200323 Council MIN 1
MINUTES
Monday, March 23, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 2020-135
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider a matter of a proposed or
pending acquisition or disposition of land by the municipality. (Highway 3 Lands)
Carried
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2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Highway 3 Lands)
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Highway 3 Lands)
3. Adoption of Agenda
Resolution # 2020-136
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, March 23,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Deputy Mayor Beres declared pecuniary interest on the following items:
1. Item 1.4.1 in closed session (Highway 3 Lands) with the reason being a
family member is the Real Estate listing agent.
Councillor Gilvesy declared pecuniary interest on the following items of the
March 9, 2020 meeting of which the Councillor was absent:
1. Item 1.4.3 in closed session (Highway 3 Lands) with the reason being an
immediate family member may receive financial gain from the sale of
property.
Councillor Gilvesy declared pecuniary interest on the following items:
1. Item 1.4.1 in closed session (Highway 3 Lands) with the reason being an
immediate family member may receive financial gain from the sale of
property.
No other disclosures of pecuniary interest were declared.
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6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-137
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Minutes of the Council meeting of Monday, March 9, 2020, and the
minutes of the Special Council meeting of Friday, March 13, 2020, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Ministry of Energy - Natural Gas Expansion Support Program
12.2 Ministry of the Solicitor General - Emergency Management and Civil
Protection Act Compliance 2019
12.3 Ministry of Municipal Affairs and Housing - Protecting Tenants and
Strengthening Community Housing Act
12.4 Request for Swans on Lake Lisgar
Resolution # 2020-138
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the correspondence from the Ministry of Energy
dated March 6, 2020, the correspondence from the Ministry of the solicitor
General dated March 9, 2020, the Correspondence from the Ministry of
Municipal Affairs and Housing dated March 12, 2020, and the
correspondence from Rick Troyer dated February 11, 2020, as
information.
Carried
13. Staff Reports
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13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 20-08 Results for RFT 2020-004 Rouse St Sanitary
Installation
Resolution # 2020-139
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive Report OPS 20-08, Results for RFT 2020-
004 Rouse Street Sanitary Installation;
AND THAT Council award Tender RFT 2020-004 to Cassidy
Construction Limited of Arva, ON at a cost of $414,431.33 (net HST
included), the lowest bid received satisfying all Tender
requirements.
Carried
13.6.2 OPS 20-09 Results for RFT 2020-001 Asphalt Paving and
Concrete Program
Resolution # 2020-140
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-09, Results for RFT 2020-
001 Asphalt Paving and Concrete Maintenance Program;
AND THAT Council award Tender RFT 2020-001 to Gedco
Excavating Limited of Brantford, ON at a cost of $661,897.72 (net
HST included), the lowest bid received satisfying all Tender
requirements.
Carried
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13.6.3 OPS 20-10 Results for RFT 2020-003 Oxford Simcoe St.
Rehabilitation
Resolution # 2020-141
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-10 Results for RFT 2020-
004 Oxford/Simcoe St. Rehabilitation;
AND THAT Council sole source Tender RFT 2020-004 to Dufferin
Construction Company of London, ON at the revised cost of
$1,668,720.78 (net HST included), the only bid received;
AND FURTHER THAT Council authorize the reallocation of
$50,000 in Asset Management Reserves from the Rouse Street
Sanitary Installation project to the Oxford/Simcoe Street
Rehabilitation project.
Carried
13.7 Recreation, Culture & Park Services
13.7.1 RCP 20-09 Awarding Roofing Repair and Restoration at Public
Works
Resolution # 2020-142
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report RCP 20-09 Roofing Repairs and
Restoration at Public Works;
AND THAT Town of Tillsonburg awards RFT 2020-006 to Grand
Valley Roofing at their submitted base bid of $110,234 plus
applicable taxes.
Carried
14. New Business
14.1 COVID-19 Update
Item to be included as standing item on future agendas.
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Chief Administrative Officer provided an update regarding the
announcement from the Province on March 23, 2020.
Information was provided regarding recent updates from Southwest Public
Health.
Staff noted that information regarding a delay to implementation of the
inter-community transit system will be released.
Staff noted that signage will be posted at Town parks to indicate
playgrounds are closed.
15. Consideration of Committee Minutes
15.1 Committee Minutes
Museum Advisory Committee's revised terms of reference to be provided
to Council.
Resolution # 2020-143
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Museum Advisory Committee minutes dated
February 27, 2020 and the Tillsonburg Transit Advisory Committee
minutes dated February 18, 2020, the Economic Development Advisory
Committee minutes dated March 10, 2020, and the Accessibility Advisory
Committee minutes dated March 10, 2020, as information.
Carried
15.2 Long Point Region Conservation Authority Board of Director Minutes
Resolution # 2020-144
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Long Point Region Conservation Authority
Board of Director Minutes dated February 5, 2020, as information.
Carried
16. Motions/Notice of Motions
Councillor Gilvesy submitted nine motions to be considered and Deputy Mayor
Beres submitted two motions. The Clerk advised that under the procedural by-
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law, these motions can be introduced as long as two thirds of the council support
is received.
Deputy Mayor Beres asked that his motions not be introduced. Councillor Gilvesy
asked that the motion about rebates for recreation programs not be considered at
this time.
Resolution # 2020-145
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council waive the notice requirements contained in section 6.10 of
Procedural By-law 4173 prior to the nine motions circulated being introduced and
dealt with at tonight's Council meeting.
Carried
Resolution # 2020-146
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the overnight street parking ban be lifted effectively immediately.
Carried
Resolution # 2020-147
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Town of Tillsonburg request that the County of Oxford suspend the
requirements for garbage bag tags for a period of 60 days.
Carried
Resolution # 2020-148
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT a hiring freeze for the Corporation of the Town of Tillsonburg be
implemented effective immediately for all non-essential positions as determined
by the CAO.
Carried
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Resolution # 2020-149
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Town of Tillsonburg request that the County of Oxford consider
immediate relief for rate payers with regards to sewer and water charges.
AND THAT the County use sewer and water reserve funds from ratepayers of
the Town of Tillsonburg to offset loss of revenue.
Carried
Resolution # 2020-150
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT members of Council request that the Mayor declare a State of Emergency
in the Town of Tillsonburg.
Councillor Rosehart called for a recorded vote.
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Councillor Parker - Yes
Defeated
Resolution # 2020-151
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Town of Tillsonburg create a COVDI-19 task force in principle
consisting of representation by three members of Council, the Chair of the Police
Services board, a local health representative and local representation from our
business community, i.e. a member from both the BIA and the local Chamber of
Commerce and a Sr. Staff Member as directed by the CAO.
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AND THAT the task force should meet one time per week at minimum and each
member should be prepared to provide a briefing at each meeting which in turn
can be released as information to the residents of the Town of Tillsonburg via in
hard copy or through social media or video format.
Carried
Resolution # 2020-152
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT council direct all Senior Leadership Team Members to revisit their 2020
business plans and bring recommendations back to Council of possible projects
that are not an absolute necessity.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2020-029, To Amend Schedule A of By-Law 2020-001 (Rates
and Fees)
Resolution # 2020-153
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law By-Law 2020-029, To Amend Schedule A of By-Law 2020-
001 (Rates and Fees), be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2020-154
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2020-027, to Confirm the Proceedings of the Council Meetings
held on March 13, 2020, and March 23, 2020, be read for a first, second, third
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and final reading and that the Mayor and the Clerk be and are hereby authorized
to sign the same, and place the corporate seal thereunto.
Carried
20. Items of Public Interest
Signage will be posted Town parks to indicate playgrounds are closed.
21. Adjournment
Resolution # 2020-155
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Council Meeting of Monday, March 23, 2020 be adjourned at 8:32 p.m.
Carried