200323 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
COUNCIL MEETING
AGENDA
Monday, March 23, 2020
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider a matter of a proposed or pending
acquisition or disposition of land by the municipality. (Highway 3 Lands)
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of land by
the municipality (Highway 3 Lands)
3.Adoption of Agenda
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of Monday, March 23, 2020, be
adopted.
4.Moment of Silence
5.Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the Council meeting of Monday, March 9, 2020, and the minutes of the
Special Council meeting of Friday, March 13, 2020, be approved.
7.Presentations
8.Public Meetings
9.Planning Applications
10.Delegations
11.Deputation(s) on Committee Reports
12.Information Items
12.1 Ministry of Energy - Natural Gas Expansion Support Program
12.2 Ministry of the Solicitor General - Emergency Management and Civil Protection Act
Compliance 2019
12.3 Ministry of Municipal Affairs and Housing - Protecting Tenants and Strengthening
Community Housing Act
12.4 Request for Swans on Lake Lisgar
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from the Ministry of Energy dated March
6, 2020, the correspondence from the Ministry of the solicitor General dated March
9, 2020, the Correspondence from the Ministry of Municipal Affairs and Housing
dated March 12, 2020, and the correspondence from Rick Troyer dated February
11, 2020, as information.
13.Staff Reports
Page 2 of 68
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 20-08 Results for RFT 2020-004 Rouse St Sanitary Installation
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council receive Report OPS 20-08, Results for RFT 2020-004
Rouse Street Sanitary Installation;
AND THAT Council award Tender RFT 2020-004 to Cassidy Construction
Limited of Arva, ON at a cost of $414,431.33 (net HST included), the
lowest bid received satisfying all Tender requirements.
13.6.2 OPS 20-09 Results for RFT 2020-001 Asphalt Paving and Concrete
Program
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receive Report OPS 20-09, Results for RFT 2020-001
Asphalt Paving and Concrete Maintenance Program;
AND THAT Council award Tender RFT 2020-001 to Gedco Excavating
Limited of Brantford, ON at a cost of $661,897.72 (net HST included), the
lowest bid received satisfying all Tender requirements.
13.6.3 OPS 20-10 Results for RFT 2020-003 Oxford Simcoe St. Rehabilitation
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receive Report OPS 20-10 Results for RFT 2020-004
Oxford/Simcoe St. Rehabilitation;
Page 3 of 68
AND THAT Council sole source Tender RFT 2020-004 to Dufferin
Construction Company of London, ON at the revised cost of $1,668,720.78
(net HST included), the only bid received;
AND FURTHER THAT Council authorize the reallocation of $50,000 in
Asset Management Reserves from the Rouse Street Sanitary Installation
project to the Oxford/Simcoe Street Rehabilitation project.
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-09 Awarding Roofing Repair and Restoration at Public Works
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 20-09 Roofing Repairs and
Restoration at Public Works;
AND THAT Town of Tillsonburg awards RFT 2020-006 to Grand Valley
Roofing at their submitted base bid of $110,234 plus applicable taxes.
14.New Business
15.Consideration of Committee Minutes
15.1 Committee Minutes
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council receives the Museum Advisory Committee minutes dated February
27, 2020 and the Tillsonburg Transit Advisory Committee minutes dated February
18, 2020, the Economic Development Advisory Committee minutes dated March 10,
2020, and the Accessibility Advisory Committee minutes dated March 10, 2020, as
information.
15.2 Long Point Region Conservation Authority Board of Director Minutes
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Conservation Authority Board of
Director Minutes dated February 5, 2020, as information.
16.Motions/Notice of Motions
Page 4 of 68
17.Resolutions/Resolutions Resulting from Closed Session
18.By-Laws
18.1 By-Law 2020-029, To Amend Schedule A of By-Law 2020-001 (Rates and Fees)
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT By-Law By-Law 2020-029, To Amend Schedule A of By-Law 2020-001 (Rates
and Fees), be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
19.Confirm Proceedings By-law
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT By-Law 2020-027, to Confirm the Proceedings of the Council Meetings held on March
13, 2020, and March 23, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
20.Items of Public Interest
21.Adjournment
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT the Council Meeting of Monday, March 23, 2020 be adjourned at ______ p.m.
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1
MINUTES
Monday, March 9, 2020
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Councillor Gilvesy
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Laura Pickersgill, Legislative Services Coordinator
Regrets: Dave Rushton, Director of Finance
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Closed Session
Resolution # 2020-101
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider three matters of a proposed
or pending acquisition or disposition of land by the municipality. (Earle Street)
(Brock Street) (Highway 3 Lands)
Carried
Page 6 of 68
2
1.1 Adoption of Agenda
1.2 Disclosures of Pecuniary Interest and the General Nature Thereof
1.3 Adoption of Closed Session Council Minutes
1.4 Reports
1.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Earle Street)
1.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Brock Street)
1.4.3 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Highway 3 Lands)
2. Call to Order
The meeting was called to order at 6:00 p.m.
3. Adoption of Agenda
Resolution # 2020-102
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Monday, March 9,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Deputy Mayor Beres declared pecuniary interest on the following items:
1) Item 9 (Industrial Plan of Subdivision) with the reason being his immediate
family member is the listing agent for the property.
2) Item 1.4.3 in Closed Session (Highway 3 Lands) with the reason being his
immediate family member is the listing agent for the subject property.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-103
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
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3
THAT the Minutes of the Council meeting of February 27, 2020, be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 2020-104
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:05 p.m.
Carried
8.1 Application for Minor Variance A01-20 (Landmark Homes Inc.)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
An agent, on behalf of the Applicant, Valerie Schmidt, GSP Group,
appeared before Council in support of the application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
Resolution # 2020-105
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approve Application File A01-20,
submitted by Landmark Homes Inc., for lands described as Lot 22, Plan
41M-144, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft),
and;
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2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required rear yard depth from 10.5 m (34.4 ft) to 9 m (29.5
ft), to facilitate the construction of a single detached dwelling.
Subject to a building permit for the proposed dwelling being issued within
one year of the date of the Committee's decision.
Carried
8.2 Application for Minor Variance A02-20 (Vanderhaeghe)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Ron Vanderhaeghe, appeared before Council in support of
the application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
Resolution # 2020-106
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A02-20,
submitted by Ron Vanderhaeghe, for lands described as Part Lot 9,
Concession 4 NTR, and Part 1, Plan 37R-6520, municipally known as 247
Rokeby Side Road, Town of Tillsonburg, as it relates to:
1. Relief from Section 18.2 - Zone Provisions (FD), to permit a 93 m2
addition to an existing dwelling, exceeding 25% of the gross floor area
of the existing dwelling.
Subject to a building permit for the proposed addition being issued within
one year of the date of the Committee's decision.
Carried
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8.3 Application for Minor Variance A03-20 (Noorland and DeJonge)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council in support or in
opposition to the application.
Council passed the following resolution.
Resolution # 2020-107
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A03-20,
submitted by Maas Noorland and Aletta DeJonge, for lands described as
Lot 93, Registered Plan 41M-144, municipally known as 1 Sycamore
Drive, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 - Zone Provisions (R1A), to reduce the required
exterior side yard width from 7.5 m (24.6 ft) to 6.2 m (20.3 ft) to permit
the construction of a single detached dwelling.
Subject to a building permit for the proposed dwelling being issued within
one year of the date of the Committee's decision.
Carried
8.4 Application for Minor Variance A04-20 (Reynold and Pyatt)
Eric Gilbert, Senior Planner, County of Oxford appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
The applicant, Reynold Pyatt, appeared before Council in support of the
application.
No other members of the public appeared before Council in support of the
application.
No other members of the public appeared before Council in opposition to
the application.
Council passed the following resolution.
Page 10 of 68
6
Resolution # 2020-108
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approve Application File A04-20,
submitted by Reynold and Tammy Pyatt, for lands described as Part Lot 6,
Concession 10 (Dereham), and Part of Part 1 of Reference Plan 41R-
5657, in the Town of Tillsonburg, municipally known as 18 North Street
East, Town of Tillsonburg, as it relates to:
1. Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures, to permit an increase to the maximum lot coverage
allowance for residential accessory buildings from 50 m2 (538.2 ft2) to
87 m2 (938 ft2);
Subject to a building permit being issued for the proposed accessory
building within one year of the date of the Committee’s decision.
Carried
Resolution # 2020-109
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:24 pm.
Carried
9. Planning Applications
9.1 CP 2020-69 Request for Extension to Draft Approved Plan of
Subdivision
Deputy Mayor Beres declared a conflict on this item. (Item 9 (Industrial
Plan of Subdivision)- Deputy Mayor Beres declared pecuniary interest as
his immediate family member is the listing agent for the property.
Deputy Mayor Beres declared a pecuniary interest in this matter and left
the meeting for voting and discussion on this item.
Resolution # 2020-110
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
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THAT Council advise Oxford County that the Town supports a three year
extension to the draft approval of the Town Industrial Plan of Subdivision,
(32T 09004), for lands described as Part Lots 1 & 2, Concession 5
(Middleton), Town of Tillsonburg, to March 9, 2023.
Carried
10. Delegations
10.1 Steven and Tanner Murray - Re: Autism Awareness Day/Month
Staff to coordinate supporting awareness opportunities for Autism
Awareness Day celebrated worldwide on April 2.
Resolution # 2020-111
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the delegation from Steven and Tanner Murray, as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 RCP 20-07 Museum Advisory Committee 2019 Year-end Report
Sherry Hamilton, Member, Museum Advisory Committee provided a
summary of Report 20-07 Museum Advisory Committee 2019 Year-End
Report.
Opportunity was provided for Council members to ask questions.
Resolution # 2020-112
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receives Report 20-07 Museum Advisory Committee 2019
Year-end Report, as information.
Carried
11.2 RCP 20-08 Memorial Park Revitalization Advisory Committee 2019
Year-end Council Report
Joan Weston, Vice-Chair, Memorial Park Revitalization Advisory
Committee provided a summary of Report 20-08 Memorial Park
Revitalization Advisory Committee 2019 Year-End Report.
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Opportunity was provided for Council members to ask questions.
Resolution # 2020-113
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 20-08 Memorial Park Revitalization
Advisory Committee 2019 year-end report, as information.
Carried
12. Information Items
12.1 Family Day 2020 Thank You Letter
12.2 Hydro One Correspondence - Notice of Class Environmental
Assessment
12.3 Ministry of Infrastructure - Community, Culture and Recreation (CCR)
Stream
12.4 Ministry of Municipal Affairs and Housing - Municipal Modernization
Program
Resolution # 2020-114
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the thank you letter from the Tillsonburg Family
Day Committee dated February, 2020, the correspondence from Hydro
One dated February 25, 2020, the correspondence from the Ministry of
Infrastructure dated March 2, 2020, and the correspondence from the
Ministry of Municipal Affairs and Housing dated March 2, 2020, as
information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.4 Finance
13.5 Fire and Emergency Services
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13.6 Operations
13.6.1 OPS 20-03 Airport Hangar Land Lease Taxiway G1 Lot 5
Resolution # 2020-115
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive Report OPS 20-03 Airport Hangar Land
Lease Taxiway G1 Lot 5;
AND THAT a By-law to execute the Hanger Land Lease Agreement
for Taxiway G1 Lot 5 with Jacqueline Bailey be brought forward for
Council consideration.
Carried
13.6.2 OPS 20-04 TGO Service Fare Policy
Resolution # 2020-116
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-04 T:GO Service Fare
Policy;
AND THAT By-Law 2020-021 to adopt the T:GO Service Fare
Policy 11-005, as amended to incorporate a definition of operator
and to remove the provision for refunds, be brought forward for
Council consideration.
Carried
13.6.3 OPS 20-05 Inter-Community TGO Fare Rate Structure
Resolution # 2020-117
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-05 Inter-Community T:GO
Fare Rate Structure;
AND THAT a By-law to amend By-law 2020-001 Rates and Fees to
include the Fare Rate Structure for the T:GO Inter-Community
service be brought forward for Council consideration.
Carried
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13.6.4 OPS 20-06 Inter-Community TGO Marketing and
Communications
Resolution # 2020-118
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-06 Inter-Community T:GO
Marketing and Communications, as information.
Carried
13.6.5 OPS 20-07 Results for RFQ 2020-002 Used 1-Ton Truck with
Dump Body
Resolution # 2020-119
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-07 Results for RFQ 2020-
002 Used 1-Ton Truck with Dump Body;
AND THAT Council award RFQ 2020-002 to Oxford Dodge
Chrysler Ltd. of London, Ontario at a cost of $74,194.23 (net HST
included).
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-05 Installing water service to the Dave Johnson
Memorial Dog Park
Resolution # 2020-120
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 20-05 Installing a water service
to the Dave Johnson Memorial Dog Park, as information.
Carried
13.7.2 RCP 20-06 Materials storage at Memorial Park
Resolution # 2020-121
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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11
THAT Report RCP 20-06 Materials storage at Memorial Park is
received;
AND THAT the materials storage at Memorial Park remains in the
current location adjacent to the Dog Park parking area.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2020-122
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Parks, Beautification and Cemetery Advisory
Committee minutes dated February 6, 2020, the Tillsonburg Dog Park
Advisory Committee minutes dated February 11, 2020, the Memorial Park
Revitalization Advisory Committee minutes dated February 19, 2020, and
the Airport Advisory Committee minutes dated February 20, 2020, as
information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-021, To Adopt a T:GO Service Fare Policy
18.2 By-Law 2020-022, To enter in an Airport Hanger Land Lease
Agreement with Jacqueline Bailey
18.3 By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates
and Fees)
18.4 By-Law 2020-25, To Authorize an Agreement with the Province of
Ontario (modernization funding)
18.5 By-Law 2020-026, To authorize an agreement with FCM (asset
management plan funding)
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Resolution # 2020-123
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2020-021, To Adopt a T:GO Service Fare Policy,
By-Law 2020-022, To enter in an Airport Hanger Land Lease Agreement
with Jacqueline Bailey;
By-Law 2020-023, To Amend Schedule A of By-Law 2020-001 (Rates and
Fees);
By-Law 2020-025, To Authorize an Agreement with the Province of
Ontario;
By-Law 2020-026, To Authorize an Agreement with FCM be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2020-124
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT By-Law 2020-024, to Confirm the Proceedings of the Council Meeting held
on March 9, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The Town of Tillsonburg received notification of being in full compliance for
Emergency Management in 2019.
T:GO Inter-community Transit Service commences April 1, 2020.
Reminder to residents to always change the batteries in your smoke alarms
along with the time change.
On-street parking will be permitted again for the season, beginning April 1, 2020.
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A pilot project is underway to allow residents to bring bulk Styrofoam and
cardboard to the transfer station.
The J.L. Scott McLean Outdoor Recreation Ice Pad is currently closed due to
warm weather conditions.
Congratulations to Tillsonburg U10 Twisters Team on their recent win.
The Tillsonburg Atom Rep Team is set to play on March 21 at 3:15 p.m. at the
Tillsonburg Community Centre.
Oxford County is supporting the Southwestern Integrated Fibre Technology
(SWIFT) latest investment towards expanding high-speed internet in Oxford
County.
21. Adjournment
Resolution # 2020-125
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council Meeting of Monday, March 9, 2020 be adjourned at 7:34 p.m.
Carried
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1
SPECIAL COUNCIL MEETING
MINUTES
Friday, March 13, 2020
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy (via teleconference)
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Ashley Andrews, Human Resources Manager
Colleen Pepper, Marketing and Communications Officer
Regrets: Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
3. Adoption of Agenda
Resolution # 2020-126
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the agenda be approved.
Carried
4. Request by Councillor Gilvesy to participate via teleconference – Requires
two-thirds vote by Council to suspend the Procedural By-Law
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Resolution # 2020-127
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT section 5.3 of the Procedural By-Law be suspended for this meeting to
allow Councillor Gilvesy to participate in this meeting electronically.
Carried
5. COVID Update – CAO and Senior Leadership Team
The CAO and the Leadership Team provided an update on the virus and strategy
moving forward. At this point any action relates to the Community Centre which
attracts crowds of people at one time. Staff recommended tha t the facility be
closed and noted there is another consideration to close parts of the facility.
Following some discussion, it was:
Resolution # 2020-128
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council directs staff to proceed with closing some select services (Heath
Club, Senior Centre, One Ice Pad) along with gathering of over 250 people at the
Community Centre and the full closure of the museum until further notice and to
be reviewed as required.
Carried
It was noted that as certain situations develop that staff take any necessary
action and that Council be so informed.
6. Adjournment
Resolution # 2020-129
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the meeting adjourn at 6:53 p.m.
Carried
Page 20 of 68
Ministry of Energy,
Northern Development
and Mines
Office of the Minister
Office of the Associate
Minister of Energy
77 Grenville Street
10th Floor
Toronto ON M7A 2C1
Tel.: 416-327-6758
Ministère de l’Énergie,
du Développement du Nord
et des Mines
Bureau du ministre
Bureau du ministre associé de
l’Énergie
77, rue Grenville
10e étage
Toronto ON M7A 2C1
Tél. : 416 327-6758
March 6, 2020
His Worship Stephen Molnar
Mayor
Town of Tillsonburg
smolnar@tillsonburg.ca
Dear Mayor Molnar:
We are pleased to be writing you today to share news of the next step in our government’s
plan to expand natural gas access to thousands of households, businesses and Indigenous
communities throughout rural and northern Ontario.
For the average residential consumer, switching to natural gas from electric heat, propane or
oil could result in savings between $800 and $2,500 per year on their heating costs. The
switch to natural gas can also lead to reductions in greenhouse gas emissions.
The Natural Gas Expansion Support Program was created to help extend access to natural
gas to unserved communities across the province, providing access to clean and affordable
fuel. Several projects were selected under the first phase of the program, with construction
well underway in Southern Bruce, starting on Scugog Island, and completed in Chatham-Kent
and the Chippewas of the Thames First Nation.
Building on these successful projects, we are launching the next phase of our plan to support
additional natural gas expansion projects, and will make up to $130 million available over the
three-year period from 2021 to 2023.
In December 2019 our government asked the Ontario Energy Board (OEB) to collect
information about natural gas expansion opportunities across Ontario and develop a report on
submitted projects. On March 5, 2020, the OEB began accepting proposals from natural gas
utilities for potential expansion projects.
Page 21 of 68
If you are interested in being considered for a project in your community, we encourage you to
reach out to your local regulated natural gas provider. You can learn more about the proposal
process for natural gas providers at www.oeb.ca/industry/policy-initiatives-and-
consultations/potential-projects-expand-access-natural-gas.
The OEB will deliver its report by August 2020, after which our government will make a final
decision on future expansion projects eligible to receive support. For more information about
the Natural Gas Expansion Support Program, please visit www.ontario.ca/page/natural-gas-
expansion-support-program.
Thank you for working with your local natural gas provider to help make life more affordable
for families and businesses, and your community more attractive for economic development
opportunities.
Sincerely,
The Honourable Greg Rickford
Minister of Energy, Northern
Development and Mines
The Honourable Bill Walker
Associate Minister of Energy
Page 22 of 68
Ministry of the Solicitor General
Office of the Fire Marshal and
Emergency Management
25 Morton Shulman Avenue
Toronto ON M3M 0B1
Tel: 647-329-1100
Fax: 647-329-1143
Ministère du Solliciteur général
Bureau du commissaire des incendies
et de la gestion des situations
d'urgence
25 Morton Shulman Avenue
Toronto ON M3M 0B1
Tél. : 647-329-1100
Téléc. : 647-329-1143
March 09, 2020
Your Worship Stephen Molnar
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, ON N4G5A7
Dear Mayor:
As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor,
coordinate and assist municipalities with their respective municipal emergency
management programs in accordance with the Emergency Management and Civil
Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA,
every municipality in Ontario submits a compliance package to Emergency Management
Ontario on a yearly basis.
The Office of the Fire Marshal and Emergency Management (OFMEM) has reviewed the
documentation submitted by your Community Emergency Management Coordinator
(CEMC) and has determined that your municipality was compliant with the EMCPA in
2019.
The safety of your citizens is important, and one way to ensure that safety is to ensure
that your municipality is prepared in case of an emergency. You are to be congratulated
on your municipality's efforts in achieving compliance in 2019. I look forward to
continuing to work with you to ensure your continued compliance in 2020.
If you have any questions or concerns about this letter, please contact your Emergency
Management Field Officer; their contact information is below.
Name: Christopher Pape
Email: Christopher.Pape@ontario.ca
Phone: 519-854-6595
Sincerely,
Douglas Browne
Chief of Emergency Management
cc: Terry Saelens - CEMC
Christopher Pape - Field Officer - St.Clair Sector
Page 23 of 68
234-2020-583
March 12, 2020
Dear Heads of Council and Chairs of District Social Services Administration Boards:
Ontario’s shortage of market housing, combined with high housing costs, have made it
too hard for too many Ontarians to rent or buy a home. Earlier today, our government
introduced, the Protecting Tenants and Strengthening Community Housing Act, which
supports the government’s plan to make life more affordable for Ontarians.
The Bill proposes amendments to the Residential Tenancies Act, 2006, Housing
Services Act, 2011, Building Code Act, 1992 and proposes the Ontario Mortgage and
Housing Corporation Repeal Act, 2020.
The proposed amendments to the Residential Tenancies Act, 2006, the Housing
Services Act, 2011 and Building Code Act, 1992 are part of the following:
• More Homes, More Choice: Ontario’s Housing Supply Action Plan to make it
faster and easier to build housing, including rental housing, and to build the right
types of homes in the right places;
• Community Housing Renewal Strategy – a multi-year strategy to stabilize and
grow Ontario’s community housing sector; and
• Transforming the Delivery of Building Code Services by enabling the creation
of a future administrative authority that would deliver faster, better and smarter
services to support the safe construction of buildings, while continuing to protect
public health and safety.
The Bill also proposes to dissolve the Ontario Mortgage and Housing Corporation,
through the Ontario Mortgage and Housing Corporation Repeal Act which would shift
the financial responsibilities for various legacy housing programs from an agency to the
ministry. The proposed change would have no impact on programs or the public, as the
agency’s work is already performed by ministry staff.
More details on our proposed amendments can be found online here. As well, a copy of
the Bill should be available on the Ontario’s Legislature’s website within 24 hours.
…/2
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto ON M7A 2J3
Tél.: 416 585-7000
Page 24 of 68
-2-
On behalf of our government, I would like to extend our thanks for your support in
working with the ministry to improve housing affordability and supply in Ontario. We look
forward to working with all of our municipal partners and are committed to continuing
discussions with you in the coming months to inform and assist the government in
delivering housing for all Ontarians that meets their needs and their budget.
Sincerely,
Steve Clark
Minister
Page 25 of 68
Town ofTillsonburg, On
Councilor Dave Beres
February 11'', 2020
For a number of years I have felt having Swans on Lake Lisgar would be aesthetically beautiful and
pleasing to all residents ofTillsonburg. They are very majestic in their appearance and do not tolerate
geese in their immediate area. These birds thrive on aquatic plants and surface scum. A mature male
"Cob" will weigh 30 lb. and have a wing span of up to 7 feet. A female Swan, 20lb. is called a "Pen"
and baby Swan is called a "cygnet." The Swans I'm looking at are Mute Swans but are anything but
mute. Mute Swans consist of Royal Mutes descended from the Queen's flock in England. The Polish
Mutes descended from Eurasia and have brighter orange bill and light buff coloured feet.
I am in the process of acquiring an A vi culture License. Purchasing Swans can be a challenge. The City
of Stratford sells mated pairs when available at $500 pr. There are two people on the waiting list. I
have two auctions in March I'll be attending as I have seen Swans up for auction. lbis venture may or
may not happen this year.
I am asking for the Town's approval to put these birds on Lake Lisgar in April and will remove them in
the late fall. During the winter I will house them at my hobby farm. Their care and feeding will be my
expense and the cost to the Town -priceless.
Yours truly,
Rick Troyer
R.R. # 2, Tillsonburg
519-842-6923 Cell (text) 519-550-4813
Page 26 of 68
Page 27 of 68
Page 1 of 4
Subject: Results for RFT 2020-004 Rouse Street Sanitary Installation
Report Number: OPS 20-08
Author: Shayne Reitsma, P.Eng., Manager of Engineering
Meeting Type: Council Meeting
Meeting Date: Monday, March 23, 2020
RECOMMENDATION
THAT Council receive Report OPS 20-08, Results for RFT 2020-004 Rouse Street
Sanitary Installation;
AND THAT Council award Tender RFT 2020-004 to Cassidy Construction Limited of
Arva, ON at a cost of $414,431.33 (net HST included), the lowest bid received satisfying
all Tender requirements.
BACKGROUND
Tenders were issued on February 12th 2020 for the Rouse Street Sanitary Installation
with twenty (20) plan takers and a total of six (6) bids received by the closing date of
March 9th 2020 with the lowest bid from Cassidy Construction Ltd. of Arva, Ontario at a
cost of $414,431.33 (net HST included).
DISCUSSION
The Rouse Street Sanitary Installation project that extends along Rouse Street between
Young Street and Vienna Road and approximately 90m east of Vienna Road on Rouse
Street towards the wastewater pumping station, as shown in Figure 1. This project
involves the construction of new gravity sanitary sewer, storm culvert replacement, new
asphalt road surface paving as well as any required boulevard and driveway restoration .
The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid
Solutions and on Biddingo. Results of the tender are summarized below:
Bidder Location Bid Amount
1. Cassidy Construction Ltd. Arva, ON $ 414,431.33
2. 291 Construction Ltd. Dorchester, ON $ 526,672.23
3. GW-EX Inc. Mount Brydges, ON $ 610,411.88
Page 28 of 68
OPS 20-08
Page 2 of 4
4. Network Sewer and Watermain Ltd. Cambridge, ON $ 683,112.04
5. Oxford Civil Group Inc. Woodstock, ON $ 803,679.78
6. Euro Ex Construction Woodstock, ON $ 1,062,988.93
The above bids include net HST of 1.76%. The bids also include a $50,000
contingency allowance for material testing and any unforeseen expenses encountered
during construction. Reference checks for Cassidy Construction returned satisfactory.
CONSULTATION
An information letter will be hand delivered to all directly affected property owners
advising of the reconstruction project and that a drawing set is available for public
viewing at the Town of Tillsonburg Corporate Office between regular business hours of
8:00 AM to 4:00 PM, by appointment, for a 30 day period.
Any planned full roadway or lane closures in order to facilitate the work will be kept to a
minimum and communicated to affected property owners in advance. Property owners
in the construction area will also be notified of the overall construction schedu le and
potential impacts prior to, and during the course of construction, as necessary.
FINANCIAL IMPACT/FUNDING SOURCE
The 2020 capital project budget of $300,000 is funded through a combination of
$80,000 in Gas Tax and $220,000 in Asset Management Reserves. The Towns portion
of contracted items is $133,337.52 (net HST) resulting in a capital project budget
surplus of $166,663.
The total tendered price for the County’s portion of contract items is $281,093.81 (net
HST).
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate accountability
2. Economic Sustainability
☒ Support new and existing businesses and provide a variety of employment
opportunities
3. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
Page 29 of 68
Page 3 of 4
Page 30 of 68
OPS 20-08
Page 4 of 4
Report Approval Details
Document Title: OPS 20-08 Results for RFT 2020-004 Rouse St Sanitary
Installation.docx
Attachments:
Final Approval Date: Mar 18, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Mar 15, 2020 - 8:50 PM
Kyle Pratt - Mar 18, 2020 - 5:21 AM
Michelle Smibert - Mar 18, 2020 - 7:43 AM
Page 31 of 68
Page 1 of 5
Subject: Results for RFT 2020-001 Asphalt Paving and Concrete Maintenance Program
Report Number: OPS 20-09
Author: Shayne Reitsma, P.Eng., Manager of Engineering
Meeting Type: Council Meeting
Meeting Date: Monday, March 23, 2020
RECOMMENDATION
THAT Council receive Report OPS 20-09, Results for RFT 2020-001 Asphalt Paving
and Concrete Maintenance Program;
AND THAT Council award Tender RFT 2020-001 to Gedco Excavating Limited of
Brantford, ON at a cost of $661,897.72 (net HST included), the lowest bid received
satisfying all Tender requirements.
BACKGROUND
Tenders were issued on February 12th 2020 for the Asphalt Paving and Concrete
Maintenance Program with ten (10) plan takers and a total of five (5) bids received by
the closing date of March 10th 2020 with the lowest bid from Gedco Excavating Ltd., of
Brantford, Ontario at a cost of $661,897.72 (net HST included)
DISCUSSION
As shown in Figure 1 this project includes full depth resurfacing Gibson Drive, Argyle
Street, Belfast Street and Hampton Court, partial depth resurfacing of Queen Street and
First Street as well as other minor asphalt patching repairs as a result of maintenance
work from the Public Works and Water Departments.
The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid
Solutions and on Biddingo. Results of the tender are summarized below:
Bidder Location Bid Amount
1. Gedco Excavating Ltd. Brantford, ON $ 661,897.72
2. Armstrong Paving Ltd. St. Mary’s, ON $ 672,816.65
3. Coco Paving Inc. London, ON $ 729,914.30
4. Dufferin Construction London, ON $ 731,022.42
Page 32 of 68
OPS 20-09
Page 2 of 5
5. Brantco Construction Cambridge, ON $ 761,922.10
The above bids include net HST of 1.76%. The bids also include a $35,000
contingency allowance for material testing and any unforeseen expenses encountered
during construction. It should be noted that the actual price of asphalt cement from the
time the tender is closed to the time asphalt is actually placed is subject to an Asphalt
Cement (AC) adjustment factor that is set monthly by the MTO. Reference checks for
Gedco Excavating returned satisfactory.
CONSULTATION
Any planned roadway or lane closures in order to facilitate the work will be kept to a
minimum and communicated to the public or any directly affect residents in advance, in
accordance with the Towns Public Engagement Policy.
FINANCIAL IMPACT/FUNDING SOURCE
The combined budget for this project is $667,900 which consists of $400,000 in Gas
Tax, $58,200 in Asset Management Reserves, $30,000 in Linear Infrastructure
Reserves, $29,700 in Development Charges and a combined total $150,000 from the
Roads, Water, Sanitary and Storm maintenance operating budgets.
ITEM TENDER
COST
2020 BUDGET
ALLOCATION
Water Maintenance (Operating) $14,975 $15,000
Sanitary Maintenance (Operating) $14,985 $15,000
Storm Maintenance (Operating) $14,830 $15,000
Roads Patching Maintenance (Operating) $35,805 $40,000
Roads Sidewalk Maintenance (Operating) $34,755 $35,000
Roads Curb Maintenance (Operating) $29,800 $30,000
Broadway & Bridge AODA Upgrade (Capital) $29,670 $30,000
Sidewalk Connectivity Program (Capital) $42,705 $42,900
Bloomer Street Storm Sewer Repair (Capital) $44,700 $45,000
2020 Asphalt Paving Program (Capital) $399,675 $400,000
Gibson Drive - 555m (full depth) $191,970
Argyle Street - 45m (full depth) $16,160
Belfast Street - 85m (full depth) $28,465
Hampton Court - 135m (full depth) $43,890
Queen Street - 445m (partial depth) $103,670
First Street - 80m (partial depth) $15,520
Page 33 of 68
OPS 20-09
Page 3 of 5
HOT MIX ASPHALT TOTAL $661,900 $667,900*
*Note that the budget estimate was based on results from 2019 early tender pricing.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate accountability
2. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Support the aging population and an active senior citizenship
3. Culture and Community
☒ Improve mobility and promote environmentally sustainable living
Page 34 of 68
Page 4 of 5
Page 35 of 68
OPS 20-09
Page 5 of 5
Report Approval Details
Document Title: OPS 20-09 Results for RFT 2020-001 Asphalt Paving and
Concrete Program .docx
Attachments:
Final Approval Date: Mar 18, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Mar 15, 2020 - 8:52 PM
Kyle Pratt - Mar 18, 2020 - 5:29 AM
Michelle Smibert - Mar 18, 2020 - 7:42 AM
Page 36 of 68
Page 1 of 5
Subject: Results for RFT 2020-003 Oxford/Simcoe St. Rehabilitation
Report Number: OPS 20-10
Author: Shayne Reitsma, P.Eng., Manager of Engineering
Meeting Type: Council Meeting
Meeting Date: Monday, March 23, 2020
RECOMMENDATION
THAT Council receive Report OPS 20-10 Results for RFT 2020-004 Oxford/Simcoe St.
Rehabilitation;
AND THAT Council sole source Tender RFT 2020-004 to Dufferin Construction
Company of London, ON at the revised cost of $1,668,720.78 (net HST included), the
only bid received;
AND FURTHER THAT Council authorize the reallocation of $50,000 in Asset
Management Reserves from the Rouse Street Sanitary Installation project to the
Oxford/Simcoe Street Rehabilitation project.
BACKGROUND
Tenders were issued on February 12th 2020 for the Oxford/Simcoe Street Rehabilitation
with sixteen (16) plan takers and a total of one (1) bid received by the closing date of
March 12th 2020 from Dufferin Construction Company of London, Ontario at a cost of
$1,816,000.07 (net HST included).
DISCUSSION
The Oxford/Simcoe Street Rehabilitation project extends from Broadway to Vienna
Road, a distance of 705 meters of which includes a five (5) lane bridge structure as
shown in Figure 1. The project consists of full-depth road surface rehabilitation with
spot sidewalk and curb repairs along with catch basin and manhole cover
adjustments/replacement as well as bridge rehabilitation work of waterproofing the deck
and replacing the wearing surface throughout, including the approaches, some localized
embankment slope protection and retaining wall repairs.
The tender was advertised on the Tillsonburg website, the Tillsonburg News, Ebid
Solutions and on Biddingo. Results of the tender are summarized below:
Page 37 of 68
OPS 20-08
Page 2 of 5
Bidder Location Bid Amount
1. Dufferin Construction London, ON $ 1,816,000.07
The above bid includes net HST of 1.76%. The bid also includes a $115,000
contingency allowance for material testing and any unforeseen expenses encountered
during construction. Reference checks for Dufferin Construction returned satisfactory.
CONSULTATION
An information letter will be hand delivered to all directly affected property owners
advising of the reconstruction project and that a drawing set is available for public
viewing at the Town of Tillsonburg Corporate Office between regular business hours of
8:00 AM to 4:00 PM, by appointment, for a 30 day period.
A detailed traffic management plan has been developed specifically for this project that
maintains two-way traffic (i.e. single lane in each direction) and offers an alternative
heavy truck route via John Pound Road and Highway 3. Construction signage,
including “Business Open During Construction” signs will be installed well in advance of
the actual construction start date to inform the motoring public of the upcoming lane
reductions and that access to local businesses will be maintained throughout the
spring/summer construction period.
FINANCIAL IMPACT/FUNDING SOURCE
The capital budget for the Oxford/Simcoe St. Rehabilitation is $1,753,845. Under the
Connecting Link Program, the Province will contribute 90% up to a maximum of
$1,578,461. The remaining $175,384 of the project constitutes the Town’s 10% portion
funded by Asset Management Reserves. Any over budget expenditure is the
responsibility of the Town.
Report OPS 19-41 awarded $131,805 to G. Douglass Vallee Limited to provide
consulting services for the bridge rehabilitation design and associated bridge
construction inspection leaving $1,622,040 for the construction contract.
The sole construction contract bid of $1,816,000 (net HST) exceeds the available
remaining budget by $193,960. In accordance with the Tender Contract Regulations
staff negotiated with the sole bidder and reached a mutually agreed upon revised bid
price of $1,668,720.78 (net HST) which still exceeds the available remaining budget by
$46,681. As a result staff are requesting that Council authorize the reallocation of
$50,000 of Asset Management Reserves available from the Rouse St. Sanitary
Installation project to this project and that Council award this project to Dufferin
Construction at the revised pricing of $1,668,720.78.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
Page 38 of 68
OPS 20-08
Page 3 of 5
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Demographic Balance
☒ Make Tillsonburg an attractive place to live for youth and young professionals
Page 39 of 68
Page 4 of 5
Page 40 of 68
OPS 20-08
Page 5 of 5
Report Approval Details
Document Title: OPS 20-10 Results for RFT 2020-003 Oxford Simcoe St.
Rehabilitation.docx
Attachments:
Final Approval Date: Mar 18, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Mar 15, 2020 - 8:47 PM
Kyle Pratt - Mar 18, 2020 - 5:36 AM
Michelle Smibert - Mar 18, 2020 - 7:42 AM
Page 41 of 68
Page 1 of 3
Subject: Awarding RFT2020-006 - Roofing Repairs and Restoration at Public Works
Report Number: RCP 20-09
Author: Corey Hill, Parks & Facilities Manager
Meeting Type: Council Meeting
Meeting Date: Monday, March 23, 2020
Recommendation:
THAT Council receives Report RCP 20-09 Roofing Repairs and Restoration at Public
Works;
AND THAT Town of Tillsonburg awards RFT 2020-006 to Grand Valley Roofing at their
submitted base bid of $110,234 plus applicable taxes.
Background:
The existing roof of the Public Works facility at 20 Spruce Street is scheduled for repair
and restoration work in 2020 to avoid full replacement at significantly higher costs. The
scope of work is the restoration of surfaces with self -healing cold applied polymer
modified asphalt restoration treatment and high strength SBS & SIS modified bitumen
flashings with gravel surface.
Discussion:
As part of the 2020 capital project work plan, RCP staff partnered with Garland Canada
to prepare the specification for the roof repair & restoration. A budget of $120,000 was
established for this project.
A tender was issued in February 2020. Eleven (11) contractors submitted bids.
Garland Canada performed a technical review of the low base bid (Grand Valley
Roofing) and confirmed that the submission was compliant and met the requirements of
the project (see attached checklist).
Staff recommends awarding the contract to Grand Valley Roofing at their submitted
base bid of $110,234 plus applicable taxes; the lowest compliant bid.
Page 42 of 68
RCP 20-09
Page 2 of 3
Below is a summary of all received bids;
Financial Impact/Funding Source:
The 2020 capital budget includes $120,000 for this project, funded from the Asset
Management Reserve.
Community Strategic Plan (CSP) Linkage:
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
BASE BID
Company PW Roof Repairs
& Restoration
Wet Insulation Removal
& Replacement/Sq. Ft
New Roof Drain Perimeter Wood
Blocking /Sq. Ft
Deck Rust Pr.
<2000/Sq. Ft.
Deck Rust Pr.
>2000/Sq. Ft.
Grand Valley Roofing $110,234.00 $17.00 $2,062.00 $3.50 $6.50 $6.50
Trio Roofing Systems $115,000.00 $9.50 $1,600.00 $4.00 $2.50 $2.50
Pollard $126,950.00 $18.50 $2,500.00 $8.75 $3.50 $2.95
LaFleche $127,000.00 $15.00 $2,300.00 $6.00 $3.00 $2.40
Proteck Roofing $127,612.00 $40.00 $3,500.00 $4.50 $6.00 $5.50
Nortex $166,500.00 $45.00 $6,500.00 $10.00 $7.50 $5.00
Nedlaw $170,970.00 $29.00 $4,500.00 $2.85 $7.95 $4.98
Atlas Apek $186,880.00 $33.20 $2,540.00 $9.90 $4.95 $4.85
Can-Sky Roofing $203,108.00 $20.50 $1,100.00 $25.00 $13.00 $10.00
Always Roofing $210,200.00 $52.00 $3,500.00 $18.00 $8.00 $6.75
E-D Roofing $294,667.46 $22.00 $1,800.00 $8.00 $10.00 $10.00
EXTRA AS REQUIRED
Page 43 of 68
RCP 20-09
Page 3 of 3
Report Approval Details
Document Title: RCP 20-09 Awarding Roofing Repair and Restoration at
Public Works.docx
Attachments:
Final Approval Date: Mar 18, 2020
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Mar 13, 2020 - 5:56 PM
Kyle Pratt - Mar 18, 2020 - 8:47 AM
Michelle Smibert - Mar 18, 2020 - 9:01 AM
Page 44 of 68
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, February 27, 2020
Program Room-2nd Floor Annandale NHS
30 Tillson Ave, Tillsonburg, ON N4G 2Z8
MINUTES
Present: Bob Marsden, Patty Phelps, Rosemary Dean, Joan Weston, Donna Scanlan,
Dianne MacKeigan, John Lessif
Absent with Regrets: Sherry Hamilton, Chris Rosehart
1. Call to Order
The meeting was called to order at 4:30 pm
2. Adoption of Agenda
Resolution #1
Moved by: Rosemary Dean
Seconded by: Joan Weston
THAT the agenda as prepared for February 27 be adopted with the following
additions under New Business:
d) Terms of Reference
e) Year end report Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Minutes of the Previous Meeting
Minutes of the Meeting for January were circulated.
Resolution #2
Moved by: Joan Weston
Seconded by: Donna Scanlan
THAT the minutes from January’s meeting be approved. Carried
Business arising from Minutes: It was pointed out that the stocking report from
January’s meeting was not included in the January minutes to Council.
Resolution #3
Moved by: Donna Scanlan
Seconded by: Joan Weston
THAT amended minutes from January including the Christmas Stocking report be
forwarded to Council. Carried
Page 45 of 68
5. General Business & Reports
5.1 Financial Report- $134,394.97 is the balance in the Trust Account. A further
deposit of about $3400.00 from the museum’s share of Trip of the Month has yet to
be deposited.
Resolution #4
Moved by: John Lessif
Seconded by: Rosemary Dean
THAT this committee receive quarterly operating budget reports. Carried
John Lessif raised the question of 4 different figures in the town’s budget papers
for the museum. Patty will find out about the discrepancies and report back at
our next meeting.
5.2 Tour Guide Report
14 guides and 2 staff attended a meeting for tour guides on February 21.
Emergency protocols were reviewed and time was given for guides to sign up for
upcoming events at ANHS where their services will be needed.
5.3 Curator’s Report
The Curator’s report was circulated and discussed and is attached.
Resolution#5
Moved by: Joan Weston
Seconded by: Rosemary Dean
THAT the reports be accepted Carried
5.4 New Business
(a) Bats- Pest Control visits twice a year to deal with bats that reside in
the attic. Three bats were found during the facility tour. Pest Control assures us
there is no danger and we do not have an infestation.
Resolution #6
Moved by: John Lessif
Seconded by: Joan Weston
THAT Council be advised to increase Pest Control from two visits a year to
quarterly. Carried
(b)Signage- Bob Marsden raised concern about sign posts on Corless
Lane at Hyman Street and asked for their removal.
Donna Scanlan expressed concern about the state of the large sign on Tillson
Avenue and its need for refurbishment. She had obtained a quote for the
necessary work that she passed on to Patty for consideration.
(c) Facility Tour Report-
Resolution #7
Moved by: Donna Scanlan
Seconded by: Joan Weston
THAT the facility tour report be deferred to the next meeting when its author,
Sherry Hamilton, will be present for the discussion. Carried
Page 46 of 68
(d)Terms of Reference- Revised terms of reference were distributed and
should be added to our binders.
(e) Year End Report- The year end report was circulated and will be
presented to Council at a yet-to-be-determined date.
6. Next Meeting- Thursday, March 26, 2020
7. Adjournment
Resolution #8
Moved by: Joan Weston
Seconded by: Dianne MacKeigan
THAT the February 27th meeting of the Museum Advisory Committee be adjourned
at 5:57 pm.
Carried
Page 47 of 68
The Corporation of the Town of Tillsonburg
Tillsonburg Transit Advisory Committee
February 18, 2020
10:00 a.m.
200 Broadway, Suite 203, Market Room
MINUTES
Present: Sherry Hamilton, Chair, Kathryn Leatherland, Cindy Allen, Carolijn Verbakel,
John Verbakel, Lynn Temoin, Pete Luciani, Councillor, Mayor Stephen Molnar (arrived
at 10:08 a.m.)
Staff:
Alex Piggott, Transit Coordinator
Kevin DeLeebeeck, Director of Operations
Laura Pickersgill, Legislative Services Coordinator
Also Present:
Jason Keillor, Transit Manager, Voyago Transportation
1. Call to Order
The meeting was called to order at 10:01 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Lynn Temoin
Seconded by: Kathryn Leatherland
THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee
meeting of February 18, 2020, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Pete Luciani
Seconded by: Cindy Allen
THAT the Minutes of the Tillsonburg Transit Advisory Committee meeting dated
January 21, 2020, be approved.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business & Reports
Page 48 of 68
5.1 Introduction to Voyago Presentation
Jason Keillor, Transit Manager, for Voyago Transportation provided a
presentation on the background and services offered by Voyago
Transportation. Key points of the presentation included:
• Voyago provides all requirements for the Town to operate the transit
system, including maintenance, staffing, fleet, dispatch services,
reporting, etc.
• The supervisor for Tillsonburg will be Bill Ungar who is located in the
area.
• There is an app option that the Town could purchase that would allow
mobile app users to determine if the bus is on schedule, etc.
• The new bus will have space for 20 passengers, including 2 spaces for
wheelchairs
Opportunity was provided for members to ask the presenter questions about
the new service.
Jason Keillor left the meeting at 10:25 a.m.
5.2 T:GO Draft Fare Policy
Staff provided an overview of the T:GO Draft Fare Policy and noted the
importance of having a written procedure in place for issuing refunds.
Opportunity was provided for Committee Members to provide feedback.
Feedback included:
• Clarifying the definition of an adult (having a minimum age listed)
• Changing the age of a senior to be 55 to provide consistency among in
and out of town transit services
• Include a definition of a youth (including youth not in school/without
student identification card)
• Ensure consistency among definitions from the regional transportation
plan
• Include verbiage on sustainability
Staff are attending the Regional Transportation Meeting on February
20, 2020 to discuss setting consistent fare rates among communities
participating in the Inter-Community Transportation Program.
This Policy will be brought to Council for endorsement in March 2020.
5.3 Concern Tracking Sheet
Staff are forwarding concerns as they arise to the current service provider and
have had insufficient response from the provider in return.
Staff to follow up on the responsibility of cleaning the bus as there were
Page 49 of 68
concerns brought forward.
5.4 Daily Rider Counts January 2020
Ridership in January 2020 was the highest to date for the transit system.
5.5 Advertising
Staff indicated they are postponing further promotion of the transit program
until the new service provider is in place.
Staff to schedule an assessment on the new bus with an Occupational
Therapist through the Multi-Service Centre to ensure proper accessibility of
the bus.
Staff to circulate information on advertising and marketing campaign
initiatives following the Regional Transportation Meeting on February 20,
2020. Discussion on further advertising and revenue sourced advertising
opportunities to be placed on a future agenda.
Clarification was provided noting that the new contract for the In-Town Transit
Service begins July 1, 2020 and the Inter-Community Transit Service begins
April 1, 2020.
5.6 Update on Legal Advancements- Norfolk Mall Bus Stop
Staff to follow up with the lawyer regarding this issue.
Discussion was held on changing the route structure and bus stops in the
future. Committee Members offered to ride the bus themselves to provide
feedback on the system. Staff explained that it is difficult to make any
changes at this time as there is lack of analytical data available from the
service provider.
Once the new service provider begins service, surveys will become available
to the public, online and in paper copy available on the bus and in municipal
buildings, to gain feedback from the public.
Committee Members were encouraged to complete the survey online
regarding the “Connecting the SouthWest” Draft Transportation Plan and to
complete the Ride Norfolk Survey for users that utilize both systems.
6. Next Meeting
Tuesday, March 17, 2020 at 10:00 a.m.
7. Adjournment
Resolution #3
Moved by: Lynn Temoin
Seconded by: Cindy Allen
Page 50 of 68
THAT the February 18, 2020 Tillsonburg Transit Advisory Committee meeting be
adjourned at 11:24 a.m.
Carried
Page 51 of 68
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee Meeting
March 10, 2020
7:30 a.m.
10 Lisgar Avenue, Tillsonburg, ON
MINUTES
Present: Jesse Goossens, Collette Takacs, Jeff VanRybroeck, Randy Thornton,
Lindsay Morgan-Jacko, Andrew Burns, Mayor Molnar, Cedric Tomico, Steve
Spanjers, Lisa Gilvesy
Absent with Regrets: Kirby Heckford, Councillor Deb Gilvesy
Staff: Kyle Pratt, CAO; Cephas Panschow, Development Commissioner; Laura
Pickersgill, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 7:36 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Randy Thornton
Seconded by: Andrew Burns
THAT the Agenda as prepared for the Economic Development Advisory Committee
meeting of March 10, 2020, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Collette Takacs
Seconded by: Andrew Burns
THAT the Minutes as prepared for the Economic Development Advisory Committee
meeting of February 11, 2020, be adopted.
Carried
A letter of support has been submitted to the Minister Long-Term Care in support of
expanding services for the Ingersoll Nurse Practitioner Clinic and for a Tillsonburg
Satellite Nurse Practitioner Clinic.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared at the beginning of the
meeting.
Page 52 of 68
5. General Business & Reports
5.1 Monthly Project Updates
Cephas Panschow, Development Commissioner, provided a summary of monthly
project updates.
5.1.1 Building, Planning and By-Law 2019 Year End Report
Geno Vanhaelewyn, Chief Building Official, provided an overview of the Building,
Planning and By-Law 2019 Year End Report.
Kyle Pratt arrived at 7:41 a.m.
Staff to arrange a Committee tour of 83 Rolph Street with the current developer.
5.1.2 Economic Development and Marketing 2019 Year End Report
Cephas Panschow, Development Commissioner, provided an overview of the
Economic Development and Marketing 2019 Year End Report.
Identifying lands for potential development uses can be a proactive approach to
expanding the potential uses based on location.
5.1.3 Industrial Land Inventory
Cephas Panschow, Development Commissioner, provided an explanation of the
colour coding and the properties included on the industrial land inventory map.
Planning staff are finalizing an analysis report on the Industrial Land Inventory.
Jeff VanRyroeck declared pecuniary interest to agenda item 5.1.3 and left the
meeting at 8:19 a.m.
Staff previously received direction from Council to proceed with action regarding
a strategic investment asset that is listed in the Town.
Jeff VanRybroeck returned to the meeting at 8:27 a.m.
5.2 Tillsonburg Zoning By-Law General Update- ZN 7-20-1
Planning staff are in the process of updating the Tillsonburg Zoning By-Law.
Staff to circulate notification to the Committee when the Zoning By-Law general
update public meeting will be held.
5.3 Resignation of Board Members
Resolution #3
Moved by: Steve Spanjers
Seconded by: Randy Thornton
THAT the Economic Development Advisory Committee receives and accepts
resignation of Committee Members, Jim Hayes and Ashton Nembhard, with regret.
Page 53 of 68
Carried
5.4 Tillsonburg Hydro Inc.
Staff provided an update that Hydro One has indicated there will be an update of
local transformers. It was noted that Tillsonburg Hydro Inc. is interested in
updating local transformers to include additional capacity for this region.
5.5 Town Hall Task Force
Staff to submit a report to Council in March or April 2020 on potential options for
a Town Hall development.
5.6 Community Strategic Plan
Staff to provide a report to Council in Q2 regarding options for updating or
renewing the Community Strategic Plan.
5.5.1 Excellence in Local Government
5.5.2 Economic Sustainability
5.5.3 Demographic Balance
5.5.4 Culture and Community
6. Community Organization Updates
6.1 Downtown Business Improvement Association
International Women’s Day Event was a successful fundraiser hosted on March 8th.
March Break Family Fun Passport Event will take place during March 16-20.
6.2 Tillsonburg District Chamber of Commerce
Mayor’s Breakfast to be held on March 31, 2020.
Staff to follow up with the Chamber of Commerce on who the replacement member
will be as Chamber representation on the Committee.
6.3 Tillsonburg District Real Estate Board
6.3.1 February 2020 Commercial Listings
6.3.2 February 2020 Activity Report
Lindsay Morgan-Jacko provided an overview of the February 2020 Commercial
Listings and Activity Report.
6.4 Simcoe Street Vacant Properties
Staff indicated that conversations are underway with the property owners for
potential options on refreshing these properties.
7. Round Table
There will be an Easter Egg Hunt hosted on April 11th at the Kinsmen Bandshell.
A suggestion was made to the BIA representative that the BIA should host a monthly
breakfast for local women in in the community.
Page 54 of 68
Information to come forward on a future agenda for input regarding the Oxford
County Regional Service Delivery Review.
The Inter-Community Transit Service to begin service on April 1st.
Town is set to celebrate Autism Awareness Day on April 2, 2020.
International Women’s Day hosted at Tillsonburg CIBC branch on March 10, 2020 at
6:30 p.m.
8. Next Meeting
Tuesday, April 14, 2020 at 7:30 a.m. subject to be postponed at this time.
9. Adjournment
Resolution #4
Moved by: Randy Thornton
Seconded by: Cedric Tomico
THAT the April 14, 2020 Economic Development Advisory Committee meeting be
adjourned at 9:16 a.m.
Carried
Page 55 of 68
The Corporation of the Town of Tillsonburg
Accessibility Advisory Committee
March 10, 2020
2:00 p.m.
Market Room, Corporate Office
MINUTES
Present:
Cindy Allen, Mark Dickson, Jeff Huber, Councillor Pete Luciani, Margaret McCrimmon
and Peter Staley.
Absent with Regrets:
Mike Cerna, Erin Getty and Michael Kadey.
Also Present:
Amelia Jaggard, Deputy Clerk
Emily Xuereb, Deputy Chief Building Official
Carrie De Bie, Co-op Student
1.Call to Order
The meeting was called to order at 2:00 p.m.
2.Adoption of Agenda
Private building concern to be added as item 5.5.
Review of local news articles to be added as item 5.6.
Next meetings plans to be discussed under item 6.
Resolution #1
Moved by: Margaret McCrimmon
Seconded by: Jeff Huber
THAT the Agenda as amended for the Accessibility Advisory Committee meeting of
March 10, 2020, be adopted.
Carried.
3.Minutes of the Previous Meeting
4.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5.General Business & Reports
5.1. Information on Renovations and Accessibility Upgrades (Deputy Chief Building
Official)
Page 56 of 68
The Deputy Chief Building Official circulated a handout which included
information on barrier-free requirements related to renovations and provided a
brief presentation on those requirements.
Opportunity was provided for comments and questions from members.
Staff provided clarification on when power automated doors are required to be
installed.
5.2. Committee Chairs/Vice Chairs and Staff Liaison Meeting Update
Staff to send the link to the online Advisory Committee feedback survey.
Survey results to be provided as information at an upcoming meeting.
5.3. Town Facilities Review Update
Staff circulated copies of feedback on Town facilities completed and submitted
by Committee member C. Allen.
Committee members C. Allen, J. Huber and M. Dickson provided an overview of
the facilities that have been reviewed.
Staff to share the information with the relevant department for information and
action where possible.
Staff noted that BrowseAloud is an assistive technology software that adds text-
to-speech functionality to websites. The Town of Tillonsburg website is
compatible with the BrowseAloud technology which makes the content more
accessible.
Staff to inquire about headphone availability for Kiosks at Community Centre.
5.4. 2020 Joint Accessibility Advisory Committee – Agenda item ideas
Proposed items for the agenda should be sent to Amelia.
5.5. Private building concern
M. Dickson noted concern and sought guidance for residents at a multi-level
private property in Town which is scheduled to have no elevator access for a
period of six weeks.
5.6. Review of local news articles
C. Allen shared local news articles with the committee. Link to online stories to
be shared with members.
6. Next Meeting
Tuesday, June 9, 2020 at 2:00 p.m. at the Corporate Office in Market Room (Suite
203), 200 Broadway, Tillsonburg, ON.
Page 57 of 68
7. Adjournment
Resolution #2
Moved by: Mark Dickson
Seconded by: Peter Staley
THAT the March 10, 2020 Accessibility Advisory Committee meeting be adjourned
at 3:25 p.m.
Carried.
Page 58 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES of February 5, 2020
Approved February 28, 2020
Members in attendance: Dave Beres, Michael Columbus, Valerie Donnell, Roger
Geysens, Tom Masschaele, John Scholten and Peter Ypma
Staff in attendance: J. Maxwell, A. LeDuc, B. Hodi, D. Thain and D. McLachlan
Regrets: Robert Chambers, Kristal Chopp, Ken Hewitt and Stewart Patterson
The meeting was called to order at 6:35 pm Wednesday, February 5, 2020 in the
Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-14/20 moved: P. Ypma seconded: D. Beres
That the LPRCA Board of Directors add “Presentation by Strong & Nenninger” under New
Business as item 10 (j) to the February 5, 2020 agenda.
CARRIED
DECLARATION OF CONFLICTS OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-15/20 moved: J. Scholten seconded: R. Geysens
THAT the minutes of the Board of Directors Meeting held January 8, 2020 be adopted
as circulated.
CARRIED
BUSINESS ARISING
None
Page 59 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 2 -
REVIEW OF COMMITTEE MINUTES
a) Lee Brown Marsh Management Committee – May 3, 2019
MOTION A-16/20 moved: D. Beres seconded: J. Scholten
THAT the minutes from the Lee Brown Marsh Management Committee meeting of May
3, 2019 be received as information.
CARRIED
CORRESPONDENCE
a) Conservation Ontario letter to Minister Yakabuski Re: Ontario’s Special Advisor
on Flooding Report to Government: An Independent Review of the 2019 Flood
Events in Ontario
b) Municipality of Strathroy-Cardoc Re: Council Meeting January 20, 2020 –
Approval of Resolution LTVC – Watershed Management Programs
MOTION A-17/20 moved: R. Geysens seconded: V. Donnell
THAT the correspondence outlined in the Board of Director’s Agenda of February 5,
2020 be received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Staff approved seven applications since the last meeting. All met policy criteria.
LPRCA-224/19-REVISED, LPRCA-249/19, LPRCA-250/19, LPRCA-1/20, LPRCA-2/20,
LPRCA-7/20 and LPRCA-9/20.
MOTION A-18/20 moved: P. Ypma seconded: D. Beres
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated January 27, 2020 as information.
CARRIED
b) New applications
The Planning Department recommended approval for three applications.
Page 60 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 3 -
MOTION A-19/20 moved: J. Scholten seconded: R. Geysens
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-257/19
LPRCA-258/19
LPRCA-10/20
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) GENERAL MANAGER’S REPORT
Backus Heritage Conservation Area will be hosting the Vittoria & District Foundation’s
Annual General Meeting. The Foundation recently approved $10,000 in funding
towards the Education Centre’s gallery revitalization project.
The pumphouses and water intakes along the lake at Haldimand and Norfolk
Conservation Areas received some damage in the fall storms. Staff are reviewing
options.
The GM provided the Board with some information for the upcoming consultation to the
Conservation Authorities Act and Regulations in London.
MOTION A-20/20 moved: D. Beres seconded: P. Ypma
That the LPRCA Board of Directors receives the General Manager’s Report for January
2020 as information.
CARRIED
b) 2020 TREE ORDER
Annually, LPRCA purchases a variety of native tree and shrub species for restoration
projects which include the LPRCA Private Land Tree Planting Program, 50 Million Tree
Program, Clean Water project and the Ontario Power Generation/Forest Corridor
Page 61 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 4 -
Program. Staff is proposing to order 53,250 seedlings for the 2020 spring tree plant
from two of the four nurseries pre-selected by Forests Ontario’s 50 Million Program.
This is a cost-recovery program and is not anticipated to affect the budget.
MOTION A-21/20 moved: V. Donnell seconded: D. Beres
THAT the LPRCA Board of Directors approves the 2020 tree order of 53,250 trees at a
cost of $52,629.50 for the spring tree planting season.
CARRIED
c) 2020 FLOOD CONTINGENCY PLAN
The LPRCA Flood Contingency Plan is a guide for municipalities, emergency services
and other partners in the event of flood emergencies. The January 2020 Plan
presented has not changed in terms of content, only the flood emergency contact list
has been updated.
MOTION A-22/20 moved: P. Ypma seconded: T. Masschaele
THAT the LPRCA Board of Directors receives the LPRCA 2020 Flood Contingency Plan
for information.
CARRIED
d) JANUARY 2020 FLOOD EVENTS AND WATERSHED CONDITIONS
The year has started with above average temperatures and very little snow pack. A
Flood Watch was issued January 12th for Big Otter Creek and the Lake Erie shoreline
after 30 to 80 mm of rain had fallen on January 10th combined with strong southwest
winds. A Flood Warning was issued January 18th for Haldimand due to another strong
southwesterly wind event for Lake Erie. There have been six major lakeshore surge
events over the last 13 months. The lack of ice on the lakes has contributed to the
surges in some shoreline areas.
The long-range outlook predicts an almost 50% chance of meeting record lake levels
this summer.
MOTION A-23/20 moved: R. Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors receives the January 2020 flood event and
watershed conditions update report as information.
CARRIED
Page 62 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 5 -
e) YEARS OF SERVICE RECOGNITION
There are seven staff and one Board Member who reached service milestones in 2019.
They will be recognized at the 2020 Annual General Meeting.
MOTION A-24/20 moved: J. Scholten seconded: P. Ypma
THAT the Years of Service Recognition Report be received as information.
CARRIED
f) ALUS ELGIN PARTNERSHIP REPORT
The GM provided a history of the LPRCA-ALUS Partnership which began in 2011. The
ALUS Elgin Coordinator is LPRCA staff and reports to the Lands and Waters
Supervisor. Staff recommended to include members of the LPRCA Board on the ALUS
Elgin Public Advisory Committee (PAC) and establish the PAC as a formal committee of
the LPRCA.
MOTION A-25/20 moved: T. Masschaele seconded: V. Donnell
THAT the LPRCA Board of Directors receives the ALUS Elgin Update as information;
AND,
THAT the LPRCA Board of Directors approves the ALUS Elgin Partnership Advisory
Committee (PAC) as a committee of the LPRCA Board of Directors;
AND,
THAT the Committee’s Terms of Reference be updated for the LPRCA Board of
Directors approval.
CARRIED
g) ECOLOGICAL SURVEY FOR SELECTED LPRCA PROPERTIES
LPRCA contracts a qualified ecologist to survey properties prior to forest management
activities for species at risk and species of concern on an annual basis. Staff retained
the services of Paul O’Hara of Blue Oak Native Landscapes to complete the 2019
surveys. The ecological surveys assist staff in preparing the prescriptions/operating
plans. In 2019 ecological surveys were conducted at three properties; the West Block
Swick-King, Block 1 Roberts-Hird, and Block 1 Harris-Floyd Tracts. The goal is to
accumulate baseline data for all properties.
Page 63 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 6 -
MOTION A-26/20 moved: T. Masschaele seconded: P. Ypma
THAT the LPRCA Board of Directors approves the recommendations contained in the
report submitted by Blue Oak Native Landscapes titled “Field Surveys for Species at
Risk Plants and Provincially Rare Plants at Swick-King Tract (West Block), Tarcza-
Roberts-Hird Tact (Block #1), and Harris-Floyd Tract (Block #1)”.
CARRIED
h) FOREST MANAGEMENT PRESCRIPTIONS/OPERATING PLANS
Using information provided in the ecological surveys, staff prepare prescriptions/
operating plans for the forest tracts that will receive some form of silvicultural treatment.
Upon approval, staff will mark the property then tender out the contract. Two
prescriptions/operating plans for the Harris-Floyd Tract (Block #1) and the Tarcza-Hird-
Roberts Tract (Block #1) were presented for approval.
MOTION A-27/20 moved: R. Geysens seconded: T. Masschaele
THAT the LPRCA Board of Directors approves the two prescriptions/operating plans for
the Harris-Floyd Tract (Block #1) on the 5th Concession of Houghton Township and the
Tarcza-Hird-Roberts Tract (Block #1) on County Road #19 of Windham Township.
.
CARRIED
i) 20-YEAR FOREST MANAGEMENT PLAN (2020-2039)
The process to update 20-Year Forest Management Plan (2020-2039) began in 2019
and included a public open house and an online survey that elicited 153 responses.
Fraser Smith Consulting has submitted the final report which is now posted on the
LPRCA website.
MOTION A-28/20 moved: V. Donnell seconded: J. Scholten
THAT the LPRCA Board of Directors receives the Forest Management Plan 2020-2039
as information.
CARRIED
j) PRESENTATION BY STRONG & NENNINGER
MOTION A-29/20 moved: D. Beres seconded: T. Masschaele
THAT the LPRCA Board of Directors remove item 10 (j) from the open session agenda.
CARRIED
Page 64 of 68
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
- 7 -
MOTION A-30/20 moved: P. Ypma seconded: J. Scholten
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
A proposed of pending acquisition or disposition of land by the Authority
Litigation or potential litigation, including matters before administrative tribunals
(e.g. Local Planning Appeal Tribunal), affecting the Authority
CARRIED
MOTION A-31/20 moved: R. Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors does now adjourn from the closed session.
CARRIED
The Chair adjourned the meeting at 7:55pm.
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Page 65 of 68
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-029
A BY-LAW to amend Schedule A of By-Law 2020-001, being a Schedule of Fees
for certain Municipal applications, services and permits in the Town of
Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend By-Law 2020-001 to
include the fare structure for the T:GO in-town transit service.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Schedule A of By-Law 2020-001 be amended to include the fare structure
attached hereto as Schedule A.
2. THAT these amendments to Schedule A of By-Law 2020-001 are hereby
declared to be part of that By-Law as if written therein.
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 23rd day of MARCH, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd day of MARCH, 2020.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Michelle Smibert
Page 66 of 68
By-Law 2020-029 Schedule A
Page 1 of 1
Fare Structure T:GO In-Town Transit Service
Item 2019 Fee Proposed
2020 Fee % Change Tax Unit
Ticket - Adult - Single Ride $2.50 $2.50 0% HST
exempt Single Ride
Ticket - Adult - 10 Ride Pass $20.00 $20.00 0% HST
exempt
10 Ride
Pass
Ticket - Adult - Day Pass $8.00 $8.00 0% HST
exempt Day Pass
Ticket - Adult - Monthly Pass $60.00 $60.00 0% HST
exempt
Monthly
Pass
Ticket - Seniors (60+) - Single Ride $2.00 $2.00 0% HST
exempt Single Ride
Ticket - Seniors (60+) - 10 Pass Ride $16.00 $16.00 0% HST
exempt
10 Ride
Pass
Ticket - Seniors (60+) - Day Pass $6.00 $6.00 0% HST
exempt Day Pass
Ticket - Seniors (60+) - Monthly Pass $48.00 $48.00 0% HST
exempt
Monthly
Pass
Ticket - Students - Single Ride $2.00 $2.00 0% HST
exempt Single Ride
Ticket - Students - 10 Ride Pass $16.00 $16.00 0% HST
exempt
10 Ride
Pass
Ticket - Students - Day Pass $6.00 $6.00 0% HST
exempt Day Pass
Ticket - Students - Monthly Pass $48.00 $48.00 0% HST
exempt
Monthly
Pass
Ticket - Children (5 and under) - Single Ride FREE FREE Single Ride
Ticket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride
Pass
Ticket - Children (5 and under) - Day Pass FREE FREE Day Pass
Ticket - Children (5 and under) - Monthly Pass FREE FREE Monthly
Pass
Ticket - Support Person - Single Ride FREE FREE Single Ride
Ticket - Support Person - 10 Ride Pass FREE FREE 10 Ride
Pass
Ticket - Support Person - Day Pass FREE FREE Day Pass
Ticket - Support Person - Monthly Pass FREE FREE Monthly
Pass
Ticket - Veteran - Single Ride FREE FREE Single Ride
Ticket - Veteran - 10 Ride Pass FREE FREE 10 Ride
Pass
Ticket - Veteran - Day Pass FREE FREE Day Pass
Ticket - Veteran - Monthly Pass FREE FREE Monthly
Pass
Page 67 of 68
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2020-027
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on
the 13th day of March, 2020, and the 23rd day of March, 2020.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meetings held on March 13, 2020, and March 23, 2020, with respect to every report,
motion, by-law, or other action passed and taken by the Council, including the
exercise of natural person powers, are hereby adopted, ratified and confirmed as if
all such proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 23rd DAY OF MARCH, 2020.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF MARCH, 2020.
________________________________
MAYOR – Stephen Molnar
_______________________________
TOWN CLERK – Michelle Smibert
Page 68 of 68