200220 BIA MIN
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Tillsonburg
Business Improvement Area
MINUTES – OPEN SESSION
Board Meeting of Thursday, February 20th, 2020
Carriage Hall 7:30 am – 9:30 am Breakfast at 7:00 am
1. CALL TO ORDER: Time: 7:34 am
QUORUM: 5/9
Members present: C. Tomico; D. Gilvesy; J. Tilson; M. Van Geer Truyde; M.
Tedesco;
Staff present: M. Renaud; K. Slattery; C. Pepper (town)
Regrets: D. Rasokas; A. Hicks; C. Heutinck; W. Cameron
2. ADOPTION OF THE AGENDA:
a. moved by: M. Van Geer Truyde seconded by: M. Tedesco
And resolved that the agenda as AMENDED for the BIA Board of
Management meeting for Thursday, February 20th, 2020 be adopted.
The amended agenda includes TWO closed session items.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF:
4. ADOPTION OF THE OPEN SESSION MINUTES from the board meeting of
January 23rd, 2020
a. moved by: D. Gilvesy seconded by: J. Tilson
“And resolved that the minutes, as prepared for the OPEN SESSION
meeting of
February 20th, 2020 be adopted”.
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5. ADOPTION OF THE CLOSED SESSION MINUTES from the board meeting of
January 23rd, 2020
b. moved by: D. Gilvesy seconded by: J. Tilson
“And resolved that the minutes, as prepared for the CLOSED
SESSION meeting of
February 20th, 2020 be adopted”.
6. MOTION TO MOVE INTO CLOSED SESSION: Time: 7:35 a.m.
“And resolved that Board of Management moves into CLOSED SESSION
for the purposes of discussing matters to employee negotiations”.
7. MOTION TO MOVE BACK INTO OPEN SESSION: Time: 8:24 a.m.
8. EVENTS AND MARKETING CO-ORDINATOR’S REPORT: The EMC delivered
the monthly report. There was a slide presentation. The Board Members made several positive comments about the accomplishments for the period. There were no questions.
9. FINANCIAL REPORT: The board received the report. The Board Treasurer was
absent for the meeting. The ED delivered the report. There was some
discussion about outstanding items. The board accepted the report with no
changes. The ED will follow-up with all outstanding items.
10. FIP RENDERING AGREEMENT AND COST: The board accepted the new fee
proposal from Southridge Concept renderings as presented. The Board Chair
spoke clearly about the excellent value that was received for the monies spent.
The ED also highlighted the quality of the work vs. the previous contractor.
11. EXECUTIVE DIRECTOR’S REPORT: The ED provided a detailed update. The
board directed two items to be discussed in closed session relating to benefits
and retirement plan for the 2 BIA full-time staff. The office rent was discussed.
The ED will furnish additional information to the board as it is provided by the
Chamber of Commerce. ADP has confirmed an upset limit for payroll processing
to safeguard against any potential manipulation of payroll processing. The board
approved the work truck lease agreement for a period of 24 months beginning
March 2020 – March 2022 at a net annual cost of $6,058 per annum. This cost
is fully recovered through annual sponsorships. There will still need to be a
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graphics/colour printer purchased for the EMC. The ED discussed the number of
out of zone businesses that would like to be associate members of the BIA.
MOUD with the Town of Tillsonburg: The board was advised as to the status of
the negotiations. The Board Chair indicated we were awaiting a response from
the Town of Tillsonburg. Façade Improvement Program project update: The ED
gave an update to the program and there were no questions. There is a lot of
interest in 2020. The tracking spreadsheets have been updated to include the
designer/renderings costs back to 2013.
12. ROUNDTABLE: open discussion.
a. NEXT MEETING: Thursday, March 26th – Carriage Hall – 7:30 am
13. MOTION TO ADJOURN: Time of adjournment: 9:34 a.m.
a. moved by: M. Van Geer Truyde b. seconded by: J. Tilson