200127 Council MIN 1
MINUTES
Monday, January 27, 2020
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Parker
Councillor Rosehart
Regrets: Councillor Luciani
Staff: Kyle Pratt, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 2020-048
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider personal matters about an
identifiable individual, including Town employees (Personnel update).
Carried
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3. Adoption of Agenda
Resolution # 2020-049
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Monday, January 27,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-050
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the Minutes of the Council meeting of January 13, 2020 and the Minutes of
the Council budget meeting of January 20, 2020, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning
9.1 CP 2020-27 Commencement of Housekeeping Amendment for
Zoning By-Law No. 3295
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
answer questions.
Resolution # 2020-051
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report No. CP 2020-27;
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AND THAT Staff be authorized to commence the process of
housekeeping amendments to Town Zoning By-law No. 3295.
Carried
10. Delegations
10.1 THI Update
Dan Rasokas, Chair of Tillsonburg Hydro Inc. Board of Directors,
appeared before Council to provide a first quarter update on behalf of the
Board of Directors.
Opportunity was provided for comments and questions from Council.
Ian MacKenzie, General Manager, Hydro Operations, appeared before
Council to answer questions.
Resolution # 2020-052
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the THI Board of Directors first quarter update, as
information.
Carried
10.2 Ken Abbott - Re: 2020 Budget
Ken Abbott appeared before Council to present his comments and
concerns related to the proposed 2020 budget.
Opportunity was provided for comments and questions from Council.
Mr. Abbott circulated a correction to his submission on page two. The
correction will be added to the record.
Resolution # 2020-053
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the delegation from Ken Abbott, as information.
Carried
11. Deputation(s) on Committee Reports
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11.1 CLK 20-04 Culture, Heritage & Special Awards Advisory Committee
Terms of Reference
There was consensus that the Terms of Reference wording should
recognize that the Committee selects Volunteer Award recipients and
provides recommendation to Council on the Ctizen of the Year recipient.
Resolution # 2020-054
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report CLK 20-04 Culture, Heritage and Special
Awards Advisory Committee Terms of Reference;
AND THAT Council approve the amended Terms of Reference for the
Culture, Heritage and Special Awards Advisory Committee.
Carried
12. Information Items
12.1 Lake Erie Source Protection Region Committee Request for Support
12.2 Solicitor General Correspondence - Community Safety and Policing
Act, 2019
12.3 Ministry of Infrastructure Correspondence - OCIF Formula-based
Allocation Notice
Opportunity was provided for comments and questions from Council.
Resolution # 2020-055
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the correspondence from the Lake Erie Source
Protection Region Committee dated January 14, 2020, the
correspondence from the Solicitor General dated January 15, 2020, and
the correspondence from the Ministry of Infrastructure dated January
2020, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
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13.2 Clerk's Office
13.2.1 CLK 20-05 Committee Appointments
Resolution # 2020-056
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report CLK 20-05 Committee
Appointments;
AND THAT By-Law 2020-011 to Amend Schedule A of By-Law
4247, be brought forward for Council consideration.
Carried
13.3 Development and Communication Services
13.4 Finance
13.4.1 FIN 20-05 2020 Final Budget and Departmental Business Plans
Opportunity was provided for comments and questions from
Council.
Staff noted that certain projects in the 2020 Recreation, Culture and
Parks Business Plan may require some level of project
management.
Staff to remove bold text which indicates "PM Support Required"
from the 2020 Recreation, Culture and Parks Business Plan.
Resolution # 2020-057
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report FIN 20-05 2020 Final Budget and
Departmental Business Plans, as amended, by striking the words
"PM Support Required" from the Parks and Facilities Division 2020
Business Objectives;
AND THAT the 2020 Budget in the amount of $16,010,700 from
taxation be adopted;
AND FURTHER THAT a by-law be brought forward setting the
2020 Property Tax Rates.
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Carried
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 20-02 Old Vienna Road Slope Improvements
Resolution # 2020-058
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-02 Old Vienna Road Slope
Improvements;
AND THAT recommended Option 4 be selected as the preferred
remediation of the slope along Old Vienna Road;
AND FURTHER THAT a slope monitoring program be implemented
in 2021.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-02 October-December 2020 RCP Activity Reports
Staff to circulate the Sports Facilities Allocation Policy to Council.
The proposed Advertising Policy will be brought forward to Council.
Staff noted that the boiler replacement project is to be completed in
August, 2020.
Staff noted that the Museum admission numbers are either paid
admission or admission by donation. Event admissions are
captured separately.
New Years Eve Event details to be included in 2019 fourth quarter
reporting.
Resolution # 2020-059
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 20-02 October to December
2019 Recreation, Culture and Parks Activity Reports
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Carried
13.7.2 RCP 20-03 Awarding RFT 2019-019 - 45 Hardy Ave Fire Panel
Replacement
Resolution # 2020-060
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 20-03 Awarding RFT 2019-019
45 Hardy Ave. Fire Alarm Panel Replacement;
AND THAT the Town of Tillsonburg awards RFT 2019-019 to
Motion Electrical Contracting Ltd. (Fergus) at their submitted price
of $33,499 plus applicable taxes;
AND THAT the project budget be augmented by $20,500 to a total
of $40,500 with the additional funding coming from the Facility
Infrastructure Reserve.
Carried
13.8 Hydro Operations
13.8.1 HYD 20-01 Water Heater Exit
Ian MacKenzie, General Manager, Hydro Operations, appeared
before Council to answer questions.
Resolution # 2020-061
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report HYD 20-01 for information;
AND THAT Council direct staff to wind down the Water Heater
Rental business and cease installations of new water heaters.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
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It was noted that the Cultural, Heritage and Special Awards Advisory
Committee is going to solicit public input regarding the upcoming Town
anniversaries in 2022 (anniversary of incorporation) and 2025
(anniversary of founding).
Staff noted there are no funds currently set aside for celebrations. There
are Federal funding opportunities for events of significance.
Resolution # 2020-062
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Tillsonburg Airport Advisory Committee
Minutes dated December 11, 2019 and the Cultural, Heritage and Special
Awards Committee Minutes dated January 8, 2020, as information.
Carried
15.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 2020-063
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation Authority
minutes dated November 13, 2019 and December 4, 2019, as information.
Carried
15.3 Business Improvement Area Board Minutes
Resolution # 2020-064
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Business Improvement Area Board minutes
dated October 24, 2019, November 21, 2019 and December 19, 2019, as
information.
Carried
16. Motions/Notice of Motions
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Moved by: Councillor Gilvesy
To appoint ___________, as the Council Representative to the Turtlefest
Committee.
Resolution # 2020-065
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council proceed with dealing with the notice of motion regarding Turtlefest
as per Section 6.10 (3) of the Procedural By-Law.
Carried
Resolution # 2020-066
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
To appoint Councillor Penny Esseltine, as the Council Representative to the
Turtlefest Committee.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-011, To Amend Schedule A of By-Law 4247 (Committee
Appointments)
Resolution # 2020-067
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-011, To Amend Schedule A of By-Law 4247, be read
for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
19. Confirm Proceedings By-law
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Resolution # 2020-068
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2020-013, to Confirm the Proceedings of the Council Meeting held
on January 27, 2020, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Director of Recreation, Culture and Parks circulated the initial water slide sketch
as information.
21. Adjournment
Resolution # 2020-069
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Council Meeting of Monday, January 27, 2020 be adjourned at 8:15
p.m.
Carried