200511 Council MIN 1
MINUTES
Monday, May 11, 2020
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Gord Roesch, Acting Fire Chief
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Closed Session
Resolution # 2020-215
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into Closed Session to consider advice that is subject to
solicitor-client privilege, including communications necessary for that purpose
(Tillsonburg Airport); and
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A proposed or pending acquisition or disposition of land by the municipality
(Highway 3 Lands).
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (f) advice that is subject to solicitor-client privilege,
including communications necessary for that purpose;
(Tillsonburg Airport)
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality (Highway 3 Lands)
3. Adoption of Agenda
Resolution # 2020-216
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of Monday, May 11,
2020, be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2020-217
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Minutes of the Council meeting of April 27, 2020, be approved.
Carried
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7. Presentations
8. Public Meetings
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
11.1 RCP 20-22 Recreation and Sports Advisory Committee Year-End
Report
Eugene Todd, Chair of Recreation and Sports Advisory Committee,
participated in the meeting to provide an update from the Committee.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-218
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 20-22 Recreation and Sports
Advisory Committee Year-End Report, as information.
Carried
11.2 RCP 20-23 Parks, Beautification and Cemetery Advisory Committee
Year-End Report
Paul DeCloet, Chair of Parks, Beautification and Cemetery Advisory
Committee, participated in the meeting to provide an update from the
Committee.
Opportunity was provided for comments and questions from Council.
Resolution # 2020-219
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives Report RCP 20-23 Parks, Beautification and
Cemetery Advisory Committee Year-End Report, as information.
Carried
11.3 CLK 20-19 COVID-19 Task Force Recommendations
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Finance Department to provide a report in response to the Task Force
recommendations for Council's consideration.
Resolution # 2020-220
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report CLK 20-19 COVID-19 Taskforce
Recommendations, as information;
AND THAT Council supports the Task Force recommendations and that
staff be directed to bring back a report for Council's consideration;
AND FURTHER THAT to clarify the development charge motion refers to
a deferral of payment.
Carried
12. COVID-19
13. Information Items
13.1 CN Rail - CN Right of Way Vegetation Control
Resolution # 2020-221
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the correspondence from CN Rail dated May 4,
2020, as information.
Carried
14. Quarterly Reports
14.1 FIN 20-17 2020 First Quarter Consolidated Financial Results
Resolution # 2020-222
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 20-17 2020 First Quarter Consolidated
Financial Results, as information.
Carried
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14.2 FIN 20-16 2020 First Quarter Corporate Services Results
14.3 DCS 20-09 2020 First Quarter Economic Development and Marketing
Results
14.4 DCS 20-08 2020 First Quarter Building Planning By-Law Services
Results
14.5 FRS 20-03 2020 First Quarter Fire Services Results
14.6 OPS 20-21 2020 First Quarter Operations Services Results
14.7 RCP 20-19 2020 First Quarter Recreation, Culture and Parks Results
Staff noted that an RFT for hydro infrastructure work at the VIP Industrial
Park is in progress and the date of release is unknown at this time.
Staff noted that the Airport Manual is in progress and is scheduled for
completion in the second quarter.
Resolution # 2020-223
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the 2020 First Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.2 Clerk's Office
15.3 Development and Communication Services
15.3.1 DCS 20-07 Sign By-Law Amendment – COVID-19
Geno Vanhaelewyn, Chief Building Official, was present to answer
questions.
Resolution # 2020-224
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report DCS 20-07; Sign By-Law
Amendment – COVID-19 as information;
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AND THAT a By-Law to amend By-Law 3798, being a by-law to
prohibit or regulate signs and other advertising devices and the
posting of notices within the Town of Tillsonburg, be brought
forward for Council’s consideration;
AND THAT a By-Law to amend By-Law 2020-001, being a
Schedule of Fees for certain Municipal applications, services and
permits in the Town of Tillsonburg, be brought forward for Council’s
consideration.
Carried
15.3.2 DCS 20-10 Rouse Street Servicing Easement
Resolution # 2020-225
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report DCS 20-10 Rouse Street Servicing
Easement;
AND THAT a By-Law authorizing the Mayor and Clerk to enter into
an agreement with the Future Transfer Co. Inc. for an easement
across the property described as Parts 1, 2 and 3, Plan 41R-8031
in the Town of Tillsonburg, County of Oxford, and more particula rly,
as Part 1, Plan 41R-9989, be brought forward for Council’s
consideration.
Carried
15.4 Finance
15.5 Fire and Emergency Services
15.6 Operations
15.6.1 OPS 20-22 Airport Hangar Taxiway G1 Lot 4 Land Lease
Agreement
Resolution # 2020-226
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 20-22 Taxiway G1 Lot 4 Land
Lease Agreement;
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AND THAT a By-law to execute the Hangar Land Lease Agreement
for Taxiway G1 Lot 4 with Russell Catton, be brought forward for
Council’s consideration.
Carried
15.6.2 OPS 20-23 Results for RFP 2020-005 Consulting Services for
Pavement Condition Assessments
Resolution # 2020-227
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 20-23 Results for RFP 2020-
005 Consulting Services for Pavement Condition Assessments;
AND THAT Council award RFP 2020-005 to Englobe Corp. of
Brantford, ON at a cost of $35,152.99 (net HST included), the
highest scoring proposal received.
Carried
15.7 Recreation, Culture & Park Services
15.7.1 RCP 20-20 Tillsonburg 2020 Canada Day
Resolution # 2020-228
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 20-20 Tillsonburg 2020
Canada Day;
AND THAT all Canada Day activities organized by the Town of
Tillsonburg for July 1, 2020 hereby are cancelled.
Carried
15.7.2 RCP 20-21 LLWP 2020 Operating Season
Staff noted that the slide manufacturer is anticipating delivery by
end of June.
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Resolution # 2020-229
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 20-21 Lake Lisgar Waterpark
2020 Operating Season.
Carried
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2020-230
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives the COVID-19 Task Force minutes dated April 29,
2020, as information.
Carried
18. Motions/Notice of Motions
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2020-044, to enter in an Airport Hanger Land Lease
Agreement with Russell Catton
20.2 By-Law 2020-045, to amend By-Law 3798 (Sign By-Law)
20.3 By-Law 2020-046, to amend Schedule A of By-Law 2020-001
(Schedule of Fees)
20.4 By-Law 2020-047, to enter in an agreement with the Future Transfer
Co. Inc.
Resolution # 2020-231
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2020-044, to enter in an Airport Hanger Land Lease
Agreement with Russell Catton; and
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By-Law 2020-045, to amend By-Law 3798 (Sign By-Law); and
By-Law 2020-046, to amend Schedule A of By-Law 2020-001 (Schedule
of Fees); and
By-Law 2020-047, to enter in an agreement with the Future Transfer Co.
Inc., be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Confirm Proceedings By-law
Resolution # 2020-232
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2020-043, to Confirm the Proceedings of the Council Meeting held
on May 11, 2020, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
22. Items of Public Interest
Visit www.annandalenhs.ca to view Annandale National Historic Site’s first online
exhibition.
Director of Operations provided the following construction updates:
Oxford St./Simcoe St. rehabilitation project is underway and expected to be
completed by early September, 2020.
Rouse St. sanitary and sewer installation project is underway.
Concession St. W. reconstruction project is underway and it anticipated to be
completed in July, 2020.
Oxford County road Oxford Rd 20 near Brownsville is under construction and the
work is expected to be completed in June, 2020.
MTO construction project from Simcoe St. at Highway 3 to Delhi is expected to
last the duration of the construction season.
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Fibre installation companies in Tillsonburg have begun restoration work and will
begin installing new fibre in the next couple weeks.
Tillsonburg transfer station large item depot has temporarily reopened for the
week of May 11, 2020, with access determined by property address. Visit
tillsonburg.ca for more information.
The next regular Council meeting will be held on Monday, May 25, 2020 at 6:00
p.m. via video conference.
23. Adjournment
Resolution # 2020-233
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Meeting of Monday, May 11, 2020 be adjourned at 8:12 p.m.
Carried