200120 Budget MIN 1
MINUTES
Monday, January 20, 2020 6:00 PM Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres Councillor Esseltine Councillor Gilvesy Councillor Luciani Councillor Parker Councillor Rosehart Regrets: Mayor Molnar Staff: Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks
Regrets: Terry Saelens, Acting Fire Chief Amelia Jaggard, Deputy Clerk
Kyle Pratt, Chief Administrative Officer _____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution # 2020-041
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council budget meeting of Monday,
January 20, 2020, be adopted, as amended with item 6.1 moved to item 6.14.
Carried
3. Moment of Silence
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4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-042
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the minutes of the Council budget meeting of January 6, 2020, be
approved.
Carried
6. Finance
6.1 FIN 20-06 Summary of 2020 Budget Changes November 21, 2019 to
January 20, 2020
Item moved to 6.14 to be dealt with following community budget requests.
6.2 FIN 20-07 2020 Community Budget Requests
6.3 Dereham Forge Housing Co-orperative
Melanie Dickson appeared before Council with a request for support for
playground equipment for the Dereham Forge Housing Co-operative.
It was suggested that the Town may be able to repurpose and donate
playground equipment to the group, however, the liability to the Town may
be to great if the equipment does not meet current code/standards.
6.4 Wilmot Aquatic Aces
Joni Maerten-Sanders presented the Wilmot Aquatic Aces request for
financial support.
The request will cover the cost of a coach as well as some equipment.
Currently they use 6 hours per week in the Tillsonburg pool.
Staff to look into repairing the pace clock currently at the pool to make it
functional for use by the club.
6.5 Tillsonburg Community Gardens
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Karen Robinson appeared before Council to request funds to replace the
community gardens fence as well as to allow a pump for water at the
location.
There are 32 plots available at the gardens.
6.6 Big Brothers Big Sisters of Tillsonburg
Kristen Ralph, Executive Director of Big Brothers Big Sisters of Tillsonburg
presented their request for funding.
Their request is for $4,000.
6.7 Society of Saint Vincent de Paul
Valerie Alexander and Anne Stancek provided their request for funding.
The request is for a Housing Stability Fund.
6.8 Victoria's Quilts of Canada
Frank Moore appeared before council and provided an overview of the
organization and their request for funds.
Council took a brief recess at 7:15 pm.
6.9 Lake Lisgar Revitalization Committee
Council resumed session at 7:25 pm.
Joan Weston appeared before Council regarding the Lake Lisgar
Revitalization requests for funds.
The issue is the necessity to dredge the ponds.
The cost is approximately $14,000 every year to keep the ponds dredged
and to ensure the lake remains viable.
6.10 Upper Deck Youth Centre
Rayburn Lansdell provided an overview of the work that is done at the
Upper Deck Youth Centre and their request for funds.
The request is to continue providing youth programs.
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6.11 Tillsonburg Tri-County Agricultural Society
Rosemary Dean appeared before Council to provide an overview of the
request for funds for the Tillsonburg Fair.
Fundraising is taking place to provide funding as well as Provincial grant
requests which are currently in progress.
6.12 Tillsonburg and District Multi-Service Centre
Maureen Vandenberghe provided an overview of the Tillsonburg & District
Multi-Service Centre request for funds.
6.13 Tillsonburg Turtlefest
Mark Renaud, Chair of Turtlefest, appeared before Council at 6:40 pm.
The committee is requesting a council member become part of the
committee.
Savanah Todd is the new event planner for Turtlefest.
2020 is the 10th anniversary of Turtlefest, the request is for $20,000 in
order to enhance the event for the anniversary.
The BIA will be the lead and will provide the administration and accounting
role with separate banking functions. Resources and HST rebates will be
a bonus for this years event.
Council deliberated on the grant requests.
Dereham Forge Housing is close to a school and a public park with
playground equipment which can be used by the residents.
The Director of RCP to work with the Wilmot Aquatic Aces to look at
reduced rental rates.
The Tillsonburg Community Gardens are encouraged to continue to
fundraise for their requirements. It was noted that the garden was
originally given with the provision that fundraising will be done to continue
the project.
Resolution # 2020-043
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives FIN 20-07 2020 Community Budget Requests as
information;
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AND THAT the community grant requests be referred to the 2020 budget
deliberations.
Carried
Resolution # 2020-044
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council has received applications for grant funding from various
community groups during the 2020 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
1. Big Brothers Big Sisters ($ 3000);
2. Society of Saint Vincent de Paul ($ 1500);
3. Victoria’s Quilts Canada ($ 1000);
4. Lake Lisgar Revitalization Committee ($ 7500);
5. Upper Deck Youth Centre ($ 2500);
6. Tillsonburg Tri-County Agricultural Society ($ 5000);
7. Tillsonburg & District Multi-Service Centre ($ 10,000);
8. Tillsonburg Turtlefest ($10,000);
AND THAT the $7000 loan to Turtlefest is extended to July 31, 2020;
AND THAT $5000 from the youth leadership fund be added to the Council
allocation;
AND THAT the Tillsonburg Cultural Advisory Committee budget be $6000;
AND THAT the Santa Clause Parade be $2500;
AND THAT Family Day allocation be $2500.
Carried
6.14 FIN 20-06 Summary of 2020 Budget Changes November 21, 2019 to
January 20, 2020
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Resolution # 2020-045
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 20-06 Summary of 2020 Budget
Changes November 21, 2019 to January 20, 2020 for information;
AND THAT the 2020 Budget and Business Plans be brought forward to
the January 27, 2020 Council Meeting for consideration.
Carried
7. Motions/Notice of Motions
8. Confirm Proceedings By-law
Resolution # 2020-046
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT By-Law 2020-012, to Confirm the Proceedings of the Council Meeting held
on January 20, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
9. Adjournment
Resolution # 2020-047
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council budget meeting of Monday, January 20, 2020, be adjourned at
9:27 p.m.
Carried