200120 Budget Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL BUDGET MEETING
AGENDA
Monday, January 20, 2020
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council budget meeting of Monday, January 20, 2020,
be adopted.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council budget meeting of January 6, 2020, be approved.
6.Finance
6.1 FIN 20-06 Summary of 2020 Budget Changes November 21, 2019 to January 20,
2020
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council receives Report FIN 20-06 Summary of 2020 Budget Changes
November 21, 2019 to January 20, 2020 for information;
AND THAT the 2020 Budget and Business Plans be brought forward to the January
27, 2020 Council Meeting for consideration.
6.2 FIN 20-07 2020 Community Budget Requests
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receives FIN 20-07 2020 Community Budget Requests as information;
AND THAT the community grant requests be referred to the 2020 budget
deliberations.
6.3 6:00 p.m. - Dereham Forge Housing Co-orperative
6.4 6:15 p.m. - Wilmot Aquatic Aces
6.5 6:30 p.m. - Tillsonburg Community Gardens
6.6 6:45 p.m. - Big Brothers Big Sisters of Tillsonburg
6.7 7:00 p.m. - Society of Saint Vincent de Paul
6.8 7:15 p.m. - Victoria's Quilts of Canada
6.9 7:30 p.m. - Lake Lisgar Revitalization Committee
6.10 7:45 p.m. - Upper Deck Youth Centre
6.11 8:00 p.m. - Tillsonburg Tri-County Agricultural Society
6.12 8:15 p.m. - Tillsonburg and District Multi-Service Centre
6.13 8:30 p.m. - Tillsonburg Turtlefest
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council has received applications for grant funding from various community
groups during the 2020 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
Page 2 of 188
Deregam Forge Housing Cooperative ($ __________);1.
Wilmot Aquatic Aces ($ ________ );2.
Tillsonburg Community Gardens ($ ________ );3.
Big Brothers Big Sisters ($ ________ );4.
Society of Saint Vincent de Paul ($ ________ );5.
Victoria’s Quilts Canada ($ ________ );6.
Lake Lisgar Revitalization Committee ($ ________ );7.
Upper Deck Youth Centre ($ ________ );8.
Tillsonburg Tri-County Agricultural Society ($ ________ );9.
Tillsonburg & District Multi-Service Centre ($ ________ );10.
Tillsonburg Turtlefest ($ ________ );11.
7.Motions/Notice of Motions
8.Confirm Proceedings By-law
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-012, to Confirm the Proceedings of the Council Meeting held on January
20, 2020, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
9.Adjournment
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT the Council budget meeting of Monday, January 20, 2020, be adjourned at ____ p.m.
Page 3 of 188
1
MINUTES
Monday, January 6, 2020
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Deputy Clerk
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Regrets: Donna Wilson, Town Clerk
Terry Saelens, Acting Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 2020-001
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council budget meeting of Monday,
January 6, 2020, be adopted.
Carried
3. Moment of Silence
Page 4 of 188
2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-002
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the minutes of the Council budget meeting of December 10, 2019, be
approved.
Carried
6. Finance
6.1 FIN 20-02 2019 Reserve of Provincial Funding
Resolution # 2020-003
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council approves the transfer of balance of unspent monies from
the Province’s one-time funding of $536,976 to the Asset Management
Reserve for use in the 2020 Capital Budget.
Carried
6.2 RCP 20-01 Diamond Improvements Proposed by TMBI
Resolution # 2020-004
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Report RCP 20-01 Diamond Enhancements Proposed for 2020 by
TMBI be received for information.
Carried
7. Motions/Notice of Motions
7.1 Capital Project X26 - Scattering Garden
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3
Staff noted that the project is currently in the budget as a single phased
project valued at $20,000 which is intended to create natural landscaped
zones purposed for scattering.
Resolution # 2020-005
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Project X26 - Scattering Garden implementation be removed from
the 2020 Budget.
Carried
7.2 Capital Project X06N - LLWP Tables and Pool Inflatables
The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT only the tables be purchased under Project X06N - Tables and Pool
Inflatables;
AND THAT the pool inflatable purchase portion of Project X06N be
removed from the 2020 budget.
7.3 Capital Project X19N-FAC -FCA - Scheduled Work at Various
Locations
Resolution # 2020-006
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the facade project at the Customer Service Building Project X19N-
FAC-FCA be brought to Council with options prior to being released for
tender;
AND THAT all other projects captured in Project X19N-FAC-FCA
Scheduled work at various locations be brought back to Council on a
project for project basis for approval.
Carried
7.4 Capital Project X72 - Airport Master Plan and Project X75 - General
Aviation Access Road
Page 6 of 188
4
The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT in support of a resolution passed by the Tillsonburg Airport Advisory
Committee at their December 11, 2019 meeting, that Project X72 Airport
Master Plan be deferred until 2021 for budget consideration;
AND THAT due to safety concerns and increased traffic at the airport that
Project X75 General Aviation Access Road which has been identified as a
priority be included in the 2020 budget;
AND THAT Project X75 be funded from the tax rate stabilization reserve to
be repaid from the sale of surplus lands at the airport.
Resolution # 2020-007
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Project X76 General Aviation Access Road at the Airport be further
investigated in 2020 with a report back being brought back to Council.
Carried
7.5 Capital Project Manager for Recreation Culture and Parks
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Project Manager allocation be removed from the Capital
Projects within the Recreation, Culture and Parks Department;
AND THAT the three year contract position for a Project Manager
identified in Report RCP 19-64 is not approved.
Resolution # 2020-008
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
Motion to separate the motion noted below into two parts.
Carried
Resolution # 2020-009
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
Page 7 of 188
5
THAT the Project Manager allocation be removed from the Capital
Projects within the Recreation, Culture and Parks Department.
Carried
Resolution # 2020-010
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
Motion to reconsider the previous motion.
Defeated
The notice of motion below was withdrawn.
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
AND THAT the three year contract position for a Project Manager
identified in Report RCP 19-64 is not approved.
7.6 Capital Project X30N - Compact Storage for Artifacts
Resolution # 2020-011
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT project X30-N C&H - Compact Storage for artifacts be sent to the
Committee for review and put the $10,000 in reserves as proposed in the
2020 budget.
Carried
7.7 Capital Project X25N - Annual Playground Replacement Program -
Glendale Park
The notice of motion below was withdrawn.
Moved By: Councillor Rosehart
Seconded By: ________________
THAT $78,800 for Capital Project X25, the annual playground
replacement program be removed from the 2020 budget
7.8 Capital Project X04W - Refresh Recreation Master Plan
Page 8 of 188
6
Resolution # 2020-012
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the $21,000 to come from reserves for Capital Project X04W,
Refresh Recreation Master Plan be removed from the 2020 budget.
Carried
7.9 Capital Project X24W - Install Permanent Walls at Kinsmen Bandshell
Staff noted the bandshell is a municipal asset.
Resolution # 2020-013
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT funding for Capital Project X24W to install permanent walls at the
Kinsmen Bandshell be funded by community donations fully.
Defeated
7.10 Capital Project X41N Skateboard/Pumptrack repairs and expansion
The notice of motion below was withdrawn.
Moved By: Councillor Rosehart
Seconded By: ________________
THAT the $10,000 contribution to reserves for the skateboard/pumptrack
repairs and expansion be removed from the 2020 Budget.
7.11 Concert Series for 2020
Resolution # 2020-014
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Concert Series which includes a July outdoor Concert and a
New Years Event be removed from the 2020 Budget.
Carried
7.12 Accessible Wheelchair Swing
Page 9 of 188
7
Resolution # 2020-015
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Accessible Wheelchair Swing be located in a park within the
Community Centre Complex Grounds, either by the Tennis Courts or the
Waterpark.
Carried
7.13 Capital Project X53 - New Fire Unit - Command Vehicle
Resolution # 2020-016
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the $80,000 expenditure for a new Fire Unit, Command Vehicle be
put on hold until the Town has a new Fire Chief.
Defeated
Resolution # 2020-017
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Project X29W PKS ANHS Replacement Fence wood fence chain
link for $8,400 be removed from the budget and other options be brought
forward for 2021 budget.
Carried
Resolution # 2020-018
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
Resolved that Project X35 (Paint and Refurbish Memorial Park Pavilion)
be included in 2020 Capital Budget and financed from Asset Management
Reserve.
Carried
Staff noted that the current condition of Bloomer Street requires that the
street be closed in freezing weather conditions.
Page 10 of 188
8
Resolution # 2020-019
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Project X96 Bloomer Street Storm Sewer Repair be included in the
2020 budget from asset management funds in the amount of $45,000.
Carried
8. By-Laws
8.1 By-Law 2020-005, To Appoint a Chief Administrative Officer for the
Town of Tillsonburg
8.2 By-Law 2020-006, To Appoint a Deputy Mayor for the Town of
Tillsonburg
Resolution # 2020-020
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT By-Law 2020-005, To Appoint a Chief Administrative Officer for the
Town of Tillsonburg; and
By-Law 2020-006, To Appoint a Deputy Mayor for the Town of Tillsonburg,
be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
9. Confirm Proceedings By-law
Resolution # 2020-021
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT By-Law 2020-007, to Confirm the Proceedings of the Council Meeting held
on January 6, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
Page 11 of 188
9
10. Adjournment
The budget meeting scheduled for January 14, 2020 is cancelled.
The next budget meeting will be held on January 20, 2020.
Resolution # 2020-022
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Council budget meeting of Monday, January 6, 2020, be adjourned at
8:00 p.m.
Carried
Page 12 of 188
Page 1 of 3
Subject: Summary of 2020 Budget Changes November 21, 2019 to January 20, 2020
Report Number: FIN 20-06
Author: Dave Rushton, Director of Finance, CPA CMA
Meeting Type: Council Meeting
Meeting Date: Monday, January 20, 2020
RECOMMENDATION
THAT Council receives Report FIN 20-06 Summary of 2020 Budget Changes
November 21, 2019 to January 20, 2020 for information;
AND THAT the 2020 Budget and Business Plans be brought forward to the January 27,
2020 Council Meeting for consideration.
BACKGROUND
Council reviewed all of the component parts of the budget and has recommended the
attached modifications to the 2020 Budget and Business Plans received by Council on
November 21, 2019.
DISCUSSION
Based on guidelines presented to staff in September 2019, the 2020 Budget package
was presented with a requirement from taxation of $16,063,700. Through deliberations
this has been reduced as summarized on the attached schedule to $16,010,700.
A report recommending a plan to exit the water heater business will be presented at
Council on January 27, 2020 for consideration. The net effect of this decision will have
no significant impact on the Town’s overall budget.
CONSULTATION
Council received a complete 2020 Budget and Business Plan package on November
21, 2019. They deliberated on the business plans and budgets for each department on
December 2/19, December 10/19, January 6/20 and January 20/20. The Rates and
Fees schedules used in the budget were presented on December 9/19 and approved on
January 13/20. The BIA presented their requested Levy at the January 13/20 Council
Meeting and various community groups presented grant requests to Council on Jan uary
20/20.
FINANCIAL IMPACT/FUNDING SOURCE
The impact of the 2020 Budget will provide a projected increase to the tax rate of
1.86%. Also, an additional investment in Asset Management of $330,000 was made.
Page 13 of 188
FIN 20-06
Page 2 of 3
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
☒ Provide diverse retail services in the downtown core
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☒ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☒ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – 2020 Budget Summary Revisions Jan 20 2020
Appendix B – Tab 11 – Capital Budget Overview Revised Jan 20 2020
Page 14 of 188
FIN 20-06
Page 3 of 3
Report Approval Details
Document Title: FIN 20-06 Summary of 2020 Budget Changes November 21,
2019 to January 20, 2020.docx
Attachments: - 2020 Budget Summary Revisons - Jan 20 2020.xlsx
- Tab 11 - Capital Budget Overview -Revised Jan 20 2020.pdf
Final Approval Date: Jan 16, 2020
This report and all of its attachments were approved and signed as outlined below:
Kyle Pratt - Jan 16, 2020 - 8:47 AM
Page 15 of 188
2019 2020 Variance Variance
Budget Budget $%
Operating Budget 13,929,400 14,527,500 598,100 4.29%
Municipal Taxes - New Growth (252,300)(252,300)
Total Operating Budget 13,929,400 14,275,200 345,800 2.48%
Capital Budget 1,788,600 2,118,500 329,900 18.44%
Municipal Taxes - Phase in Growth (330,000)(330,000)
Total Capital Budget 1,788,600 1,788,500 (100) (0.01%)
Budget Requirement 15,718,000 16,646,000 928,000 5.90%
Municipal Taxes - New Growth (252,300) (252,300)
Municipal Taxes - Phase in Growth (330,000) (330,000)
Consolidated Budget Requirement - November 21, 2019 15,718,000 16,063,700 345,700 2.20%
Revisions to the Budget:
December 2, 2019 Council Budget Meeting:
Great West Life Benefit Provider - refund (30,000)
2020 OCIF Formula Grant Revenue (50,000)
GIS Contracted Service Expense increase 15,000
Revisions from Report FIN 19-29:
X34 NG9-1-1 Compatible Phone Upgrade (5,000)
X96 Bloomer St. Storm Sewer Repair (22,500)
X94 Sidewalk Connectivity Program - Reduced (2,200)
X41 N - PKS - Skateboard/Pump track repairs and expansion (10,000)
X37 W - PKS - Parks Master Plan ( DCs) (75,000)
X37 W - PKS - Parks Master Plan ( DCs) - Project Management (3,800)
X08 Overhead Door Repairs (31,500)
X01 N - RPS - Replace Aquatic Lift (23,000)
Project costs with different funding:
X13 Sauna (10,500)
Less portion funded by DC not used - X37 W -PKS - Parks Master Plan 39,500
Available funding via 2020 OCIF formula Grant (171,000)
X32 LLWP Water slide fully funded 315,000
Consolidated Budget Requirement - December 2, 2019 15,718,000 15,998,700 280,700 1.79%
December 10 2019 Council Budget Meeting:
Revisions from Report RCP 19-66
X32 LLWP slide - Project cost increase 27,900
X06 LLWP tables & pool inflatables - tables only added to X32 2,500
X06 LLWP tables & pool inflatables - removable of Inflatables (10,500)
X06 LLWP tables & pool inflatables - removable of Project management (700)
X06 LLWP tables & pool inflatables - tables portion (2,500)
X38 Parks FCA Scheduled work - reduced to cover Slide costs (16,700)
Consolidated Budget Requirement - December 10, 2019 15,718,000 15,998,700 280,700 1.79%
January 6 2020 Council Budget Meeting:
X26 CD - CEM - Scattering Garden implementation (20,000)
X26 CD - CEM - Scattering Garden implementation - Tax supported Debt 20,000
X04 W - RPS - Refresh Recreation Master Plan (20,000)
X04 W - RPS - Refresh Recreation Master Plan - Asset Management Reserve 20,000
X29 W - PKS - ANHS - Replace fencing (8,000)
X29 W - PKS - ANHS - Replace fencing - RCP reserve 8,000
X35 CD - PKS - Paint & refresh Memorial Park pavilion -added back in the budget 5,000
X96 Bloomer St. Storm Sewer Repair - added back in the budget 45,000
Capital Project Manager for RCP :
X03 N - RPS -Update signage at TCC/Memeorial Park (1,000)
X04 W - RPS - Refresh Recreation Master Plan (1,000)
X05 N - RPS - Replace lane ropes and carts (800)
X07 N - FAC - OPP - HVAC upgrades (1,000)
X08 N - FAC - Overhead Door Repairs @ various locations (1,500)
X13 N - FAC - TCC - Repair HC Sauna/Convert to steam (500)
X15 N - FAC - TCC - replace N entrance exterior lighting (400)
X19 N - FAC - FCA Scheduled work @ various locations (20,000)
X24 W - PKS - Install permanent walls at Kinsmen Bandshell (1,500)
X25 N - PKS - Annual Playground replacement program - Glendale Park (3,800)
X28 N - C&H - Cultural Master Plan (1,500)
X29 W - PKS - ANHS - Replace fencing (400)
X31 CD - FAC - Indoor Pool Asset Renewal (75,000)
X32 CD - FAC - LLWP Asset Renewal (15,000)
X36 CD - PKS - Annandale Diamond Lighting Upgrades (15,000)
X38 N - PKS - FCA Scheduled work @ various locations (4,800)
X39 N - FAC - Scheduled roof work @ various locations (5,000)
Capital Project Manager for RCP -funding sources 23,400
Asset Management Contribution Placeholder 74,800
Concert Series for 2020 - Expenditures removed (36,000)
Concert Series for 2020 - Revenue removed 48,000
Consolidated Budget Requirement - January 6, 2020 15,718,000 16,010,700 292,700 1.86%
C:\Program Files\eSCRIBE\TEMP\9215932621\9215932621,,,FIN 20-06 Appendix A - 2020 Budget Summary Revisions Jan 20 2020
Page 16 of 188
Project ListingCorporate Services110Annual Replace IT CapitalX33(70,000)70,000IT Equipment ReserveAnnual Computer ReplacementX9820,000(20,000)IT Equipment ReserveAMP ReserveX7174,80074,800Total 110 Corporate Services(50,000)144,800(20,000)74,800Fleet130Replace Water/Hydro/Roads Unit 86 - 420D BackhoeX62195,000(130,000)65,000Replace Roads Unit 60 - 335 Snowplow TruckX61295,000(90,000)(50,000)155,000Fleet & Equipment ReserveReplace Roads Unit 84 - MT6 Sidewalk MachineX60185,000(170,000)15,000Fleet & Equipment ReserveReplace Building Unit 34 - Hybrid SUVX5945,00045,000Replace Hydro Unit 233 - Cable TrailerX5710,000(10,000)Replace Roads Unit 115 - Line StriperX5620,00020,000Replace Roads Unit 97 - Loader Blade AttachmentX7820,00020,000New Fire Unit - Command VehicleX5380,000(62,400)17,600New Hydro Unit - Utility VanX5240,000(40,000)New Water/Roads Unit - 1Ton w/ Dump BodyX5175,000(37,500)37,500Shared Unit Water/RoadsNew Building Unit - SUVX4945,000(45,000)Obligatory Reserve- BuildingTotal 130 Fleet1,010,000(90,000)(265,000)(62,400)(217,500)375,100Fire150SCBA ReplacementX46250,000(150,000)(100,000)Fire Dept. Equipment ReserveTech RescueX4330,00030,000Fire Ground EquipmentX4410,00010,000Radio UpgradeX4538,000(38,000)Hose and AppliancesX4210,00010,000Total 150 Fire338,000(150,000)(100,000)(38,000)50,000Engineering210Road Condition AssessmentsX8940,000(7,500)32,5002019 Surplus form AM ReserveGoshen Area Geotechnical InvestigationX8835,00035,000Concession St. W. Reconstruction Design (Charlotte to Rolph)X87200,100(163,900)(24,700)11,500ICIP GrantQuarter Town Line & Beech Blvd Retaining Wall Replacement DesignX7385,00085,000ExpendituresContributionto ReservesGrantsDebenturesReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2020 Capital Project Listing - New RequestsTownRun Date: 2020-01-10, 3:05 PMPage No: 1Page 17 of 188
Quarter Town Line at Stoney Creek Culvert Wall Rehabilitation DesignX8630,00030,000Broadway & Bridge St. Accessibility UpgradesX8365,000(65,000)Linear Infrastructure ReserveYoung St. Storm Outlet Environmental AssessmentX8470,000(35,000)35,00035K from 2019 Res. Contrib.Total 210 Engineering525,100(163,900)(107,500)(24,700)229,000Public Works220Asphalt ProgramX95400,000(400,000)2020 Federal Gas TaxSidewalk Connectivity ProgramX9442,900(29,700)13,200Oxford/Simcoe St. Rehabilitation (Broadway to Vienna Rd.)X931,753,800(1,578,500)175,30090% Connecting Link FundingRolling Meadows Reconstruction Phase 1 of 2 (Tanager & Falcon)X92495,000(495,000)2019 Federal Gas Tax Top-upRouse St. Sanitary InstallationX91190,000(80,000)110,0002020 Federal Gas TaxTotal 220 Public Works2,881,700(2,553,500)(29,700)298,500Airport240NAV CANADA Instrument Approach Procedure UpgradeX7725,000(25,000)Tax Rate Reserve to be replenishedDrainage Channel RestorationX8035,000(35,000)Tax Rate Reserve to be replenishedAirport Master PlanX7265,000(65,000)Aiport & Tax Rate ReserveTotal 240 Airport125,000(125,000)Storm Sewers260Maintenance Hole Assessments Phase 1 of 2X9785,000(85,000)AM Reserve (Provincial one-time)Bloomer St. Storm Sewer RepairX9645,00045,000Rolling Meadows Reconstruction Phase 1 of 2 (Tanager & Falcon)X92205,000(171,000)(34,000)2020 OCIF Formula FundingRouse St. Sanitary InstallationX91110,000(78,000)32,000AM Reserve (Provincial one-time)Total 260 Storm Sewers445,000(171,000)(197,000)77,000Parks450N - PKS - Annual Playground replacement program - Glendale ParkX2575,000(30,000)(12,000)33,000Rotary Club/ Service ClubsN - PKS - FCA Scheduled work @ various locationsX3878,50078,500CD - PKS - Annandale Diamond Lighting UpgradesX36300,000(81,000)(133,000)(81,000)(5,000)Federal Gas TaxW - PKS - Install permanent walls at Kinsmen BandshellX2430,000(15,000)(15,000)Community FundraisingExpendituresContributionto ReservesGrantsDebenturesReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2020 Capital Project Listing - New RequestsTownRun Date: 2020-01-10, 3:05 PMPage No: 2Page 18 of 188
CD - PKS - Paint & refresh Memorial Park pavilionX355,0005,000Total 450 Parks488,500(81,000)(178,000)(81,000)(27,000)(5,000)116,500Rec - Programs460N - RPS - Replace lane ropes and cartsX0515,00015,000N - RPS - Update signage at TCC/Memorial ParkX0320,000(20,000)RCP ReserveTotal 460 Rec - Programs35,000(20,000)15,000Rec - Bldg Mtce465N - FAC - TCC - replace N entrance exterior lightingX158,0008,000N - FAC - FCA Scheduled work @ various locationsX19430,000(200,000)(45,000)185,000Annandale House TrustN - FAC - Scheduled roof work @ various locationsX39120,000120,000CD - FAC - Indoor Pool Asset RenewalX311,500,000(735,000)(315,000)450,000CD - FAC - LLWP Asset RenewalX32330,400(220,800)109,600RCP & AM Reserve -one time fundingN - FAC - OPP - HVAC upgradesX0720,000(20,000)AM Reserve - one time fundingN - FAC - Overhead Door Repairs @ various locationsX0830,000(30,000)N - FAC - TCC - Repair HC Sauna/Convert to steamX1310,000(10,000)Total 465 Rec - Bldg Mtce2,448,400(765,000)(440,800)(45,000)(325,000)872,600Museum475N - C&H - Cultural Master PlanX2830,000(30,000)AM Reserve - one time fundingN - C&H - Compact Storage for artifactsX3010,00010,000Total 475 Museum30,00010,000(30,000)10,000Total Project Listing$8,276,700$154,800($2,969,400)($1,005,000)($1,483,300)($197,800)($27,000)($50,000)($580,500)$2,118,500ExpendituresContributionto ReservesGrantsDebenturesReservesDCReservesDonationMiscellaneousUser PayDebtTaxationComments2020 Capital Project Listing - New RequestsTownRun Date: 2020-01-10, 3:05 PMPage No: 3Page 19 of 188
Page 1 of 2
Subject: 2020 Community Budget Requests
Report Number: FIN 20-07
Author: Sheena Pawliwec, CPA, CGA
Meeting Type: Council Meeting
Meeting Date: Monday, January 20, 2020
RECOMMENDATION
THAT Council receives FIN 20-07 2020 Community Budget Requests as information;
AND THAT the community grant requests be referred to the 2020 budget deliberations.
SUMMARY
This report is to obtain Council approval to provide funds to the above noted community
groups and to direct Staff to include the figures in the 2020 Budget.
A summary document including the organization’s purpose, requested funds, proposed
use of funds, and history of grants from the Town of Tillsonburg has been attached in
additional to grant applications and presentation materials (Appendix A). A tracking
sheet which will be displayed during the active budget deliberations has also been
provided to serve as an overview of the dollars requested and currently available
(Appendix B).
The proposed 2020 Operating Budget currently has a remaining value of $24,000
available for external grant disbursements
Organizations which have historically received consistent funding and support from the
Town of Tillsonburg have been identified on Schedule B under the headline Historically
Committed, the sum of which totals $22,500. These groups either have agreements in
place and/or are funded in the proposed 2020 Operating Budget under an alternate
department than Council. Please note that the Santa Claus grant of $3,500 historically
funded by the Cultural Advisory Committee has been reallocated to Council resulting in
a proportionate decrease to the Cultural Advisory grant allocation.
ATTACHMENTS
Appendix A – 2020 Community Budget Request Summary Sheet, Presenter Summary
and Grant Applications
Appendix B – Council Deliberation Tracking Sheet
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FIN 20-07 Page 2 of 2
Report Approval Details
Document Title: FIN 20-07 2020 Community Budget Requests.docx
Attachments: - FIN 20-07 - Appendix A - 2020 Community Budget Request Summary
Sheet, Presenter Summary and Grant Applications.pdf
- FIN 20-07 - Appendix B - Council Deliberation Tracking Sheet.pdf
Final Approval Date: Jan 15, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Jan 15, 2020 - 11:41 AM
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HISTORICALLY COMMITTED2020 Budget Request 2019 Awarded GrantCurrently in 2020 Operating budgetDepartmentCouncil Deliberated AmountNotesTown of Tillsonburg Cultural Advisory Committee$6,500Excludes Santa Claus Parade Funding$10,000$6,500CouncilTillsonburg Santa Claus Parade $3,500$3,500 Funded by Cultural Advisory Committee$3,500Council Family Day Organizing Committee $2,500$2,500$2,500CouncilTillsonburg Turtlefest $20,000$10,000$10,000Council$22,500$24,000EXTERNAL REQUESTS FOR COUNCIL DELIBERATIONS2020 Budget Request 2019 Awarded GrantCurrently in 2020 Operating budgetDepartmentCouncil Deliberated AmountNotesDereham Forge Housing Cooperative $15,000$0$0CouncilWilmot Aquatic Aces $7,190n/a$0CouncilTillsonburg Community Gardens $14,540n/a$0CouncilBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area $4,000$3,000$0CouncilSociety of Saint Vincent de Paul $5,500n/a$0CouncilVictorias Quilts $2,500$1,000$0CouncilLake Lisgar Revitalization Committee $7,000$3,500$0CouncilUpper Deck Youth Centre $5,000$2,500$0CouncilTillsonburg Tri-County Agricultural Society $10,000$5,000$0CouncilTillsonburg & District Multi-Service Centre $10,000$10,000$0CouncilTillsonburg Turtlefest Additional $10,000$10,000$0Council$90,730$0Remaining budget to be allocated by CouncilCouncil Deliberation Tracking Sheet - January 20, 2020Page 187 of 188
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-012
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on
the 20th day of January, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on January 20, 2020, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 20th DAY OF JANUARY, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 20th DAY OF JANUARY,
2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Donna Wilson
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