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Special and Property Committee MIN 1998( SPECIAL 05-90 THE CORPORATION OF THE TOWN OF TILLSONBURG SPECIAL AND PROPERTY COMMITTEE -EXECUTIVE EXECUTIVE MINUTES of the Special and Property Committee held Wednesday, September 19th, 1990 at 4: 30 P. M. in the Committee Room, Municipal Offices, Town Centre Mall, Tillsonburg, Ontario. MEMBERS PRESENT: Chairman G. Leachman, Members: C. Braun, R. Epple ALSO PRESENT: Chief Hank Harley D.C. Morris, Deputy Clerk-Administrator A. Adoption of Agenda Moved by C. Braun Seconded by R. Epple THAT the agenda be adopted. B. Lease Renewal -Police Facilities R. Miggens, The Committee reviewed a proposal by Lover Ltd. for renewal of the space currently occupied by the Police Department at 126 Concession Street East. It was noted that the proposal called for a base rent annually of $36,000.00 plus leasehold improvements for $6,000 per year for 5 years. Leasehold improvements were based on proposal to complete renovations up to $25,000. Analysis by the Deputy Clerk-Administrator was reviewed showing a base rent increase of 38%, 23% for improvements, for a total of rental increase proposal of 61%. The Deputy Clerk-Administrator reviewed other rental charges available in the community as provided by the Economic Development Officer. It appeared that rentals for similar space would range in the $7 to $12 range per square foot. Lover limited were proposing a base rent of $7.32 plus $1.22 per foot for improvements. Recommendations It was moved Seconded by municipality improvements "Carried" by c. Braun R. Miggens AND RECOMMENDED TO COUNCIL THAT the not proceed with the landlord doing the as proposed. The Committee met with Mr. Dale Lover who indicated the base rent increase was required to bring the space occupied up to comparable market rent. He was prepared to have the municipality carry out the improvements as it required. He was not prepared to accept less than a five year lease. ••• 2 I -2 - The Committee indicated to Mr. Lover that he was expecting a report from the Ontario Police Commission which in part may deal with the facilities and until such was reviewed the Committee was not prepared to recommend that a lease be signed at this time. C. Flag Raising Ceremony The Committee reviewed briefly the upcoming October 2nd flag raising. In order that sufficient time be available for this and to meet with invited guests, it was suggested that the reception be held in the Library following the flag raising for all attending and no other business be carried out on October 2nd. Instead, a Special Meeting of the Special and Property Committee be held October 16th at 4:30 P.M. at the Municipal Offices. Meeting adjourned. SPECIAL 04-90 THE CORPORATION OF THE TONN OF TILLSONBURG SPECIAL AND PROPERTY COMMITTEE MINUTES of the Special and Property Committee held September 4th, 1990 at 5:00 P.M. in the Committee Room, Offices, Town Centre Mall, Tillsonburg, Ontario. Tuesday, Municipal PRESENT: Chairman G. Leachman, Members: R. Miggens, C. Braun, R. Epple ALSO PRESENT: D.C. Morris, Deputy Clerk-Administrator A. ReE_orts 1. Deputy Clerk-Administrator reported that following Council's adoption of the Special and Property Committee's recommendations with respect to possible acquisition and development of John Pound Road property, correspondence had been sent to the Long Point Region Conservation Authority requesting inclusion in the funding in their 1991 budget. The Deputy Clerk-Administrator had spoken to Conservation Authority staff following their receipt of this correspondence and the indication was that some funding would be included in the draft 1991 Budget to commence this process, including mapping of this area by the Conservation Authority. 2. Councillor Epple reported his concerns with respect to Lake Lisgar and that something should be done to look at possible development of this lake. Moved by R. Epple Seconded by C. Braun AND RESOLVED THAT grant information be obtained as to improving water quality and the banks of Lake Lisgar. 3. Deputy Clerk-Administrator reported that 30 Town flags had now been received by the supplier. Discussion took place as to an appropriate event to have an official flag raising. It was recommended that an Official Flag Raising be held Tuesday, October 2nd, 1990 at 4:30 P.M. at the Library with those persons who participated in the Design Contest being invited to attend and the successful designer being presented with one of the flags. The Mayor to be contacted and invited to participate in this flag raising event. Flags to be available for sale at the Municipal Office to individuals and companies at a sale price of $45.00 each. 4. The Deputy Clerk-Administrator reported that the purchase of the lands and station from CP Rail have now been completed and the deed was now registered in the Town's name. It was indicated that all parties previously N0 1 \ \~~c.Pp--... 2 '$t.? (<_~iO " -2 - expressing an interest in the station have been contacted and only the Craft Guild was still interested. Craft Guild to be invited to attend the next Property Committee meeting at 5:00 on October 2nd, 1990 in order that their interest in moving the building be further explored. 5. It was reported by the Deputy Clerk-Administrator that Mr. Johnny Cowell had responded to Council's intent to present him with Favourite Son/Daughter Award and that he would be available on the )weekend of November 16th to 18th to participate in wha,tever functions the municipality wanted to organize. Mr. Jack Whitmore is in the process of making some preliminary contacts with groups in Town that may wish to participate in events and further information would be available in the near future. B. Next Meeting The next meeting of the Special and Property Committee was set for Tuesday, October 2nd, 1990 at 5:00 P.M. with Official Flag Raising Ceremony in front of the Library at 4:30 P.M. Meeting adjourned.