961010 Board of Management MINTILLSONBURG BUSINESS IMPROVEMENT AREA
BOARD OF MANAGEMENT
MINUTES of the meeting of the Tillsonburg B.I.A. Board of
Management held Thursday, October 10th, 1996 at noon in the Council
Chambers, Municipal Offices.
PRESENT: Vice-Chairperson, Pat Hynes; Members: Carrie Montgomery;
Brenda Carroll; Fran Bell; Rick Miggens; Matt Scholtz;
Eugene Heath (12:30); Michael Graves, Co-ordinator.
ALSO PRESENT: Janet Wright; Linda Albright
A. Adoption of Agenda
Moved by Brenda Carroll
Seconded by Carrie Montgomery
AND RESOLVED THAT the agenda as prepared for the date of
October 10th, 1996 be adopted as printed with the .addition of
Linda Albright under Delegations, and an appointment to the
Board (Janet Wright) be added under G. Other Business.
11 Carried11
B. Adoption of Minutes
Moved by Fran Bell
Seconded by Carrie Montgomery
AND RESOLVED THAT the minutes of September 12th, 1996 be
adopted as printed.
"Carried"
C. Delegations
1. Linda Albright
Linda Albright outlined some of the discussions regarding the
Down Home Country Christmas. The Sunshine Foundation will be
using new lights and donation boxes this year. The tree will
be put up earlier, and could possibly be acquired from Betty
Ireland on Concession Street (Keith Somers would have to be
approached to see if he could move the tree). Santa's House
is being rebuilt, and possible locations were discussed.
Michael will contact Coward's to see if they are interested.
The store decorating contest will require participants to fill
out a registration form. The form will be prepared by Brenda
and Michael. The Flyers (with maps) will be distributed the
week before the Santa Claus Parade, Nov. 11, 1996.
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D. Conflict of Interest
None.
E. Reports
1. Treasurer's Report
Michael Graves gave the Treasurer's Report. Michael explained
that $30,000 had been invested in Mutual funds, and although
the report showed only $1,600 in current funds for the end of
September, the final tax instalment had been put in to bring
that amount to over $9, 600. The bills for the month were
South Western Ontario Publishing $654.65; Parks and Recreation
$1,500.00, Beres Meat and Grocery $45.88; and Beres Meat and
Grocery $55.06; totalling $2,255.59.
Moved by Fran Bell
Seconded by Rick Miggens
AND RESOLVED THAT the Treasurer's report be adopted as
submitted and the bills therein be paid.
''Carried''
2. Promotions Report
The promotions committee is currently pursuing a television
advertisement on CFPL-TV a BBS station in London. The
advertisement will be make up a part of their Christmas
Catalog commercial and will not cost more than $1,600. The
commercial will have two versions being the Down Home Country
Christmas version and the other being a shop Tillsonburg
during Christmas version. Pictures of the Downtown can be
provided to reduce the cost of the commercial.
3. Beautifications Report
Rick Miggens reported on the Beautifications Committee recent
meetings. The committee used the Streetscape Master Plan and
the new Tree Policy to determine what tree plantings should be
done in the Downtown. Rick Miggens then met with Don May of
Parks and Recreation Commission. Together they performed a
tree audit. They discovered that some of the types of trees
on the corners were not recommended for tree plantings but
were very healthy. It would be very costly to cut down these
trees and replace them. Therefore, they recommended that
these trees remain. The committee produced a report outlining
the tree plantings that are recommended (attached), and the
cost of those tree plantings. The committee has approximately
$10,000 from Green Streets and $11,000 budgeted for trees in
1996.
Moved by Matt Scholtz
Seconded by Brenda Carroll
AND RESOLVED THAT the BIA adopt the Beautifications Report and
the recommendations therein, and recommend to Council that
funding for the cost of the Tree Project be taken from B.I.A.
reserves which were set aside for that purpose in 1995, and
which will be undertaken this fall.
''Carried''
4. Traffic Report
Matt Scholtz explained that discussions were still ongoing on
the winter parking in the Downtown core for tenants of second
storey apartments. The traffic committee had originally made
a motion to stop vehicles from parking on the street during
the winter months. The traffic committee is recommending
deferral for one year until some of the parking issues can be
resolved.
5. Streetscape Report
None.
F. Communications
1. The Kiwanis Club
The Kiwanis requested funds for the Santa Claus Parade as well
as judges. The Kiwanis will be invited to the next promotions
committee meeting.
G. Other Business
1. Appointment to the Board (Janet Wright)
Moved by Brenda Carroll
Seconded by Eugene Heath
AND RESOLVED THAT the B.I.A. Board recommend to Town Council
that Janet Wright, of the Bank of Montreal be appointed to the
Board.
"Carried"
H. Adjournment
Moved by Brenda Carroll
Seconded by Matt Scholtz
AND RESOLVED THAT the BIA board of Management meeting for
October be adjourned.
''Carried''
TO: B.l.A. BOARD OF l\;lANAGEMENT
FR0!\;1: B.I.A. Beautifications Committee
DATE: Oct. 10, 1996
SUBJECT: BIA -Cl Zone Trees; Streetscape
It is the recommendation of the Beautifications Committee, both from an aesthetic and
e~·onomic viewpoint, that initial efforts regarding streetscape tree plantings be commenced in the
mid-block areas on Broadway. The areas involved would be Oxford to Ridout (East & West
Sides) and Ridout to Bridge (West Side Only).
Initial Implementation Requirements:
Tree Removal -
Cut Openings -
New Plantings -
Tree Guards -
5 small caliper, 6 large caliper
15 locations
16 locations 6 pyramidal oak
6 glenleven linden
3 pyramidal maple
1 globe maple
TF&MC; 20 units Model #TG201
delivery & taxes included
Installation of Guards
ESTIM~TED TOTAL* =
$2000 -$2400
$1700 -$2000
$5200 -$6000
$8400.00 (Quote)
$000-$1000
$17,300 -$19,800
*As the pyramidal oaks would be planted in the spring, the costs for this fiscal year would be
revised to a projected total of......... $15,500 -$17000
NOTE:
l'TILITY LOCATES WOULD BE REQL'IRED BEFORE i\'E\V PLA~TL\JGS INSTALLED
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TORONTO FABRICATING & MFG. CO.
183 Stertlna Rd., Toronto. Ontallo, Canada MSR 282 • Phone (418) 537·2516, Fax: (416) 537.7390
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TG 202 TG 201
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HALF PLAN AND SECTION
Wf'ICiHi 2~0 L!S. -CAST IRON
B-8650
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0 ALL TREE GUAiU:IS CAN BE
MANUFACTURED TO YOUR SPEC
REQUIREMENTS OR SIZE.
0 ~LE/\SE FEEL FREE TO CONTACT
US FOR CUSTOM SIZE OR OESIGN.
0 A VARIETY OF COLOURS ARE
AVAILABLE, INCLUDING CUSTOM
COLOURS,
• STANDARD HEIGHT IS SFT,
DIAMETER IS 16", CUSTOM
HEIGHT OR DIAMETER IS
AVAILABLE.
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HALF PLAN AND SECTION -FOUR PIECE SECTION
WEIOHT 40, LBS. -CAST IRON
B·86S1
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IPl!Cll'ICATIONS BUIJ!CT TO CHANCIE WITHOUT NOTICE. LINE ART TO IE USED AS A GUIDE ONLY