200309 Council MIN 1
MINUTES
Monday, March 9, 2020
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Councillor Gilvesy
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Laura Pickersgill, Legislative Services Coordinator
Regrets: Dave Rushton, Director of Finance
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Closed Session
Resolution # 2020-101
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider three matters of a proposed
or pending acquisition or disposition of land by the municipality. (Earle Street)
(Brock Street) (Highway 3 Lands)
Carried
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1.1 Adoption of Agenda
1.2 Disclosures of Pecuniary Interest and the General Nature Thereof
1.3 Adoption of Closed Session Council Minutes
1.4 Reports
1.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Earle Street)
1.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Brock Street)
1.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Highway 3 Lands)
2. Call to Order
The meeting was called to order at 6:00 p.m.
3. Adoption of Agenda
Resolution # 2020-102
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Monday, March 9,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Deputy Mayor Beres declared pecuniary interest on the following items:
1) Item 9 (Industrial Plan of Subdivision) with the reason being his immediate
family member is the listing agent for the property.
2) Item 1.4.3 in Closed Session (Highway 3 Lands) with the reason being his
immediate family member is the listing agent for the subject property.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-103
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
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THAT the Minutes of the Council meeting of February 27, 2020, be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 2020-104
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:05 p.m.
Carried
8.1 Application for Minor Variance A01-20 (Landmark Homes Inc.)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
An agent, on behalf of the Applicant, Valerie Schmidt, GSP Group,
appeared before Council in support of the application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
Resolution # 2020-105
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approve Application File A01-20,
submitted by Landmark Homes Inc., for lands described as Lot 22, Plan
41M-144, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft),
and;
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2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required rear yard depth from 10.5 m (34.4 ft) to 9 m (29.5
ft), to facilitate the construction of a single detached dwelling.
Subject to a building permit for the proposed dwelling being issued within
one year of the date of the Committee's decision.
Carried
8.2 Application for Minor Variance A02-20 (Vanderhaeghe)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Ron Vanderhaeghe, appeared before Council in support of
the application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
Resolution # 2020-106
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A02-20,
submitted by Ron Vanderhaeghe, for lands described as Part Lot 9,
Concession 4 NTR, and Part 1, Plan 37R-6520, municipally known as 247
Rokeby Side Road, Town of Tillsonburg, as it relates to:
1. Relief from Section 18.2 - Zone Provisions (FD), to permit a 93 m2
addition to an existing dwelling, exceeding 25% of the gross floor area
of the existing dwelling.
Subject to a building permit for the proposed addition being issued within
one year of the date of the Committee's decision.
Carried
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8.3 Application for Minor Variance A03-20 (Noorland and DeJonge)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council in support or in
opposition to the application.
Council passed the following resolution.
Resolution # 2020-107
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A03-20,
submitted by Maas Noorland and Aletta DeJonge, for lands described as
Lot 93, Registered Plan 41M-144, municipally known as 1 Sycamore
Drive, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 - Zone Provisions (R1A), to reduce the required
exterior side yard width from 7.5 m (24.6 ft) to 6.2 m (20.3 ft) to permit
the construction of a single detached dwelling.
Subject to a building permit for the proposed dwelling being issued within
one year of the date of the Committee's decision.
Carried
8.4 Application for Minor Variance A04-20 (Reynold and Pyatt)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Reynold Pyatt, appeared before Council in support of the
application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
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Resolution # 2020-108
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approve Application File A04-20,
submitted by Reynold and Tammy Pyatt, for lands described as Part Lot 6,
Concession 10 (Dereham), and Part of Part 1 of Reference Plan 41R-
5657, in the Town of Tillsonburg, municipally known as 18 North Street
East, Town of Tillsonburg, as it relates to:
1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures, to permit an increase to the maximum lot coverage
allowance for residential accessory buildings from 50 m2 (538.2 ft2) to
87 m2 (938 ft2);
Subject to a building permit being issued for the proposed accessory
building within one year of the date of the Committee’s decision.
Carried
Resolution # 2020-109
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:24 pm.
Carried
9. Planning Applications
9.1 CP 2020-69 Request for Extension to Draft Approved Plan of
Subdivision
Deputy Mayor Beres declared a conflict on this item. (Item 9 (Industrial
Plan of Subdivision)- Deputy Mayor Beres declared pecuniary interest as
his immediate family member is the listing agent for the property.
Deputy Mayor Beres declared a pecuniary interest in this matter and left
the meeting for voting and discussion on this item.
Resolution # 2020-110
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
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THAT Council advise Oxford County that the Town supports a three year
extension to the draft approval of the Town Industrial Plan of Subdivision,
(32T 09004), for lands described as Part Lots 1 & 2, Concession 5
(Middleton), Town of Tillsonburg, to March 9, 2023.
Carried
10. Delegations
10.1 Steven and Tanner Murray - Re: Autism Awareness Day/Month
Staff to coordinate supporting awareness opportunities for Autism
Awareness Day celebrated worldwide on April 2.
Resolution # 2020-111
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the delegation from Steven and Tanner Murray, as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 20-07 Museum Advisory Committee 2019 Year-end Report
Sherry Hamilton, Member, Museum Advisory Committee provided a
summary of Report 20-07 Museum Advisory Committee 2019 Year-End
Report.
Opportunity was provided for Council members to ask questions.
Resolution # 2020-112
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receives Report 20-07 Museum Advisory Committee 2019
Year-end Report, as information.
Carried
11.2 RCP 20-08 Memorial Park Revitalization Advisory Committee 2019
Year-end Council Report
Joan Weston, Vice-Chair, Memorial Park Revitalization Advisory
Committee provided a summary of Report 20-08 Memorial Park
Revitalization Advisory Committee 2019 Year-End Report.
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Opportunity was provided for Council members to ask questions.
Resolution # 2020-113
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 20-08 Memorial Park Revitalization
Advisory Committee 2019 year-end report, as information.
Carried
12. Information Items
12.1 Family Day 2020 Thank You Letter
12.2 Hydro One Correspondence - Notice of Class Environmental
Assessment
12.3 Ministry of Infrastructure - Community, Culture and Recreation (CCR)
Stream
12.4 Ministry of Municipal Affairs and Housing - Municipal Modernization
Program
Resolution # 2020-114
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the thank you letter from the Tillsonburg Family
Day Committee dated February, 2020, the correspondence from Hydro
One dated February 25, 2020, the correspondence from the Ministry of
Infrastructure dated March 2, 2020, and the correspondence from the
Ministry of Municipal Affairs and Housing dated March 2, 2020, as
information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.4 Finance
13.5 Fire and Emergency Services
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13.6 Operations
13.6.1 OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5
Resolution # 2020-115
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report OPS 20-03 Airport Hangar Land
Lease Taxiway G1 Lot 5;
AND THAT a By-law to execute the Hanger Land Lease Agreement
for Taxiway G1 Lot 5 with Jacqueline Bailey be brought forward for
Council consideration.
Carried
13.6.2 OPS 20-04 TGO Service Fare Policy
Resolution # 2020-116
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-04 T:GO Service Fare
Policy;
AND THAT By-Law 2020-021 to adopt the T:GO Service Fare
Policy 11-005, as amended to incorporate a definition of operator
and to remove the provision for refunds, be brought forward for
Council consideration.
Carried
13.6.3 OPS 20-05 Inter-Community TGO Fare Rate Structure
Resolution # 2020-117
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-05 Inter-Community T:GO
Fare Rate Structure;
AND THAT a By-law to amend By-law 2020-001 Rates and Fees to
include the Fare Rate Structure for the T:GO Inter-Community
service be brought forward for Council consideration.
Carried
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13.6.4 OPS 20-06 Inter-Community TGO Marketing and
Communications
Resolution # 2020-118
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-06 Inter-Community T:GO
Marketing and Communications, as information.
Carried
13.6.5 OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with
Dump Body
Resolution # 2020-119
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-07 Results for RFQ 2020-
002 Used 1-Ton Truck with Dump Body;
AND THAT Council award RFQ 2020-002 to Oxford Dodge
Chrysler Ltd. of London, Ontario at a cost of $74,194.23 (net HST
included).
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-05 Installing water service to the Dave Johnson
Memorial Dog Park
Resolution # 2020-120
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 20-05 Installing a water service
to the Dave Johnson Memorial Dog Park, as information.
Carried
13.7.2 RCP 20-06 Materials storage at Memorial Park
Resolution # 2020-121
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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THAT Report RCP 20-06 Materials storage at Memorial Park is
received;
AND THAT the materials storage at Memorial Park remains in the
current location adjacent to the Dog Park parking area.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2020-122
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Parks, Beautification and Cemetery Advisory
Committee minutes dated February 6, 2020, the Tillsonburg Dog Park
Advisory Committee minutes dated February 11, 2020, the Memorial Park
Revitalization Advisory Committee minutes dated February 19, 2020, and
the Airport Advisory Committee minutes dated February 20, 2020, as
information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-021, To Adopt a T:GO Service Fare Policy
18.2 By-Law 2020-022, To enter in an Airport Hanger Land Lease
Agreement with Jacqueline Bailey
18.3 By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates
and Fees)
18.4 By-Law 2020-25, To Authorize an Agreement with the Province of
Ontario (modernization funding)
18.5 By-Law 2020-026, To authorize an agreement with FCM (asset
management plan funding)
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Resolution # 2020-123
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2020-021, To Adopt a T:GO Service Fare Policy,
By-Law 2020-022, To enter in an Airport Hanger Land Lease Agreement
with Jacqueline Bailey;
By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates and
Fees);
By-Law 2020-025, To Authorize an Agreement with the Province of
Ontario;
By-Law 2020-026, To Authorize an Agreement with FCM be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2020-124
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT By-Law 2020-024, to Confirm the Proceedings of the Council Meeting held
on March 9, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The Town of Tillsonburg received notification of being in full compliance for
Emergency Management in 2019.
T:GO Inter-community Transit Service commences April 1, 2020.
Reminder to residents to always change the batteries in your smoke alarms
along with the time change.
On-street parking will be permitted again for the season, beginning April 1, 2020.
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A pilot project is underway to allow residents to bring bulk Styrofoam and
cardboard to the transfer station.
The J.L. Scott McLean Outdoor Recreation Ice Pad is currently closed due to
warm weather conditions.
Congratulations to Tillsonburg U10 Twisters Team on their recent win.
The Tillsonburg Atom Rep Team is set to play on March 21 at 3:15 p.m. at the
Tillsonburg Community Centre.
Oxford County is supporting the Southwestern Integrated Fibre Technology
(SWIFT) latest investment towards expanding high-speed internet in Oxford
County.
21. Adjournment
Resolution # 2020-125
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council Meeting of Monday, March 9, 2020 be adjourned at 7:34 p.m.
Carried