegation * We are asking local municipalities to make a motion to ask the Ontario Government to stop the cuts to  the health care services that our communities depend on.  I will provide the presentation as well as  references to the research facts and the motion it's self Will there be a Power Point presentation? *  Yes  No Have you been in contact with a Staff member regarding the Delegation topic? *  Yes  No I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date.  I accept Page 119 of 317 Thank You Personal information on this form is collected under the legal authority of the Municipal Act, as amended.  The information is collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act.  Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 3224. Page 120 of 317 Page 121 of 317 Page 122 of 317 Page 123 of 317 Page 124 of 317 Page 125 of 317 Page 126 of 317 Page 127 of 317 Page 128 of 317 Town Hall Recommended Option December 9, 2019 Town Hall Project Steering Committee Page 129 of 317 2 Background 2015 Town Hall Project Steering Committee is established December 2016 RFPQ issued Design, build, lease January 18, 2019 RFP issued Deadline: Apr 30, 2019 June 6, 2019 RFP Deadline Extension September 23, 2019 Report DCS 19-29: Recommends public engagement process September 23, 2019 Council defeated recommendation Town Hall Recommended Option Page 130 of 317 3 Background Committee finalized evaluation of proposals 2019 Committee Meeting Dates: June 13, June 24, July 8, Aug 15, Oct 28, Nov 27 2019 Committee Presentation Dates to Council: Sept 23, Dec 9 Public Information Sessions Nov 20 & 21 Town Hall Recommended Option Page 131 of 317 4 Evaluation of Proposals •Town Hall Project Steering Committee •Composition: •Members of the public •Council members •Town staff •Professional/impartial advisors consulted if necessary •Review and evaluate all compliant submissions Town Hall Recommended Option Page 132 of 317 5 Evaluation Criteria Summary Points Financial Strength of Proponent & Proposal 10 Architectural Design Adherence 25 Team Member Qualifications & Management Approach 10 Project Management Plan 15 Multi-Use Features of the Building & Value Added Features 10 Financial Score 30 TOTAL 100 Town Hall Recommended Option Page 133 of 317 6 Financial Strength of Proponent & Proposal Plan to achieve transaction close Feasibility of project completion Factors considered: -creditworthiness of debt & equity providers -firmness of equity commitment -risk allocation between team -performance security of general contractor Town Hall Recommended Option Page 134 of 317 7 Architectural Design Adherence •Points awarded for: •Exceeding minimum standard •Providing additional value to the Town •Added value includes: •Features enhancing functionality of operations/flow •Materials/detail that exceed minimum standard but do not increase lease cost •Environmentally sustainable features/practices •Other features the Town considers added value •Points reduced for: •Missing design requirements •Proposals scoring less than 18 points may be rejected Town Hall Recommended Option Page 135 of 317 8 Team Member Qualifications & Management Approach •Well-integrated and experienced lease team to manage all project risks •Ensure Town’s requirements will be met at all times •Early identification and mitigation of key project risks •Adequately address deficiencies indicating declining quality without Town intervention Town Hall Recommended Option Page 136 of 317 9 Project Management Plan •Must demonstrate an approach to ensure Town’s operational standards, maintenance and service requirements will be met at all times Town Hall Recommended Option Page 137 of 317 10 Financial Score Proposal Cost= annual base rent + first year additional rent Proposal Points= (lowest proposal cost/proposal cost) x available points If proposal cost is >$550,000, points awarded are reduced by= (Proposal Cost-$550,000)/$25,000 Town Hall Recommended Option Page 138 of 317 11 Dancor (Option A) •Corner of Brock Street East and Harvey Street •27,198 sq ft •Dancor Design •Clean and professional exterior design •BAS Building Automation System •Treats building like a living thing •Modern design throughout •Green Roof Town Hall Recommended Option Page 139 of 317 12 E&E McLaughlin (Option B) •Corner of Bridge Street and Bidwell Street •25,025 sq ft •Robert Dick, Architect •Respecting and reflecting the town’s history •Brick and window design elements mimic the old town hall •Combines heritage with modern •Ample natural lighting throughout •Natural gathering space •2,000 sq ft in basement Town Hall Recommended Option Page 140 of 317 13 S.E.M. Construction (Option C) •Corner of Brock Street East and Harvey Street •26,905 sq ft •Paul Ventin, Architect, VG Architects •Elevate design build to purpose built •Top floor, one stop service •Lower floor belongs to the community •Council chamber opens to civic square/ multi purpose plaza •Natural light on all sides •State of the art building Town Hall Recommended Option Page 141 of 317 14 Interviews •Proponents interviews: August 15, 2019 •Colliers Project Leaders completed the financial evaluation -evaluation information is protected under MFIPPA •Town could ask different questions to each Proponent •Proponents were only permitted to supply information necessary to clarify issues •Interviews allowed Town to complete its scoring Town Hall Recommended Option Page 142 of 317 15 Total Scores Proponent Points Dancor 68.3 E&E McLaughlin 72.4 SEM Construction 72.1 Town Hall Recommended Option •Dancor had lowest score and ruled out. •E&E McLaughlin and SEM Construction were within one point: •SEM Construction had more points for value added features and is being recommended by the Committee Page 143 of 317 16 Committee Resolution Moved by: Andrew Gilvesy Seconded by: Rick Strouth THAT based on the RFP process, the Town Hall Steering Committee recommends to Town Council that the preferred option is S.E.M. Construction; AND THAT the $8,000 honorarium be released to the other two proponents; AND FURTHER THAT the Town Hall Steering Committee would like to advise Town Council that all of the proposals received exceeded the financial benchmarks set out in the RFP. Carried Town Hall Recommended Option Page 144 of 317 17 Financial Impact •Building size range: •25,025 sq ft - 26,905 sq ft - 27,198 sq ft •Average Annual Lease Costs over the 30 year period range from approximately $800,000 ($29/square foot) to $850,000 ($31/square foot). •Annual lease cost for 12,000 sq.ft. at Town Centre Mall= $217,500 •Town owns Customer Service Centre •Maintenance costs would still exist if there is a new Town Hall, as Tillsonburg Hydro and water/waste water operations would reside there Town Hall Recommended Option Page 145 of 317 18 Honoraria •Proponents (other than Successful Proponent) receive honorarium of $8000 each for preparation of proposals and presentations •Successful Proponent shall receive the honorarium if it withdraws its’ Proposal, is disqualified or its’ Proposal is rejected •Proponents must submit an invoice for payment of the Honorarium within 30 calendar days of award Town Hall Recommended Option Page 146 of 317 19 Page 147 of 317 2019-20 HOLIDAY COLLECTION GARBAGE AND RECYCLING DOWNLOAD THE WASTELINE APP Receive text, email, phone or Twitter pick-up reminders. WASTE MANAGEMENT FACILITY HOLIDAY HOURS Monday – Friday from 8:30 a.m. – 4:30 p.m. Saturdays from 8:00 a.m. – 4:00 p.m. CLOSED: Wednesday, Dec. 25 Thursday Dec.26 | Wednesday, Jan. 1 Remember to have all garbage bags and recycling bins to the curb by 7:00 a.m. on your collection day. When severe weather hits this winter, collection may be delayed or cancelled. Monitor local news, visit www.wasteline.ca or download the wasteline app to receive service alerts. 519-539-9800 | 1-866-537-7778 info@wasteline.ca |wasteline.ca DON’T LET YOUR HOLIDAYS GO TO WASTE Follow these simple steps for quick and simple recycling this holiday season: 1. Break down and fl atten all cardboard boxes, no larger than 75 x 75 x 20 cms. 2. Wrapping paper can be recycled, with the exception of foil-based wrapping paper. Please remove all ribbons and bows. 3. Place your garbage and recycling where it’s easy to fi nd – not behind a snowbank or parked car. 4. For the safety of our collection crews, do not place garbage and recycling on top of snowbanks. Shovel out a separate area if necessary. 2020 TIPPING FEES $80.00/metric tonne of garbage $76.54/metric tonne of construction and demolition material ORIGINAL DAY December 25 January 1 January 4 December 28 NEW COLLECTION DAY WILL YOUR COLLECTION DAY CHANGE? Residences and businesses in Blandford-Blenheim, East Zorra-Tavistock, Norwich, South-West Oxford, Ingersoll and Zorra will have regularly scheduled collection during the holidays. LOCATED IN TILLSONBURG? Please see below for adjusted collection dates. Ad space provided through a partnership between industry and Ontario municipalities to support waste diversion programs. Page 148 of 317 Year-round large item and yard waste disposal for Tillsonburg residenTs need to get rid of large household items, construction and demolition material or yard waste? Tillsonburg’s Transfer station offers depots year- round for large items and yard waste. Large item depot open saturdays 9:00 aM - 5:00 PM Yard waste depot open Monday to saturday 9:00 aM - 5:00 PM (october to March) 9:00 aM - 8:00 PM (april to september) for a list of acceptable items, fees facility rules or for more information: tillsonburg.ca/transferstation 519.688.3009tillsonburgtransfer station50 newell rd., Tillsonburg drop off your real Christmas trees at the yard waste depot and your artificial trees at the large item depot! Page 149 of 317 Page 1 of 9 Subject: Town Hall Recommended Option – Town Hall Project Committee Report Number: CAO 19-14 Author: Ron Shaw, Interim CAO Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Report CAO 19-14 Town Hall Recommended Option – Town Hall Steering Committee be received; AND THAT, given that the quotes have come in well in excess of the benchmark and will create a negative impact on future budgets, that Council reject all proposals for the Design, Build/Lease of a new Town Hall and terminate the current RFP process. AND THAT that staff report back in February with recommendations on how to proceed with consideration of a complete set of options on how to proceed towards new corporate space for the Town of Tillsonburg with lower costs to the Town. Background: The Town of Tillsonburg Council established a Town Hall Project Committee that was charged to bring forward proposals for a new Town Hall.  An initial RFPQ was issued in December 2016 in order to select qualified proponents to bid on the Design/Build Lease for a new Town Hall.  An RFP, as adopted by Council, was issued on January 18, 2019 that asked for proposals for a new Town Hall on the basis of Design/Build Lease. The RFP had an initial response deadline of April 30, 2019. The deadline was extended to June 6, 2019 in Addendum number 3.  Three proposals were received from Dancor, E&E McLaughlin and S.E.M. Construction.  Council received Report DCS 19-29 Town Hall Project Committee – Proposal Summary and Public Engagement Process at the September 23, 2019 meeting of Town Council with a recommendation to begin a public engagement process with respect to the three proposals. Page 150 of 317 CAO 19-14 Page 2 of 9  Council defeated the recommendation that the Town Hall Project Committee be authorized to move forward with the public engagement process as outlined in their report.  The Town Hall Project Committee then proceeded to finalize the evaluation of the proposals in accordance with the requirements of the RFP.  In 2019, the Committee has met on June 13, June 24, July 8, August 15, October 28 and November 27, reviewed the designs with Council on September 9, presented to Council on September 23, and participated in two open houses on November 20 and 21. Discussion: A summary of the three proposals are attached as Appendices A, B and C. Section 6 of the RFP outlined in detail how the submissions will be evaluated: 1. Evaluation of Proposals The Town Hall Project Steering Committee (THPSC) will be comprised of appointed Members of the Public, Council Members, Town staff, and (if applicable) professional and impartial advisors. The THPSC will review and evaluate all compliant submissions. In conducting their evaluation, the THPSC may consult professional advisors, as the Town considers appropriate in its sole discretion. 2. Evaluation Criteria Proposals will be evaluated according to the following evaluation criteria: Summary of Evaluation Criteria Points Available Financial Strength of Proponent and Proposal 10 Architectural Design Adherence 25 Team Member Qualifications & Management Approach 10 Project Management Plan 15 Multi-Use Features of the Building and Value Added Features 10 Financial Score 30 TOTAL Points Available 100 a) Financial strength of Proponent and Proposal – including an assessment of: i) The readiness and/or plan to achieve Transaction Close; ii) The financial Proposal demonstrates the feasibility of completing the project, that the aggregate amount of the debt and equity commitments stated in the Debt Commitment Letters and evidence of the equity meets or exceeds the amount of funds required to complete all Work obligations of the Landlord under the Lease. Factors to be considered will include: Page 151 of 317 CAO 19-14 Page 3 of 9 a. Creditworthiness of debt providers b. Firmness of equity commitment and creditworthiness of equity provider c. Risk allocation between team members d. Performance security of general contractor iii) The Landlord’s ability to arrange long-term financing and finance long-term maintenance of the project. iv) Further to the pre-qualification document in this regard (RFPQ 16-001), the Town reserves the ability to request credit reports, banking history reports and legal and, or litigation information and activity reports, insurance claim history pertaining to the Proponents and their partners in this regard. Negative findings may result in the disqualification of Proponents. b) Architectural Design Adherence: including an assessment of the degree to which the design conforms to the TSR, including the provision of all Exemplary Design components defined in the TSR and the effectiveness of the resolution to all other requirements. i) Points will be awarded to reflect design features that exceed the minimum standard or provide additional value to the Town. ii) The Town consider added value to include: a) Features that enhance the functionality of the Town administrative offices operations and flow within the building; b) Interior or exterior materials and detailing that exceed the minimum standard established in the TSR but do not significantly increase the Town’s lease costs; c) The achievement of environmentally sustainable features and practices; d) Other features that the Town, in its sole discretion, considers to provide additional value. iii) Points will be reduced to reflect missing design requirements. iv) Proposals scoring less than 18 points on Design Adherence & Value Added Features may be rejected at the Town’s sole discretion. c) Team Member Qualifications and Management Approach: including an assessment of the Proposal’s demonstration of i) a well-integrated and experienced Lease team that will effectively manage all Project risks; ii) an approach which will ensure that the Town’s requirements will be met at all times; iii) an approach that documents, and will facilitate, early identification and mitigation of key Project risks; iv) a satisfactory strategy to address deficiencies or trends indicating declining quality, providing confidence to the Town that Proponent will self-identify and correct adverse trends (including delays) without the need for Town intervention. d) Project Management Plan Page 152 of 317 CAO 19-14 Page 4 of 9 i) Demonstrates an approach which will ensure that the Town’s operational standards and maintenance and service requirements for the completed Town Hall will be met at all times. e) Financial Score: A mathematical formula will be applied to award points to each Proposal based on the “Proposal Cost” where Proposal Cost = Annual Base Rent + first year Additional Rent: Proposal points = (lowest Proposal Cost/ Proposal Cost) x available points and, if Proposal Cost is greater than $550,000, points awarded shall be reduced by: (Proposal Cost - $550,000)/$25,000. 3. Interviews. Proponents may be invited to make a presentation to the Town to describe and clarify elements of its proposal. The Town may ask different questions of each Proponent related to the nature of the proposal. Proponents are only permitted to supply information necessary to clarify issues raised by the Town. Interviews, if applicable, allow the Town to complete its scoring. 4. References. The Town will make an assessment of the tenant experience as discovered by contacting references provided by the Landlord, who shall be current tenants of the Landlord. The Town also reserves the right to interview current and former tenants of the Landlord not provided as references, including, if applicable, Town staff responsible for managing Town space leased from the Proponent. Information obtained from references may be used to adjust the scores or to disqualify the Proponent. 5. Determination of Preferred Proponent The proposal with the highest overall point score will be recommended for the award. Where proposals are tied or the point spread between two or more proposals is 1 points or less, the one proposal of any proposals scoring within 1 points of the highest score that has highest score for Design Adherence and Value Added Features will be recommended for award. Final award will be contingent upon Council approval. The Town Hall Project Committee did interview each of the proponents on August 15, 2019 and evaluated each proponent using the Evaluation Criteria other than the Financial Strength of Proponents/Proposal. Colliers Project Leaders were tasked to complete the financial evaluation which they did and provided the scoring for that criterion. That information is confidential and protected under the provisions of the Municipal Freedom of Information and Protection of Privacy Act and will not be reported in open session. Page 153 of 317 CAO 19-14 Page 5 of 9 Both scorings were aggregated resulting in the following total scores: Dancor 68.3 points E&E McLaughlin 72.4 points SEM Construction 72.1 points Accordingly, the lowest scoring proposal was ruled out in accordance with the provisions of the RFP. Because the E&E and SEM proposals are within one point of each other, the evaluation process required the Committee to then move on to comparing the Design Adherence and Value Added scores which then required the Committee to recommend the SEM proposal. Accordingly, the Committee passed the following motion: Moved by: Andrew Gilvesy Seconded by: Rick Strouth THAT based on the RFP process, the Town Hall Steering Committee recommends to Town Council that the preferred option is S.E.M. Construction; AND THAT the $8,000 honorarium be released to the other two proponents; AND FURTHER THAT the Town Hall Steering Committee would like to advise Town Council that all of the proposals received exceeded the financial benchmarks set out in the RFP. It is now up to Council to consider the recommendation and decide how you wish to proceed. While the RFP did not give any option to the committee but to recommend in accordance with its provisions, it gives Council discretion including awarding or not awarding. The RFP provides broad discretion to the Town as follows (I have put in bold those options to you that are relevant at this time): The Town reserves the right, in its sole and unfettered discretion, to: a) make changes, including substantial changes, to this RFP provided that those changes are issued by way of addenda in the manner set out in this RFP; b) make public the names of any or all Proponents; c) check references other than those provided by any Proponent; d) waive formalities and accept Proposals which substantially comply with the requirements of this RFP; e) accept a Proposal other than the lowest or highest scoring and/or to not accept any Proposal for any reason whatsoever; f) disqualify any Proponent: i) whose Proposal contains misrepresentations or any other, inaccurate or misleading information, or any qualifications, ii) who has engaged in conduct prohibited by this RFP, iii) with inadequate credentials or due to unsatisfactory past performance, Page 154 of 317 CAO 19-14 Page 6 of 9 iv) who has engaged in lobbying or has contravened the terms of this RFP as determined at the sole discretion of the Designated Official; g) reject a Proposal on the basis of: i) a financial analysis determining the actual cost of the Proposal when considering factors including but not limited to quality, service, price and transition costs arising from the delivery of the required goods and services, ii) information provided by references or credit check or other due diligence efforts, iii) the information provided by a Proponent pursuant to the Town exercising its clarification rights under this Request for Proposal (RFP) process, or iv) other relevant information that arises during the RFP process; h) cancel this RFP process at any stage and issue a new RFP for the same or similar deliverables; i) reject the lowest, any or all Proposals in its absolute discretion; j) if a single Proposal is received, reject the Proposal of the sole Proponent and cancel this RFP process or enter into direct negotiations with the sole Proponent; k) negotiate in circumstances permitted in the Procurement By-law, include additional terms and conditions during the process of negotiations; l) disqualify a Proponent if a satisfactory outcome is not reached as part of negotiation, as determined by the Town in its sole discretion and move to the next highest ranked Proposal in such event; m) select a Proponent other than the Proponent whose Proposal reflects the lowest cost to the Town; n) not award the Lease Agreement if the costs of completing the Work exceed budgets or if necessary approvals are not obtained. These reserved rights are in addition to any other expressed rights or any other rights which may be implied in the circumstances. The Town shall not be liable for any expenses, costs or losses suffered by any Proponent or any third party resulting from the Town exercising any of its expressed or implied rights under this RFP. This matter is now before Town Council to decide on how to proceed. It has been a long journey and it is time to make a decision. Should Council go with either Dancor or SEM, it will also require entering into an agreement of purchase and sale for the municipal property. The Town Hall Project Committee would first of all like to sincerely thank Town Council for asking them to be part of this important process. They have very much enjoyed the work and look forward to continuing whatever capacity Council decides upon making your decision. Page 155 of 317 CAO 19-14 Page 7 of 9 Moreover, the Town Hall Project Committee, after very careful review, have, as they were required under the strict terms of the RFP, provided Council with a recommendation as to the recommended proponent, that being SEM Construction. The Committee also want Council to be aware that each of the proposals exceeded the benchmarks contained in the RFP which was set at $550,000. Council should also consider the number of comments received from the public consultation concerned about the cost of the proposals over and above the existing rent of $217,500 per year (the Town owns the Customer Service Centre). Finally, the Tillsonburg BIA submitted the following resolution for consideration: Moved by: M. Tedesco and Seconded by: A. Hicks and resolved that the BIA Board of Management encourages the council of the Town of Tillsonburg to explore additional options with respect to the redevelopment of the Town Hall including refurbishment and expansion of the existing leased space in the Tillsonburg Town Centre Mall. “Carried” This is only a consideration should Council not proceed with any of the proponents and end the current RFP process. Consultation: The approved RFP included public consultation. The results of that public consultation are attached for your information and consideration. The results overall noted the following: the cost was too high; the Town Hall should stay where it currently is; or that the Town should consider a design, build and own option. Financial Impact/Funding Source: A summary of the proposals is as follows:  Building size ranges from 25,025 square feet in the E&E McLaughlin proposal to 26,905 for the S.E.M Construction proposal and 27,198 square feet in the Dancor proposal.  Average Annual Lease Costs over the 30 year period range from approximately $800,000 ($29/square foot) to $850,000 ($31/square foot). The Town is currently paying approximately $217,500 in annual lease costs for the 12,000 square feet in the Town Centre Mall. The Town owns the Customer Service Centre and there are costs associated with the care and maintenance of that building that would continue if there is a new Town Hall given that both Tillsonburg Hydro and water and waste water operations would continue to reside in that building. Page 156 of 317 CAO 19-14 Page 8 of 9 Adding an additional approximately $600,000 to the annual budget of the Town would be more than challenging. It would mean a significant tax rate increase and/or a reduction in services or the Town’s capital program. There is no commitment for the Town to proceed with any proposals received. Lastly, the RFP provided for the following with respect to honoraria: “Honoraria a) The Proponents other than the Successful Proponent will receive an honorarium in the amount of Eight Thousand Dollars ($8,000.00) to provide assistance in preparation of the proposal including presentations to Council and the community. Notwithstanding this, the Successful Proponent shall receive an honorarium if the Town cancels the RFP process. b) Notwithstanding paragraph a) above, a Proponent is not entitled to an honorarium if it withdraws its Proposal, is disqualified, or its Proposal is rejected. c) Proponents that submit compliant Proposals and are not selected as the Preferred Proponent must submit an invoice for payment of the Honorarium within thirty (30) calendar days of award.” Page 157 of 317 CAO 19-14 Page 9 of 9 Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Survey Question 1 Appendix B – Survey Question 2 Appendix C – Survey Question 3 Appendix D – Survey Question 4 Appendix E – Survey Question 5 Page 158 of 317 Towards a New Town Hall Please provide your comments on Option A Respondents Responses 1 Simple design with lots of windows. Could possibly adjust colors of the walls. 2 To plain 3 looks like a dated office building from the picture below. Not hugely fond of the massive ramp that would be required to access the main level of the building from the one side. 4 boring exterior; decent layout; good location 5 outside is very plain; like the environmental considerations 6 Nice concept but is missing the outside space 7 I think this just lacks a friendly appeal. It seems too institutional and lacking character 8 This is my favorite building location and parking setup. I like the exterior, business look, which has eye appeal for now and into the future. It appears to have all the necessary requirements to meet the needs and desires of the employees, to function efficiently. The many entrances allow for quick entrance and exit, especially to the large parking lot to the north for employees and visitors. It doesn't have a "show off" look, which as a taxpayer, I don't want to pay for. The future space (lower level) is a good idea. 9 Not bad just doesn’t really have any style to it 10 Very professional welcoming building. Lots of light through the windows. Great location. The green roof is very appealing as well. #1 choice Page 159 of 317 11 Blah and Boring and the colour is not modern. Appears like the land is uneven from the parking lot to the doors creating slip and fall hazards. Not sure where main entrance is... would be nice to have a big open, welcoming, inviting main entrance with plants, pictures of the trails, lake lisgar fountain, tulip trees planted outside to coincide with our logo. A small fountain outside, and maybe in the floor inside a nice glass tulip leaf with connected, enriched, inspired for all options below as well. Main entrance and parking lot are going together I am assuming for ease of use. 12 This is a central location with lots of parking. The green roof is a great initiative for the Town to support. It is the largest of the 3 which will be needed with all the storage required. 13 Looks like old post office building that used to be downtown 14 No 15 Of the 3 this option seems the most viable. That being said I thought that rental per annum of $217000 was etrocious $800000 is absolutely NOT a viable option 16 I like the open accessible stairway to the second floor, the potential for a green roof, and the positioning on the corner except the main entrance doesn't look totally accessible. 17 We are a small town and although we are growing having a right sized building is much more fitting. 18 Building is attractive, good location near post office with ample municipal parking available. It's close to the downtown core but not directly on Broadway which is nice to keep it central but not only focused on Broadway. 19 Not required 20 I like the overall look. Outside public space could be bigger. No dedicated lunchroom that I can see. 21 Plain but modern. 22 how would this benefit the tax payer? 23 Generic modern deco. Will look fantastic new, but will look dated quickly over time. 24 Not enough information. Knowing what the work spaces will look like is essential. Cubicles generally are not an effective solution, however they can be acceptable in some situations. Open concept work environments have proven to be a production deterrent, and a moral killer. Page 160 of 317 25 not needed, wasted money 26 Town loses a All day parking lot which we are already short on. 27 Don't need it. 28 To plain, not in keeping with the feel/look of Tillsonburg downtown. 29 We don't need a 20-30 million dollars expense to the taxpayer 30 Beautiful looking building, great idea with green space however doesn't represent town image 31 Ugly, no Character, very bland building. 32 What happens to all the parking spaces lost with the creation of the new building? 33 Has the appearance of a municipal building all work and no play! 34 Nice size and design 35 Least favourite. Stale design. 36 This is the most aesthetically pleasing option. But I don't think it is as great for the community as a whole. 37 This would be my preferred option. Looks modern. Green roof is afoot thing. 38 Very generic 39 Option A is boring and looks too much like an administrative building with no character 40 Simple and professional looking building 41 The look is in line with many other buildings in town. 42 too industrial looking, not much community gathering space, doesn't appear to have much parking 43 It takes away from Down town parking 44 NA do we need to spend extra dollars for this? 45 no future expansion built in, appears built for budget with no thought of an enlarging town, town property 46 interesting, contemporary design, more detail and design than option B Page 161 of 317 Towards a New Town Hall Please provide your comments on Option B Respondents Responses 1 This would be my # 1 pick , I like that it ties together the original town hall look along with modern facility. Also using local - McLaughlin is a bonus & they have proven what they can do with the great job on the Heath's building. 2 Good Design. 3 Not my style 4 looks like a dated box with a couple of towers in the center of the facade. 5 good location; poor design (interior and exterior) especially with main entrance off the parking lot 6 Like the historical look and nod to the old Town Hall; like the location near Station Arts Centre 7 Looks like a school or college 8 I really like the historic look to this and think it may be nice for the town, but wish it had a nicer curb appeal like Option C 9 The building has an appealing, heritage type look. The inside appears to meet the employee needs (I don't work for the town) and I'm sure all the necessary communication devices have been planned for. However, I'm not completely happy with it's proposed location. My personal concern is the "main entrance" location, as was explained to me. It reduces any eye appeal to the back end of a parking lot (Catholic Church lot). This is not what I would call a visitor friendly look. Even though the location is closest to our home, this site location is at the bottom of my list. 10 Looks to vintage for my taste 11 Interesting, nostalgic, however don't feel there will be enough room for parking. 12 Option B a ties nicely into the heritage feature of Tillsonburg. Sorta matches the new condo's by Kelseys.. as long as it's open and bright and the architecture is like the pic and maybe a drive up entrance as well looks like under the pillars for the elderly, etc... 13 This is too busy of a location for people to access and parking here would be a concern. It is a beautiful design for exterior. Page 162 of 317 14 Very elaborate building, made too look like a heritage building 15 No 16 looks more stately. Like a piece of architect that will not go out of style 17 continuing on with comments from option A this is the least viable option and although the building is very nice I think restraint needs to be shown with somethin plain simple and functional Again the rent is way out of line. 18 I like the heritage feel of the building and the location. The windows look open and bright. Looks to be lots of parking. An entrance on each side is good as well. 19 Poor location choice by the station arts centre. A huge building was just constructed one block away from here. The area is getting over saturated. Lot seems too small to allow for this size of building and adequate parking. Station arts centre enjoys using this space in the summer for their children camp programs as well as farmers market. 20 Not required 21 I know it's supposed to echo the old town hall, but the overall look is more like a factory or train station. I understand that Fire Comm is included in these buildings, but this option has an open concept used for them. Not appropriate from a privacy point of view. 22 Pretty boring building 23 Scale is off, looks very silly and unattractive. 24 how would this benefit the tax payer 25 Interesting look, but speaks to the history of Tillsonburg more than the future. 26 not needed, wasted money 27 Town loses where the farmers market is for a large building that bring no cohesiveness with the buildings around it 28 Don't need it. 29 Really like the historic look, seems timeless and asthetically pleasing. But is there a cost to this? Where will it be located? will this look fit in with its surroundings? 30 Why move into a Heritage building Rolf St School! Ugly!!! 31 Fits Tillsonburg's factory/warehouse looks 32 Prefer the heritage appearance of this one over all others. If a new town hall is to be constructed and heritage theme needs to be part of it. Page 163 of 317 33 Looks like an educational institution. 34 to big looks like buildings in Ottawa and entrance looks like a mall setting 35 Best design, great use of space and location near the market and station arts. 36 I don't like the location of this option and I don't think it is aesthetically pleasing. The only thing I like about this option is the 2000 square feet in the basement. 37 Although I am interested in the history and appearance of the old town hall, I think this is too much. Although I like the location of this one best. 38 I like the historical feel of this option, and the land it would sit on has historic significance, as well. The building would fit in with the Station Arts Centre across the street. Also, the quality of the construction is assured as the McLaughlins have the highest reputation for excellence. 39 Very prison like 40 I like the old look, provides character 41 Looks like an early 1900s factory building. 42 Beautiful Design 43 very beautiful historic look with a lot of natural lighting, very inviting and welcoming community space 44 looks nicer 45 NA is this a need or wish? 46 too old fashion for a new town hall- a bunker, to far from main downtown, property not owned by town, building has space for growth- excellent 47 town history respects towns history with more room to bring in communities 48 not very interesting, too traditional, only very basic design info provided, site is less visible/accessible then Option A or C Page 164 of 317 Towards a New Town Hall Please provide your comments on Option C Respondents Responses 1 2nd choice - I like the location, I like the layout that I can see but would like some closer up views to see how it really looks. Also somewhat local builders - Elgin Middlesex 2 Too much outside at the front of the building that could be utilized better. 3 Very welcoming to the public & employees. Very nice interior layout 4 feels the most welcoming and takes advantage of the changes of grade to provide appropriate access to each level 5 good location; excellent design/feel for both interior and exterior 6 Dislike the look of this building, but love the idea of public square and plaza gathering space 7 I like the concept 8 I like the curb appeal immediately on this option. It definitely gives a community friendly/welcoming vibe 9 This proposal has a good location with the adjacent parking. I'm not on board with all the open space to the west and south. Sure, it looks good on paper, but for what use. The building looks great, but at what cost. Too fancy for my "tax dollars". The inside appears to meet the employee needs, that's what counts. 10 Loves this design 11 Unfortunately this feels too much like a "shopping mall" to me. I don't feel that the staff being on the upper level aids to ease for accessibility for the public. 12 the windows that hide behind the brick jut outs tend to be dull and not let a lot of light in. Again the colour for me needs to be updated like a grey... now we have the boring dull brown and it's cracking, changing colour looks horrible in my opinion. a bright working environment makes employees feel better I feel. Page 165 of 317 13 Having the services on the second floor does not make it accessible or transparent to the residents. This does not look professional and could easily be mistaken for a mall, not a Town Hall. 14 Modern and on par with what OXFORD a County has in Woodstock 15 No 16 this option appears to be also relatively plain until you get inside and it appears there is much wasted space that could be used more effectively The rent again is way out of line 17 I really like the pubic town square with seating and space for events. The council chamber areas looks open and bright. 18 Great idea to have a public space with options for entertainment. This option seems like the most forward thinking. It reminds me of Kitchener/Waterloo Centre in the square idea with public access spaces. 19 Not required 20 I like the location and large public space outside. I'm not a huge fan of the overall look. It's just too busy with the overheads and big block signage. 21 Is this an existing structure? It looks vaguely historical. 22 Too much going on looks like a community centre. 23 how would this benefit the tax payer? 24 Multifunctional, modern looking appeal. 25 not needed, wasted money 26 Town loses an all day parking lot with we are already short on for people the work/live downtown. 27 Don't need it. 28 Really like the community feel to this space. Feels very open and welcoming. But for me its about geography. Will this look natural in its surroundings? Will community space be used if not easily accessible? 29 Best looking design but most likely the most expensive. 30 Looks great 31 Doesn't fit with Downtown looks 32 Like the open outdoor space but building lacks heritage appearance. Page 166 of 317 33 Too historic looking. Time to start modernizing! 34 Looks like a shopping mall or hospital. 35 looks like a hospital or institution 36 love the outdoor space 37 I like how this option is a community space. I also like how it mirrors the Oxford County Building. 38 Not liking this one. 39 Very people oriented 40 This is the best option in terms of use of space 41 Looks like a massive building, beyond what Tillsonburg needs. 42 Very modern. Does not fit with the rest of the town buildings. 43 great community space and outdoor appeal, seems to be ample parking and a lot of natural light 44 takes away from Down town parking 45 NA this will benefit a senior based community in better services 46 modern and very people friendly- very much a community space, town property and space to expand 47 same as option A, these proposals are more visual exciting than option B Page 167 of 317 Towards a New Town Hall Which proposal do you like the best Answer Choices Responses A 25.00% 13 B 26.92% 14 C 48.08% 25 52 Respondents Why? 1 Curious if there is a large cost difference to either of these designs 2 Matches the Town's heritage 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% A B C Which proposal do you like the best Responses Page 168 of 317 3 This building feels most accessible/welcoming to the public. The offices are all located in one area and are centrally provided with reception. The public space is impressive and would lend to different types of town functions. Additionally, Option C has the ability to accommodate future growth within the building as there is plenty of space for additional offices when needed 4 Modern 5 I like the outdoor space and the modern look. 6 best layout (with public/council space on main floor and working area on 2nd floor); good location; best outdoor space (most interactive) 7 I THINK THIS IS A GOOD OPTION LOOKS MODERN BUT STILL LOOKS LIKE A MUNICIPAL BUILDING PROVIDES OPEN SPACE FOR GATHERINGS 8 Keeps a continuity of design with the new building by Kelly’s and an icon of design Rolph Street School. The refurbishing of some of the store fronts downtown are classic yet are modern and up to date. 9 The only reason I chose this one over Option B is because of the outdoor space and the welcoming/community friendly/gathering place that it appears to be. I do prefer the look of the building in Option B as it looks more like a town Hall Page 169 of 317 10 "IF" the town needs a new building, to consolidate efforts and increase efficiency, ok. But I'm for a simple approach to get the maximum for my tax dollars. This building and location meets this need, without looking like it cost too much. 11 Looks better in my opinion and has green space. Also looks more inviting with seating and a stage. 12 It matches the feel of the town 13 A looks professional, approachable and long-lasting. 14 As above..... 15 More welcoming. 16 It provides a central location, ample parking, accessible to the public, and looks both professional and suited to the current structures of Tillsonburg. 17 It’s modern and seems like it would fit the new town slogan better. 18 None....I think they are all unnecessary and will cost the town too much money. Our tax dollars are better spent on other things. This looks to just be a project for show rather than a necessity. 19 Think that the community gathering space/courtyard is essential to create a sense of community and belonging for the citizens around "their" townhall. 20 more stately. Won't look dated in a decade 21 Just looks open and friendly 22 see above 23 Location. Heritage feel. 24 Most forward thinking. Great location. Involves community space. Sufficient parking. Centrally located but not concentrated on Broadway. Page 170 of 317 25 We don't need a new Town Hall. Renovate the upstairs of the Mall. Stay where you are 26 Distinguished but understated look. Feels more like Tillsonburg. 27 This looks like a modern, dynamic and utilitarian structure. There is a screen for public movies and spaces for community activities and socializing. It does look very expensive. 28 D. None of the above. We need to repair the water park and slide as well as implementing a splashpad for all our youth to enjoy. This is far more important than new chambers. Where would said building be put? Thank you for the chance to have some input. 29 Best looking out of all buildings. The other 2 are not attractive or appealing and would probably cost more to build. Option a is the best in looks and price. 30 none of the above- unnecessary waste of money 31 Looks to be very multifunctional, with a modern aestetic. Looks like it will serve Tillsonburg residents better than the other two options. 32 None of this is necessary . The current offices are perfectly accessible and there is already ample parking. Its a mall. An outdoor space for people to loiter is not needed. People are not going to make use of any sort of gathering space at a town hall. 33 Since this looks more like our town. Page 171 of 317 34 None. I don’t feel we need this. There are many other things in our community the money could be spent on. Why are we not fix old instead of building new. The town has been notorious for building new things but not taking care of them then wanting to build something new to replace it when it becomes in bad shape. 35 Don't need it. 36 NONE OF THE ABOVE!!! This is absolutely ludicrous. Taxpayers cannot afford this unnecessary luxury. Money should be used more prudently, start by fixing up the Community Centre, before it becomes dilapidated, and fix the Pool, along with other town owned properties first and foremost. Town Council should be striving to work within their budget and in the best interests of all tillsonburg taxpayers, instead of these ludicrous pipe dreams and personal ego trips. TILLSONBURG CANNOT AFFORD ANY OF THESE TOWNHALL OPTIONS, IMO. As a taxpayer, I expect more from tillsonburg mayor & councillors. Those options are a JOKE.....we are a small town, not a luxurious big city like Toronto, Montreal, Ottawa etc., Try living within our means and be responsible/accountable for taxpayers money! 37 Feels like the most community focused option 38 None of them Too much of taxpayers money on a building Page 172 of 317 39 Although all of the above proposals are good, we believe that the Maple Lane School which is sitting empty would be better used for the purpose of the new facility. There is ample parking, and should you be required to put on additions, you can build up to make it benefit the town, plus it would be far cheaper than building a brand new building for millions of dollars which the town really can't afford. We, as tax payers would be paying for this new Taj Mahal(AKA the County of Oxford building in Woodstock) for years to come. 40 As the modern looks are very nice they do not support the local image of the Town 41 Building fits the theme of our community 42 Green space around. Not crowded. Building design 43 I like the idea of a public square 44 Looks like an efficient building. 45 It has the appearance of a building that is not opulent and should be able to be built without too many cost overruns. 46 looks most appropriate that would blend into towns appearance. 47 meets the design theme for the town Page 173 of 317 48 The sense of community this option fosters. The fact that it seems light and airy which is the exact opposite of the current town staff offices. The location is great. 49 Appearance, green roof. If it could be located at Bidwell and Bridge, that would be great. 50 Answered above. 51 More attuned to respecting the population 52 Option C has a site that provides multiple uses and I like that it includes community space since a Town Hall represents community. I like that it is a modern look with indoor and outdoor space. It feels the most welcoming. 53 Simple building, looks like it would meet the town's needs. 54 nicest looking building, natural lighting, very welcoming looking, seems very accessible 55 it develops a section of town that has not been used in a long time 56 I hope staff in new town hall will be happier and better able to do the job hired to do We are not Toronto! Cannot afford 57 modern/open courtyard/community building/great location/space to grow 58 none of the above 59 this design is the most interesting and well developed of the 3, option A would be my 2nd choice Page 174 of 317 Towards a New Town Hall Do you have any comments that you would like to be considered by the Town in making this decision? Respondents Responses 1 Use local - not someone from Toronto 2 I don not believe that the Town should not lease, but should build to own. 3 A lease to own option makes the most sense. Why would we lease indefinitely and pay some off someone else's asset and have nothing to show for it in the end. 4 Would it be cheaper to fix and build on the property where the Customer Service is right now? Probably cheaper than leasing in the long run. 5 need to consider this design/build option as well as a "stay in place" option -- need to engage landlord to put together a plan to utilize mall space and expand it so that there is a better visual (no one knows where the offices are - very poor visibility at present) 6 None of these options is financially prudent. If the Town is to move to a new facility, they need to own the building and the land, and not be left at the mercy of a new landlord and subsequent hikes in rent. 7 WILL REQUIRE MORE MAINTENANCE WITH THE OPEN SPACE FOR SPECIAL EVENTS AND IS CONNECTED TO ALL THE PATHWAYS IN THE TOWN 8 Come in on budget and on time 9 None of the options really show the parking layout, accessibility parking, and distance to the doors. In a town like Tillsonburg with many seniors, and residents with mobility and/or physical challenges; convenience of parking as well as a short distance to the entrance can be a real issue particularly in inclement weather. 10 After reading the information sheet, it really strikes me hard, that the tax payers are being asked to shell out approximately 4 times the present lease cost. I'm sure efficiency will increase, with one location, but 4 times more?? Please review these proposals again. I'm sure there are available savings. Thank you. 11 In fairness to all designs I have no idea what the cost comes in at on any of them Page 175 of 317 12 Personally due to how much it is to lease any of these options per year I think it’s a waste of money. 13 If this project were to go through are there ideas proposed to perhaps bring the works department to where the Hydro Operations currently are and therefore potentially sell off land where works department is? And/or keep Works building, bring hydro operations to works and house the billing and administrative personnel in the new building therefore allowing the Town to sell the property at 10 Lisgar? Just a question to see if it can help off set costs. Thanks. Sure would be great to have a proper Town Hall! 14 Ease of use, bright and welcoming and forward thinking for everyone.... 15 I feel very strongly that the funds used to create a Town Hall should be utilized in another way. Currently the Customer Service Center offers a central and accessible place for the residents. To lease a building at $800,000- $850, 000 and keep the operating expenses of the CSC building which they own is not a wise use of finances! 16 Don’t like any option because the option we are picking to pay for the building. Why lease and not buy 17 I think all proposals are unnecessary and will cost the town too much money. Our tax dollars are better spent on other things, things that are deteriorating in town. This looks to just be a project for show rather than a necessity. And who does the town think is going to pay for this extravagance....the tax payers that's who. No thanks! 18 If the build is given a go ahead, make sure whatever option is selected has enough office and storage space to meet the needs of a growing municipality. Really short sighted if a new building is "out grown" within 5 to 10 years of completion. 19 I feel we do not need this. The cost is just too highly plus why would we not sell off some of our assets to support this? Or utilizing property we already have. Page 176 of 317 20 I think the base of work done was done well but the town needs to know are we able to free up other buildings as people get moved to the new offices and which ones and will we be selling them Where is the money coming from are we gaining $600000 in efficiency a year (duplication of services etc. I said 20 years ago we should of never moved into the Mall as the location was poor and not really good for the average person and I thought that rent was way too high and that we should of built back then. Have we looked into buying an old factory/building that is empty and for sale and updating that to our needs. We as a town need to be more frugal in our approach to things and I don't believe this is the correct approach Renting is always a bad idea ALWAYS 21 I think that the accessibility for residents at any of the developments would be far superior to the town centre mall location. Bringing staff together a plus as well. 22 Please consider size of project and land proposed. The land at the corner of Bridge St and Bidwell St is too small for this size of a building. The community also enjoys this greenspace as it is used by the Station Arts Centre summer camp programs and the summer farmers market. We LIKE greenspace. Please stop building on every last patch of it! 23 See above 24 I would like the Town to choose the option which is most affordable but also captures the needs of the space survey. Consider repercussions of leaving the mall. And consider the synergies of connecting to the mall. 25 All of the options have been very well thought out. At this time due to the costing I believe we should look at other options. I don't believe that moving the Town Hall from the Tillsonburg Town Centre is the correct option. 26 I know its more expensive than the current Town Centre lease, but this is a home of our own rather than a piece of a shopping mall. I like the idea of having all the resident-facing services (and then some) in one building. 27 Why not continue with the way things are? Why spend so much on a new structure, when the old structures work? 28 See above Page 177 of 317 29 Getting all of Tillsonburg's services under one roof will benefit the town. One stop will be very convenient to Tillsonburg residents. 30 Not enough information. Knowing what the work spaces will look like is essential. Cubicles generally are not an effective solution, however they can be acceptable in some situations. Open concept work environments have proven to be a production deterrent, and a moral killer. So if any of these solutions support an open concept environment, I would not choose it. Also, this is a VERY expensive solution, and frankly a waste of tax payers money so far. 31 Cost, cost cost. My tax dollars better not be increasing just because you want a pretty space to work at. Why is this space needed? What programs are you referring to that would use the space. No examples are given. How can you justify spending this kind of money? How would this benefit those of us who live here? 32 Should this not have been considered when they decided to demolish the old town hall? 33 I don’t feel we need this. There are many other things in our community the money could be spent on. Why are we not fix old instead of building new. The town has been notorious for building new things but not taking care of them then wanting to build something new to replace it when it becomes in bad shape. I thought this motion was defeated by council already so I am not sure why we are continuing to waste time and money on it. 34 I don't agree that we need a new townhall. Hope this gets voted down. 35 I feel this is an unnecessary project and a waste of tax payer money and had utilized town staff time enough already. I have never had an issue accessing any of my town services needs. The change of one central phone number has resolved any past issues I have had. NO to all 3. Page 178 of 317 36 I am not in favor of this project. During times of restraint the Town needs to lead by example and make due with what they have. I am tired of rising tax bills to foot these ideas. Meanwhile the outdoor pool and community center need repairs. Enough. I will certainly remember the names and faces of those who are pushing for this added expense when it comes time to vote 37 How can we include green technology and features into this design? (ie. grey water, green roofs, green energy, Efficient use of water and energy) 38 I’m curious to know more details regarding your needs assessment. They appear to be very large buildings. Hopefully money well spent for the town. Is money being put towards the pool? I have fond memories as a child there and that place is always packed. It would be really disappointing if another summer went by without the slide working. It attracts people to the town. Isn’t that what we want? Thank you. 39 To expensive. I have heard McLaughlin is already got the contract in hand on their property across from the Station Arts building. 40 What the town sorely needs is housing for those people that are less fortunate than those that are sitting on Town Council. 41 Why are only lease cost looked at? 42 Should we do this, put building B on C property. That being said I think this is too high a price to pay 43 Design the interior to today’s workplace. No walls, minimum offices, take a look at how businesses like Siemens, McDonald’s and others have created a workplace that integrates people vs departments.. design the size of the building to accommodate 1/3 of the staff. Allow staff to work at home, work when they want. We need a bigger library, lol at partnership with Oxford County Library like Ingersoll did. Page 179 of 317 44 I would like to know where option D and E are? ie; Status Quo and Status Quo with options provided by the Mall owner. You appear to be trying to slant the view to your personal preference. Please, please treat the taxpayer with some modicum of respect! Transparency, transparency,transparency!!!!!!! 45 Pick on that suites our town and location is a key piece. 46 where is the option put forth from the mall? It is known that they were willing to put external access, signage, etc, and provide the entire top floor to the town. This would be much more cost effective for the town. Our taxes are already too high when compared to other communities and this white elephant of a project will just increase to that. The extra $600,000 a year would be better spent on an aquatics centre. 47 Is there a cost difference in the three? Are any of these existing building? 48 Please account for long term storage/archival storage of town records. 49 What happens to the upper part of the mall when the town moves out? 50 If it has taken four years to get to this point you have to make a final decision NOW....or this will never happen. Plus the longer you take the more it is going to cost! 51 Why not look at other options where it would not cost the town $800,000/year 52 Each of the designs are wonderful however the town's financial situation does not dictate that we can afford a new build town hall. We need to be fiscally responsible over the coming years to bring our deficit to a reasonable amount. 53 would be very good to have one space where all employees and services are accessible out of one building 54 The Town should consider the effect on the taxpayer. The Town should also concentrate on fixing the buildings it already has without adding more. You didn't provide any costing so I am not going to vote on something when I don't know what the cost is. I like customer service where it is, it is easy to access. 55 Do we have other priorities like promoting local businesses, inticing more factories to this area, promoting more local better paying jobs in Tburg area, supporting programs and services in area, etc, etc, keeping what we have and providing quality services Page 180 of 317 56 put on town land, I would rather the Town own it instead of leasing, building a town hall has to modern and iniviting to the citizens, not a banker 57 if you don't own it don't do it consider future financial risk and increase in taxes Page 181 of 317 Page 1 of 4 Subject: Shelter During Extreme Cold Warnings Report Number: CAO 19-17 Author: Ron Shaw, Interim CAO Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: That Report CAO 19-17 be received; AND THAT Council approve in principle a program to provide overnight emergency shelter during declared extreme cold warnings; and THAT staff work with volunteer agencies to ensure that appropriate volunteers are available to manage the centres and report back to Council with costs and a proposed policy to provide authority, conditions and guidance on the operation of the emergency shelters. Background: His Worship Stephen Molnar has established a mayor’s task force to attempt to find strategies to address some of the most pressing needs of the homeless in Tillsonburg, especially as winter sets in. Interest and participation has been strong. The task force enjoyed participation from the County of Oxford Human Services, Southwestern Public Health, the OPP, Fire, RCP and Building departments, the Salvation Army and Faith Presbyterian Church, among others. Information was shared about both the need and the resources available in the community. Some of those resources identified to date are attached. Oxford Community Services have some funding available to help with existing approved programs. Discussion: A number of strategies were discussed. In addition to what a number of community groups are already doing, an immediate need was identified for an overnight shelter during declared extreme cold warnings. Only two buildings in the Town were already zoned to allow what the zoning by-law describes as a “Special Needs Home”. One is the hospital and the other is the Tillsonburg Community Centre. The volunteer groups Page 182 of 317 CAO 19-17 Page 2 of 4 implored the City to look at ways to move forward and allow them and their volunteers to step in and help. There are programs in place to have people placed in motel rooms; however, for one reason or another, this is not an option. In response, RCP has prepared the following outline as a proposed response to a declared Extreme Cold Warning. The intent is to provide a space within the Tillsonburg Community Centre where the appropriate community agencies can mobilize to support a shelter. The approach minimizes the impact on any other use and user of the facility, while providing a barrier-free space with access to a kitchen. The Tillsonburg Community Centre is able to provide space to act as an emergency shelter in the event that Southwestern Public Health issues an Extreme Cold Warning. The shelter would provide a place to house homeless persons overnight between the hours of 8pm and 8am. Southwestern Public Health issues cold weather alerts when Environment Canada forecasts an air temperature below -15˚C or a wind chill below - 20˚C. Those most vulnerable to the effects of the cold include older adults, infants and young children, outdoor workers, those who like outdoor sports such as skiing and hiking, and homeless persons and others who do not have shelter, proper clothing or food. In the event of an Extreme Cold Warning, the Town could provide space in the Rotary Room at the Community Centre. There is an accessible entrance directly to the room from outside and there is also access to a kitchen and accessible washrooms. The room has enough space for several cots to be assembled to provide sleeping quarters for homeless persons. The Town would need to depend on adequate volunteers to run the program. The Town’s involvement would be to provide the space, arrange security and clean the space for day use the next day. There are already places people can go during the day to find warmth. The challenge is a night when space is not available and it is often the coldest. Consultation: Two meetings of the Task Force have taken place to date. Financial Impact/Funding Source: In order to activate an emergency shelter the Town of Tillsonburg would anticipate costs related to the following unplanned expenses: • A minimum of one licensed security guard • Post emergency shelter enhanced janitorial cleaning services Page 183 of 317 CAO 19-17 Page 3 of 4 The Town would require the following support from community agencies and volunteers: • Volunteer staffing of the emergency shelter overnight • Cots with blankets • Warm meals/snacks/water Town staff will also be talking to the County with regard to what funding is available. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Christmas Hamper Appendix B – Food Resources Page 184 of 317 CAO 19-17 Page 4 of 4 Page 185 of 317 Page 186 of 317 Food Resources • Helping Hand Food Bank 519.688.3434 55A Broadway St, Tillsonburg • Salvation Army 519.842.4447 155 Broadway St, Tillsonburg • St Vincent DePaul 519.842.3224 #4 Food Resources • Helping Hand Food Bank 519.688.3434 55A Broadway St, Tillsonburg • Salvation Army 519.842.4447 155 Broadway St, Tillsonburg • St Vincent DePaul 519.842.3224 #4 Food Resources • Helping Hand Food Bank 519.688.3434 55A Broadway St, Tillsonburg • Salvation Army 519.842.4447 155 Broadway St, Tillsonburg • St Vincent DePaul 519.842.3224 #4 Food Resources • Helping Hand Food Bank 519.688.3434 55A Broadway St, Tillsonburg • Salvation Army 519.842.4447 155 Broadway St, Tillsonburg • St Vincent DePaul 519.842.3224 #4 Page 187 of 317 Tillsonburg Community Meals Friendship Table: Wednesdays 5-6:30pm @ 51 Venison St W (St Mary’s Church) Community Kitchen: Saturdays 11:30-1pm @ 88 Bidwell St (St Paul’s Church) Open Door: Saturdays 6:30-8:30pm @ 14 Glendale Drive (Faith Presbyterian Church ) Tillsonburg Community Meals Friendship Table: Wednesdays 5-6:30pm @ 51 Venison St W (St Mary’s Church) Community Kitchen: Saturdays 11:30-1pm @ 88 Bidwell St (St Paul’s Church) Open Door: Saturdays 6:30-8:30pm @ 14 Glendale Drive (Faith Presbyterian Church ) Tillsonburg Community Meals Friendship Table: Wednesdays 5-6:30pm @ 51 Venison St W (St Mary’s Church) Community Kitchen: Saturdays 11:30-1pm @ 88 Bidwell St (St Paul’s Church) Open Door: Saturdays 6:30-8:30pm @ 14 Glendale Drive (Faith Presbyterian Church ) Tillsonburg Community Meals Friendship Table: Wednesdays 5-6:30pm @ 51 Venison St W (St Mary’s Church) Community Kitchen: Saturdays 11:30-1pm @ 88 Bidwell St (St Paul’s Church) Open Door: Saturdays 6:30-8:30pm @ 14 Glendale Drive (Faith Presbyterian Church ) Page 188 of 317 Page 1 of 3 Subject: Declaration of Surplus Property – 29 Cedar Street Report Number: CAO 19-18 Author: Ron Shaw, Interim CAO Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Report CAO 19-18, Declaration of Surplus Property – 29 Cedar Street be received; AND THAT the Director of Economic Development provide notice of the intent to declare 29 Cedar Street surplus to the needs of the Corporation in the Tillsonburg News, the Town website and by posting a sign on the property and report back to Town Council at their meeting scheduled for January 13, 2019. Background: The Town of Tillsonburg has been approached by an interested party to purchase the property known as 29 Cedar Street being Part of Lot 22, Plan 966 more particularly described as Part 4 on Reference Plan 41R39 27 in the Town of Tillsonburg in the County of Oxford. Discussion: Before any sale can be considered, the property must be declared surplus to the needs of The Corporation of the Town of Tillsonburg. To do that, notice must be provided of the intention to declare surplus in accordance with the provisions of By-law 3549. By-law 3549 provides that public notice shall be given by one of the following or a combination thereof: 1. Posting a notice on the real property for at least 20 days; 2. A publication of the notice in a newspaper having general circulation in the area where the property is located once a week for a period of two consecutive weeks; and 3. Notice provided on the municipality’s website. Consultation: Staff will also circulate to affected agencies. Page 189 of 317 CAO 19-18 Page 2 of 3 Financial Impact/Funding Source: Any sale of this land would be at the appraised value with the purchaser being responsible for costs other than Town legal fees. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Subject Property Page 190 of 317 CAO 19-18 Page 3 of 3 Page 191 of 317 Page 192 of 317 Page 1 of 5 Subject: Municipal Retail Cannabis Policy Report Number: CLK 19-28 Author: Donna Wilson, Town Clerk Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receives Report CLK 19-28, Municipal Retail Cannabis Policy; AND THAT By-Law 4369 to adopt a Municipal Cannabis Retail Policy be brought forward for Council consideration. Background: On October 17, 2018, the Ontario Cannabis Store (OCS) online store officially opened for business. The OCS will continue to be the sole online retailer of cannabis as well as the only wholesale supplier. The Conservative Government enacted legislation to allow private retail storefronts of cannabis throughout the province. The Alcohol and Gaming Commission of Ontario (AGCO) is the governing body of all legal retail storefronts. As of December 17, 2018, the AGCO accepted applications for Cannabis Operators Licenses, Cannabis Retail Store Licenses, and Cannabis Managers Licenses in Ontario communities that had not chosen to opt out. Due to a national shortage in cannabis supply at that time the Ontario Government decided to take a phased approach and awarded 25 store licenses in the initial phase of private recreational cannabis retail which began April 1, 2019. These 25 stores were restricted to municipalities with a population of over 50,000 who had “opted in” under the provincial regulation. The Town therefore had time to prepare this policy as Tillsonburg was not an approved location for a retail licence in the first round. At the December 10, 2018 Council meeting Report CAO 18-14 Retail Cannabis in Ontario was provided which reviewed the legislation respecting Cannabis in Ontario and Canada. The report informed Council that the municipality was required to “Opt Out” of cannabis retail in the community by January 22, 2019. Council directed staff to refer the Page 193 of 317 Page 2 of 5 report to the Tillsonburg Policy Services Board for Comment and bring the matter back to the January 14, 2019 Council meeting for consideration. AT the January 14, 2019 Council meeting Council passed the following motion: “THAT Council receive report CAO 19-01 Retail Cannabis in Tillsonburg; AND THAT the Town of Tillsonburg not “opt out” of having cannabis retails stores located in the Town of Tillsonburg” Staff notified the province of the Council resolution to ensure Tillsonburg would be eligible when the time came for retail cannabis stores within the Town. Discussion: On July 3, 2019 the Ontario Government announced a second AGCO lottery to operate 50 additional cannabis stores in the province, with 11 being permitted in the Western Region. All municipalities that did not opt out of cannabis retail are eligible, regardless of population. The lottery for the 50 new private cannabis retail stores was on August 20, 2019, with results announced within 24 hours. The 50 new private cannabis retail stores will be authorized upon meeting all requirements and approved to open on a rolling basis, beginning in October 2019. There were two store locations approved for London Ontario which are the nearest location to Tillsonburg. AGCO allows for a 15-day window for public and Town comments for each store site proposed by an approved operator. The legislation provides that municipal comments regarding a proposed storefront location are restricted to matters of “public interest”, as defined in the regulation. In the regulation, the matters of “public interest” pertain to, protecting public health and safety, protecting youth and restricting their access to cannabis and preventing illicit activities in relation to cannabis. The Association of Municipalities of Ontario (AMO) suggested that Municipal Councils that accept retail stores adopt a “Municipal Cannabis Retail Policy Statement” to address what the municipality sees as significant local sensitive uses and give direction to staff in responding to the 15-day window during the commentary process. It is unclear as to how the Municipal Cannabis Retail Policy Statements will be received by the AGCO, since the legislation is clear in its definition of what constitutes “public interest”. Page 194 of 317 Page 3 of 5 Staff are recommending that the Clerk’s Office be designated as the key staff to coordinate municipal input and check the AGCO website regularly to proactively seek application information. Town staff is recommending that Council adopt the proposed Town of Tillsonburg’s Cannabis Retail Policy, as attached. Town Staff have utilized the template for a cannabis policy statement as provided by AMO. The cannabis policy statement cannot be so restrictive that it is impossible to locate a store, nor can the policy state a specific number of stores permitted. To protect youth, the provincial cannabis retailing regulations include a 150-meter buffer area for cannabis stores to keep them separated from schools (the Ministry of Education has also identified the required schools). The Town cannot adopt a greater distance and the distance buffer would be measured from the property line (if the school is the primary or only occupant of a building) or the boundary of any space occupied by the school within the building (if the school shares space, like in a mall). No buffers from any other use has been specified by the regulations. Town Staff are suggesting that cannabis retail stores be located at least 70 metres from other sensitive land uses such as public parks, playgrounds, libraries and registered daycares. The policy cannot be so restrictive that it is impossible to locate a store, nor can a policy state a specific number of stores permitted. It is for the above reason that Town Staff have chosen a 70 metre buffer. Town Staff have created the buffer zone around sensitive land uses. These land uses encompass some of the following areas in the Town, however not limited to: • All public parks and playgrounds; • Oxford County Library; • Outdoor waterpark; • Tillsonburg Skatepark and pumptrack; • Municipal Facility Buildings; • Registered Daycares • Schools Although the cannabis policy will form the basis of Town input provided to the AGCO through the public input process, it does not mean that it will influence the final decision to approve or not approve a retail licence for a store location. A retail cannabis store can be located in the Service Commercial, Central Commercial, Neighborhood Commercial and Entrepreneurial zone with the current Town’s zoning By-Law. It is also important to note that the General Industrial and the Restricted Industrial zones throughout the Town, are subject to the manufacturing component of Page 195 of 317 Page 4 of 5 cannabis and could not have a stand-alone retail store. Town Staff are recommending that Council approve the Retail Cannabis Policy. Town Staff would continue to update the sensitive uses as new development occurs. The AGCO cannabis licensing process, much like the process for liquor licensing applications, requires that a notice of a proposed cannabis store site be posted for comments from area residents and businesses before a site authorization is made, therefor there will always be opportunity for public comment. Financial Impact/Funding Source: The Town of Tillsonburg has received $10,000 from the province to address the costs that directly relate to the legalization of recreation cannabis such as increased by-law enforcement, increased response to public inquiries and increased policy development. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☒ Provide diverse retail services in the downtown core Attachments: Appendix A – Municipal Cannabis Retail Policy Appendix B – Cannabis Retail Analysis Mapping Page 196 of 317 Page 5 of 5 Report Approval Details Document Title: CLK 19-28 Retail Cannabis Final (4).docx Attachments: - CLK 19-28 Retail Cannabis - Policy Final (4).docx - Cannabis_Retail_Analysis_TBURG3.pdf Final Approval Date: Nov 29, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Nov 29, 2019 - 10:49 AM Page 197 of 317 10-002 Page 1 of 4 SOCIAL AND HEALTHCARE SERVICES Policy 10-002: Municipal Cannabis Retail Policy Approval Date: Approval Authority: Council, By-Law 4369 Effective Date: Next Scheduled Review Year: 2024 Department: Office of the Clerk Last reviewed: Revision Date/s: Schedules: Schedule A – Cannabis Retail Analysis Policy Statement: Tillsonburg Town Council passed a resolution to “opt in” to allow a licensed cannabis retail store to be located in Tillsonburg. As recommended by The Association of Municipalities of Ontario (AMO) Tillsonburg wishes to adopt a Municipal Cannabis Retail Policy to address significant local sensitive uses and give direction to staff in responding to the 15-day window during the AGCO commentary process. It is the Town’s position that the Registrar for the Alcohol and Gaming Commission of Ontario (AGCO) should respect local sensitive land uses as defined in this policy and not permit a cannabis retail store within the 70 metre buffers of these locations. Purpose: The Alcohol and Gaming Commission of Ontario (AGCO) is the provincial authority that licences cannabis retail operators, authorizes cannabis retail locations and licenses senior store staff. The AGCO will review municipal and public input with regards to a proposed store location to ensure it is consistent with the public interest as defined in the regulations. Municipal comments and comments from the public must focus on three provincial public interest objectives: protecting public health and safety, protecting youth and restricting their access to cannabis, and ending illegal sales of cannabis and illicit activities in relation to cannabis. The AGCO Registrar is not obligated to decline a store licence where a municipality or a member of the public provides a submission that is not supportive of a proposed location. The Registrar has mandated a 150 metre setback from schools where no cannabis retail store would be permitted to be located. The purpose of this policy is to provide direction for Town staff to provide input to the AGCO as well as help prospective recreational cannabis retailers in their consideration of location of cannabis retail stores in the Town of Tillsonburg. The policy sets out locally sensitive land uses (in addition to schools under the Ontario Education Act) with respect to the location of cannabis Page 198 of 317 10-002 Page 2 of 4 retail stores that the municipality would want considered by the AGCO with respect to the licensing process. Scope: This policy applies to all Notices of Proposed ‘Cannabis Retail Store’ that will be provided by the AGCO. Bill C-45, the Cannabis Act came into effect on October 17, 2018. The Act legalizes access to recreational cannabis in Canada and controls and regulates how cannabis is grown, distributed and sold. In Ontario, the Cannabis Licence Act, 2018 and Ontario Regulation 468/18 provide the Registrar of the Alcohol and Gaming Commission of Ontario (AGCO) with the authority to establish standards and requirements respecting the licensing of cannabis retail stores, including matters in which municipal governments may have an interest. Under Ontario Regulation 468/18, municipalities are not authorized to pass by-laws under the Municipal Act, 2001 with respect to business licensing or under the Planning Act with respect to zoning, interim control or site plan control with respect to cannabis retail stores. Definitions: “Cannabis Retail Store” shall mean a recreational cannabis retail store licensed by the Alcohol and Gaming Commission of Ontario. “Public Interest” shall mean: i. Protecting public health and safety; ii. Protecting youth and restricting their access to cannabis; and iii. Preventing illicit activities in relation to cannabis. “Retail Store” as defined in the Town of Tillsonburg’s Zoning By-law, shall mean a building, or part of a building, in which goods, wares, merchandise, or articles are offered for sale, but does not include any establishment otherwise defined or classified herein. “Sensitive Land Uses” for the purpose of this policy are defined as Parks, Public Libraries and Daycares. Procedure: 1. Cannabis Retail Stores and Sensitive activities: 1.1. The Town acknowledges that cannabis retail stores are permitted within areas zoned for retail stores within the Town’s Zoning By-law. The provincial licensing process does not remove the requirement to comply with the zoning by-law and other municipal planning documents. The definitions within the municipality’s Official Plan and Zoning By-law are applicable to all retail activities, including cannabis retail stores. Retail sale of cannabis from a provincially licensed store is Page 199 of 317 10-002 Page 3 of 4 legal and is a permitted use in the zones that permit a ‘retail store’. 1.2. Schedule “A” generally identifies where a cannabis retail store is a permitted use. Under the Town’s Zoning By-law, the zones that permit a retail store are ‘Central Commercial Zone (CC)’, the ‘Service Commercial Zone (SC)’, Entrepreneurial Zone (EC) and the Neighbourhood Commercial Zone (NC). A retail outlet that is accessory to a permitted use, such as a processing plant, is also permitted in the ‘General Industrial Zone (MG)’ and ‘Restricted Industrial Zone (MR)’ zones throughout the Town, as shown on the map. 1.3. Schedule “A” identifies all Schools as defined by the Education Act as well as a 150 metre buffer (from the property line) where a cannabis retail store would not be permitted by Provincial Regulation. 1.4. Schedule “A” identifies sensitive land uses Parks, Public Libraries and Daycares, as well as a 70 metre buffer, that, the Town considers as sensitive land uses and the Town requests that cannabis retail stores not be permitted. 1.5. Once Town Staff become aware that a Notice has been posted they will review Schedule “A” in detail to ensure there are not any new or missed sensitive areas. Schedule “A” is not to be taken as the final document for sensitive land uses as updates may be required through future development. 2. Response Protocol for Notice of Proposed Cannabis Retail Store by AGCO: 2.1. Upon receiving a Notice of Proposed Cannabis Retail Store, staff shall circulate the Notice to Senior Leadership Team, the Chief Building Official, Development Commissioner and Oxford County Planning Department for comment. All comments received, as well as the necessary mapping and this policy shall be provided to the AGCO for consideration. Staff will ensure zoning allows a retail establishment as a permitted use and ensure the separation distances shown on Schedule “A” are met. Town Staff will also post the Notice on Town social media as another means to make the public aware and allow residents time to provide comments to AGCO. 2.2. Time limits do not make it practical to bring a report before Council once Staff become aware of a Notice, therefore the Town Clerk and the Chief Building Official or designates are delegated the responsibility to submit comments to the AGCO on behalf of the Corporation. Regular updates would be provided to Council regarding correspondence with the AGCO. 2.3. While the licensing of the store operation is the responsibility of the AGCO, the Ontario Building Code (OBC) applies to cannabis retail store locations. Therefore, where a building permit is required, the building inspector will undertake duties as usual. Fire Code compliance is also mandatory. Should a licensed authorized retailer be required to construct or alter a building in order to create the retail space, they will be required to obtain a building permit under the Ontario Building Code Act. These spaces will be classified as Group E (mercantile) under the OBC and will be required Page 200 of 317 10-002 Page 4 of 4 to adhere to the construction and safety requirements of the OBC in order to establish and occupy the premises. 3. Cannabis retail store should not be permitted within: 3.1. 150 metre buffer from all school property lines as defined in the Education Act. 3.2. 70 metre buffer from all sensitive land uses which includes Parks, Public Libraries and Daycares. Page 201 of 317 WI L S O N A V E NORTH ST CONCESSION ST PRESSEY RD JOHN STZENDA LINELISGARAVEFAIRWAYHILLSBLVD B A L D W IN S T R O L P H S T VIENNA RDBALL A L L E Y GOSHENSTELGIN ST PARKWOODDR ESSELTINE DR OAKSTKING STWOODCOCKDR SIMC O E S T TRILLIUM DR PEARL ST HIL L Y N D A L E RDPARKSIDE DRC A T A L L E Y BOBOLINK DR C O O N A L L E Y DURHAM ST CLARKEST DEVONSHIREAVE WILLIAM ST QUEEN STF O X A L L E Y BRIDGE STGLENDALED R LONDON ST BROOKSIDE LANE R IDO U T STH A R V E Y S T OXFORD ST WINONADR EARL E S TEBERT ALLEYG O W R IE S T CE NTEN N IA L AVE ANDOVERAVEHILLDROPCRESFIFTH ST LINCOLN ST SEGAL DR JAMES AVE FOURTH STOWL DRVENISON ST BARKER ST POTTERSRDSOUTH RIDGE RD LYNDALERDWALNUTDRV A L LE Y VIE WLA N E PEACH STALLEY ALLEYTOWN LINE RD NEFFALLEY HICKORY L A N E PARKAVEBETHCRT GIBSON D RPARKDR A N N S T HYMAN ST JOSEPH ST FRANK STBONDST ARBORLANE DEREHAMDR PARK PL CRANBERRY RDYOUNG STBALL A L L E Y FIRSTSTVICTORIA STWESTTOWN LINEJANEST WOODHAVENDRMARYSTBRIDGE STBEAR ST WOLF ST BELL MI LL SI DERDMYRTLE STMOOSE STWABASHR DFRANKSTJUDYAVESANDYCRT NEW RD VANCEDRTAYLORLANECARDINALCRTBRI DLEPATHC O R N E LLR D COYLE LANE RI DG E BLV D JOHNPOUNDRD RODGERS ST ROUSE ST VAN ST BAYHAM TOWN L INE ELEANORCRT GEOR G E S T S T O NEY CRTQUARTERLINETULIP DRVERN A D RPLANKLINEBELMONTAVE BECKETT BLVD SYCAMORE DR LINDSAY ST C L E A R V IE W DR HAWKINS RD PINE STROBIN RDJAMESA VEKAMPSCRES WOODSIDE D RPRIMROSE DRMORNING GLORY DRYOUNG STBLOOMERSTL ORRAI NEAVENEWELL RD SPRUCE ST B O R D E N CRES CRANBERRY LINEHARVESTA V E BROWNSVILLE RD KELLETT RD LOWRIE LINEROKEBY SRWESTONDRMAPLE LANETILLSON AVEQUARTER TOWN LINEGLENRIDGERD TILLSON STONTARIOSTKARALANE KARA LANEBALL STCHARLOTTE AVETROTTIER D R ALLEN ST AL L E N S T BEECH BLVD BEECH BLVDCEDAR STCEDAR STHOGARTH DRWINDEMERE AVEDELEVANCRESVANNORMANDR FERNWOODDRDEVONC R T DEMEYERE AVE D E N RIC H AVEDENRICH AVEWOODLAND CRES TANAGER DRHARDY AVEADAMS AVEHERFORD ST BIRCH DRDENISCRT ALBAAVE CLEARVALLEYDR SERES D RLOWRIEC R E S OLDVIENNARDP IN E ST HURLEYAVEHUNTERCRESE L M S T EDWINCRES T H OM A S A V E COLINAVEGLENDALES.S. MONSIGNORJ H O'NEIL ST JOSEPH'SP.S. ANNADALEP.S.TILLSONBURGPUBLIC LIBRARY OPTIMISTBALLDIAMOND KIWANISBALLDIAMOND WESTMOUNTPARK TROTTIERPARK BERTNEWMANPARK CADMANPARK CORONATIONPARK CRANBERRYPARK GLENDALEPARK GYLVESZYPARK LAKE LISGARWATERPARK MEMORIALPARK PARTICIPATEPARK SOUTHRIDGEPARKSOUTHRIDGE P.S. FANSHAWECOLLEGE TILLSONBURG ALTERNATIVEEDUCATION TILLSONBURGSOCCER PARK WESTFIELDP.S. Map Date: November 29, 2019Map created by H.M. - Oxford County Community Planning Office ± 0 0.4 0.8 1.2 1.60.2 Kilometres Cannabis Retail Analysis - Tillsonburg Legend Parks, Library andDaycares (70m) School Buffer(150m) Retail Permittedas Accessory Use(MG, MR) Retail Permitted(CC, EC, SC, NC) DesignatedSettlementBoundaries Parcels Town of Tillsonburg Norfolk County Page 202 of 317 Page 1 of 4 Subject: Deputy Mayor Position Report Number: CLK 19-33 Author: Amelia Jaggard, Deputy Clerk Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receive Report CLK 19-33 Deputy Mayor Position; AND THAT Council appoint _________________ as Deputy Mayor for a term ending November 14, 2022; AND THAT an additional $1,300.00 remuneration be provided for this position annually; AND THAT a By-Law be brought forward for Council consideration. Background: At the Council meeting on December 10, 2018, Council passed the following resolution: Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT Council receives Report CLK 18-34 Deputy Mayor Position; AND THAT Council appoint Councillor Beres as Deputy Mayor for a 1 year/month term; AND THAT an additional $1,300.00 remuneration be provided for this position; AND THAT a By-Law be brought forward for Council consideration. Carried. Discussion: Section 242 of the Municipal Act, 2001 states that a municipality may appoint a member of council to act in the place of the head of council when the head of council is absent, refuses to act or the office is vacant. Such member would have all the powers and duties of the head of Council in his/her absence. The head of council is the Mayor for Page 203 of 317 CLK 19-33 Page 2 of 4 the Town of Tillsonburg and Section 225 of the Act sets out the role of the head of council which includes: acting as chief executive officer of the municipality; presiding over council meetings; providing leadership to council; representing the municipality at official functions; and carrying out the duties of the head of council under the Municipal Act, 2001 or any other Act. The Town’s Procedural By-Law 4173 section 3.2 (3) refers to the Deputy Mayor to act in the absence of the Mayor and section 5.4(2) states that the Deputy Mayor shall preside over meetings in the Mayors absence. Most municipalities who do not have an elected Deputy Mayor appoint an Acting/Deputy Mayor. The Town’s procedural By-Law states that the Deputy Mayor position shall be for the term of Council unless Council determines otherwise. Part 12 of Procedural By-Law 4173, describes a process to appoint a Deputy Mayor. The Deputy Mayor shall be elected by open vote and the Town Clerk shall preside over the election. Before accepting any nominations, the Town Clerk shall select a person other than a member of Council, in attendance at the election meeting who, when required shall draw a name from a ballot box in the event of a tied vote. The CAO, Ron Shaw shall be selected as the person to draw a name in the event of a tied vote. Each nomination shall be in writing, signed by both the nominator and a seconder. The nomination forms shall be provided to the Town Clerk immediately after the announcement of the election. If more than one member of Council has been nominated then an open vote shall take place. The Town Clerk shall call the names of the members of Council in alphabetical order according to surnames and each member shall verbally indicate the nominee of their choice. The Town Clerk shall announce the results of the vote. If only one member of Council has been nominated, a resolution shall be passed and a by-law brought forward for Council’s consideration. Staff are recommending that the Deputy Mayor position be appointed for the remainder of the Council term ending on November 14, 2022. The Head of Council has responsibilities under the Emergency Management and Civil Protection Act (EMCPA) and plays a role in the municipality’s Emergency Response Plan (ERP). Significant time is invested in training and exercise programs for persons involved in the ERP to ensure preparedness in the event of an emergency. Having consistency in the role of the Deputy Mayor can better equip the Deputy Mayor to fulfill their duties in the absence of the Head of Council. The current Deputy Mayor position ends on December 31, 2019. Council must determine if they want to appoint a Deputy Mayor, what the term shall be and if additional remuneration will be provided. The current Deputy Mayor position was Page 204 of 317 CLK 19-33 Page 3 of 4 compensated $1,300.00 in addition to the Councillor remuneration. If a Deputy Mayor is appointed for a term shorter than the remainder of the term of Council then a report to provide for the position shall be provided at that time. Option 1: Deputy Mayor Position THAT Council receives report CLK 19-33 Deputy Mayor Position, as information. Option 2: To Appoint a Deputy Mayor THAT Council receives report CLK 19-33 Deputy Mayor Position, as information; AND THAT Council appoint ____________ as Deputy Mayor for a _______ year term; AND THAT a By-Law be brought forward for Council consideration. Option 3: To Appoint a Deputy Mayor and allow for Additional Remuneration THAT Council receives report CLK 19-33 Deputy Mayor Position, as information; AND THAT Council appoint ____________ as Deputy Mayor for a _____ year term; AND THAT an additional $__________ remuneration be provided for this position; AND THAT a By-Law be brought forward for Council consideration. Consultation: Financial Impact/Funding Source: To be determined. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability Attachments: Page 205 of 317 CLK 19-33 Page 4 of 4 Report Approval Details Document Title: CLK 19-33 Deputy Mayor.docx Attachments: Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Dec 2, 2019 - 12:18 PM Page 206 of 317 Page 1 of 3 Subject: Committee of Adjustment Report Number: CLK 19-34 Author: Amelia Jaggard, Deputy Clerk Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receive Report CLK 19-34 Committee of Adjustment; AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; AND THAT an appointment By-law be brought forward for Council’s consideration. Background: The Planning Act provides that if a municipality has passed a by-law under Section 34 of the Act (a zoning by-law), the council may by by-law constitute and appoint a committee of adjustment for the municipality which shall be composed of a minimum of three persons. The Committee of Adjustment is a quasi-judicial body, operating independently from Council, which must comply with rules of procedure as prescribed in the Planning Act. In accordance with Section 44(3) of the Planning Act, the members of the committee who are members of a municipal council shall be appointed annually. The appointment of Council to the Committee of Adjustment is required for the year 2020 in order to comply with the Planning Act, R.S.O. 1990. Discussion: Consultation: Financial Impact/Funding Source: There is no financial impact to the appointment of the Committee of Adjustment. Page 207 of 317 CLK 19-34 Page 2 of 3 Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☐ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability Attachments: Page 208 of 317 CLK 19-34 Page 3 of 3 Report Approval Details Document Title: CLK 19-34 Committee of Adjustment.docx Attachments: Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Dec 2, 2019 - 3:15 PM Page 209 of 317 Page 1 of 9 Subject: Traffic By-Law Amendment – Municipal Bus Stops, Stop Signs, Yield Signs Report Number: DCS 19-35 Author: Geno Vanhaelewyn, Chief Building Official Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receives Report DCS 19-35 Traffic By-Law Amendment – Municipal Bus Stops, Stop Signs, Yield Signs, as information; AND THAT By-Law 4345 to amend By-Law 3701 be brought forward for Council consideration. Background: Due to the recent designation and installation of municipal bus stop locations/signage, outdated yield signage and new residential developments, staff identified the necessity to amend the current Traffic and Parking By-law. Discussion: In 2013 Council passed Traffic and Parking By-Law 3701 which regulates traffic and the parking of motor vehicles in the Town of Tillsonburg. Recently, staff identified the necessity to amend the current by-law and recommend the following changes/updates as follows: Designated Municipal Bus Stops 1) The recent designation of T:GO bus stop locations including the placement of signage requires that these be formally identified in the by-law for operational purposes. The proposed changes include defining the municipal bus as follows: THAT Section 1 to By-Law 3701, “Definitions” be amended as follows: Add: “Municipal Bus Stop” means a place where a bus regularly stops while picking up or discharging passengers which have been designated by the Town of Tillsonburg and have been marked by signs or otherwise. “Bus Stop Sign” means a sign installed by the Town where the municipal bus stops to pick up or discharge passengers. Page 210 of 317 DCS 19-35 Page 2 of 9 2) Providing an exemption for the bus to stop, pick up and drop off passengers in no stopping zones as follows: THAT Part 1-Traffic, Section 8 to By-Law 3701 “No Stopping” be amended with the addition of the following redline items: 2) No person shall stop a vehicle or any part of a vehicle in the following locations when appropriate signs have been erected and are on display, when signs are hereby authorized: a) in front of the entrance to the Town Centre Mall; b) within an intersection at any time; c) within 15 metres of any intersection; d) as locations set out in Schedule I e) where municipal bus stops are posted within the Town 3) Subsection (2) (a) does not apply to: a) a school vehicle engaged in the transportation of persons when such vehicle is stopped to discharge or pick up passengers. b) a Municipal Bus when using the designated bus stops. 3) Designate that no parking is permitted in identified municipal bus stops as follows: Add: No Parking at Bus Stops (Figure 15) Attached When authorized signs are erected and are on display, which signs are hereby authorized, no person other than those persons operating a bus of the Town of Tillsonburg shall park or stop a vehicle to load or unload passengers in the designated bus stop. 4) Reconfigure the loading zone and incorporating a bus stop/no stopping in front of 200 Broadway – Tillsonburg Town Centre Mall. Staff identified that the existing loading zone is over abundant in length to accommodate a tractor trailer and will be partially shortened in length while removing two parking stalls to the north of the loading zone which will allow for the proper navigation of the bus to pull in and out of the proposed bus stop. The proposed amendment will allow signage to be reconfigured as identified. Page 211 of 317 DCS 19-35 Page 3 of 9 Reconfigure the no stopping, loading zone and incorporating a bus stop in front of 200 Broadway – Tillsonburg Town Centre Mall as follows: THAT Schedule 4 to By-Law 3701 Section 14 “No Parking In Loading Zones” be amended as follows: Delete: Column 1 HIGHWAY Column 2 SIDE Column 3 LOCATION Column 4 TIME OR DAYS Broadway St East 119 to 150 meters North of Ridout St 15 minutes Add: Column 1 HIGHWAY Column 2 SIDE Column 3 LOCATION Column 4 TIME OR DAYS Broadway St East 119 meters to 143 meters North of Ridout St E 15 minutes Page 212 of 317 DCS 19-35 Page 4 of 9 THAT Schedule 1 to By-Law 3701 “No Stopping” be amended with the addition of the following: Add: Column 1 HIGHWAY Column 2 SIDE Column 3 FROM Column 4 TO Column 5 TIME OR DAYS Broadway St East 143 meters North of Ridout St E 158 meters North of Ridout St E Anytime Designated Stop Signs Include existing and proposed “Designated Stop Signs” due to recent subdivision development and the replacement of yield signs with stop signs as per the recommendation of the Town solicitor and direction from the Director of Operations. In the tables below; new stop signs are identified in red and yield signs proposed to be replaced with stop signs are identified in blue. SCHEDULE 9 – Section 23 – “Designated Stop Signs” – amend as follows by adding the following: Delete: COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC Dereham Drive at Lowrie Crescent Westbound on Dereham Drive Dereham Drive at Sanders Crescent Eastbound on Dereham Drive Add: Stop Signs INTERSECTION Stop Signs FACING TRAFFIC Arnold Street at Denrich Avenue Eastbound on Arnold Street Arnold Street at Sanders Crescent Southbound on Arnold Street Denis Court at Lady Avenue Eastbound on Denis Court Denrich Avenue at Wilson Avenue Westbound on Denrich Avenue Frank Street at Delevan Crescent Southbound on Frank Street Frank Street at Fourth Street Northbound on Frank Street Frank Street at Second Street Northbound & Southbound on Frank St Page 213 of 317 DCS 19-35 Page 5 of 9 Frank Street at Third Street Northbound & Southbound on Frank St Goldenrod Drive at Ridge Boulevard Southbound on Goldenrod Drive Harvest Avenue at Potters Road Northbound on Harvest Avenue Howe Avenue at Denrich Avenue Southbound on Howe Avenue Howe Avenue at Segal Drive Southbound on Howe Avenue Jane Street at Lowrie Crescent Westbound on Jane Street Judy Avenue at Segal Drive Southbound on Judy Avenue Kamps Crescent at Denrich Avenue Westbound & Southbound on Kamps Crescent Lady Avenue at Ridge Boulevard Southbound on Lady Avenue Lowrie Crescent at Wilson Avenue Northbound on Lowrie Crescent Maple Villa Court at Concession St East Southbound on Maple Villa Court Reid Street at Concession St West Northbound on Reid Street Richard Court at Lady Avenue Westbound on Richard Court Sandy Court at Tillson Avenue Eastbound on Sandy Court Second Street at Delevan Crescent Westbound on Second Street Third Street at Delevan Crescent Westbound on Third Street Thistle Court at Goldenrod Drive Northbound on Thistle Court Westfield Drive at Quarter Town Line Road Eastbound on Driveway Wilson Avenue at Denrich Avenue Eastbound on Wilson Avenue Page 214 of 317 DCS 19-35 Page 6 of 9 Designated Yield Signs Include existing “Designated Yield Signs” into the By-Law. THAT Schedule 10 to By-Law 3701 “Designated Yield Signs” be amended as follows: Add: COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC Merging lane Broadway to North St W Westbound on North St W Merging lane Broadway to North St E Eastbound on North St E Merging lane Tillson Ave to North St E Eastbound on North St E Merging lane North St E to Cranberry Rd Northbound on Cranberry Rd Merging lane North St W to Tillson Ave Southbound on Tillson Ave Merging lane Cranberry Rd to North St E Westbound on North St E Merging lane Simcoe St to Tillson Ave Northbound on Tillson Ave Merging lane Vienna Rd to Highway 3 Westbound on Highway 3 Merging lane Highway 3 to Highway 19 Northbound on Highway 19 Merging lane Highway 19 to Highway 3 Eastbound on Highway 3 Merging lane Highway 3 to Vienna Rd Southbound on Vienna Rd Merging lane John Pound Rd to Highway 3 Westbound on Highway 3 Fox Alley - One Way Street and No Stopping Recognize the newly developed one way street at Fox Alley behind the new development at 253 Broadway as per the approved site plan. THAT Schedule 11 of By-Law 3701 “One Way Streets” be amended with the addition of the following: Page 215 of 317 DCS 19-35 Page 7 of 9 Add: Column 1 HIGHWAY Column 2 FROM Column 3 TO Column 4 DIRECTION Fox Alley Venison St W 40 meters South of Venison St W North THAT Schedule 1 to By-Law 3701 “No Stopping” be amended with the addition of the following: Column 1 HIGHWAY Column 2 SIDE Column 3 FROM Column 4 TO Column 5 TIME OR DAYS Fox Alley East and West Venison St W 40 meters South of Venison St W Anytime Consultation: Director of Operations, Transit Coordinator and By-Law Enforcement staff were consulted. Financial Impact/Funding Source: The cost to add the required signage will be funded from the 2019 public works operating budget. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☐ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship Page 216 of 317 DCS 19-35 Page 8 of 9 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Attachments: Page 217 of 317 DCS 19-35 Page 9 of 9 Report Approval Details Document Title: DCS 19-35 Traffic By-Law Amendment - Municipal Bus Stops_Stop Signs_Yield Signs.docx Attachments: - Bylaw 4345.doc Final Approval Date: Nov 27, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Nov 27, 2019 - 4:17 PM Page 218 of 317 Page 1 of 8 Subject: Contract Award for RFP 2019-012 Transit Operations Report Number: OPS 19-54 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 RECOMMENDATION THAT Council receive Report OPS 19-54 Contract Award for RFP 2019-012 Transit Operations; AND THAT Council Award RFP 2019-012 to 947465 Ontario Ltd., o/a Voyago at the revised pricing as outlined in this report. BACKGROUND On October 28, 2019 Council directed staff to negotiate with highest scoring proponent to reduce operating costs on both the Inter-Community Transit Project and the In-Town T:GO service and to negotiate with the Ministry of Transportation to amend the scope of the Inter-Community Transportation Project. DISCUSSION Staff held a series of meetings with the contractor to find efficiencies to reduce the operating costs for both the Inter-Community Transit Project and the In-Town T:GO service. Inter-Community Transit Project: The following are the amendments to the Inter-Community Transportation Project:  Service commencement changes from January 1, 2020 to April 1, 2020. This start date aligns with the County of Middlesex Inter-Community Transit Project start date.  The number of trips on Route 1 (Tillsonburg to Woodstock and Ingersoll loop) changes from six trips per day to five trips per day and remains at five trips per day for the duration of the contract. The original funding agreement with the Province had a service frequency increase on Route 1 as ridership increased over the term of the Project. Page 219 of 317 OPS 19-54 Page 2 of 8  Use an alternative bus. The RFP requested the same style of bus be used for the Inter-Community Transit Project and the In-Town T:GO service to provide consistency in service and rider expectations. Voyago provided an alternative bus that is being used in other Inter-Community Transit Project contracts. The alternative bus meets the AODA regulations and will be well suited for the Inter- Community Transit Project. Staff have discussed these changes with the Ministry of Transportation and the Ministry has approved the revisions and is recommending a formal amendment to the Transfer Payment Agreement be brought forward for the Town and Minister of Transportation signature in the coming weeks. In-Town T:GO: There are no changes to the In-Town T:GO service specifications outlined in the Request for Proposals. FINANCIAL IMPACT/FUNDING SOURCE Inter-Community Transit Project: The costs savings achieved in these negotiations are as follows: Inter-Community Pricing Summary (incl. net HST) Duration Original Price Revised Price Difference January 1 to December 31, 2020 (Revised Start date to April 1, 2020) $400,900.82 $260,951.72 $139,949.10 January 1 to December 31, 2021 $427,793.20 $354,465.28 $73,327.92 January 1 to December 31, 2022 $506,163.32 $363,338.91 $142,824.41 January 1 to March 31, 2023 $132,365.34 $91,392.82 $40,972.52 Total $1,467,222.67 $1,070,148.74 $397,073.95 The Inter-Community Transit Project is now within the budget of the funding agreement with the Province and meets the terms and conditions of the Provincial program. In-Town T:GO: The In-Town T:GO transit service is funded through the annual Municipal budget process utilizing Provincial Gas Tax funding, revenue from passenger fares and taxation. The following table outlines the revised funding requirements over the next Page 220 of 317 OPS 19-54 Page 3 of 8 five (5) years to operate the In-Town T:GO transit service through a third party service provider: In-Town T:GO Pricing Summary (incl. net HST) Time Period Original Pricing Revised Pricing Difference July 1 to December 31, 2020 $119,903.97 $106,164.17 $13,739.80 January 1 to December 31, 2021 $244,833.09 $216,788.24 $28,044.85 January 1 to December 31, 2022 $250,963.12 $222,182.66 $28,780.46 January 1 to December 31, 2023 $257,215.74 $227,760.98 $29,454.76 January 1 to December 31, 2024 $263,652.26 $233,431.25 $30,221.01 January 1 to March 31, 2025 $68,906.34 $61,013.02 $7,893.32 Total $1,205,474.52 $1,067,340.32 $138,134.20 This revised pricing is an 11% reduction reflecting the economies of scale in providing the service for both the Inter-Community Transit Project and the In-Town T:GO service with a lower hourly rate of operating the In-Town T:GO service. The proposed vehicle for the In-Town T:GO took into consideration the increased on/off frequency of passengers with mobile issues or assistive devices (walkers and canes), the short trip durations and the changing population demographic utilizing the service within Tillsonburg. The bus will be equipped for side loading of wheelchairs, not exposing the passengers or the drivers to traffic and utilizing the existing barrier curbs at the bus stops throughout the Town meeting the requirements and specifications for public transit vehicles as set out in O.Reg. 191/11 Integrated Accessibility Standards under the Accessibility for Ontarians with Disabilities Act (AODA). In entering into a contract with the Town of Tillsonburg, Voyago will be contributing to the local economy by establishing a depot yard in our industrial area, employing local residents to operate the buses and utilizing local service companies to fuel, clean and maintain the buses. The proposal requested pricing to assist in the promotion of the transit services at community events and Voyago submitted a price of zero to provide this service. This price is a reflection of the company’s commitment to promote transit services in the communities they operate in. Inter-Community Transit Project Funding Options The County of Oxford submitted a report to County Council requesting “$175,000 as a base financial means to allow for the strategic participation in any opportunities that Page 221 of 317 OPS 19-54 Page 4 of 8 might leverage provincial and adjacent municipal Community Transportation1.” It is staff’s understanding that this funding request will be subject to approval of the County budget. Staff have had some preliminary discussions about the potential funding in support of the Inter-Community Transit Project with the County, however the revised pricing allows the program to operate within the current Provincial Funding. Any enhancements to the service could be funded by the County of Oxford and staff will continue to explore these options. As part of the scope of work and funding agreement for the Inter-Community Transit Project, the consultant in consultation with staff will be preparing a Sustainability Plan for submission to the Province. Staff is anticipating that funding from Municipal Partners within the service area will be required to make this program sustainable along with continued funding from the Province. At this time, only brief discussions have taken place with potential Municipal partners in this program with no firm commitments as this is still a pilot project. NEXT STEPS Inter-Community Transit Project: The Inter-Community Transit Project has reached a critical point in obtaining a service provider. The following are the next steps in making this project a success:  Work with the service provider to ensure the requirements of this service contract are in place for the April 1, 2020 launch date.  Work with the Province to finalize the amended service agreement and bring forward the agreement to Council for authorization and signing.  With our partner Municipalities, begin to promote the service in the New Year for the April 1st launch date by implementing a communications and marketing plan.  Finalize a fare structure and work with partner Municipalities to update the fees and charges bylaws throughout the service area.  Determine retail locations and obtain vendor agreements to sell bus passes throughout the service area.  Order and install bus stop signs.  With our consultant, develop performance measures and a monitoring plan for the service and create a sustainability plan for this service, including finding sustainable funding opportunities with partnering Municipalities. In-Town T:GO: 1 County of Oxford CAO Report 2020 Budget-New Initiative 04 Page 222 of 317 OPS 19-54 Page 5 of 8 With the change in the service provider for the In-Town T:GO service, staff will be working with the current service provider and the new service provider to ensure a smooth transition of this service for the July 1, 2020 start date. Staff will continue to work with the Transit Advisory Committee to market and promote the In-Town T:GO service in efforts to continue to increase the ridership. COMMUNITY STRATEGIC PLAN (CSP) LINKAGE 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Improve mobility and promote environmentally sustainable living Page 223 of 317 OPS 19-54 Page 6 of 8 Inter-Community Transit System Map Route 1 Route 2 Route 3 Route 4 Page 224 of 317 OPS 19-54 Page 7 of 8 Inter-Community Transit Schedules The schedules shown here are intended to be used upon service launch in April 2020. Route 1 - Monday to Friday Block 1 Block 1 Block 2 Block 2 Block 2 Timepoint Travel Time Trip 1 ↓ Trip 2 ↑ Trip 3 ↓ Trip 4 ↓ Trip 5 ↑ Tillsonburg Town Centre 6:30 11:25 11:30 14:30 19:25 Tillsonburg Hospital 0:03 6:33 11:22 11:33 14:33 19:22 Norwich DT 0:30 7:03 10:52 12:03 15:03 18:52 Woodstock Hospital 0:29 7:32 10:23 12:32 15:32 18:23 Woodstock VIA 0:08 7:40 10:15 12:40 15:40 18:15 Woodstock Transit Terminal 0:04 7:44 10:11 12:44 15:44 18:11 Ingersoll Hospital 0:23 8:07 9:48 13:07 16:07 17:48 Mount Elgin 0:15 8:22 9:33 13:22 16:22 17:33 Tillsonburg Hospital 0:30 8:52 9:03 13:52 16:52 17:03 Tillsonburg Town Centre 0:03 8:55 9:00 13:55 16:55 17:00 Notes: Yellow indicates a connection to another service, blue indicates a connection from another service Trips are scheduled to arrive at the Woodstock Transit terminal with a 10 minute buffer from Woodstock Transit’s timed transfers. This schedule connects to the 8:07 Toronto-bound VIA train, and from the 18:12 VIA train arriving from Toronto. If the 18:12 VIA train is delayed, the bus would have to hold at Woodstock VIA to make the connection. This would not delay any other trips, and how long to hold is an operational decision. Route 2 & 3 - Tuesday and Friday Block 3 Block 3 Block 3 Timepoint Travel Time Trip 1 ↓ Trip 2 ↓ Trip 3 ↓ Tillsonburg Town Centre 9:00 11:30 14:30 Langton 0:25 9:25 11:55 14:55 Delhi DT 0:30 9:55 12:25 15:25 Tillsonburg Town Centre 0:20 10:15 12:45 15:45 Port Burwell 0:35 10:50 13:20 16:20 Tillsonburg Town Centre 0:35 11:25 13:55 16:55 Notes: Yellow indicates a connection to another service, blue indicates a connection from another service. Tuesday and Friday are days with no Ride Norfolk service in Delhi. This schedule provides Delhi with connections to larger towns 5 days a week. Route 4 - Monday and Wednesday Block 2 Block 1 Stop Travel Time Trip 1 ↓ Trip 2 ↓ Tillsonburg Town Centre 8:00 15:45 Ingersoll Hospital 0:25 8:25 16:10 Dorchester 0:20 8:45 16:30 London Hospital 0:20 9:05 16:50 Dorchester 0:20 9:25 17:10 Ingersoll Hospital 0:20 9:45 17:30 Tillsonburg Town Centre 0:25 10:10 17:55 Notes: Yellow indicates a connection to another service, blue indicates a connection from another service. A connection is provided in Ingersoll Hospital with Route 1. Page 225 of 317 OPS 19-54 Page 8 of 8 Report Approval Details Document Title: OPS 19-54 Contract Award RFP 2019-012 Transit Operations.docx Attachments: Final Approval Date: Dec 3, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Dec 2, 2019 - 4:39 PM Ron Shaw - Dec 2, 2019 - 4:59 PM Donna Wilson - Dec 3, 2019 - 8:08 AM Page 226 of 317 Page 1 of 3 Subject: Concession Street West Heavy Truck Route Report Number: 19-55 Author: Shayne Reitsma, P.Eng. Manager of Engineering Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receives Report OPS 19-55 Concession Street West Heavy Truck Route; AND THAT By-Law 4371 authorizing the temporary suspension of heavy truck traffic along Concession Street West from Westerly Town Limit to Quarter Town Line be brought forward for Council consideration. Discussion: The Concession Street West Reconstruction project was awarded on July 8th 2019 with a construction completion date of November 1st 2019. Unfortunately the Contractor did not commence construction until August 28th 2019. As a result due to wet weather conditions this Fall the granular subbase material for the last third of the project (towards the westerly Town Limits) is unable to support heavy trucks and has received only a temporary asphalt surface in order to re-open the roadway to traffic and allow Public Works to perform winter maintenance. Concession Street West is currently identified as a Heavy Truck Route in the Town’s Traffic and Parking By-law 3701. In order to protect the vulnerable state of this section of roadway, staff are requesting Council support to limit heavy truck traffic along Concession Street West from Quarter Town Line to the westerly Town limits until June 30th 2020 or project completion, whichever occurs first, by passing the associated bylaw to ensure enforceability. Consultation: A Notice will be sent to local trucking companies informing them to continue to use the truck detour over the course of winter and spring 2020. Page 227 of 317 Choose an item. Click here to enter text. Page 2 of 3 Financial Impact/Funding Source Given that this is an extension of construction contract RFT 2019-012 the Contractor is responsible for all cost’s associated with the temporary measures until construction resumes and the project is completed in more favourable weather conditions. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability Page 228 of 317 Choose an item. Click here to enter text. Page 3 of 3 Report Approval Details Document Title: OPS 19-55 Concession Street West Heavy Truck Route.docx Attachments: Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Ron Shaw - Dec 2, 2019 - 4:14 PM Page 229 of 317 Page 1 of 5 Subject: Snowmobile Use on Trans-Canada Trail Between Broadway and East Town Limit Report Number: 19-59 Author: Rick Cox Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Report RCP 19-59 is received for information; AND THAT the Town of Tillsonburg supports the County of Oxford extending their Agreement with the Southern Sno-Riders Snowmobile Club to include the portion of the Trans-Canada Trail between Zenda Line and Broadway for use as an official OFSC snowmobile trail as a pilot for December 2019-March 2020; AND THAT the Town requires a 20km/hr speed limit on the portion of the Trans- Canada Trail within the limits of the Town of Tillsonburg be posted by the Snowmobile Club as part of their signage plan; AND THAT snowmobile trailer parking is limited to the Tillson Ave trail parking lot; AND THAT this support is limited to the 2019-2020 season, pending a review before supporting this use for additional seasons. Background: At their meeting on November 25, 2019, Council heard a request from the local Southern Sno-Riders Snowmobile Club to allow them to use the section of the Trans- Canada Trail (TCT) along the former CASO rail corridor between the Eastern limit of the Town and Broadway as part of their approved route. The Club has an Agreement with the County of Oxford for use of other portions of the rail corridor and is seeking to add to that network in order to give licensed OFSC trail riders access to food and fuel in Tillsonburg. The relevant section of the TCT in Tillsonburg is owned by the County of Oxford and maintained by the Town under a 50/50 cost-sharing arrangement. Like all trails managed by Tillsonburg, the corridor is neither monitored nor maintained between November 1 and April 30. Page 230 of 317 RCP 19-59 Page 2 of 5 Snowmobiles are the only motorized use permitted on multi-use TCT segments, but that use is subject to having local agreements in place. Permission for snowmobile use is neither universal to all segments of the Trail nor mandated by the national TCT organization. Discussion: Council directed staff to report back on this matter. Staff reviewed the request with County personnel to confirm process and review any conditions or concerns. County staff have the delegated authority to extend the existing Agreement with the Southern Sno-Riders to include the additional section of the TCT but have advised they will not do so if the Town of Tillsonburg is not supportive of the extension. The Agreement between the Town and the County regarding the management and operation of the TCT speaks to having snowmobile use on portions of the trail but confirms that the Town has no maintenance or inspection obligations related to snowmobile use. As an official OFSC trail, only licensed members of the OFSC would be permitted to snowmobile on the trail. Non-member use of OFSC trails is monitored by both OPP and the volunteer marshals. The Southern Sno-Riders provided their standard signage plan as required by the Ontario Federation of Snowmobile Clubs as information. County and Town staff are recommending that the portion of the trail within Town limits have a lower posted speed limit than trails outside of Town, and have advised the Club of the requirement to post a maximum 20km/hr speed limit within Tillsonburg. Other trail users (walkers, cross-country skiers, etc.) will still be able to use the corridor, and there is the potential for interaction between those users and snowmobilers. The lower speed limit is intended to reduce the danger to all users and to reduce the noise made by snowmobiles. Once the snowmobile trail has been groomed and is deemed officially open for use by the Club, the access gates at Broadway and Tillson Avenue will be left open to allow snowmobiles to pass through. Until then, the grooming equipment operator will open the gate to allow the groomer through and then close/lock the gate afterwards. The Tillson Avenue trail access parking area is large enough to accommodate several snowmobile trailers. There is also trailer parking available at the Zenda Line crossing. The private parking lots at the Broadway end of the trail would not normally be available for snowmobile trailer parking, and the Sno-Riders have indicated their marketing materials will show parking at the Zenda Line location. Consultation: The Oxford OPP detachment was contacted for comment. Comments received in time for inclusion with the Agenda are attached. Page 231 of 317 RCP 19-59 Page 3 of 5 Financial Impact/Funding Source: There is no direct financial impact arising from this report. The snowmobile club is responsible for installing and maintaining all signage, and accountable to the County to repair any damage to the trail corridor that is caused by their equipment and licensed snowmobile users. Page 232 of 317 RCP 19-59 Page 4 of 5 Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Attachments Appendix A - OPP Correspondence Page 233 of 317 RCP 19-59 Page 5 of 5 Report Approval Details Document Title: RCP 19-59 - Snowmobile Use on Trans-Canada Trail Between Broadway and East Town Limit.docx Attachments: Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Nov 29, 2019 - 4:37 PM Ron Shaw - Nov 29, 2019 - 5:13 PM Donna Wilson - Dec 2, 2019 - 9:18 AM Page 234 of 317 1 Rick Cox From:Hymers, Anthony (OPP) <Anthony.Hymers@opp.ca> Sent:Monday, December 2, 2019 8:28 AM To:Rick Cox Cc:Ron Shaw Subject:RE: OFSC use of Trans-Canada Trail within Tillsonburg No concerns from the OPP.    ‐‐‐‐‐Original Message‐‐‐‐‐  From: Rick Cox [mailto:RCox@Tillsonburg.ca]   Sent: 28‐Nov‐19 6:17 AM  To: Hymers, Anthony (OPP) <Anthony.Hymers@opp.ca>  Cc: Ron Shaw <rshaw@tillsonburg.ca>  Subject: OFSC use of Trans‐Canada Trail within Tillsonburg    CAUTION ‐‐ EXTERNAL E‐MAIL ‐ Do not click links or open attachments unless you recognize the sender.    Good morning,    Earlier this week, Council heard a request from the local snowmobile club to allow them to formalize a section of trail  from Zenda Line to Broadway along the Trans‐Canada Trail rail corridor.    While the Agreement would have to be between the County and the Club, the County has indicated that they will  respect Council's wishes on this matter.    Does the OPP have any concerns or recommendations related to this request by the snowmobile club?    Rick Cox  Director of Recreation, Culture & Parks  Town of Tillsonburg  200 Broadway, Suite 204  Tillsonburg, ON  N4G 5A7  Phone: 519‐688‐3009 Ext. 4201    https://can01.safelinks.protection.outlook.com/?url=www.Tillsonburg.ca&amp;data=02%7C01%7CAnthony.Hymers%40 opp.ca%7Cdb6fa0ff6dda45f693e408d773f4725d%7Ccddc1229ac2a4b97b78a0e5cacb5865c%7C0%7C0%7C63710536603 4860686&amp;sdata=q%2F1D0RXxlGKQO4%2FxlThO3EEv6t1df%2BFTOC6FiFKxeCY%3D&amp;reserved=0  https://can01.safelinks.protection.outlook.com/?url=www.DiscoverTillsonburg.ca&amp;data=02%7C01%7CAnthony.Hy mers%40opp.ca%7Cdb6fa0ff6dda45f693e408d773f4725d%7Ccddc1229ac2a4b97b78a0e5cacb5865c%7C0%7C0%7C637 105366034870678&amp;sdata=4R95ZaZOn%2FdcWcbCZ9se1JtOonS%2BhyAenGQEWpKcbFM%3D&amp;reserved=0  https://can01.safelinks.protection.outlook.com/?url=www.Facebook.com%2FTillsonburgON&amp;data=02%7C01%7CA nthony.Hymers%40opp.ca%7Cdb6fa0ff6dda45f693e408d773f4725d%7Ccddc1229ac2a4b97b78a0e5cacb5865c%7C0%7 C0%7C637105366034870678&amp;sdata=qThTE3KYR4gTWA%2BB1W7hgzV%2B05aELlJPhKZCE01mmvI%3D&amp;reser ved=0          Page 235 of 317 2 DISCLAIMER:  This E‐mail contains legally privileged information intended only for the individual or entity named in the  message.  If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the  intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this  communication is prohibited.  If this communication was received in error, please notify us by reply E‐mail and delete  the original message.    Please consider the environment before printing this email.    Page 236 of 317 Page 1 of 4 Subject: Implementing Pilot Recycling Program at Town Facilities Report Number: RCP 19-60 Author: Corey Hill, Parks & Facilities Manager Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT Council receives Report RCP 19-60 Implementing Pilot Recycling Program at Town Facilities for information. Background: The Town of Tillsonburg’s staff and public facilities do not currently have a formal recycling program in place. As per the 2019 Recreation, Culture & Parks business plan, a pilot program to trial a recycling program was to be initiated. Discussion: The Facilities team has worked with CleanRiver Recycling Solutions and Norfolk Disposal Services in putting together a pilot program within controlled areas of the Tillsonburg Community Centre. The pilot recycling initiative will focus on the following areas of the Tillsonburg Community Centre;  Reception office (staff side);  Rotary staff room;  Maintenance staff room;  Seniors Centre kitchen;  Seniors Centre front vestibule/lobby area The recycling will be a mixed stream of plastic & glass containers/bottles as well as cans and will be collected adjacent to traditional waste in a dual receptacle that will be appropriately labelled. The signage on the receptacles will include text, pictorial as well as color variations to assist users to clearly and easily identify recyclables from waste. The housekeeping staff at the Community Centre will collect the recyclables and waste from the containers nightly as a part of their current duties. The waste and recyclables will then be transferred to separate collection containers (bins for waste and 96 gallon totes for recyclables) for pick up. Waste will be picked up as required (as is the current practice) and the recyclables are picked up on Mondays on a weekly basis. There are upfront onetime costs (approximately $3,059 including applicable taxes) associated with the new waste/recyclable receptacles from CleanRiver Recycling Page 237 of 317 RCP 19-60 Page 2 of 4 Solutions and an ongoing cost of $35/pick-up from Norfolk Disposal Services for the mixed stream recyclables. The program will start with weekly pick-ups and then assess whether there is enough volume to warrant that frequency or whether we can extend to every 2nd or 3rd week. The onetime and ongoing costs associated with this pilot program will be covered within existing allocated operational maintenance budget for the Community Centre and Seniors Centre. The receptacles will be purchased in December 2019 to be ready for program implementation in January 2020 and will continue through to the end of Q2. At that time, the program will be reviewed and evaluated for effectiveness and next phase expansion to include:  Public Works staff lunchroom;  Customer Service Centre staff lunchroom;  Cemetery/Parks staff lunchroom. Consultation: CleanRiver Recycling Solutions and Norfolk Disposal Services were consulted in establishing the pilot program. Financial Impact/Funding Source: The program onetime and ongoing costs will be covered within the 2019 operating budget for Community Centre & Seniors Centre. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☐ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☐ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests Page 238 of 317 RCP 19-60 Page 3 of 4 ☒ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Recommended CleanRiver Recycling Receptacles Page 239 of 317 RCP 19-60 Page 4 of 4 Report Approval Details Document Title: RCP 19-60 - Implementing Recycling at Town Facilities.docx Attachments: - RCP 19-60 - ATT 01 - Recommended CleanRiver Recycling Receptacles.docx Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Nov 29, 2019 - 4:02 PM Ron Shaw - Nov 29, 2019 - 4:12 PM Donna Wilson - Dec 2, 2019 - 9:19 AM Page 240 of 317 Appendix A CleanRiver Recycling Receptacles Will require 3 for:  Rotary room  Front office  Maint room Cost: $912 (incl tx) Will require 2 for:  Seniors x2 Cost: $2,147 (incl tx) Page 241 of 317 Page 1 of 5 Subject: Awarding the Purchase of Columbaria for Tillsonburg Cemetery Report Number: RCP 19-62 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Meeting Date: Monday, December 9, 2019 Recommendation: THAT the Town of Tillsonburg purchases the supply and delivery of one 96-niche granite and metal octagon columbaria from CFC-Supply (Maidstone) at a cost of $33,800 plus applicable taxes; AND THAT the Town of Tillsonburg purchases the supply and delivery of one 4- niche all-granite family columbarium from Ingersoll, Memorial Ltd. (Woodstock) at a cost of $2,901 plus applicable taxes. Background: Almost all of the niches in the existing columbaria at the Tillsonburg Cemetery have been sold. As per the amended Cemetery Master Plan, the approved 2019 RCP workplan includes a project to purchase another 96-niche octagon columbaria to match the two existing units as well as two smaller 4-niche family-style units. As with all of Tillsonburg Cemetery columbaria, the cost of purchasing and installing the units is financed over time through recovering a portion from the sale of interment rights in each niche. The last octagon unit was installed at the Cemetery in 2015, and cost the town approximately $19,500. Discussion: The Town has had a poor experience with columbaria units that are not constructed entirely from granite. The first unit purchased by the Town had an internal structure made of aluminum which failed and the columbaria started to collapse. That unit was replaced in 2016 with an all-granite unit. Learning from that experience, a tender was issued for the desired new columbaria units specifying all-granite construction as mandatory. No bids were received, and the feedback from vendors was the requirement for all-granite construction. Aluminum/granite construction technology has advanced in the years since the unit the Town had problems with was purchased, and the industry trend is definitely towards mixed-construction units. A revised tender was issued specifying all-granite construction as preferred, and two bids were received, one with all-granite units and one with mixed metal/granite units. Page 242 of 317 RCP 19-62 Page 2 of 5 Both respondents have supplied all-granite units to the Town in the past and have a track record of providing the Town with good service. Neither submission included all of the information required by the tender specification, so staff followed up with both vendors to obtain the additional information. Based on the submissions and additional material received, staff are recommending that the award be split, with CFC Supply (Maidstone) being selected to supply and deliver a 96-niche octagon aluminum/granite columbarium at their bid price of $33,800 and Ingersoll Memorial Ltd. (Woodstock being selected to supply and deliver one 4- niche all-granite family columbarium at their bid price of $2,901 per unit. Financial Impact/Funding Source: As the cost of the 96-niche units has almost doubled in the four years since the last one was installed, the Town will need to increase the price charged for niche-based interment rights by $200 in order to recover the cost without compromising the margin needed for operations. The new $2100 rate is included in the proposed 2020 Rates & Fees list. The 2019 Capital Budget includes $36,000 for this project funded by user-pay debt recovered from the sale of interment rights in the niches. The total cost for purchasing the three units considered in the tender from the recommended suppliers is $39,602. Staff is recommending only purchasing one family unit, which brings the total cost of purchasing them to $36,701. Currently, $320 from each niche interment right sold is used to repay the cost of the unit. The price of interment rights in the existing niches is $1,900. Staff recommend interment rights in the new 96-niche unit are sold for $2,100 and $520 per unit be used to repay the cost of the unit and associated foundation and landscaping. Staff is still evaluating the appropriate price point for the family columbaria units, as these are the first of this type in Tillsonburg. The range under consideration is from $6,000 to $9,500. The unit will be purchased but not installed until sold so that the appropriate engraving can be done in a controlled environment. By Provincial regulation, 15% of the cost for columbarium niches must be contributed to the permanent Care & Maintenance trust maintained by the Town. Vendor CFC Supply aluminum/granite $33,800 aluminum/granite $3,200 Ingersoll Memorials all-granite $50,998 all-granite $2,901 4-niche family unit96-niche octagon unit Page 243 of 317 RCP 19-62 Page 3 of 5 Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☐ Streamline communication and effectively collaborate within local government ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☒ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☐ Make Tillsonburg an attractive place to live for youth and young professionals ☐ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming community ☐ Provide a variety of leisure and cultural opportunities to suit all interests ☐ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Columbaria drawings Page 244 of 317 RCP 19-62 Page 4 of 5 Page 245 of 317 RCP 19-62 Page 5 of 5 Report Approval Details Document Title: RCP 19-62 - Awarding the Purchase of Columbaria for Tillsonburg Cemetery.docx Attachments: - RCP 19-62 - ATT 01 - columbaria drawings.pdf Final Approval Date: Dec 2, 2019 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Nov 29, 2019 - 4:48 PM Ron Shaw - Nov 29, 2019 - 5:07 PM Donna Wilson - Dec 2, 2019 - 9:18 AM Page 246 of 317 Page 247 of 317 3D VIEWSCALE: NTS 28 18 " 35 18 " 35 18 " 1 12 " 2" 4 9 1 8 11 10 3 21" 15" 21" 1 12 "1 12 " 7 5 35 18 " 3" 4" 2 ITEM NO.PART NUMBER DESCRIPTION QTY. 1 BASE-KMI-07029 GRANITE BASE 1 2 BACK-KMI-07030 GRANITE BACK 1 3 SIDE-KMI-04133 GRANITE SIDE COLUMN 2 4 ROOF-KMI-07032 GRANITE TOP 1 5 KMI-04796 2 WIDE 2 HIGH NICHE 15" DEEP TABS 1 6 KMI-03524 HOOK BRACKET FOR 15" DEEP 4 7 KMI-00459 ANCHOR BRACKET 4 8 TRIM-KMI-02213 GRANITE TRIM .875" X 1.875" X 24.063"2 9 TRIM-KMI-04138 GRANITE TRIM .875" X 1.875" X 28.00"2 10 ROSETTE ROSETTE 9 11 DOOR-KMI-04139 NICHE GRANITE DOOR 12" X 12"4 SHEET 1 OF 1 W4-12-DEEP-FLAT W4 ASSEMBLY 15" DEEP 6/29/2016DM UNLESS OTHERWISE SPECIFIED: SCALE: 1:16 REVDWG. NO.BSIZE TITLE: NAME DATE ENG APPR. PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINED IN THISDRAWING IS THE SOLE PROPERTY OFKMI COLUMBARIA. ANY REPRODUCTIONIN PART OR AS A WHOLE WITHOUT THEWRITTEN PERMISSION OF KMI COLUMBARIAIS PROHIBITED. 0211/26/2013DRAWN CHECKED DIMENSIONS ARE IN INCHESFRACTIONAL 1/64ANGULAR: MACH 1° BEND 1°TWO PLACE DECIMAL .030THREE PLACE DECIMAL .010 QMINX INTERPRET DIM AND TOL PER ASME Y14.5M - 1994THIRD ANGLE PROJECTION REVISIONS REV.DESCRIPTION DATE APPROVED DM6/29/201602INITIAL RELEASE Page 248 of 317 OPTION 2 Page 249 of 317 OPTION 1 Page 250 of 317 = Present: Andrew Burns, Councillor Deb Gilvesy, Mayor Stephen Molnar, Lisa Gilvesy, Jesse Goossens, Jim Hayes, Kirby Heckford, Lindsay Morgan-Jacko, Ashton Nembhard, Steven Spanjers, Collette Takacs, Randy Thornton, Cedric Tomico and Lindsay Tribble. Regrets: Jeff VanRybroeck and John Veldman Also Present: Cephas Panschow, Development Commissioner Ron Shaw, Chief Administrative Officer Laura Pickersgill, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 7:31 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Jim Hayes Seconded by: Collette Takacs THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of November 12, 2019, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting The minutes of the meeting were amended as follows: Ashton Nembhard listed under regrets. Mayor Stephen Molnar listed as present. Councillor Rosehart listed under present as a guest. The Corporation of the Town of Tillsonburg Economic Development Advisory Committee November 12, 2019 7:30 a.m. Board Room, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES Page 251 of 317 Committee: Economic Development Advisory Committee Page - 2 - of 5 Date: Tuesday, November 12, 2019 Resolution #2 Moved by: Lisa Gilvesy Seconded by: Lindsay Morgan-Jacko THAT the Minutes of the Economic Development Advisory Committee meeting dated October 8, 2019, be approved, as amended. Carried 5. Presentations/Deputations 6. Information Items 6.1. Oxford County Reports 6.1.1. PW 2019-45 Modernized Sewer Use By-Law Councillor Gilvesy and Mayor Molnar will recommend to Council that an education program to Tillsonburg residents’ be developed on sewer systems. It was suggested that a link be provided on the Town’s website from the documentary ‘Water Brothers’ filmed in London, Ontario to educate the public on the usage of sewers. 6.1.2. PW 2019-44 Transitioning the Blue Box Program to Full Extended Producer Responsibility Discussion was held regarding the intention of this transitioning program and how effective these changes will be and at what cost. 7. General Business & Reports 7.1. Monthly Project Updates The VanNorman Innovation Park’s anticipated completion date is January 2020 and that the tendering process will follow. Staff to note the second parcel of land at the VanNorman Innovation Park will need to be addressed in the near future. Development Commissioner provided a summary of the Southwestern Ontario Development Fund that was designed to help businesses create new jobs and invest in new technologies, equipment or skills training for workers. The fund was developed to attract or retain investment in Ontario-based industries and communities. Staff will send out a link to the Committee with information about this fund. Staff to follow up with Glendale High School on post-secondary education enhancements as no response has been received from the school to date. Page 252 of 317 Committee: Economic Development Advisory Committee Page - 3 - of 5 Date: Tuesday, November 12, 2019 The Town Hall Project Steering Committee will be hosting Public Information Sessions on November 20 from 4:00-8:00 p.m. and on November 21 from 10:00 a.m. to 2:00 p.m. at the Lion’s Auditorium regarding the current Town Hall Project proposals as part of fulfilling their duties within the RFP process. Staff will send out the invitation to these sessions to Committee members. Committee recommendations to be brought to Council at the December 9, 2019 meeting. Staff to send a copy of the presentation to Council from the Town Hall Project Steering Committee on September 23, 2019. Development Commissioner noted that High Tech Manufacturing Sub-cluster Action Plan has been approved by Council, but has been delayed until January 2020 due to funding restrictions. 7.2. Community Strategic Plan 7.2.1. Excellence in Local Government 7.2.2. Economic Sustainability 7.2.3. Demographic Balance 7.2.4. Culture and Community 7.3. Tillsonburg Hydro Inc. Discussion was held regarding the details on the Hydro Subcommittee Report dated November 12, 2019. The following resolution was passed. Resolution #3 Moved by: Lisa Gilvesy Seconded by: Lindsay Tribble RESOLVED THAT the Hydro Sub-committee Report, dated November 12, 2019 be received as information, AND FURTHER THAT Senior Leadership (SLT) be requested to review the document, including the interest and concerns of the Economic Development Advisory Committee (EDAC) as it relates to the THI Economic Evaluation Model, AND FURTHER THAT Town Staff be requested to prepare a total development cost comparison to other key municipalities to understand the total cost to residential developers and to ensure that Tillsonburg remains competitive, with a deadline of December 5, 2019. Carried Page 253 of 317 Committee: Economic Development Advisory Committee Page - 4 - of 5 Date: Tuesday, November 12, 2019 7.4. Town Hall Task Force This item was discussed under agenda item 7.1. 7.5. Community Improvement Plan (Oxford Lofts Inc, 83 Rolph St – Phase 2) Development Commissioner noted that there has been no action on this plan and that this item will be deferred to the next meeting. 7.6. Oxford County Water and Wastewater Billing and Collections Review Staff to provide options to the Committee regarding setting up a delegation time to Oxford County Council in response to the committee’s recommendations on this initiative. Lindsay Tribble will send feedback from the Tillsonburg Chamber of Commerce to the Committee from their review of this initiative. 8. Community Organization Updates 8.1. Downtown Business Improvement Association The date and location of the BIA Annual General Meeting has been changed to be held on December 3, 2019 at 5:00 p.m. at the Tillsonburg Legion. The BIA Christmas Crawl is scheduled for December 6, 2019 and details can be found on the BIA’s social media page. Cedric Tomico noted he will follow up with the BIA as to why businesses that were previously involved in the Christmas Crawl were not contacted this year to be involved. 8.2. Tillsonburg District Chamber of Commerce ‘Business After 5’ is being held on November 13, 2019 at 5:30 p.m. at CIBC. The Annual General Meeting is scheduled for January 15, 2020 at the Carriage Hall with lunch at 11:15 a.m. and the meeting to follow at 12:00 p.m. The Chamber will be seeking to fill two vacancies on the Board of Directors in the near future. The Chamber will be finalizing their 2022 Strategic Plan and their 2020 Budget during their meeting held on November 13, 2019 at 7:30 p.m. at the Chamber office. 8.3. Tillsonburg District Real Estate Board Members reviewed and discussed the real estate listings provided. The Real Estate Luncheon will be held on December 4, 2019. Page 254 of 317 Committee: Economic Development Advisory Committee Page - 5 - of 5 Date: Tuesday, November 12, 2019 8.4. Physician Recruitment Tillsonburg District Memorial Hospital will be contacting their Chief of Staff to encourage the hospital to participate in the program which will provide for medical students to rotate on a monthly basis to the Tillsonburg Hospital. 9. Correspondence 10. Other Business 11. Round table Development Commissioner noted that the Retail Strategic Plan will come back to the committee in Q1 and Q2 of 2020 to fill retail vacancies. There will be an upcoming public information session on events planned for the ‘Tillsonburg 150’ celebration. 12. Next Meeting Tuesday, December 10, 2019 at 7:30 a.m. in the Board Room at the Customer Service Centre, 10 Lisgar Ave, Tillsonburg, ON. 13. Adjournment Resolution #4 Moved by: Steve Spanjers Seconded by: Lindsay Morgan-Jacko THAT the November 12, 2019 Economic Development Advisory Committee meeting be adjourned at 9:11 a.m. Carried Page 255 of 317 The Corporation of the Town of Tillsonburg Tillsonburg Transit Advisory Committee November 19, 2019 10:00 a.m. Suite 203, 200 Broadway, 2nd Floor MINUTES Present: Sherry Hamilton, Kathryn Leatherland, Councillor Pete Luciani, Lynn Temoin, John Verbakel, Cindy Allen, Carolijn Verbakel Regrets: Mayor Stephen Molnar, David Brown, Kevin DeLeebeeck, Director of Operations Staff: Alex Piggott, Transit Coordinator Laura Pickersgill, Legislative Services Coordinator 1. Call to Order The meeting was called to order at 10:01 a.m. 2. Adoption of Agenda Resolution #1 Moved by: Cindy Allen Seconded by: John Verbakel THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee meeting of November 19, 2019, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Pete Luciani Seconded by: Lynn Temoin THAT the minutes of the Tillsonburg Transit Advisory Committee dated October 15, 2019, be approved. Carried 5. Presentations/Deputations Page 256 of 317 Committee: Tillsonburg Transit Advisory Committee Page - 2 - of 4 Date: Tuesday, November 19, 2019 6. General Business & Reports 6.1. T:GO Transit 6.1.1. Action Item Summary 6.1.1.1. Monthly Pass Discussion was held regarding the security features being implemented on the monthly pass to deter fraudulent use of the pass. Staff will investigate if committee members are able to attend the orientation session with the new service provider. Staff to bring forward an updated version of pass with stipulations listed on the back. 6.1.1.2. Questionnaire The questionnaire is to be updated, including the following: question #6 to include text indicating to “click all options that apply”; question #8 “click all options that apply”; question #10 to be reworded to “is the bus generally on time?” and question #21 to add an open-ended comments section. Staff will arrange a delegation with Kathryn Leatherland through the Multi-Service Centre to provide the details on qualifications for a rider to partake in the Multi- Service Centre’s transportation system. 6.1.2. Fixed Route Service Comments It was noted that any concerns brought forward from the public should be directed to the Transit Coordinator for documentation. Concern was noted about the lack of accessibility with the stop notifications being too low in volume. 6.1.3. Ridership Stats Transit Coordinator indicated that presentations are occurring at senior’s residences throughout the Town to educate them on the transit system. Staff to coordinate with the Chair to set up a presentation at Harvest Retirement Centre. It was suggested that more outreach needs to occur to the businesses in Town, and specifically in the industrial area to promote use of the transit system. This initiative would encourage use at the end of riders work shifts to accommodate an extended service in the future. Kathryn Leatherland left at 11:04 a.m. Page 257 of 317 Committee: Tillsonburg Transit Advisory Committee Page - 3 - of 4 Date: Tuesday, November 19, 2019 6.1.4. Christmas Saturday Bus Advertisement has taken place using social media, posters and the bus banner to promote the BIA funded Christmas Saturday Bus service. Staff to investigate having advertisements aired on the local radio station through a media release. 6.1.5. Communications and Marketing update Brochures are being consistently restocked at transit pass retail locations. An official launch of the transit system will be reviewed by the Committee in early 2020. Staff to add transit information to the community calendar at the local radio station. It was suggested that it be noted when advertising the transit system that local groups are invited to sponsor extended hours of the bus service. The Chair will reach out to Oxford Creative Connections for advertising using their marketing mediums. 6.1.6. Bus Stop Winter Maintenance The Transit Coordinator reviewed the memo prepared by the Manager of Public Works with respect to Bus Stop Winter Maintenance. It was noted that there is no official minimum maintenance standard for bus stops under the Provincial legislation. It was noted that the Town maintains the roads and sidewalks (including bus stops) following the provisions set out in the minimum maintenance standards. Staff are working with the Town’s lawyer to finalize the agreement for the bus stop at the Norfolk Mall. 6.2. Inter-Community Transit 6.2.1. RFP Transit Operations The RFP is currently on hold due to a request for expression of interest which closes at midnight on November 19, 2019 for the County of Middlesex. Staff will work with the MTO to amend the agreement with the Province in providing this service. It was mentioned that Council would encourage the Committee to appear as a delegation to address any concerns with this project. 7. Correspondence Page 258 of 317 Committee: Tillsonburg Transit Advisory Committee Page - 4 - of 4 Date: Tuesday, November 19, 2019 8. Other Business A reminder will be sent out to all committee members during the agenda drafting process prior to agenda circulation. 9. Next Meeting Tuesday, December 17, 2019, at 10:00 a.m. 10. Adjournment Resolution #3 Moved by: John Verbakel Seconded by: Cindy Allen THAT the November 19, 2019 Tillsonburg Transit Advisory Committee meeting be adjourned at 11:42 a.m. Carried Page 259 of 317 = ATTENDANCE Bob Marsden, Patty Phelps, Marianne Sandham, Dianne MacKeigan, Sherry Hamilton, Joan Weston, Donna Scanlan, Rosemary Dean, Chris Rosehart MEMBERS ABSENT/REGRETS 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Adoption of Agenda Moved by: Marianne Sandham Seconded by: Dianne MacKeigan Resolution #1 THAT the Agenda for the Museum Advisory Committee meeting of September 26, 2019 be adopted as circulated. Carried Moved by: Marianne Sandham Seconded by: Sherry Hamilton Resolution #2 THAT Pat Buyse be added to the agenda to present a cheque and make a presentation regarding the car show and movie night. Carried 3.Disclosures of Pecuniary Interest and the General Nature Thereof- none 4.Adoption of Minutes of Previous Meeting The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, October 24, 2019 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES Page 260 of 317 4.1Minutes of the Meeting of September 26, 2019 Moved by: Marianne Sandham Seconded by: Donna Scanlan Resolution #3 THAT the minutes of the meeting for the Museum Advisory Committee for September 26, 2019 be adopted as circulated. Carried Moved by: Sherry Hamilton Seconded by: Marianne Sandham Resolution #4 THAT the committee move on to reports as we await Pat Buyse’ arrival. Carried 5. Delegations and Presentations- Pat Buyse arrived around 5:20 pm to present a cheque for $1 600.42 as the museum’s share from the car show and movie night. Considering the museum expenses for this night amounted to $5 756.77, this was a loss $3 380.56. This is the second year in a row that this has produced a loss for the museum. After considerable discussion, the following resolution resulted. Moved by: Dianne MacKeigan Seconded by: Marianne Sandham Resolution # 5 THAT the museum not participate in the car show and movie night by My Motors in 2020. Carried 6.General Business & Reports 6.1. Financial- There is a balance of $152,286.88 in the Annandale House Trust account. 6.2. Tour Guides-Guides remain as is. 6.3. Curator- The curator’s report was circulated and discussed. Page 261 of 317 Moved by: Patty Phelps Seconded by: Joan Weston Resolution #6 THAT the reports be accepted as discussed. Carried Following the curator’s report, a lengthy discussion ensued revolving around the reinstating of the stocking penny sale. Donna Scanlan and Sherry Wilson volunteered to undertake this task and co-ordinate the event. 7. Correspondence- none 8. Other Business 8.1. An itemized report was received from My Motors and distributed by Chris Rosehart prior to Pat Buyse’ report Moved by: Rosemary Dean Seconded by: Donna Scanlan Resolution #7 THAT the report be received as information. Carried 8.2. Concern was expressed about the town website being unfriendly for users and the blank monitors in the museum lobby. A lively discussion followed. Moved by: Sherry Hamilton Seconded by: Donna Scanlan Resolution #8 THAT the museum advisory committee put together a delegation to express our discontent with media and website concerns to council. Carried 8.3. Terms of reference for our committee will be considered and any changes that are needed will be brought to November’s meeting. Page 262 of 317 8.4. Nothing new to report with regards to the budget. 9. Next Meeting- Thursday, November 28, 2019 10. Adjournment Moved by: Joan Weston Resolution #9 THAT the meeting be adjourned at 5:46 p.m. Carried Page 263 of 317 = ATTENDANCE Bob Marsden, Patty Phelps, Marianne Sandham, Dianne MacKeigan, Sherry Hamilton, Joan Weston, Donna Scanlan, Chris Rosehart MEMBERS ABSENT/REGRETS Rosemary Dean 1. Call to Order The meeting was called to order at 4:33 p.m. 2. Adoption of Agenda Moved by: Joan Weston Seconded by: Marianne Sandham Resolution #1 THAT the Agenda for the Museum Advisory Committee meeting of November 28, 2019 be adopted with the following additions to Other Business proposed by Sherry Hamilton: 8.4-tours and penny sale 8.5-service club trees on the lawn 8.6-tour of Annandale for committee members 8.7-150th anniversary of the town Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1Minutes of the Meeting of October 24, 2019 Moved by: Joan Weston Seconded by: Marianne Sandham The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, November 28, 2019 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES Page 264 of 317 Resolution #2 THAT the minutes of the meeting for the Museum Advisory Committee October 24, 2019 be adopted as circulated. Carried 5. Delegations and Presentations- none 6. General Business & Reports 6.1. Financial- There is a balance of $152,577.89 in the Annandale House Trust account. 6.2. Tour Guides-Guides were recruited for the November 22 weekend open house. Two tours booked so far for December have guides booked. 6.3. Curator- The curator’s report was circulated and discussed and is attached. Following the curator’s report Sherry Hamilton questioned whether the whole of the Corner Gallery could be used for the penny sale next year instead of just a small section. She feels we could make more income in the month from the penny sale than we would make in percentage of sales of the artwork from the Oxford Creative Connections. Patty responded that it could be done if the Creative Connections people were given sufficient notice. Moved by: Patty Phelps Seconded by: Joan Weston Resolution # 3 THAT the reports be accepted as discussed. Carried 7. Correspondence- no response from follow-up e-mail regarding the safety of trees on the front lawn. 8. Other Business 8.1. The terms of reference for our committee were reviewed and amended. Changes will be made and typed and circulated for further review and adoption at December’s meeting. Page 265 of 317 8.2. Kathleen Watkin is the new staff member at the museum. Most members have met her. 8.3. Repairs have been completed on the Tillson Avenue porch. 8.4. Ticket sellers needed for the tours on December 2 and 12. Marianne Sandham will cover the December 2 tour and Donna Scanlan will cover for December 12. 8.5. A question about the service club trees by Sherry Hamilton and whether they are on every night. Patty responded that they are and they are on a timer. There was an issue one night but she has fixed the problem. Sherry Hamilton proposed budgeting for a conduit under the sidewalk and a pop-up outlet in the grass for tree lights and music on the lawn groups. Patty responded that it is too late for this year but could be considered for the 2021 budget process. 8.6 Sherry Hamilton would like a tour of the facility for new members of the committee to familiarize them with the house and its special features. Patty suggested doing this in January when the Christmas decorations come down. It will be done around the work schedule of our members. 8.7. 2022 marks the 150th anniversary of the founding of Tillsonburg. Sherry Hamilton and Joan Weston are annoyed that nothing has been done in the way of planning for this event. Patty reported that her proposal had been given to the Culture, Heritage and Special Awards Committee for planning around this event. Their meeting on December 4th will be devoted to preplanning for this. Sherry Hamilton will be attending their meeting and will report back to our committee. 9 Next Meeting- Thursday, December 19, 2019 10. Adjournment Moved by: Marianne Sandham Resolution #4 THAT the meeting be adjourned at 5:50 p.m. Carried Page 266 of 317 ANNANDALE NATIONAL HISTORIC SITE Curator’s Report - November 2019 ATTENDANCE FIGURES • Hope to meet 2018 year end numbers, but fewer school bookings due to labour issues may mean lower than anticipated year end numbers • October numbers lower due to rental bookings that occurred in 2018 but were not repeated in 2019 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sept. Oct. Nov. Dec TOTAL 2019 514 466 510 583 503 1615 2104 1783 645 541 2018 230 446 481 619 608 1468 2385 1369 574 734 872 1429 11239 2017 677 557 547 557 954 1933 2875 1806 569 593 949 1180 11,064 COUMMUNITY MUSEUM OPERATING GRANT (CMOG) • Word received Nov. 27 that grant funding has been awarded • Funds to be released in early December EXHIBIT IN THE PRATT GALLERY • “From Candy Canes to Snow Covered Lanes” November 22 to January 5, 2020 o Highlighting the history of the Christmas Card o Original cards from the collection on display o Majority of display scanned and enlarged cards from collection o Wall with items made from Christmas cards very popular o Positive feedback from visitors during opening weekend OCCI CORNER GALLERY • New works installed on Nov. 5 • Also installed jewelry and small carved wooden items for selling over the Christmas season • YTD Commission for Annandale House Trust $733.00 • Hoping to see spike in sales for Christmas season CHRISTMAS OPEN HOUSE WEEKEND • November 22 – 24 • Approx. 250 people visited throughout 3 days • Official opening on Friday night busiest time with 129 people attending • Saturday and Sunday slower but steady • Numbers lower than last year, but not surprizing as no Holiday Tour of Homes CHRISTMAS SCHOOL PROGRAMING • Currently have 16 classes booked from Annandale Public School (K to Grade 7) • No classes from St. Joseph’s Catholic School 1st Quarter 2nd t Quarter 3rd t Quarter 4th Quarter Year End 2018 1,160 2,695 4328 8,183 2017 1781 3,444 5,250 2016 1,832 2,820 4,474 3,077 12,194 Page 267 of 317 • Have reached out to private schools in area STOCKING PENNY SALE • 20 Stockings donated • Draw on Dec. 20th • Tickets - $3.00 per sheet or $5.00 for 2 sheets • Sherry, Maureen and Donna worked to get everything ready for Nov. 22 start date • $381.00 collected to date from ticket sales o $168.00 – sold on Fri. Nov. 22 o $126.00 – sold Sat. Nov. 23 o $72.00 – sold Sun. Nov. 24 o $5.00 – sold Mon. Nov. 25 o $5.00 – sold Tues. Nov. 26 o $5.00 – sold Wed. Nov. 27 ORIGIANAL PHOTOGRAPHIC ARTWORK RAFFLE • Historical Society currently raffling an original photographic artwork by Jennifer Jackson featuring Annandale House • Proceeds will be donated to the Annandale Trust Fund • Tickets $5.00 • Looking for people to take a book to sell DONATED ITEMS FROM NANCY TILLSON ESTATE • Curator received word that the items left to the museum by Nancy Tillson will be leaving Calgary Nov. 28 • Expected to take two weeks to arrive Page 268 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4345 A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg. WHERAS it is deemed necessary and expedient to amend By-Law 3701. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Section 1 to By-Law 3701, “Definitions” be amended with the addition of the following: Add: “Bus Stop” means a place where a municipal bus regularly stops while picking up or discharging passengers which have been designated by the Town of Tillsonburg and have been marked by signs or otherwise. “Bus Stop Sign” means a sign installed by the Town where the municipal bus stops to pick up or discharge passengers. 2. THAT Part 1- Traffic, Section 8 to By-Law 3701 “No Stopping” be amended as follows: Delete: 3) Subsection (2) (a) does not apply to: Add: 2) e) Where municipal bus stops are posted within the Town. 3) Subsection (2) does not apply to: 3) b) A municipal bus when using the designated bus stops. 4) No Stopping at Bus Stops (Figure 15) Attached 1) When authorized signs are erected and are on display, which signs are hereby authorized, no person other than those persons operating a municipal bus of the Town of Tillsonburg shall stop a vehicle to load or unload passengers in the designated bus stop. 3. THAT Schedule 1 to By-Law 3701 “No Stopping” be amended with the addition of the following: Add: Column 1 HIGHWAY Column 2 SIDE Column 3 FROM Column 4 TO Column 5 TIME OR DAYS Fox Alley East and West Venison St W 40 meters South of Venison St W Anytime Broadway St East 143 meters North of Ridout St E 158 meters North of Ridout St E Anytime Page 269 of 317 4. THAT Schedule 2 to By-Law 3701 “Prohibited Parking on Specified Streets Any Time” be amended with the addition of the following: Add: Column 1 HIGHWAY Column 2 SIDE Column 3 FROM Column 4 TO Column 5 TIME OR DAYS 75 Bridge Street South 28 meters East of Queen Street 70 meters East of Queen Street No Parking Anytime 5. THAT Schedule 4 to By-Law 3701 Section 14 “No Parking In Loading Zones” be amended as follows: Delete: Column 1 HIGHWAY Column 2 SIDE Column 3 LOCATION Column 4 TIME OR DAYS Broadway St East 119 to 150 meters North of Ridout St 15 minutes Add: Column 1 HIGHWAY Column 2 SIDE Column 3 LOCATION Column 4 TIME OR DAYS Broadway St East 119 meters to 143 meters North of Ridout St E 15 minutes 6. THAT Schedule 9 to By-Law 3701 “Designated Stop Signs” be amended as follows: Delete: COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC Dereham Drive at Lowrie Crescent Westbound on Dereham Drive Dereham Drive at Sanders Crescent Eastbound on Dereham Drive Add: Stop Signs INTERSECTION Stop Signs FACING TRAFFIC Arnold Street at Denrich Avenue Eastbound on Arnold Street Arnold Street at Sanders Crescent Southbound on Arnold Street Denis Court at Lady Avenue Eastbound on Denis Court Denrich Avenue at Wilson Avenue Westbound on Denrich Avenue Frank Street at Delevan Crescent Southbound on Frank Street Frank Street at Fourth Street Northbound on Frank Street Frank Street at Second Street Northbound & Southbound on Frank St Frank Street at Third Street Northbound & Southbound on Frank St Goldenrod Drive at Ridge Boulevard Southbound on Goldenrod Drive Harvest Avenue at Potters Road Northbound on Harvest Avenue Howe Avenue at Denrich Avenue Southbound on Howe Avenue Page 270 of 317 Howe Avenue at Segal Drive Southbound on Howe Avenue Jane Street at Lowrie Crescent Westbound on Jane Street Judy Avenue at Segal Drive Southbound on Judy Avenue Kamps Crescent at Denrich Avenue Westbound & Southbound on Kamps Crescent Lady Avenue at Ridge Boulevard Southbound on Lady Avenue Lowrie Crescent at Wilson Avenue Northbound on Lowrie Crescent Maple Villa Court at Concession St East Southbound on Maple Villa Court Reid Street at Concession St West Northbound on Reid Street Richard Court at Lady Avenue Westbound on Richard Court Sandy Court at Tillson Avenue Eastbound on Sandy Court Second Street at Delevan Crescent Westbound on Second Street Third Street at Delevan Crescent Westbound on Third Street Thistle Court at Goldenrod Drive Northbound on Thistle Court Westfield Drive at Quarter Town Line Road Eastbound on Driveway Wilson Avenue at Denrich Avenue Eastbound on Wilson Avenue 7. THAT Schedule 10 to By-Law 3701 “Designated Yield Signs” be amended as follows: Delete: COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC Denis Court at Lady Avenue Eastbound on Denis Court Frank Street at Delevan Crescent Southbound on Frank Street Frank Street at Fourth Street Northbound on Frank Street Frank Street at Second Street Northbound & Southbound on Frank St Frank Street at Third Street Northbound & Southbound on Frank St Goldenrod Drive at Ridge Boulevard Southbound on Goldenrod Drive Howe Avenue at Denrich Avenue Southbound on Howe Avenue Howe Avenue at Segal Drive Southbound on Howe Avenue Judy Avenue at Segal Drive Southbound on Judy Avenue Kamps Crescent at Denrich Avenue Westbound & Southbound on Kamps Crescent Crescent Lady Avenue at Ridge Boulevard Southbound on Lady Avenue Richard Court at Lady Avenue Westbound on Richard Court Page 271 of 317 Second Street at Delevan Crescent Westbound on Second Street Third Street at Delevan Crescent Westbound on Third Street Thistle Court at Goldenrod Drive Northbound on Thistle Court Add: COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC Merging lane Broadway to North St W Westbound on North St W Merging lane Broadway to North St E Eastbound on North St E Merging lane Tillson Ave to North St E Eastbound on North St E Merging lane North St E to Cranberry Rd Northbound on Cranberry Rd Merging lane North St W to Tillson Ave Southbound on Tillson Ave Merging lane Cranberry Rd to North St E Westbound on North St E Merging lane Simcoe St to Tillson Ave Northbound on Tillson Ave Merging lane Vienna Rd to Highway 3 Westbound on Highway 3 Merging lane Highway 3 to Highway 19 Northbound on Highway 19 Merging lane Highway 19 to Highway 3 Eastbound on Highway 3 Merging lane Highway 3 to Vienna Rd Southbound on Vienna Rd Merging lane John Pound Rd to Highway 3 Westbound on Highway 3 8. THAT Schedule 11 of By-Law 3701 “One Way Streets” be amended with the addition of the following: Add: Column 1 HIGHWAY Column 2 FROM Column 3 TO Column 4 DIRECTION Fox Alley Venison St W 40 meters South of Venison St W North 9. THAT these amendments to By-Law 3701 are hereby declared to be part of that By- Law as if written therein. 10. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of DECEMBER, 2019. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson Page 272 of 317 FIGURE 15 Page 273 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4363 A BY-LAW To Assume Municipal Services in Glendale West Subdivision, Registered Plan 41M-305. WHEREAS the Subdivision Agreement between the Corporation of the Town of Tillsonburg and Performance Communities Realty Inc. provides for the installation of certain public services; AND WHEREAS the Town has received certification that the services in Registered Plan 41M-305, have been constructed and installed in accordance with Town specifications. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the services in Registered Plan 41M-305, more particularly described in the Subdivision Agreement between the Corporation of the Town of Tillsonburg and Performance Communities Realty Inc. dated August 26, 2015, be and are hereby assumed as public services; 2. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of DECEMBER, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 274 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4364 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-20 (H)’, ‘R2-21(H)’, ‘R3-16(H)’,‘FD’, ‘OS1’ & ‘OS2’ the zone symbol of the lands so designated ‘‘R2-20 (H)’, ‘R2-21(H)’, ‘R3-16(H)’,‘FD’, ‘OS1’ & ‘OS2’ on Schedule “A” attached hereto. 2. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following at the end thereof: “7.5.20 LOCATION: PART LOT 72, PLAN 500, SOUTH SIDE OF NORTH STREET EAST– NORTHCREST ESTATES, R2-20 (H) (KEY MAP 8) 7.5.20.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-20 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 7.1. 7.5.20.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-20 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.20.2.1 LOT COVERAGE Maximum 55 % 7.5.20.2.2 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 7.5.20.2.3 EXTERIOR SIDE YARD WIDTH Minimum 4.5 m (14.76 ft) 7.5.20.2.4 PERMITTED PROJECTIONS & ENCROACHMENTS FOR COVERED DECKS, PATIOS & PORCHES Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches within any R2-20 Zone may project 3.0 m (9.8 ft) into any required rear yard. In no circumstance shall the minimum setback between the projection and rear lot line be less than 4.5 m (14.7 ft). 7.5.20.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by adding the following at the end thereof: “7.5.21 LOCATION: PART LOT 72, LOT 72A, PLAN 500, SOUTH SIDE OF NORTH STREET EAST– NORTHCREST ESTATES, R2-21 (H) (KEY MAP 8) 7.5.21.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-21 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 7.1. Page 275 of 317 The Corporation of the Town of Tillsonburg By-law 4364 Page 2 7.5.21.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-21 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.21.2.1 LOT COVERAGE Maximum 55% 7.5.21.2.2 REAR YARD DEPTH Minimum 6.0 m (19.69 ft) 7.5.21.2.3 EXTERIOR SIDE YARD WIDTH Minimum 4.5 m (14.76 ft) 7.5.21.2.4 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 7.5.21.2.5 PERMITTED PROJECTIONS & ENCROACHMENTS FOR COVERED DECKS, PATIOS & PORCHES Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches within any R2-21 Zone may project 3.0 m (9.8 ft) into any required rear yard. In no circumstance shall the minimum setback between the projection and rear lot line be less than 3.0 m (9.8 ft). 7.5.21.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4. That Section 8.6 to By-Law Number 3295, as amended, is hereby further amended by adding the following at the end thereof: “8.6.16 LOCATION: PART LOT 72, LOT 72A, PLAN 500, SOUTH SIDE OF NORTH STREET EAST– NORTHCREST ESTATES, R3-16 (H) (KEY MAP 8) 8.6.16.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-16 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: a street-fronting townhouse dwelling; a converted dwelling, containing not more than 4 dwelling units; a home occupation; 8.6.16.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-16 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 8.6.16.2.1 LOT COVERAGE Maximum 55 % 8.6.16.2.2 LOT FRONTAGE FOR INTERIOR UNIT Minimum 6.0 m (19.69 ft) 8.6.16.2.3 LOT FRONTAGE FOR END UNIT Minimum 7.6 m (24.9 ft) 8.6.16.2.4 LOT AREA FOR INTERIOR UNIT Minimum 190 m2 (2045 ft2) Page 276 of 317 The Corporation of the Town of Tillsonburg By-law 4364 Page 3 8.6.16.2.5 LOT AREA FOR END UNIT Minimum 235 m2 (2529 ft2) 8.6.16.2.6 EXTERIOR SIDE YARD WIDTH Minimum 4.5 m (14.76 ft) 8.6.16.2.7 REAR YARD DEPTH Minimum 6.0 m (19.69 ft) 8.6.16.2.8 PERMITTED PROJECTIONS & ENCROACHMENTS FOR COVERED DECKS, PATIOS & PORCHES Notwithstanding Table 5.37.1- Permitted Projections into Required Yards, covered decks, patios and porches within any R3-16 Zone may project 3.0 m (9.8 ft) into any required rear yard. In no circumstance shall the minimum setback between the projection and rear lot line be less than 3.0 m (9.8 ft). 8.6.16.2.9 FRONT LOT LINE Notwithstanding Section 4.105.1 of this By-Law, for street-fronting townhouse dwellings located on a corner lot, the front lot line shall be deemed to be the longer lot line abutting a street. 8.6.16.3 That all of the provisions of the R3 Zone in Section 8.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 9th day of December, 2019. READ a third time and finally passed this 9th day of December, 2019. MAYOR – Stephen Molnar TOWN CLERK – Donna Wilson Page 277 of 317 N78°35'15"E 522.67 L O T7 2 A NW ANGLELOT 72, PLAN 500 N11°33'25"W 186.69N76°13'55"E 523.34N11°30'40"W 208.22L O T 7 2 J U D G E ' S P L A N 5 0 0 NORTH ST E LOTS 72 AND 72A, JUDGE'S PLAN 500 TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO FD NOTE: ALL DIMENSIONS IN METRES MAYOR - Stephen Molnar TOWN CLERK - Donna Wilson THIS IS SCHEDULE "A" TO BY-LAW No. 4364, PASSED THE 9TH DAY OF DECEMBER, 2019 SCHEDULE "A" TO BY-LAW No. 4364 © 30 0 30 60 9015 METRES AREA OF ZONE CHANGE TO OS2 AREA OF ZONE CHANGE TO OS1 AREA OF ZONE CHANGE TO R3-16(H) AREA OF ZONE CHANGE TO R2-21(H) AREA OF ZONE CHANGE TO R2-20(H) FD OS2 OS1 R3-16(H) R2-21(H) R2-20(H)NOTE: ALL DIMENSIONS IN METRES THIS BY-LAW IS INTENDED TO ENCOMPASS ALL OF THE DRAFT PLAN OF SUBDIVISION SB19-06-7. OS1 OS2 R2-20(H)R2-20(H)R2-20(H) R2-21 (H) R2-21 (H) R2-21 (H) R2-21 (H)FD R3-16 (H) R3-16 (H) R3-16 (H) R3-16 (H) Page 278 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4368 A BY-LAW To Appoint a Committee of Adjustment for the Town of Tillsonburg pursuant to Section 44 of the Planning Act., R.S.O. 1990 c. P. 13. WHEREAS Section 44 of the Planning Act, 1990 allows municipalities who have passed a zoning by-law under Section 34 of the Act, to appoint a Committee of Adjustment for the municipality. AND WHEREAS the Municipality of the Town of Tillsonburg wish to constitute and appoint a Committee of Adjustment. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Committee of Adjustment for the Corporation of the Town of Tillsonburg shall have all statutory duties listed under Sections 44 and 45 of the Planning Act., R.S.O. 1990 c. P. 13, as amended. 2. THAT the following members of Council shall be appointed to the Town of Tillsonburg Committee of Adjustment for a term to expire December 31, 2020; Stephen Molnar Dave Beres Penny Esseltine Deb Gilvesy Pete Luciani Chris Parker Chris Rosehart 3. THAT the Chair of the Committee of Adjustment shall be the Mayor of the Town of Tillsonburg or designate. 4. THAT the Clerk for the Town of Tillsonburg, or designate, is responsible for the Secretary-Treasurer duties of the Committee of Adjustment as prescribed in the Planning Act. 5. THAT all hearings of the Committee of Adjustment shall be called by the Secretary-Treasurer or designate as it is necessary, according to the submission of applications for minor variances and shall take place in Council Chambers during a regular scheduled Council meeting. 6. THAT By-Law 4233 be hereby repealed. 7. THAT any other By-Law inconsistent with this By-Law shall be hereby repealed. 8. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of DECEMBER, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 279 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4369 A BY-LAW To Adopt a Municipal Retail Cannabis Policy for the Town of Tillsonburg. WHEREAS Section 207(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. AND WHEREAS the Council of the Corporation of the Town of Tillsonburg is desirous of adopting the Municipal Retail Cannabis Policy. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Municipal Retail Cannabis Policy attached hereto as “Schedule A” is hereby adopted and forms part of this by-law. 2. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of DECEMBER, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 280 of 317 10-002 Page 1 of 4 SOCIAL & HEALTHCARE SERVICES Policy 10-002: Municipal Cannabis Retail Policy Approval Date: Approval Authority: Council, By-Law 4369 Effective Date: Next Scheduled Review Year: 2024 Department: Office of the Clerk Last reviewed: Revision Date/s: Schedules: Attachments: Schedule “A” – Cannabis Retail Analysis – Town of Tillsonburg Policy Statement: Tillsonburg Town Council passed a resolution to “opt in” to allow a licensed cannabis retail store to be located in Tillsonburg. As recommended by The Association of Municipalities of Ontario (AMO) Tillsonburg wishes to adopt a Municipal Cannabis Retail Policy to address significant local sensitive uses and give direction to staff in responding to the 15-day window during the AGCO commentary process. It is the Town’s position that the Registrar for the Alcohol and Gaming Commission of Ontario (AGCO) should respect local sensitive land uses as defined in this policy and not permit a cannabis retail store within the 70 metre buffers of these locations. Purpose: The Alcohol and Gaming Commission of Ontario (AGCO) is the provincial authority that licences cannabis retail operators, authorizes cannabis retail locations and licenses senior store staff. The AGCO will review municipal and public input with regards to a proposed store location to ensure it is consistent with the public interest as defined in the regulations. Municipal comments and comments from the public must focus on three provincial public interest objectives: protecting public health and safety, protecting youth and restricting their access to cannabis, and ending illegal sales of cannabis and illicit activities in relation to cannabis. The AGCO Registrar is not obligated to decline a store licence where a municipality or a member of the public provides a submission that is not supportive of a proposed location. The Registrar has mandated a 150 metre setback from schools where no cannabis retail store would be permitted to be located. The purpose of this policy is to provide direction for Town staff to provide input to the AGCO as well as help prospective recreational cannabis retailers in their consideration of location of cannabis retail stores in the Town of Tillsonburg. The policy sets out locally sensitive land uses (in addition to schools under the Ontario Education Act) with respect to the location of cannabis Page 281 of 317 10-002 Page 2 of 4 retail stores that the municipality would want considered by the AGCO with respect to the licensing process. Scope: This policy applies to all Notices of Proposed ‘Cannabis Retail Store’ that will be provided by the AGCO. Bill C-45, the Cannabis Act came into effect on October 17, 2018. The Act legalizes access to recreational cannabis in Canada and controls and regulates how cannabis is grown, distributed and sold. In Ontario, the Cannabis Licence Act, 2018 and Ontario Regulation 468/18 provide the Registrar of the Alcohol and Gaming Commission of Ontario (AGCO) with the authority to establish standards and requirements respecting the licensing of cannabis retail stores, including matters in which municipal governments may have an interest. Under Ontario Regulation 468/18, municipalities are not authorized to pass by-laws under the Municipal Act, 2001 with respect to business licensing or under the Planning Act with respect to zoning, interim control or site plan control with respect to cannabis retail stores. Definitions: “Cannabis Retail Store” shall mean a recreational cannabis retail store licensed by the Alcohol and Gaming Commission of Ontario. “Public Interest” shall mean: i. Protecting public health and safety; ii. Protecting youth and restricting their access to cannabis; and iii. Preventing illicit activities in relation to cannabis. “Retail Store” as defined in the Town of Tillsonburg’s Zoning By-law, shall mean a building, or part of a building, in which goods, wares, merchandise, or articles are offered for sale, but does not include any establishment otherwise defined or classified herein. “Sensitive Land Uses” for the purpose of this policy are defined as Parks, Public Libraries and Daycares. Procedure: 1. Cannabis Retail Stores and Sensitive activities: 1.1. The Town acknowledges that cannabis retail stores are permitted within areas zoned for retail stores within the Town’s Zoning By-law. The provincial licensing process does not remove the requirement to comply with the zoning by-law and other municipal planning documents. The definitions within the municipality’s Official Plan and Zoning By-law are applicable to all retail activities, including cannabis retail stores. Retail sale of cannabis from a provincially licensed store is Page 282 of 317 10-002 Page 3 of 4 legal and is a permitted use in the zones that permit a ‘retail store’. 1.2. Schedule “A” generally identifies where a cannabis retail store is a permitted use. Under the Town’s Zoning By-law, the zones that permit a retail store are ‘Central Commercial Zone (CC)’, the ‘Service Commercial Zone (SC)’, Entrepreneurial Zone (EC) and the Neighbourhood Commercial Zone (NC). A retail outlet that is accessory to a permitted use, such as a processing plant, is also permitted in the ‘General Industrial Zone (MG)’ and ‘Restricted Industrial Zone (MR)’ zones throughout the Town, as shown on the map. 1.3. Schedule “A” identifies all Schools as defined by the Education Act as well as a 150 metre buffer (from the property line) where a cannabis retail store would not be permitted by Provincial Regulation. 1.4. Schedule “A” identifies sensitive land uses Parks, Public Libraries and Daycares, as well as a 70 metre buffer, that, the Town considers as sensitive land uses and the Town requests that cannabis retail stores not be permitted. 1.5. Once Town Staff become aware that a Notice has been posted they will review Schedule “A” in detail to ensure there are not any new or missed sensitive areas. Schedule “A” is not to be taken as the final document for sensitive land uses as updates may be required through future development. 2. Response Protocol for Notice of Proposed Cannabis Retail Store by AGCO: 2.1. Upon receiving a Notice of Proposed Cannabis Retail Store, staff shall circulate the Notice to Senior Leadership Team, the Chief Building Official, Development Commissioner and Oxford County Planning Department for comment. All comments received, as well as the necessary mapping and this policy shall be provided to the AGCO for consideration. Staff will ensure zoning allows a retail establishment as a permitted use and ensure the separation distances shown on Schedule “A” are met. Town Staff will also post the Notice on Town social media as another means to make the public aware and allow residents time to provide comments to AGCO. 2.2. Time limits do not make it practical to bring a report before Council once Staff become aware of a Notice, therefore the Town Clerk and the Chief Building Official or designates are delegated the responsibility to submit comments to the AGCO on behalf of the Corporation. Regular updates would be provided to Council regarding correspondence with the AGCO. 2.3. While the licensing of the store operation is the responsibility of the AGCO, the Ontario Building Code (OBC) applies to cannabis retail store locations. Therefore, where a building permit is required, the building inspector will undertake duties as usual. Fire Code compliance is also mandatory. Should a licensed authorized retailer be required to construct or alter a building in order to create the retail space, they will be required to obtain a building permit under the Ontario Building Code Act. These spaces will be classified as Group E (mercantile) under the OBC and will be required Page 283 of 317 10-002 Page 4 of 4 to adhere to the construction and safety requirements of the OBC in order to establish and occupy the premises. 3. Cannabis retail store should not be permitted within: 3.1. 150 metre buffer from all school property lines as defined in the Education Act. 3.2. 70 metre buffer from all sensitive land uses which includes Parks, Public Libraries and Daycares. Page 284 of 317 WI L S O N A V E NORTH ST CONCESSION ST PRESSEY RD JOHN STZENDA LINELISGARAVEFAIRWAYHILLSBLVD B A L D W IN S T R O L P H S T VIENNA RDBALL A L L E Y GOSHENSTELGIN ST PARKWOODDR ESSELTINE DR OAKSTKING STWOODCOCKDR SIMC O E S T TRILLIUM DR PEARL ST HIL L Y N D A L E RDPARKSIDE DRC A T A L L E Y BOBOLINK DR C O O N A L L E Y DURHAM ST CLARKEST DEVONSHIREAVE WILLIAM ST QUEEN STF O X A L L E Y BRIDGE STGLENDALED R LONDON ST BROOKSIDE LANE R IDO U T STH A R V E Y S T OXFORD ST WINONADR EARL E S TEBERT ALLEYG O W R IE S T CE NTEN N IA L AVE ANDOVERAVEHILLDROPCRESFIFTH ST LINCOLN ST SEGAL DR JAMES AVE FOURTH STOWL DRVENISON ST BARKER ST POTTERSRDSOUTH RIDGE RD LYNDALERDWALNUTDRV A L LE Y VIE WLA N E PEACH STALLEY ALLEYTOWN LINE RD NEFFALLEY HICKORY L A N E PARKAVEBETHCRT GIBSON D RPARKDR A N N S T HYMAN ST JOSEPH ST FRANK STBONDST ARBORLANE DEREHAMDR PARK PL CRANBERRY RDYOUNG STBALL A L L E Y FIRSTSTVICTORIA STWESTTOWN LINEJANEST WOODHAVENDRMARYSTBRIDGE STBEAR ST WOLF ST BELL MI LL SI DERDMYRTLE STMOOSE STWABASHR DFRANKSTJUDYAVESANDYCRT NEW RD VANCEDRTAYLORLANECARDINALCRTBRI DLEPATHC O R N E LLR D COYLE LANE RI DG E BLV D JOHNPOUNDRD RODGERS ST ROUSE ST VAN ST BAYHAM TOWN L INE ELEANORCRT GEOR G E S T S T O NEY CRTQUARTERLINETULIP DRVERN A D RPLANKLINEBELMONTAVE BECKETT BLVD SYCAMORE DR LINDSAY ST C L E A R V IE W DR HAWKINS RD PINE STROBIN RDJAMESA VEKAMPSCRES WOODSIDE D RPRIMROSE DRMORNING GLORY DRYOUNG STBLOOMERSTL ORRAI NEAVENEWELL RD SPRUCE ST B O R D E N CRES CRANBERRY LINEHARVESTA V E BROWNSVILLE RD KELLETT RD LOWRIE LINEROKEBY SRWESTONDRMAPLE LANETILLSON AVEQUARTER TOWN LINEGLENRIDGERD TILLSON STONTARIOSTKARALANE KARA LANEBALL STCHARLOTTE AVETROTTIER D R ALLEN ST AL L E N S T BEECH BLVD BEECH BLVDCEDAR STCEDAR STHOGARTH DRWINDEMERE AVEDELEVANCRESVANNORMANDR FERNWOODDRDEVONC R T DEMEYERE AVE D E N RIC H AVEDENRICH AVEWOODLAND CRES TANAGER DRHARDY AVEADAMS AVEHERFORD ST BIRCH DRDENISCRT ALBAAVE CLEARVALLEYDR SERES D RLOWRIEC R E S OLDVIENNARDP IN E ST HURLEYAVEHUNTERCRESE L M S T EDWINCRES T H OM A S A V E COLINAVEGLENDALES.S. MONSIGNORJ H O'NEIL ST JOSEPH'SP.S. ANNADALEP.S.TILLSONBURGPUBLIC LIBRARY OPTIMISTBALLDIAMOND KIWANISBALLDIAMOND WESTMOUNTPARK TROTTIERPARK BERTNEWMANPARK CADMANPARK CORONATIONPARK CRANBERRYPARK GLENDALEPARK GYLVESZYPARK LAKE LISGARWATERPARK MEMORIALPARK PARTICIPATEPARK SOUTHRIDGEPARKSOUTHRIDGE P.S. FANSHAWECOLLEGE TILLSONBURG ALTERNATIVEEDUCATION TILLSONBURGSOCCER PARK WESTFIELDP.S. Map Date: November 29, 2019Map created by H.M. - Oxford County Community Planning Office ± 0 0.4 0.8 1.2 1.60.2 Kilometres Cannabis Retail Analysis - Tillsonburg Legend Parks, Library andDaycares (70m) School Buffer(150m) Retail Permittedas Accessory Use(MG, MR) Retail Permitted(CC, EC, SC, NC) DesignatedSettlementBoundaries Parcels Town of Tillsonburg Norfolk County Page 285 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4370 A BY-LAW To Authorize the temporary suspension of heavy truck traffic along Concession Street West from the Westerly Town Limit to Quarter Town Line. WHEREAS Schedule 13 of By-Law 3701 designates Concession Street from the Western Limit to Maple Lane as a Heavy Traffic Route; WHEREAS the Council of the Corporation of the Town of Tillsonburg deems it necessary to temporarily suspend heavy truck traffic along Concession Street West from the westerly Town limits to Quarter Town Line. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. Notwithstanding Schedule 13 of By-Law 3701, that heavy truck traffic along Concession Street West from the Western Town Limit to Quarter Town Line be temporary suspended until June 30, 2020; 2. THAT this By-law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th day of DECEMBER, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 286 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4372 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R3-17’ the zone symbol of the lands so designated ‘R3-17’ on Schedule “A” attached hereto. 2. That Section 8.6 to By-Law Number 3295, as amended is hereby further amended by adding the following: “8.6.17 LOCATION: EAST SIDE OF WOODCOCK DRIVE, LOT 3, PLAN M- 16 (Key Map 3) 8.6.17.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-17 Zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: a single detached dwelling; a duplex dwelling; a multiple unit dwelling, to a maximum of 4 units. 8.6.17.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-17 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 8.6.17.2.1 LOT AREA Minimum 1,184 m2 (12,744 ft2) 8.6.17.2.2 LOCATION OF OFF-STREET PARKING Notwithstanding any provisions of the By-law to the contrary, off- street parking may be located in the front yard of lands zoned R3-17. 8.6.17.3 That all of the provisions of the R3 Zone in Section 8.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 9TH DAY OF DECEMBER, 2019. READ A THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF DECEMBER, 2019. MAYOR – Stephen Molnar TOWN CLERK – Donna Wilson Page 287 of 317 WOODCOCK DRL O T 3 R E G I S T E R E D P L A N M - 1 6 N15°17'00"W 20.28N10°59'00"W 25.09N78°59'30"E 51.50 N73°45'30"E 53.24 SCHEDULE "A" LOT 3, REGISTERED PLAN M-16TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO R3-17 NOTE: ALL DIMENSIONS IN METRES THIS IS SCHEDULE "A" MAYOR - Stephen Molnar TOWN CLERK - Donna Wilson TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2019 TO BY-LAW No.© 5 0 5 10 152.5 METRES Þ4372 4372 9 December Page 288 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2020-001 A BY-LAW To Provide a Schedule of Fees for certain Municipal applications, services and permits. WHEREAS Section 39(1) of the Municipal Act, S. O. 2001, c. M. 25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications services and permits listed therein. 2. Should the provisions of any other By -Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule " A" be in conflict with the provisions of this By -Law, the provisions of this By -Law shall prevail. 3. That Schedule "A" to this By-Law forms part of this By-Law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 4251 passed on the 28th of January, 2018 shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 9th day of DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS __ day of _______, 2019. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 289 of 317 Building-Bylaw-Clerks-PlanningItem 2020 Fee TaxAnimal ControlBoarding Fee Cat 25.00 HSTBoarding Fee Dog 25.00 HSTCall out fee for service 110.00 HSTDog license - spayed or neutered before March 31 (discounted) 17.00 ExemptDog license - spayed neutered after March 31 35.00 ExemptDog license - intact - before March 31 (discounted) 22.00 ExemptDog license - intact - after March 31 40.00 ExemptCat license - spayed or neutered before March 31 15.00 ExemptCat license - spayed neutered after March 31 20.00 ExemptCat license - intact - before March 31 20.00 ExemptCat license - intact - after March 31 25.00 ExemptCat/dog license - replacement 5.00 ExemptEuthanasia and Disposal - Cat 60.00 HSTEuthanasia and Disposal - Dog 80.00 HSTLive Trap Placement 110.00 HSTMuzzle Order Appeal 200.00 ExemptBy-law EnforcementInvoice admin processing fee 255.00 HSTIssue Order 130.00 HSTRe-issuance of Permit/License/Document 50.00 ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 HSTFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 HSTProperty Standards Appeal 360.00 ExemptNoise By-Law Exemption Permit - Minor 250.00 ExemptNoise By-law Exemption Permit - Major 375.00 ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 HSTBuilding Certificate 55.00 ExemptPermit fees - amend existing permit 55.00 Permit Review Fee - major amendment to existing permit 51.00 HSTBuilding - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,373.00OR$133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included Exempt1Page 290 of 317 Building-Bylaw-Clerks-PlanningItem 2020 Fee TaxICI – New $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included ExemptICI Major Alterations/Renovations/Additions(> 75,000) $1,058.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees included ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) $265.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction.- plumbing permit fees includedExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $11.63 per each additional $1000.00 in value of construction. ExemptPart 9 Residential Demolition 133.00 ExemptDemolition – all others 530.00 ExemptWater Connection, Sewer Connection or repair 133.00 ExemptChange of Use Permit (no construction) 265.00 ExemptConditional Permit Agreement 265.00 ExemptAlternative Solution Review 530.00 + cost of peer review ExemptOccupant Load Inspection Analysis & Report 80.00/hr ExemptAGCO Agency Approval 80.00 ExemptRe-inspection 80.00 ExemptIssue Order 130.00 ExemptTransfer Permit 107.00 ExemptConstruction w/o Permit Double the initial permit rate ExemptSignsPermit fees - signs - permanent a) $75.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of ExemptPermit fees - signs - mobile 30.00 ExemptPermit fees - sign - construction/placement without a permit double initial permit fee ExemptSign Variance - Minor Variance - Director Approval 275.00 ExemptSign Variance - Major Variance - Council Approval 400.00 ExemptSign Variance - Appeal Application 275.00 ExemptSign Variance - after the fact 1.5 the initial application rate ExemptSign Removal - General 125.00/sign HSTSign Removal - Mobile Sign 280.00/ea HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property HSTSign Removal - Temporary Signs 25.00/ea HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea HSTSign Removal - Banner Sign 250.00/ea HST2Page 291 of 317 Building-Bylaw-Clerks-PlanningItem 2020 Fee TaxPermit fees - temporary buildings 2,000.00 ExemptPermit fees - transfer of permit 56.00 ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 ExemptTaxi Cab Owner Stand 125.00 ExemptTaxi Cab Owner Licence 50.00 ExemptTaxi Cab Vehicle Licence 65.00 ExemptGroup Transportation Owner Licence 50.00 Group Transportation Drivers Licence 35.00 Group Transportation Vehicle Licence 75.00 Group Transportation Vehicle Licence Renewal 50.00 Limousine Driver's Licence 65.00 ExemptLimousine Owner Licence 70.00 ExemptLimousine Vehicle Licence 72.00 ExemptKennel - new 100.00 ExemptKennel - renewal 100.00 ExemptClerk Issued Documents -LicencesBusiness Licence New Business 140.00 ExemptHome occupation Business 140.00 ExemptBusiness Licence per yearAuctioneer Licence 205.00 ExemptPawnbroken Licence - renewal 65.00 ExemptPawnbroker Licence - new 205.00 ExemptPawnbroker Security Deposit - refundable 2,000.00 ExemptVending/Salesperson Licence 205.00 ExemptFood Vending Licence 205.00 ExemptEvent Organizer Licence 205.00 ExemptOther Marriage Licence 130.00 ExemptMarriage Ceremony - Council Chambers 250.00 HSTMarriage Ceremony - Other Location 300.00 HSTWitness if required 25.00 HSTBurial Permits 20.00 ExemptPhotocopying/ Printing double sided 0.55 HSTPhotocopying/ Printing single sided 0.50 HST3Page 292 of 317 Building-Bylaw-Clerks-PlanningItem 2020 Fee TaxComissioner of Oaths Signatures where Clerk must produce affidavit (max. 3 see notes) 25.00 noneCommissioner of Oaths Signatures or Certified True Copies (max. 5 see notes) 15.00 noneRegister Document on Title 250.00 ExemptRemove/Release Document from Title 250.00 ExemptTitle Search 75.00 ExemptFreedom of Information Request (FOI) - Initial Fee 5.00 ExemptPlanning & DevelopmentCash-in-lieu of parkland (consents) 1,000.00 ExemptPlanning Application - Minor Variance 950.00 ExemptPlanning Application - Minor Variance - after the fact 1,900.00 ExemptPlanning Application - Site Plan - Minor 515.00 ExemptPlanning Application - Site Plan - Minor - after construction 1,030.00 ExemptPlanning Application - Site Plan - Major 1,050.00 ExemptPlanning Application - Site Plan - Major - after construction 2,100.00 ExemptPlanning Application - Site Plan - Amendment Application 515.00 ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,030.00 ExemptSite Plan Application - 3rd & subsequent submissions 515.00 ExemptSite Plan Agreement Administration Fee (includes registration on title) 515.00 ExemptPlanning Application - Zone Change- prior to use 1,250.00 ExemptPlanning Application - Zone Change- after use has occupied 2,500.00 ExemptPlanning Application - Zoning - Removal of (H) 260.00 ExemptSubdivision Certificate 60.00 ExemptZoning Certificate 55.00 ExemptCivic Addressing - Readdressing 100.00 ExemptLand Division (severance) Clearance Letter 55.00 ExemptSeverance Agreement 1,025.00 ExemptPlanning - Preservicing Agreement Administration fee 1,550.00 HSTSubdivision Agreement Administration Fee 1,550.00 HSTSubdivision Drawing Review (per lot) 105.00 ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 52.50 ExemptEngineering Inspection Fee 175.00 ExemptStorm Water Management Pond Review 525.00 ExemptEncroachment Agreement Fee 1,350.00 ExemptEncroachment Permit Fee 25.00 HSTEasement Research Request 115.00 ExemptEngineering Certificate Request 115.00 Exempt4Page 293 of 317 FinanceItem 2020 Fee TaxUnitCorporatePhotocopying/ Printing double sided 0.55 HSTper pagePhotocopying/ Printing single sided 0.50 HSTper pageInterest on overdue accountsInterest on HSTper monthTax DepartmentTax certificate50.00 ExempteachTax registration service costs3,000.00 ExempteachTax Bill reprint10.00 ExempteachTax receipt 10.00 ExempteachPayment Redistribution15.00 ExempteachWater/Sewer Admin Charge45.00 ExempteachTax Statement (Paper Copy Only) 10.00 exempteachCorporateNSF FeeNSF FeeExempteach5Page 294 of 317 TCCPrograms 2020 Fee Tax UnitCommunity Centre - AquaticsAquafit - 10 passes 53.55 HST10 passesAerobics - 10 passes 53.55 HST10 passesAquafit - 20 passes 84.75 HST20 passesAquatfit/Aerobics Classes - 50 passes 168.20 HST50 passesAquafit/Aerobics Classes - 100 passes 297.05 HST100 passesAerobics - 20 passes 83.05 HST20 passesAerobics - 5 passes 37.70 HST5 passes30 minute Swimming Lesson 55.70 Exempt8 lessons45 minute Swimming Lesson 59.00 Exempt8 lessons60 minute Swimming Lesson 62.20 Exempt8 lessonsBronze Star 63.65 HSTcourseBronze Medallion 79.05 HSTper courseBronze Cross 79.05 HSTper courseFirst Aid 100.00 HSTper courseFirst Aid Recert 70.00 HST per courseNational Lifeguard 218.60 HSTper courseNational Lifeguard Recert 52.00 HSTper courseAssistant Swimming Instructors School 67.40 HSTper courseAdditional Fee 27.85 HSTper courseSwim for Life Instructors School 106.25 HSTper courseLifesaving Instructors 106.70 HSTper courseSwim/Lifesaving Instructors 218.60 HSTper coursePrivate Lessons (14+ years) 114.65 HST6 classesPrivate Lessons 114.65 Exempt 6 lessonsLifesaving Sport Fundamentals 59.35 Exempt8 lessonsSwim Synchro Swimming Lessons 59.35 Exempt8 lessonsSynchronized Swimming Team 505.10 Exempt9 MonthsFirst Aid Instructor 107.20 HSTper courseNational Lifeguard Instructor 153.90 HSTper courseExaminer Standards/Advanced Instructors 38.65 HSTper courseCommunity Centre - classes, courses, and campsAdult Friendly Badminton 71.10 HST13 lessonsBabysitting Course 55.20 Exempt8hr courseBus Trip - Base (Youth Trips) 56.10 ExemptBus Trip - Adults 175.00 HSTBus Trip Adults 95.00 HSTeachBus Trip 80.00 HSTeachBus Trip 85.00 HSTeachBus Trip 90.00 HSTeachBus Trip 95.00 HSTeachBus Trip 100.00 HSTeachBus Trip 105.00 HSTeach6Page 295 of 317 TCCPrograms 2020 Fee Tax UnitBus Trip 110.00 HSTeachBus Trip 115.00 HSTeachBus Trip 120.00 HSTeachBus Trip 125.00 HSTeachBus Trip 130.00 HSTeachBus Trip 135.00 HSTeachBus Trip 140.00 HSTeachBus Trip 145.00 HSTeachBus Trip 150.00 HSTeachBus Trip 155.00 HSTeachBus Trip 160.00 HSTeachBus Trip 165.00 HSTeachBus Trip 170.00 HSTeachBus Trip 175.00 HSTeachDance 30 min class 37.25 Exempt6 lessonsDance 45 min class 60.00 Exempt6 lessonsDance 60 min class 68.45 Exempt6 lessonsFitness for Teens 71.70 HST8 lessonsStability Ball 71.70 HST6 lessonsFloor Gymnastics 56.00 HST6 lessonsUltimate Mix Sports 37.95 HST6 lessonsIndoor Soccer 37.95 HST6 lessonsKarate - Kids Karate 60.50 Exempt12 lessonsKarate - Tiny Tigers 48.75 Exempt12 lessonsPreSchool Program 60.50 Exempt10 lessonsLearn to Run (Clinic) 72.75 HST12 lessonsWorkshops - 1/2 day 27.55 HSTWorkshops - Specialty Course 82.80 HSTWorkshops - 8 hours 110.35 HSTYoga 27.55 HST6 lessonsYouth Boys/Girls Volleyball 37.25 HST6 lessonsYouth Co-Ed Basketball Gr 5/6 37.25 HST6 lessonsYouth March Break Program - daily 35.00 ExemptdailyYouth Camp - week 140.90 ExemptweekYouth Camp day 35.00 ExemptdailyYouth Camp Lunch 6.00 ExempteachYouth Camp Special 194.45 ExemptweekYouth Camp - short week 113.60 ExemptCancellations less than 24 hours notice 70% of registration Community Centre - EventsRun - 10km - day of registration 53.00 HSTper personRun - 10km - regular registration 42.60 HSTper personRun - 10km - early bird registration 37.40 HSTper personRun - 5km - regular registration 37.40 HSTper personRun - 5km - early bird registration 32.20 HSTper personRun - 5km - day of registration 47.80 HSTper personBike Tour - 25km 20.80 HSTper person7Page 296 of 317 TCCPrograms 2020 Fee Tax UnitBike Tour - 40km 41.60 HSTper personBike Tour - 100km 62.40 HSTper personBike Tour - 100mi 83.20 HSTper personCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 95.95 HSThourArena - Weekdays after 5pm & weekends 178.30 HSThourArena - Minor 125.25 HSThourArena - Shinny 5.80 HSTper personArena - Ice Flat Rate 433.00 HSTper dayArena Floor - Commercial 2,281.65 HSTper dayArena Floor - Full Use 1,719.15 HSTper dayArena Floor - Flat Fee (no set up) 562.45 HSTper dayArena Floor - Chilled Floor (additional fee) 2,164.85 HSTper dayArena Floor - Hourly League Fee 69.45 HSTper hourArena Floor - Set up Day/Tear Down Day 859.55 HSTper dayArena Storage Room A 27.00 HSTper monthArena Storage Room B 16.25 HSTper monthArena Storage Room C 5.60 HSTper monthArena - Mini Practice Rink 46.20 HSThourAuditorium - Friday or Saturday 541.20 HSTper dayAuditorium - Sunday - Thursday 302.45 HSTper eveningAuditorium - Hourly 61.10 HSTRoom Set up & Decorating Fee (Day before) 113.55 HSTBall Diamond - Occasional Use 81.20 HSTper dayBall Diamond - Seasonal Youth Team 81.20 HSTBall Diamond - Seasonal Team Practice 286.50 HSTper teamBall Diamond - Seasonal Adult Team 472.25 HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds) 557.10 HST2 daysBall Diamond - Tournament per diamond per day 81.20 HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 212.25 HST2 unitsBall Diamond - portable washrooms - 2 day tournament 265.30 HST2 unitsTractor with Groomer - Prep Friday 80.70 HSTper eventTractor with Groomer - Prep Saturday 40.40 HSTper eventTractor with Groomer - Prep Sunday 40.40 HSTper eventTractor with Groomer - Repair Monday 79.05 HSTper eventAdministrative Fees 106.10 HSTper eventSite clean up - 1 or 2 day event 172.70 HST3 staffBall Diamond - Keys 12.15 HST Ball Diamonds - Lights left on/equipment not stored properly 52.00 HSTper occurrenceDamage Deposit 530.60 ExemptDen - Fri or Sat 184.70 HSTper dayDen - Sun - Thursday 134.75 HSTper dayDen - Hourly 32.30 HSTEntire TCC Building - 1 arena 9am-4pm 2,154.25 HSTEntire TCC Building - 2 arenas 9am-4pm 2,706.05 HSTGibson House 71.70 HSTper dayGibson House - Hourly 28.05 HSTper hour8Page 297 of 317 TCCPrograms 2020 Fee Tax UnitKinsmen Canteen 27.55 HST per dayLobby Area 33.15 HSTMarwood B or C 71.70 HSTper dayMarwood BC 140.05 HSTper dayMarwood B or C - Hourly 27.05 HSTMarwood BC - Hourly 32.35 HSTMemorial Pavilion (full) or Kinsmen Bandshell 93.55 HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 58.35 HST per dayMemorial Park for Major Concert (includes bandshell & pavilion) 663.00 HST per event up to 4 daysNewman Park Gazebo 56.80 HST per dayParking Lot 113.55 HST per dayRotary Room 71.70 HSTRotary Room - Hourly 27.55 HSTRowing Club per month 100.45 HSTSchool Lessons 3.90 Exempt per personSwim to Survive Rentals 93.10 Exempt per hourSwim Meet 319.45 HST per daySwim Meet Evening 156.70 HST per dayStorage Pool Deck 28.05 HST per monthSwim Lane 15.90 HST per hourStorage Rooms 112.50 HST per contractStorage Office A 27.55 HST per monthStorage Office B 16.65 HST per monthStorage Office C 5.70 HST per monthPool - 0-50 swimmers 90.90 HST per hourPool - 101+swimmers 231.65 HST per hourPool - 51-100 swimmers 123.40 HST per hourTicket Ice - 10 ePunch 7.55 HST eachWaterPark - 0-100 swimmers 324.80 HST hourWaterPark- 0-100 swimmers - extra hour 216.40 HST add. Hr.Waterpark 101-300 swimmers 441.70 HST hourWaterpark 101-300 swimmers - extra hour 324.80 HST add. Hr.Waterpark 300+ swimmers 595.40 HST hourWaterpark 300+ swimmers - extra hour 470.80 HST add. Hr.Waterpark Board of Ed 100 swimmers 288.00 HST hourWaterpark Board of Ed 100 swimmers add. Hr. 160.00 HST add. Hr.Waterpark Board of Ed 100+ swimmers 512.10 HST hourWaterpark Board of Ed 100+ swimmers add. Hr. 256.10 HST add. Hr.Community Centre - Leagues and MembershipsAdult League - Individual 60.49 HST eachAdult League - Team 390.56 HST per teamCourt Membership - Adult 54.06 HST Seasonal9Page 298 of 317 TCCPrograms 2020 Fee Tax UnitCourt Membership - Youth 19.48 HST SeasonalDisc Golf - Deposit 21.22 HSTDisc Golf - Set 35.09 HST eachDisc Golf - Single 13.36 HST eachTennis Lessons - 1 hour 86.50 HST 8 lessonsTennis Lessons - 1/2 hour 37.95 HST 8 lessonsTennis Advanced Lessons - 1 hour 90.20 HST 8 lessonsMembership - Aqua Fit/Aqua Jogging - 12 mo 319.36 HST 12 monthMembership - Fitness or Yoga- 10 Pass 52.00 HST 10 visitsMembership - Fitness or Yoga - 20 Pass 82.30 HST 20 visitsMembership - Parent Pass 36.60 HST 6 weeksMembership - Personal Training - 5 114.65 HST 5 sessions 1 hrMembership - Pool - 12 month 202.65 HST eachMembership - Pool - 6 month 142.20 HST eachMembership - Pool 20 Pass 67.40 HST eachMembership - Weight Training 57.80 HST up to 6 hoursMembership - HC Adult - 01 month 74.80 HST 1 monthMembership - HC Adult - 03 month 196.35 HST 3 monthMembership - HC Adult - 06 month 286.50 HST 6 monthMembership - HC Adult - 12 month 439.30 HST 12 monthMembership - HC Adult - 5 pass 43.55 HST 5 visitsMembership - HC Adult - 20 Pass 174.00 HST 20 VisitsMembership - HC Family - 01 month 168.70 HST 1 monthMembership - HC Family - 03 month 421.25 HST3 month Membership - HC Family - 06 month 628.20 HST 6 monthMembership - HC Family - 12 month 880.80 HST 12 monthMembership - HC Student/Senior - 01 month 60.50 HST 1 monthMembership - HC Student/Senior - 03 month 166.55 HST 3 monthMembership - HC Student/Senior - 06 month 205.95 HST 6 monthMembership - HC Student/Senior - 12 month 324.70 HST 12 monthMembership - Student - 5 Passes 25.00 HST 5 visitsMembership- Student - 20 Passes 81.20 HSTMembership - HC Glendale Student 99.75 HST 5 MonthMembership - Special - Adult 286.50 HST 12 monthMembership - Special - Student/Senior 212.25 HST 12 monthMembership - Special - Under 14 59.30 HST 12 monthMembership - Replacement Card 5.30 HST eachMembership - Squash Adult - 01 month 72.75 HST 1 monthMembership - Squash Adult - 03 month 190.00 HST 1 monthMembership - Squash Adult - 06 month 279.20 HST 1 monthMembership - Squash Adult - 20 pass 90.20 HST 1 monthMembership - Squash Family - 01 month 163.40 HST 1 monthMembership - Squash Family - 03 month 407.50 HST 1 month10Page 299 of 317 TCCPrograms 2020 Fee Tax UnitMembership - Squash Family - 06 month 612.30 HST 1 monthMembership - Squash Student - 01 month 59.25 HST 1 monthMembership - Squash Student - 03 month 166.60 HST 1 monthMembership - Squash Student - 06 month 205.95 HST 1 monthPay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.00 HST included eachBoard of Education - Squash/HC 2.75 HST includedBoard of Education - Arena/Pool 3.00 HST includedCourt Fee 5.10 HST includedDrop In Swimming Lessons 8.65 HST included per lessonDrop In Swimming Lessons - ea. Additional child 5.35 HST included per lessonHealth Club Adult 10.50 HST included eachHealth Club - Youth 4.75 HST included eachSquash 10.75 HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 HST includedRoller Skate - Admission With skate rental 5.00 HST includedSwim Child 2.00 HST included eachSwim Family 9.00 HST included eachSwim - Over 14 4.25 HST included eachSkate Child 2.00 HST included eachSkate Family 9.00 HST included eachSkate - Over 14 4.25 HST included eachWallyball 11.70 HST included per court (1 hr)Waterpark 2-5 yrs - HST included eachWaterpark 60 years & over 4.50 HST included eachWaterprak 60 years & Over Half Price 2.25 HST included eachWaterpark 6-14 yrs 4.00 HST included eachWaterpark 6-14 yrs Half Price 2.00 HST included eachWaterpark Additional Family Member 2.00 HST included eachWaterpark Adult 6.75 HST included eachWaterpark Adult Half Price 3.40 HST included eachWaterpark Family 24.50 HST included per family of 5Waterpark Family Half Price 12.25 HST included per family of 5Waterpark Grandparents Day - HST includedWaterpark Tillsonburg Resident Pass (6 +) 30.00 HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 42.00 HST per personWaterpark Non-resident Pass (Adult under 60) 62.00 HST per personCommunity Centre - Other feesAdmin - Refund Admin Fee 15.60 Exempt eachAdmin - Reprint receipt 5.20 Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.40 HST11Page 300 of 317 TCCPrograms 2020 Fee Tax UnitAdmin - Copies - Single sided 0.30 HSTAdmin - Copies - Double sided 0.35 HSTUFS - Aquatics Facility User Fee Surcharge 1.00 HSTAudio/Visual - Cordless Microphones 22.30 HSTAudio/Visual - TV/DVD Sound System 22.30 HSTCamping - Non Serviced per site 32.50 HSTCamping - Serviced per site 54.10 HSTRentals - 8' wooden tables 5.60 HSTRentals - Black plastic chairs 2.10 HST eachDelivery of Table & Chairs( per round trip) 27.00 HSTRentals - Black curtains/hardware rental per foot2.7HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,103.64 HSTeachAdvertising - Community Arena Backlit 551.82 HSTeachAdvertising - Memorial Arena Board 716.35 HSTeachAdvertising - Community Arena Board 440.44 HSTeachAdvertising - Ice Re-Surfacer - Side 551.82 HSTeachAdvertising - Ice Re-Surfacer - Top 1,103.64 HSTeachAdvertising - Ice Re-Surfacer - 3 sides 2,440.76 HSTeachAdvertising - Skate Aid 10.20 HSTper monthAdvertising - Inside Front/Back Page Glossy 1,618.33 HSTeachAdvertising - Back Page Glossy 2,164.85 HSTeachAdvertising - Brochure 1/8 page 110.36 HSTeachAdvertising - Brochure 1/4 page 193.09 HSTeachAdvertising - Brochure 1/2 page 329.97 HSTeachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 649.43 HSTeachAdvertising - Brochure Full page 660.04 HSTeachAdvertising - Brochure Full page (internal corporate) 216.55 HSTeachAdvertising - Miscellaneous 110.36 HSTeachAdvertising - Digital Ad Set up 21.52 HSTeachAdvertising - Digital Ad - Monthly(min. 3 mos term) 54.06 HSTeachAdvertising - Digital Ad - Tournament/Special Events 54.06 HSTeachAdvertising - Fence - Per Season 120.97 HSTper seasonAdvertising - Fence - Per Year 242.05 HSTannuallyAdvertising - Infocaster Set Up 50.00 HSTeachAdvertising - Infocaster - Small Ad 25.00 HSTper monthAdvertising - Infocaster - Large Ad 50.00 HSTper monthAdvertising - Infocaster - Tournament/Special Event 50.00 HSTeachSpecial Events Tickets 20.00 HST eachSpecial Events Tickets25.00 HST eachSpecial Events Tickets30.00 HST eachSpecial Events Tickets 35.00 HST eachSpecial Events Tickets40.00 HST eachSpecial Events Tickets45.00 HST eachSpecial Events Tickets 50.00 HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% 12Page 301 of 317 TCCPrograms 2020 Fee Tax UnitSpecial Events Tickets55.00 HST eachSpecial Events Tickets60.00 HST eachSpecial Events Tickets 65.00 HST eachSpecial Events Tickets70.00 HST eachSpecial Events Tickets75.00 HST eachSpecial Events Tickets 80.00 HST eachSpecial Events Tickets85.00 HST eachSpecial Events Tickets90.00 HST eachSpecial Events Tickets 95.00 HST eachSpecial Events Tickets100.00 HST eachSpecial Events Tickets105.00 HST eachSpecial Events Tickets 110.00 HST eachSpecial Events Tickets115.00 HST eachSpecial Events Tickets120.00 HST eachSpecial Events Tickets 125.00 HST each13Page 302 of 317 FireItem 2020 Fee TaxUnitFireFee for response to a nuisance fire alarm - first incident in 12 month period 228.48 Exempt per alarmFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hourResponse to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hourFee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to Natural Gas Leak $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hour + materialsFee for each fire apparatus dispatched to a Hazardous Materials Incident. $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hour + materialsFee for each fire apparatus assigned to a fire watch authorized by Fire Chief $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hourFee for each fire apparatus dispatched to a burn complaint where the by-law is contraviened and/or fire department is required to extinguish an open air burn. $477.00/hr + $238.50 each half hr thereafter Exemptper hour or half hourAdditional Fire department expense incurred during an emergency required to mitigate the emergency Actual Cost ExemptMTO - ARIS fee 28.00 eachFire Incident Report 112.71 HSTeachFire Investigation report 230.00 HSTeachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 89.25 HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 227.00 HST eachEach additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 34.20 HST each14Page 303 of 317 FireItem 2020 Fee TaxUnitFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 220.00 HST eachEach additional suite or apartment over base fee 34.00 HSTeachFee to conduct a requested inspection of any licensed occupancy excluding a daycare 172.78 HST eachFee to conduct a requested inspection of a daycare facility 86.70 HST eachFee to conduct verification of fire drill scenario 215.00 HST eachBusiness License Inspection 85.00 ExempteachFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection (50.00) HST eachFee to conduct each required re-inspection after one verification re-inspection same as original HST eachResidential carbon monoxide alarm or smoke alarm left with a homeowner on loan 86.50 HST, if not returnedper detector not returnedFire department approval as part of a Demolition Permit issued by the Building Department. 109.00 HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 185.00 HST eachFee to review an application for a Display Fireworks (F.2) event 142.80 HST eachFee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 218.28 HST eachFee to issue open air burn permit 115.00 HSTeachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 85.00 HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 325.00 HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane$780 HST eachFee for facilitating fire safety training 111.60 HSTper hourFee to facilitate fire extinguisher training (theory only) 107.00 HSTFee to facilitate live fire training 205.00 HSTeachFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 55.00 HST per hourFee to recharge self-contained breathing air cyclinders 32.00 HST per cylinderFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 HST per yearFee to clean set of bunker gear 2.75 HSTeachRental of Training Room (excluding emergency services) 220.00 HST per day15Page 304 of 317 MuseumItem 2020 Fee Tax UnitMuseumMuseum-Admission-Adult 6.00 HSTdailyMuseum-Admission-Annual-Family Rate 45.00 HSTyearlyMuseum-Admission-Annual-Individual 20.00 HSTyearlyMuseum-Admission-Child 2.21 HSTdailyMuseum-Admission-Family Rate 12.00 HSTdailyMuseum-Admission-Group Rate 4.00 HSTdailyMuseum-Admission-Senior 5.00 HSTdailyMuseum-Admission-Student 3.00 HSTdailyMuseum Volunteer-Admission-Free FREE dailyMuseum-Permission Fees-Personal Use 2.50 HSTeachMuseum-Permission Fees-Pubication Use 5.50 HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 HSTeachMuseum-Rentals-Kitchen 25.00 HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 HSTeachMuseum-Rentals-Program Room 50.00 HSThalf dayMuseum-Rentals-Program Room 75.00 HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 HSTeachMuseum-Seasonal Childrens Programs 20.00 ExempteachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 ExempteachMuseum- School Program- per student (1 hour) 2.50 ExempteachMuseum - School Program - per student (2 hours) 3.50 ExempteachMuseum- Special Event - Adult program 5.00 HSTeachMuseum - Special Event- Adult program 7.00 HSTeachMuseum - Special Event - Adult program 10.00 HSTeachMuseum - Special Event - Adult program 12.00 HSTeachMuseum-Slide Show Presentations-Off Site 40.00 HSTeachMuseum-Slide Show Presentations-On Site 30.00 HSTeachMuseum-Admission - Pratt Gallery only 2.50 HSTeachMuseum- Special Event- Lunch & Learn Series Pass 80.00 HSTMuseum- Special Event - Lunch & Learn- Single Pass 25.00 HSTMuseum - Special Event - Women's Day Luncheon 30.00 HSTMuseum- Special Event Tea 15.00 HSTMuseum - Special Event - Dinner 55.00 HSTper eventMuseum - Special Event - Performance 40.00 HSTWorkshops 35.00 HSTper eventWorkshops 55.00 HSTper event dayWorkshops 75.00 HSTper event dayWorkshops 100.00 HSTper event dayShow Tickets 45.00 HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 HSTMuseum- Culture Tillsonburg Event Ticket 25.00 HSTMuseum- Culture Tillsonburg Event Ticket 30.00 HSTMuseum- Culture Tillsonburg Event Ticket 35.00 HSTMuseum- Culture Tillsonburg Event Ticket 40.00 HSTMuseum- Culture Tillsonburg Event Ticket 45.00 HSTMuseum- Culture Tillsonburg Event Ticket 50.00 HST16Page 305 of 317 MuseumItem 2020 Fee Tax UnitMuseum- Culture Tillsonburg Event Ticket 60.00 HSTMuseum- Culture Tillsonburg Event Ticket 65.00 HSTMuseum- Culture Tillsonburg Event Ticket 70.00 HSTMuseum- Culture Tillsonburg Event Ticket 75.00 HSTMuseum- Culture Tillsonburg Event Ticket 80.00 HSTMuseum- Culture Tillsonburg Event Ticket 85.00 HSTMuseum- Culture Tillsonburg Event Ticket 90.00 HSTMuseum- Culture Tillsonburg Event Ticket 95.00 HSTMuseum- Culture Tillsonburg Event Ticket 100.00 HSTMuseum- Special Event - Tea (Tier 1) 7.00 HSTMuseum-Special Event - Tea (Tier 2) 12.00 HSTMuseum- Special Event - Tea (Tier 3) 20.00 HSTMuseum- Special Event - Tea (Tier 4) 25.00 HSTMuseum- Special Event - Tea (Tier 5) 30.00 HSTWorkshop (Tier 1) 15.00 HSTWorkshop (Tier 2) 20.00 HSTWorkshop (Tier 3) 25.00 HSTWorkshop (Tier 4) 30.00 HSTWorkshop (Tier 5) 40.00 HSTWorkshop (Tier 6) 45.00 HSTWorkshop (Tier 7) 50.00 HSTWorkshop (Tier 8) 60.00 HSTWorkshop (Tier 9) 65.00 HSTWorkshop (Tier 10) 70.00 HSTWorkshop (Tier 11) 80.00 HSTWorkshop (Tier 12) 85.00 HSTWorkshop (Tier 13) 90.00 HSTWorkshop (Tier 14) 95.00 HSTBus Trip (Tier 1) 45.00 HSTBus Trip (Tier 2) 50.00 HSTBus Trip (Tier 3) 55.00 HSTBus Trip (Tier 4) 60.00 HSTBus Trip (Tier 5) 65.00 HSTBus Trip (Tier 6) 70.00 HSTBus Trip (Tier 7) 75.00 HSTBus Trip (Tier 8) 80.00 HSTBus Trip (Tier 9) 85.00 HSTBus Trip (Tier 10) 90.00 HSTBus Trip (Tier 11) 95.00 HSTBus Trip (Tier 12) 100.00 HSTBus Trip (Tier 13) 110.00 HSTBus Trip (Tier 14) 115.00 HSTBus Trip (Tier 15) 120.00 HSTBus Trip (Tier 16) 125.00 HSTBus Trip (Tier 17) 130.00 HSTBus Trip (Tier 18) 135.00 HST17Page 306 of 317 Cemetery-ParksItem2020 Fee 2020 Perpetual Care Fee 2020 Net Fee Tax UnitInterment RightsGrave 10 x 4 700.00 280.00 420.00 HSTgraveInfant Grave 3X3 225.00 150.00 75.00 HSTgraveCremation Grave 3x3 550.00 220.00 330.00 HSTgraveColumbarium Niche 1,900.00 285.00 1,615.00 HSTnicheColumbarium Niche 1,500.00 225.00 1,275.00 HSTnicheColumbarium Niche 2,100.00 315.00 1,785.00 HSTnicheCemetery ServicesCemeteries Regulation Unit burial and cremation license 12.00 12.00 ExemptintermentColumbarium Niche Open/Close 200.00 200.00 HSTeachAdult Interment 835.00 835.00 HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 HSTper 1/2 hourChild/ Infant Interment 300.00 300.00 HSTeachCremated Remains Interment Infant 200.00 200.00 HSTeachCremated Remains Interment Adult 350.00 350.00 HSTeachStatutory Holidays - Funeral FeeHST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,087.50 2,087.50 HSTeachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,565.63 1,565.63 HSTeachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 HSTeachDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 HSTeachDisinterment/Exhumation-Child/Infant Cremains (Ground) 300.00 300.00 HSTeachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 22.50 22.50 HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 HSTeachUpright Monument (small) with Floater/Slab Foundation 170.00 170.00 HSTeachFlat Marker with Granite Border & no concrete 40.00 40.00 HSTeachFlat Marker with 4" concrete border 100.00 100.00 HSTeachUpright Monument (small) Foundation 170.00 170.00 HSTeachMonument Care & MaintenanceFlat Markers 50.00 50.00 HSTeachUpright Markers Up to 48" 100.00 100.00 HSTeachUpright Markers Over 48" 200.00 200.00 HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 HSTeachFlower Campaign 100.00 100.00 HSTPer basketWreath Campaign 60.00 60.00 HSTPer wreathMemorial Benches2,000.00 200.00 1,800.00 HSTeachMemorial Tree650.00 65.00 585.00 HSTeach 50% surcharge on applicable interment fee Perpetual care fees regulated by the Province18Page 307 of 317 Public WorksItem 2020 Fee TaxUnitAirportAirport - Aircraft Parking Fees - Daily 10.00 HSTper dayAirport - Aircraft Parking Fees - Monthly 60.00 HSTper monthAirport - Aircraft Parking Fees - Yearly 600.00 HSTper yearAirport - Basement Boardroom rental (15'x29') half day 45.00 HSTper half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 HSTper full dayAirport - Basement Rental per hour 15.00 HSTper hourAirport - Boardroom Long term rental 285.00 HSTper weekAirport - Hangar Land Lease Fee Annually per SF 0.30 HSTper SFAirport - Infrastructure fee < 5,000 SF hangar 550.00 HSTupon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 HSTupon signingAirport - Maintenance fee 125.00 HSTper yearAirport Toque 11.50 HSTper unitAirport Fuel Call Out Fee 50.00 HSTper call outAirport Administration Fee 35.00 HSTper unitAirport Hangar Application Fee 305.00 HSTper applicationAirport Hangar Transfer Fee 155.00 HSTper applicationAirport Development Permit Fee 610.00 HSTper applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 HSTup to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 HSTper dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 HSTper landingRoadsPublic Works Administration Fee 50.00 HSTflat rateRoads-Labour 39.10 HSTper hourRoads-Labour Overtime 54.35 HSTper hourRoads-Labour Double Time 69.75 HSTper hour1/2 Ton Pickup Truck 15.00 HSTper hour1-Ton Truck 32.50 HSTper hourSingle Axle Dump Truck 80.00 HSTper hour With Plow & Wing 12.50 HSTper hour With Sander/Salter 19.50 HSTper hour With Plow, Wing & Sander/Salter 32.00 HSTper hour With Anti-Icing System 4.50 HSTper hourFront End Loader 70.00 HSTper hour With Plow Blade 7.00 HSTper hour With Snowblower 180.00 HSTper hourBackhoe 50.00 HSTper hourGrader 75.00 HSTper hourStreet Sweeper 70.00 HSTper hour19Page 308 of 317 Public WorksItem 2020 Fee TaxUnitSidewalk Machine 45.00 HSTper hour With Plow 6.00 HSTper hour With Sander 5.00 HSTper hour With Snowblower 18.00 HSTper hour With Plow & Sander 11.00 HSTper hour With Snowblower & Sander 23.00 HSTper hour With Angle Broom 8.50 HSTper hour With Flail Mower 10.00 HSTper hour With Cold Planer 35.00 HSTper hourLeaf Vacuum 90.00 HSTper hourLine Striper 12.00 HSTper hourSewer Rodder 95.00 HSTper hourWood Chipper 25.00 HSTper hourZero Radius Mower 30.00 HSTper hourPortable Pump 35.00 HSTper hourWalk Behind Snowblower 2.50 HSTper hourWalk Behind Push Mower 2.50 HSTper hourChainsaw 2.50 HSTper hourTrimmer 2.00 HSTper hourSmall Generator 9.50 HSTper hourUtility Trailer 9.00 HSTper hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 HSTper load20Page 309 of 317 UtilityItem 2020 Fee TaxUnitUtility - Returned Cheque Fee (plus bank charges) 15.00 HSTeachUtility-Account Set Up / Change of Occupancy Fee 30.00 HSTeachUtility - Late Payment (per annum)19.56%HST%Utility-Collection of Account Charge (no disconnection) 30.00 HSTeachUtility-After Hour Reconnect (at meter) 185.00 HSTeachUtility-During Hours Reconnect (at meter) 65.00 HSTeachUtility-During Hours Reconnect (at mpole) 185.00 HSTeachUtility-During Hours Remove Load Control Device 185.00 HSTeachUtility-Interval Meter 1,100.00 HST eachUtility-Special Meter Reading 30.00 HSTeachUtility -Service Call (after hours) 165.00 HSTeachUtility-Access to Utility Poles 43.63 HSTeachUtility-Miscellaneous Materials Mark Up 0.25 HST %Utility-Pole Rental - 30 ft 1.50 HST monthUtility-Pole Rental - 35 ft 2.25 HST monthUtility-Sentinal Light Rental - 150 W 3.75 HST monthUtility-Sentinal Light Rental - 175 W 3.75 HST monthUtility-Sentinal Light Rental - 250 W 4.00 HST monthUtility-Sentinal Light Rental - 400 W 4.00 HST monthUtility-Sentinal Light Rental - 70 W 3.50 HST monthUtility-Labour 45.50 HSThourUtility-Truck Charges - #26 15.00 HSThourUtility-Truck Charges - #30 15.00 HSThourUtility-Truck Charges - #41 20.00 HSThourUtility-Truck Charges - #65 67.50 HSThourUtility-Truck Charges - #66 67.50 HSThourUtility-Truck Charges - #68 75.00 HSThourUtility-Truck Charges - #74 65.00 HSThourUtility-Truck Charges - #22 15.00 HSThourUtility-Truck Charges - #28 15.00 HSThourUtility-Truck Charges - #44 30.00 HSThourUtility-Truck Charges - #45 15.00 HSThourUtility-Sewer Camera Job 55.00 HSThourUtility-Water Heater Rental - 40 gal. 12.00 HSTmonthUtility-Water Heater Rental - 60 gal 13.00 HSTmonth21Page 310 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnitBag Tags2.00 incl HSTper tagBlue Box (apartment )3.50 incl HSTBlue Box (large)5.50 incl HSTBlue Box Lid (large)1.50 incl HSTComposter10.00 incl HSTRain barrels45.00 incl HSTGreen Cones40.00 incl HSTFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Exemptper infractionFine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exemptper infractionFine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Exemptper infractionFine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Exemptper infractionFine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Exemptper infractionFine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exemptper infractionFine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Exemptper infraction22Page 311 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnitFine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exemptper infractionFine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Exemptper infractionFine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Exemptper infractionFine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Exemptper infractionFine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exemptper infractionFine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Exemptper infractionFine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exemptper infractionFine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Exemptper infractionFine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Exemptper infractionFine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the species Exemptper infractionFine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Exemptper infraction23Page 312 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnitFine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Exemptper infractionFine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Exemptper infractionFine - failure to post sign Fine - failure to post sign Exemptper infractionFine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exemptper infractionFine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Exemptper infractionFine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exemptper infractionFine - Harbouring more than two cats Fine - Harbouring more than two cats Exemptper infractionFine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exemptper infractionFine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exemptper infractionFine - Keeping more than ten pidgeons Fine - Keeping more than ten pidgeons Exemptper infractionFine - Keeping prohibited animals Fine - Keeping prohibited animals Exemptper infraction24Page 313 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnitFine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exemptper infractionFine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exemptper infractionFine - operate a kennel without a license Fine - operate a kennel without a license Exemptper infractionFine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Exemptper infractionFine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Exemptper infractionFine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exemptper infractionAGCO Required LicencesSpecial Sales License $1 per thousand Exempteach50/50 Raffle 3% with min. of $25 Exempt each Bazaar $10 per wheel, 3 wheels max Exempt each Bazaar/Bingo 2 percent Exempteach Bazaar/Raffle 3% up to $5000 Exempteach Bingo Only 2% up to $5500 Exempteach Nevada @ other location 3% x # of units X total prize/unit Exempt each Nevada @ own location 2% x # of units X total prize/unit ExempteachPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 ExempteachDuplicate Copy of Criminal and Police Record Check 5.00 incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE ExempteachFingerprints (OPP charge) 26.50 incl HSTeachFingerprints (LIVESCAN - on behalf of RCMP) 25.00 incl HSTeachOccurrence Confirmation Reports/Incident Reports 42.25 incl HSTeachStatements 42.25 incl HSTeachTechnical Traffic Collision Reports 565.00 incl HSTeachReconstructionist Report 1,130.00 incl HSTeachPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature)25Page 314 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnit Administrative Fee (note 1) 68.50 incl HSTHourly Vehicle Usage Fee (note 1) 28.25 incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Exempt per infractionOwner failing to tag garbage Owner failing to tag garbage Exempt per infractionParking - double parking Parking - double parking Exempt per infractionParking - for longer period than provided Parking - for longer period than provided Exempt per infractionParking - in loading zone Parking - in loading zone Exempt per infractionParking - near fire hydrant Parking - near fire hydrant Exempt per infractionParking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infractionParking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infractionParking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionParking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionParking - prohibited area Parking - prohibited area Exempt per infractionParking - too close to corner Parking - too close to corner Exempt per infractionParking - too close to curb Parking - too close to curb Exempt per infractionParking - Wrong side of road Parking - Wrong side of road Exempt per infractionPerson assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionPerson dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infractionPerson fail to immediate remove debris Person fail to immediate remove debris Exempt per infraction26Page 315 of 317 Non-Controlled Town FeesItem 2020 Fee TaxUnitOwner - fail to tag garbageexemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 noneper infractionFail to properly enclose swimming pool with temporary enclosure 350.00 noneper infractionPermit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 none per infractionFail to equip hydro massage pool with secure cover 350.00 noneper infractionFail to equip swimming pool gate with self-closing device 350.00 noneper infractionFail to equip swimming pool gate with self-latching device 350.00 noneper infractionFail to equip swimming pool gate with operable lock 350.00 noneper infractionFail to maintain swimming pool fence to a safe condition and good repair 350.00 noneper infractionConstruct or permit swimming pool enclosure not in compliance with height requirement 350.00 none per infractionDid erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 none per infractionDid erect or permit community bulletin sign on town property, without town approval 200.00 none per infractionDid erect a temporary community sign, without town approval 200.00 noneper infractionDid erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 none per infractionDid erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 none per infractionDid erect a prohibited sign on land owned by the Town 200.00 noneper infractionDid erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 none per infractionDid erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 none per infractionDid erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 none per infractionOperate a vehicle for hire without a licence. 250.00 noneper infractionOperate vehicle not licenced as a vehicle for hire. 250.00 noneper infractionFailure to display taxicab plate. 250.00 noneper infractionFailure to submit vehicle for inspection. 250.00 noneper infractionFailure to produce licence upon demand. 250.00 noneper infractionPermit smoking in taxicab. 250.00 noneper infractionFailure to display tariff card. 250.00 noneper infractionCharge fare not prescribed in fare schedule. 250.00 noneper infractionFail to accept service animal into taxicab. 400.00 noneper infractionSmoke on town walkway 105.00 noneper infractionSmoke within 9 m of anytown facility entrance or exit 105.00 noneper infractionSmoke within 9 metres of Library Lane entrance 105.00 noneper infractionSmoke within 9 metres of Town Centre Mall 105.00 noneper infraction27Page 316 of 317 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 4371 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 9th day of December, 2019. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on December 9, 2019, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 9th DAY OF DECEMBER, 2019. READ A THIRD AND FINAL TIME AND PASSED THIS 9th DAY OF DECEMBER, 2019. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson Page 317 of 317