200427 Council MIN 1
MINUTES
Monday, April 27, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 2020-193
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider:
• personal matters about an identifiable individual, including Town employees;
(Fire Chief Recruitment), and
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• personal matters about an identifiable individual, including Town employees;
(COVID-19 Taskforce Appointments)
• personal matters about an identifiable individual, including Town employees;
(Committee Appointments)
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 2 (b) personal matters about an identifiable individual,
including municipal or local board employees; (Fire Chief
Recruitment)
2.4.2 2 (b) personal matters about an identifiable individual,
including municipal or local board employees; (COVID-19
Taskforce Appointments)
2.4.3 2 (b) personal matters about an identifiable individual,
including municipal or local board employees; (Committee
Appointments)
3. Adoption of Agenda
Resolution # 2020-194
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, April 27,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
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Resolution # 2020-195
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of April 14, 2020, be approved.
Carried
7. Presentations
7.1 Recreation, Culture and Parks Department Service Review
Presentation (30 minutes)
David Bajurny, Managing Partner, Ron Barr, Senior Consultant and Guus
Saaltink, Senior Consultant, of The Clarico Group, participated in the
meeting to provide an overview of the Recreation, Culture and Parks
Department Service Review conducted by The Clarico Group.
Opportunity was provided for comments and questions from Council.
Staff will review the entire report and provide a report to Council which
identifies areas requiring further investigation and areas where there are
opportunities for implementation.
Resolution # 2020-196
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the Recreation, Culture and Parks Department
Service Review Presentation, as information;
AND THAT the Director of Recreation, Culture & Parks bring back a report
to Council on or before the meeting of June 22nd, on the strategy and
implementation of the Recreation, Culture and Parks Department Service
Review by The Clarico Group.
Carried
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
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12. COVID-19
Staff noted that they are continuing to review and adjust business continuity
plans.
13. Information Items
13.1 Provincial Policy Statement 2020
Resolution # 2020-197
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the Provincial Policy Statement 2020, as
informaiton.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 20-03 Appointment of Acting Fire Chief and Acting
Deputy Fire Chief
Resolution # 2020-198
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report CAO 20-03, as information;
AND THAT a By-Law to appoint an Acting Fire Chief and an Acting
Deputy Fire Chief for the Town of Tillsonburg, be brought forward
for Council’s consideration.
Carried
14.2 Clerk's Office
14.2.1 CLK 20-13 Committee Appointments
Resolution # 2020-199
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CLK 20-13 Committee
Appointments;
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AND THAT a By-Law to Amend Schedule A of By-Law 4247, be
brought forward for Council’s consideration.
Carried
14.2.2 CLK 20-18 County Council Composition and Election of Head
of Council Review
It was requested that staff prepare a report to review an additional
County Council representative given Tillsonburg’s population
growth, preferences for the election of the Warden, additional at
large members for the next meeting of Council. It was requested
that staff ask for an extension of the deadline for submissions on
this matter.
Resolution # 2020-200
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CLK 20-18, as information.
AND THAT Staff bring a report back to the May 11, 2020, Council
meeting with options for review.
Carried
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 20-02 Self-Contained Breathing Apparatus (SCBA)
Replacement
Resolution # 2020-201
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FRS 20-02 SCBA Replacement, as
information;
AND THAT Council approves purchase MSA G-1 Self-Contained
Breathing Apparatus (SCBA);
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AND FURTHER THAT Council approve AJ Stone Company Limited
as sole source vendor for this equipment as awarded through the
Township of Wilmot cooperative RFP.
Carried
14.6 Operations
14.6.1 OPS 20-18 Results for RFP 2020-003 Engineering Consulting
Services for the Reconstruction of Concession Street West
Resolution # 2020-202
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 20-18 Results for RFP 2020-
003 Engineering Consulting Services for the Reconstruction of
Concession Street West;
AND THAT Council award RFP 2020-003 to GM Blue Plan of
London, ON at a cost of $156,934.27 (net HST included), the
highest scoring proposal received.
Carried
14.6.2 OPS 20-19 Results for RFP 2020-004 Engineering Consulting
Services for Retaining Wall Replacements
Resolution # 2020-203
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 20-19 Results for RFP 2020-
004 Engineering Consulting Services for Retaining Wall
Replacements;
AND THAT Council award RFP 2020-004 to Planmac Engineering
Inc. of Toronto, ON at a cost of $97,402.64 (net HST included), the
highest scoring proposal received.
Carried
14.6.3 OPS 20-20 Tillsonburg Regional Airport Hydro Load Capacity
Assessment
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Staff noted that the Airport Master Plan RFP is currently being
prepared.
Resolution # 2020-204
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report OPS 20-20 Tillsonburg Regional
Airport Hydro Load Capacity Assessment;
AND THAT the results of the Airport Hydro Load Capacity
Assessment inform the Airport Master Plan as it relates to current
and future growth capacity of hydro infrastructure at the Airport.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 20-16 45 Hardy Ave Fire Panel Replacement Update
Resolution # 2020-205
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 20-16 45 Hardy Ave. Fire
Alarm Panel Replacement Update;
AND THAT the project budget is increased by an additional
$18,000 with the additional funding coming from the Facility
Infrastructure Reserve.
Carried
14.7.2 RCP 20-17 Sports Facilities Allocation Policy
Resolution # 2020-206
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 20-17 Sports Facilities
Allocation Policy;
AND THAT Council approves and adopts the Sports Facilities
Allocation Policy for the Town of Tillsonburg.
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Carried
14.7.3 RCP 20-18 Acti-Passs Program
Staff noted that this program has no cost to the Town besides loss
of potential revenue.
Resolution # 2020-207
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 20-18 Act-i-Pass Program, as
information;
AND THAT the Town of Tillsonburg supports the partnership with
Southwestern Public Health in order to provide ACT-i-Pass
programs to Grade 5 students beginning in July 2020.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2020-208
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Economic Development Committee minutes
dated April 7, 2020 and April 14, 2020, as information.
Carried
16.2 Police Services Board Minutes
Office of the Clerk will request that Police Service Board minutes are
provided when available.
Resolution # 2020-209
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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THAT Council receives the Police Services Board minutes dated
September 18, 2019, October 16, 2019, November 20, 2019 and
December 18, 2019, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2020-210
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council request the Chief Building Official to review the sign by-law and
bring forth recommendations to Council at the next meeting that would include
such things as waiving mobile sign fees, placing banners or mobile signs in areas
where they are prohibited such as the downtown core to allow businesses to
advertise more aggressively during the re-opening and recovery phase of the
economy impacted by Covid-19.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
Resolution # 2020-211
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the following individuals be appointed to the COVID-19 Taskforce: Larry
Scanlan, Karen Devolin, Abbie Boesterd, Emma Dew, Joe McGuire, Merley
Wheaton, Roxanne MacMillan, Michelle Smibert, Town Clerk, Laura Pickersgill,
Legislative Services Coordinator and Colleen Pepper, Marketing and
Communications Officer.
Carried
19. By-Laws
19.1 By-Law 2020-040, to Amend Schedule A of By-Law 4247 (Committee
Appointments)
19.2 By-Law 2020-041, to transfer the properties known as Daffodil Drive
and Daisy Court, Plan 41M-155, to 2563557 Ontario Inc
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19.3 By-Law 2020-042, to appoint an Acting Fire Chief and an Acting
Deputy Fire Chief for the Town of Tillsonburg
Council confirmed that Gord Roesch be appointed as Acting Fire Chief
and that Vanessa Devolin be appointed as Acting Deputy Fire Chief.
Resolution # 2020-212
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2020-040 to Amend Schedule A of By-Law 4247
(Committee Appointments), and
By-Law 2020-041 to transfer the properties known as Daffodil Drive and
Daisy Court, Plan 41M-155, to 2563557 Ontario Inc, and
By-Law 2020-042 to appoint an Acting Fire Chief for the Town of
Tillsonburg and to repeal By-Law 4302, To Appoint the previous Acting
Fire Chief, and to appoint an Acting Deputy Fire Chief for the Town of
Tillsonburg and to repeal By-Law 3502, To Appoint a previous Deputy Fire
Chief, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2020-213
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2020-039, to Confirm the Proceedings of the Council Meeting held
on April 27, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
There is a bottle drive fundraiser scheduled for April 29, 2020 at the Beer Store
and proceeds will be going to the Tillsonburg District Memorial Hospital.
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Council and staff congratulated Acting Fire Chief Terry Saelens on his retirement
and thanked Chief Saelens for his 47 years of service to the Tillsonburg Fire
Department.
The next regular Council meeting will be held on Monday, May 11, 2020 at 6:00
p.m. via video conference.
22. Adjournment
Resolution # 2020-214
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Council Meeting of Monday, April 27, 2020 be adjourned at 8:18 p.m.
Carried