191114 PBC MIN The Corporation of the Town of Tillsonburg
PARKS, BEAUTIFICATION & CEMETERY
ADVISORY COMMITTEE MEETING
November 14, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present: Paul DeCloet, Marian Smith, Christine Nagy, Donna Scanlan, Sue Saelens, Mike Dean, Ken
Butcher, Barb Wareing & Penny Esseltine
Absent with Regrets: Bob Marsden
Also Present: Corey Hill & Allison Jakobi
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Christine Nagy
Seconded by: Marian Smith
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory Committee
meeting of November 14, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Penny Esseltine
Seconded by: Christine Nagy
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes of October 3,
2019 & Friday October 29, 2019 be approved. There was a question about the accuracy of the
resolution carried in the Oct 29/19 meeting. The question was that there was no specific
reference to size or scope in the resolution as reflected in the minutes. The Oct 29/19 resolution
wording was reviewed as follows:
Moved by: Penny Esseltine
Seconded by: Christine Nagy
THAT the Parks, Beautification & Cemetery Advisory Committee ask staff to bring forward a report outlining
development of a naturalized scattering garden at the Tillsonburg Cemetery, from beginning through to
completion, growing as use grows including an opportunity for name recognition on a plaque from the
beginning.
After a brief discussion there was consensus that the resolution was accurate to what was tabled
and unanimously carried by the Committee. Item 8.1 was added to the agenda to discuss the
matter of size and scope further.
Minutes of Oct 29/19 Carried
5. Presentations/Deputations
None
6. General Business & Reports
6.1. Cemetery Bylaw (#3640) Revisions;
The Committee reviewed Section “D” of the current Cemetery Bylaw #3640. Suggested changes
were recorded and will be tracked. The Committee is to come to the next meeting prepared to
discuss section “E”.
6.2. Scattering Gardens;
Deferred to Section 8.1
6.3. Keep Tillsonburg Beautiful 2020;
The Committee discussed options for an event for 2020. A decision should be made by January
2020. The Committee will discuss further at next meeting.
6.4. Trans Canada Trail – Tillsonburg to Norwich;
The Committee discussed the Norwich to Tillsonburg Trans Canada Trail that was recently
discussed at Oxford County Council. It was noted that the Town of Tillsonburg will not be
expected to be involved in the installation, maintenance and/or repair for this new section of trail.
7. Correspondence
None
8. Other Business
8.1. Scattering Gardens;
There was discussion about adding initiating an additional resolution to Council specific to size
and scope of the proposed Scattering Gardens. Corey Hill, Staff Liaison, explained that the
resolution carried in the Oct 29/19 meeting was direction to staff to come up with a plan for a
reduced scope scattering gardens. As such, this was already initiated and preliminary staff
planning was underway. Some of the initial staff ideas were shared with the Committee. The
finalized plans would be dependent on budget, if any, that Council allocated to the project. It was
shared that the revised budget that was included in the proposed 2020 capital budget for the
scattering gardens was $20,000. As such, pending Council approval of budget, staff would
develop a more detailed plan and come back to the Committee with that plan. The Committee
was satisfied with this update and no resolutions were tabled. This item is listed as pending until
Council approves the 2020 capital budget.
9. Next Meeting
Thursday, December 5, 2019, at 9:00a.m.at the Corporate Office Annex Suite 203 meeting room.
10. Adjournment
Resolution #3
Moved by: Marian Smith
Seconded by: Christine Nagy
THAT the November 14, 2019 Parks, Beautification and Cemetery Advisory Committee meeting
be adjourned at 10:00 a.m.
Carried